HomeMy WebLinkAbout25B - AGMT - SENIOR MEALS PROGRAMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2014
TITLE:
AGREEMENT WITH COMMUNITY
SENIORSERV, INC. FOR THE FISCAL
YEAR 2014 -2015 SENIOR MEALS
PROGRAM
CITY MANAGOR
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
rs11 =60:1111
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Community
SeniorServ, Inc. in the amount of $77,398 for the 2014 -2015 Senior Meals Program, subject to
non - substantive changes approved by the City Manager and City Attorney.
In April 2014, the Parks, Recreations and Community Services Agency (PRCSA) was allocated
Community Development Block Grant (CDBG) funding to support Senior Meals Programs.
PRCSA, which manages and coordinates a variety of programs and activities for seniors, will
utilize the allocation of CDBG funds to enter into an agreement with Community SeniorServ, Inc. to
continue to provide the two programs, described below, in Santa Ana for the fiscal year 2014-
2015.
The Meals on Wheels program prepares and delivers three meals daily directly to the homes of
homebound, frail, and socially isolated seniors in the City. A registered dietician plans the meals
to assure 100% of the U. S. Nutritional Recommended Daily Allowance - consisting of breakfast, a
cold lunch, and a frozen dinner. In addition to meals, clients benefit from daily contact with
delivery staff as well as the calls and/or visits from case workers who regularly check on their well-
being.
The Senior Lunch Program will be offered at three sites in Santa Ana (Santa Ana Senior Center,
Southwest Senior Center, and Vietnamese Community Center) to help alleviate poor nutrition
among the elderly population, especially prevalent among those who live alone and /or on a limited
income. This nutrition program seeks to enhance the physical and mental well -being of the elderly
population by:
• Encouraging a sense of dignity;
• Providing stimulating activities and volunteer opportunities; and
• Augmenting participants' financial resources by providing donation -based meals.
2513-1
Agreement with Community SeniorSery Inc.
for the FY 2014 -2015 Senior Meals Program
June 17, 2014
Page 2
The Senior Lunch Program meals are also planned and certified by a dietician to meet one third of
each person's daily nutritional needs based on FDA guidelines.
FISCAL IMPACT
Funds are available in the Community Development Block Grant account (13518783 69135).
Gerardo Mouet
Executive Director
Parks, Recreation and
Community Services Agency
Shelly L dry -Bayle
Housing ivision Manager
Community Development Agency
GM /SLB /fh
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
COMMUNITY SENIORSERV, INC FOR USE OF
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This Agreement, is hereby made and entered into this 1st day of July, 2014, by and
between the City of Santa Ana, a charter city and municipal corporation of the State of California
( "CITY ") and Community SeniorServ, Inc., a California nonprofit corporation
( "SUBRECIPIENT ").
WITNESSETH
Recitals:
A. The CITY, as an entitlement recipient and grantee of the United States Department of
Housing and Urban Development ( "HUD ") Community Development Block Grant ( "CDBG ")
Program, desires to enter this Agreement with the SUBRECIPIENT for the expenditure of CDBG
funds in accordance with Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, et seq.
( "CDBG REGS "); and
B. CITY has applied for and received CDBG funds from HUD pursuant to Title I of the
Housing and Community Development Act of 1974, Public Law 93 -383, as amended ( "ACT "); and
C. The SUBRECIPIENT is a private nonprofit corporation that has been selected by the CITY
to receive CDBG funds and administer such fmancial assistance; and to provide the services
described in Exhibit A, in accordance with the schedule of performance included therein, hereinafter
referred to as "said program ". SUBRECIPIENT represents that it is qualified and willing to operate
said program and certifies that the activities carried out with funds provided under this Agreement
will meet one or more of the CDBG program's National Objectives (24 CFR Part 570.208).
D. SUBRECIPIENT agrees that it will adhere to the performance measurements and
outcomes as indicated on Exhibit A -1 (Outcome Tracking). Failure to follow the measurements
and meet the stated outcomes may constitute breach of contract that could result in termination
of this Agreement or serve as reason for the City to recapture the grant funds awarded to
SUBRECIPIENT pursuant to this Agreement.
