HomeMy WebLinkAbout22B - SPEC - VMWARE MAINT AND SUPPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2014
TITLE:
CONTRACT AWARD TO
KIS COMPUTER CENTER
FOR VMWARE MAINTENANCE
SUPPORT
(SPEC. NO. 14 -030)
CITY ANAL
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on1"Reading
❑ Ordinance on 2n °Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to KIS Computer Center for the purchase of a VMware Maintenance Support
Contract in an amount not to exceed $42,000, subject to non - substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana's Information Services Division - Operations (ISD -Ops) supports the
computing centers in both City Hall and the Police Department. These computing centers house
the computer servers which hosts all the enterprise computer systems, enterprise computer
services, and SAPD computer systems. These systems and services are critical to the operations
of the City. In 2008, as part of a new strategic direction ISD -Ops converted physical computer
hosting servers to newer virtualized hosting technology. This technology enables the ability for
one physical server to run multiple "virtual" computer servers. This is accomplished by utilizing
specialized software to simulate physical computer devices. The use of virtualization technology
continues to reduce hardware costs, power consumption costs, and provide a more flexible and
reliable computer hosting environment.
In order to maintain the 24/7 service levels required by the computer systems and services
hosted in the City Hall and Police computer centers, on -going software maintenance and support
services from the manufacturer, VMware, is needed. This support from VMware is acquired in the
form of a software support contract. In addition to 24/7 telephone support, it also provides for
software upgrades at no additional cost.
2213-1
Contract Award to KIS Computer Center for
VMware Maintenance Support
June 17, 2014
Page 2
The notice inviting bids was advertised on May 14, 2014 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
5 Vendors were notified
3 Vendors downloaded the bid packet
0 Received from Santa Ana vendors
3 Bids received
The bids were received and opened on May 22, 2014 and evaluated (Exhibit 1). The bid received
from KIS Computer Center is responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Finance Information Systems Strategic Plan Maintenance and Support
account (no. 10910147 - 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez SFL
Executive Director
Finance and Management Services
EG
Attachment Exhibit 1 —Bid Abstract
22B-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR VMWARE MAINTENANCE SUPPORT (14 -030)
VENDOR KIS Computer Center
LOCATION Fremont, CA
TERM NET 30 DAYS
Trace3
Irvine, CA
NET 30 DAYS
Nth Generation
San Diego, CA
NET 30 DAYS
OFFER $41,825. $41,966. $57,050.
Exhibit 7
22B -3
22B -4