E. The CITY and SUBRECIPIENT have duly executed this Agreement for the expenditure of
such funds; and
WHEREFORE, it is agreed by and between the parties that the foregoing Recitals are a
substantive part of this Agreement and the following terms and conditions are approved and
together with all exhibits and attachments hereto, shall constitute the entire Agreement between the
CITY and SUBRECIPIENT:
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I.
A. Non - Profit Status - Renresentations and Warranties
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(a) Authority. SUBRECIPIENT is a duly organized and existing non -profit corporation
in good standing and authorized to do business under the laws of the State of California.
SUBRECIPIENT has full right, power and lawful authority to accept the funding hereunder and
to undertake all obligations as provided herein and the execution, performance and delivery of
this Agreement by SUBRECIPIENT has been fully authorized by all requisite actions on the part
of SUBRECIPIENT.
(b) Experience. SUBRECIPIENT is a qualified provider of the services to be provided
hereunder.
(c) Familiarity With Services Required. By executing this Agreement,
SUBRECIPIENT warrants that (i) it has thoroughly investigated and considered the services to
be performed and provided hereunder, (ii) it has carefully considered how the services should be
performed, and (iii) it fully understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
(d) No Conflict. To the best of SUBRECIPIENT'S knowledge, SUBRECIPIENT'S
execution, delivery and performance of its obligations under this Agreement will not constitute a
default or a breach under any contract, agreement or order to which SUBRECIPIENT is a party
or by which it is bound.
(e) No Bankruptcy. SUBRECIPIENT is not the subject of any current or threatened
bankruptcy proceeding.
(f) No Pending Legal Proceedings. SUBRECIPIENT is not the subject of a current or
threatened litigation that would or may materially affect SUBRECIPIENT'S performance under
this Agreement.
(g) Application Veracity. All provisions of and information provided in
SUBRECIPIENT'S application for funding submitted to CITY including any exhibits are true
and correct in all material respects.
(h) No Pending Investigation. SUBRECIPIENT is not aware that it is the
subject of any current or threatened criminal or civil action investigation by any public agency,
including without limitation a police agency or prosecuting authority, that would relate to affect
performance of the Agreement or provision of services hereunder.
B. Amount of Grant and Ouarterly Disbursement. The amount granted to SUBRECIPIENT
is $77,398 ( "CDBG FUNDS "), and such funds shall be expended by SUBRECIPIENT on or before
June 30, 2015. The term of this Agreement may be extended upon a writing executed by the City
Manager and the City Attorney.The CDBG FUNDS shall be disbursed by CITY to
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SUBRECIPIENT on a quarterly basis on or before the 15a' of each of the following months
(October, January, April and July) subject to and upon receipt and approval of a complete
quarterly activity report from SUBRECIPIENT, with the final payment subject to the satisfaction
of the condition precedent of submittal of complete reporting information due on or before July
15 of the applicable funding year, as hereinafter more fully set forth. SUBRECIPIENT shall be
obligated to perform such duties as would normally extend beyond the term, including but not
limited to obligations with respect to indemnification, audits, reporting, data retention/reporting,
and accounting. Failure to provide any of the required documentation and reporting will cause
CITY to withhold all or a portion of a request for reimbursement, or return the entire
reimbursement package to SUBRECIPIENT, until such documentation and reporting has been
received and approved by CITY.
The CITY reserves the right to reduce the grant application what the CITY's fiscal
monitoring indicates that SUBRECIPIENT rate of expenditure will result in unspent funds at the
end of the program year. Amendments in the grant allocation will be done after consultation with
grant recipient.
C. Use of Funds. SUBRECIPIENT agrees to use all federal funds provided by CITY to
SUBRECIPIENT pursuant to this Agreement to operate said program, as set forth in "Exhibit A,"
attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to perform as
required may, in addition to other remedies set forth in this Agreement, result in readjustment of the
amount of funds CITY is otherwise obligated to pay to SUBRECIPIENT hereunder.
D. Allowable Costs. SUBRECIPIENT agrees to complete said program on or before
June 30, 2015 and to use said funds to pay for necessary and reasonable costs allowable under the
federal law and regulations to operate said program. Said amounts shall include, but not be limited
to, wages, administrative costs, and employee benefits comparable to other similarly situated
employees. Other allowable program costs are detailed in the Budget, as set forth in "Exhibit B,"
attached hereto and by this reference incorporated herein. SUBRECIPIENT shall use all income
received from said funds only for the same purposes for which said funds may be expended
pursuant to the terms and conditions of this Agreement. SUBRECIPIENT has the ability to adjust
line item amounts in the budget with the approval of the CITY's Grant Administrator, so long as the
total budget amount does not increase.
E. Licensing. SUBRECIPIENT agrees to obtain and maintain all required licenses,
registrations, accreditation and inspections from all agencies governing its operations.
SUBRECIPIENT shall ensure that its staff shall also obtain and maintain all required licenses,
registrations, accreditation and inspections from all agencies governing SUBRECIPIENT's
operations hereunder. Such licensing requirements include obtaining a City business license, as
applicable.
F. Zoning. SUBRECIPIENT agrees that any facility /property used in furtherance of
said program shall be specifically zoned and permitted for such use(s) and activity(ies). Should
SUBRECIPIENT fail to have the required land entitlement and/or permits, thus violating any local,
state or federal rules and regulations relating thereto, SUBRECIPIENT shall immediately make
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good -faith efforts to gain compliance with local, state or federal rules and regulations following
written notification of said violation(s) from the CITY or other authorized citing agency.
SUBRECIPIENT shall notify CITY immediately of any pending violations. Failure to notify CITY
of pending violations, or to remedy such known violation(s) shall result in termination of grant
funding hereunder. SUBRECIPIENT must make all corrections required to bring the
facility /property into compliance with the law within sixty (60) days of notification of the
violation(s); failure to gain compliance within such time shall result in termination of grant funding
hereunder.
G. Separation of Accounts. All funds received by SUBRECIPIENT from CITY
pursuant to this Agreement shall be maintained in an account in a federally insured banking or
savings and loan institution with record keeping of such accounts maintained pursuant to applicable
OMB Circular A -110 requirements. SUBRECIPIENT is not required to maintain separate
depository accounts for CDBG FUNDS; provided however, the SUBRECIPIENT must be able to
account for receipt, obligation and expenditure of CDBG FUNDS pursuant to applicable OMB
Circular A -110 requirements.
H. Audit Report Requirements. SUBRECIPIENT agrees that if SUBRECIPIENT
expends Five Hundred Thousand Dollars ($500,000.00) or more in federal funds, SUBRECIPIENT
shall have an annual audit conducted by a certified public accountant in accordance with the
standards as set forth and published by the United States Office of Management and Budget.
SUBRECIPIENT shall provide CITY with a copy of said audit by April 1 of the year following the
program year in which this Agreement is executed.
1. Record Keeping/Reporting. SUBRECIPIENT shall keep and maintain complete and
adequate records and reports on program participants to determine their initial and continuing
eligibility for the program services being provided to assist CITY in meeting and maintaining its
record keeping responsibilities under the CDBG REGS, including the following:
(1) Records
a. Documentation evidencing program income requirements in conformity with
24 CFR 570.504(b((2)(i), (ii) and 24 CFR 570.503(b)(3) and 24 CFR 570.208(a)(2)(B) of
the income level of persons and/or families participating in or benefiting by the
SUBRECIPIENT program.
b. Documentation of the number of persons and/or families participating in or
benefiting by the SUBRECIPIENT program.
c. Household information shall include number of persons, identification of head
of household, race /ethnicity, and income verification of all household members ages 18
and over.
d. Documentation of all CDBG FUNDS received from CITY.
e. Documentation of expenses as identified in the Budget Proposal, including
evidence of incurring the expense, invoices for goods or services, copies of any and all
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contracts or documentation pertaining to costs for subcontractors, plus all other invoices
and proof of payment for which CDBG FUNDS were expended, and any payments
therefor.
f. Any such other related records as CITY shall reasonably require or as required
to be maintained pursuant to the CDBG REGS.
(z) Reports
a. Payment Request. Concurrently with the submittal of each quarterly report, on
or before the 15th day of October, January, April and July, SUBRECIPIENT shall submit
both: an original invoice /request for reimbursement and true copies of invoices, receipts,
procurement documentation for goods or services, timecards, payroll records, benefit
statements, agreements, contracts or documentation pertaining to costs for subcontractors,
and/or other documentation supporting and evidencing how the CDBG FUNDS have been
expended during the applicable quarter.
b. Quarterly Progress Report: SUBRECIPIENT agrees to keep records of all
ethnic and racial statistics of persons and families benefited by SUBRECIPIENT in the
performance of its obligations under this Agreement, including, but not limited to, the
number of low and moderate income persons and households assisted in accordance with
federal income limits, the number of female heads of households assisted, new program
information and year -to -date program statistics on expenditures, caseload and activities.
Failure to provide any of the required documentation and reporting will cause CITY to
withhold all or a portion of a request for reimbursement, or return the entire
reimbursement package to SUBRECIPIENT, until such documentation and reporting has
been received and approved by CITY.
J. Access to Records. CITY and the United State Government and/or their
representatives shall have access for purposes of monitoring, auditing, and examining
SUBRECIPIENT's activities and performance, to books, documents and papers, and the right to
examine records of SUBRECIPIENT's subcontractors, bookkeepers and accountants, employees
and participants in regard to said program. CITY and the United States Government and/or their
representatives shall also schedule on -site monitoring at their discretion. Monitoring activities
may also include, but are not limited to, questioning employees and participants in said program
and entering any premises or any site in which any of the services or activities funded hereunder
is conducted or in which any of the records of SUBRECIPIENT are kept. Nothing herein shall
be construed to require access to any privileged or confidential information as set forth in federal
or state law.
K. Location of Records/Required Length of Record Keeoine. All accounting records,
reports, and evidence pertaining to all costs, expenses and the CDBG FUNDS of
SUBRECIPIENT and all documents related to this Agreement shall be maintained and kept
available at SUBRECIPIENT'S office or place of business for the duration of the Agreement and
thereafter for five (5) years from the date of final payment under this Agreement. Records which
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relate to (a) complaints, claims, administrative proceedings or litigation arising out of the
performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY or
any other governmental agency takes exception, shall be retained beyond the five (5) years until
complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event
SUBRECIPIENT does not make the above - referenced documents available within the city of Santa
Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by
CITY in conducting any audit at the location where said records and books of account are
maintained.
L. Compliance with Law/Program Income. SUBRECIPIENT acknowledges that the funds
being provided by CITY for said program are received by CITY pursuant to the ACT as amended
and that expenditures of these funds shall be in accordance with the ACT and all pertinent
regulations issued by agencies of the federal government, including, but not limited to, all
regulations found at Title 24 of the Code of Federal Regulations. Program income received by
SUBRECIPIENT shall be returned to CITY unless otherwise provided for in this Agreement.
SUBRECIPIENT agrees to comply fully with all federal, state and local laws and court orders
applicable to its operation whether or not referred to in this Agreement.
M. Standin . SUBRECIPIENT shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in
the corporate status or suspension of SUBRECIPIENT shall be reported immediately to CITY.
N. Confidentiality. Without prejudice to any other provisions of this Agreement,
SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided
to it concerning participants in accordance with the requirements of federal and state law. However,
SUBRECIPIENT shall submit to CITY and or HUD or its representatives, all records requested,
including audit, examinations, monitoring and verifications of reports submitted by
SUBRECIPIENT, costs incurred and services rendered hereunder.
O. Independent Contractor. SUBRECIPIENT agrees that the performance of
obligations hereunder is rendered in its capacity as an independent contractor and that it is in no way
an agency of CITY.
P. Violation of Terms and Conditions. SUBRECIPIENT agrees that if
SUBRECIPIENT violates any of the terms and conditions of this Agreement or any prior
Agreement whereby CDBG funds were received by SUBRECIPIENT, or if SUBRECIPIENT
reports inaccurately, or if on audit there is a disallowance of certain expenditures, SUBRECIPIENT
agrees to remedy the acts or omissions causing the disallowance and repay CITY all amounts spent
in violation thereof. If SUBRECIPIENT engaged in fraudulent activity to obtain and/or justify
expenditure of the CDBG funds granted hereunder, SUBRECIPIENT shall be required to reimburse
the CITY of all such funds that were obtained/spent under fraudulent circumstances.
Q. Equipment. SUBRECIPIENT agrees to maintain a record for each item of non-
expendable personal property acquired under the terms of this Agreement. Said record shall be
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made available to CITY upon request. The term "non- expendable personal property" shall include
leased and purchased equipment.
R. Prohibited Use. SUBRECIPIENT hereby certifies and agrees that it will not use
funds provided through this Agreement to pay for entertainment, meals or gifts.
S. Lobbyine. SUBRECIPIENT certifies that it will comply with federal law (31
U.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that no appropriated funds
may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay
any person for influencing or attempting to influence an officer or employee of any agency,
Member of Congress, or an officer or employee of a Member of Congress in connection with
awarding of any federal contract, the making of any federal grant or loan, entering into any
cooperative agreement and the extension, renewal, amendment or modification of any federal
contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a certification to that
effect in a form as set forth in "Exhibit C," attached hereto and by this reference incorporated herein.
SUBRECIPIENT shall submit said signed certification to CITY prior to performing any of its
obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any
sums to SUBRECIPIENT under the terms and conditions of this Agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit a "Disclosure Form to Report Lobbying," in accordance
with its instructions (see C -1).
The undersigned shall require that the language of this certification be include in the
award documents for all sub - awards at all tiers (including subcontractors, sub - grants, and contracts
under grants, loans, and cooperative agreements), and agrees to take all actions necessary to ensure
that all subrecipients shall similarly certify and disclose accordingly.
T. Financial Interest. SUBRECIPIENT agrees that except for the use of CDBG funds
to pay salaries and other related administrative or personnel costs, no persons who exercise or have
exercised any function with respect to CDBG activities assisted under the terms of this Agreement,
or who are in a position to participate in a decision- making process or gain inside information with
regard to such activities, may obtain a financial interest or benefit from a CDBG - assisted activity of
SUBRECIPIENT, either for themselves or those with whom they have family or business ties,
during their tenure or for one year thereafter. This prohibition applies to any person who is an
employee, agent, consultant, officer, or elected or appointed official of CITY, or of
any designated public agencies, or the SUBRECIPIENT.
U. Davis -Bacon Act. All laborers and mechanics employed by contractors or
subcontractors in the performance of construction work, including alterations and repairs, in excess
of $2,000.00, financed in whole or in part with federal funds shall be paid wages at rates not less
than those prevailing on similar construction in the locality as determined in accordance with the
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Davis -Bacon Act, as amended, 40 U.S.C. sections 276a - 276a -5. Any such construction contract
shall include and comply with the required contract provisions and rules set forth in 29 C.F.R. §5.5.
Further, the payroll reports (along with the "Statement of Compliance ") and basic records are
required to be maintained and submitted, or made available, pursuant to 29 C.F.R. §5.5(a)(3). No
payment, advance, grant, loan or guarantee of funds shall be approved by the federal agency unless
there is on file with the agency a certification by the contractor that the contractor and its
subcontractors have complied with the provisions of 29 CY R §5.5. A breach of the contract
clauses in 29 C.F.R. §5.5 may be grounds for termination of the contract, and for debarment as a
contractor /subcontractor, as provided in 29 C.F.R. §5.12. Labor standards interviews/investigations
shall be made as necessary to assure compliance [29 C.F.R. §5.6(a)(3)].
V. Section 3 of the Housing and Urban Development Act of 1968. SUBRECIPIENT will
make every effort to provide training opportunities for low -and moderate - income persons residing
within the community where the project is located and contracts awarded to local businesses therein
to the greatest extent feasible as required under the provisions of Section 3 of the Housing and
Urban Development Act of 1968, the regulations set forth in 24 CFR 135, and all applicable rules
and orders issued hereunder prior to the execution of this contract. Compliance with the foregoing
section requirements shall be a condition of the federal financial assistance provided under this
contract and binding on the SUBRECIPIENT. Failure to fulfill these requirements shall subject the
SUBRECIPIENT, their successors and designees, to those sanctions speficied by the agreement
through which federal assistance is provided. The SUBRECIPIENT certifies and agrees that no
contractual or other disability exists which would prevent compliance with these requirements.
SUBRECIPIENT shall make every effort to ensure that all projects funded wholly or in part by
CDBG funds shall provide equal employment opportunities for minorities and women.
W. Drug Free Workplace. SUBRECIPIENT agrees to provide a drug -free work place and
to execute a certification as set forth in 'Exhibit D" attached hereto and incorporated herein by this
reference.
X. Uniform Administrative Requirements for Non - Governmental Subrecipients/Non-
Profits. The following requirements and standards must be complied with: OMB Circular A -122
"Cost Principles for Non -Profit Organizations" or OMB Circular A -21 "Cost Principles for
Educational Institutions ", as applicable; 24 CFR Part 84, "Grants and Agreements with Institutions
of Higher Education, Hospitals, and Other Non -Profit Organizations," as modified by 24 CFR
570.502(b); and, OMB Circular A -133, "Audits of States, Local Governments and Non - Profit
Organizations ".
Y. Subpart K of 24 CFR 570. SUBRECIPIENT will carry out its activities in compliance
with the requirements of Subpart K of 24 CFR 570, however SUBRECIPIENT does not assume the
CITY's environmental responsibilities or the responsibility for initiating the environmental review
process under 24 CFR Part 52.
II. CITY'S OBLIGATIONS
A. Payment of Funds. Upon execution of this Agreement by SUBRECIPIENT, CITY shall
pay to SUBRECIPIENT from CDBG funds, when, if and to the extent received from HUD, for
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CITY's 2014 -2015 CDBG program year amounts expended by SUBRECIPIENT in carrying out
said program for fiscal year 2014 -2015 pursuant to this Agreement up to a maximum aggregate
payment of SEVENTY -SEVEN THOUSAND THREE HUNDRED NINETY -EIGHT Dollars
($77,398) in installments determined by CITY. Payments shall be made to SUBRECIPIENT
through the submission of invoices on a quarterly basis on or before the 15a' of the following
months (October, January, April and July) in a form prescribed by CITY, detailing such expenses.
CITY shall pay such invoices within thirty (30) days after receipt thereof provided CITY is
satisfied that such expenses have been incurred and documented within the scope and provisions of
this Agreement and that SUBRECIPIENT is in compliance with the terms and conditions of this
Agreement. Failure to provide any of the required documentation and reporting will cause CITY
to withhold all or a portion of a request for reimbursement, or return the entire reimbursement
package to SUBRECIPIENT, until such documentation and reporting has been received and
approved by CITY.
B. Audit of Account. CITY shall include an audit of the account maintained by
SUBRECIPIENT in CITY's annual audit of all CDBG FUNDS in accordance with Title 24 of
the Code of Federal Regulations and other applicable federal laws and regulations.
C. Common Rule: Pursuant to CFR 85.40(a), the CITY manages the day -to -day operations
of each grant and subgrant supported activities. CITY staff has detailed knowledge of the grant
program requirements and monitors grant and subgrant supported activities to assure compliance
with Federal requirements. Such monitoring covers each program, function and activity and
performance goals are reviewed periodically.
D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for
undertaking environmental review and maintaining environmental review records for each
applicable project.
E. Performance Monitoring: CITY shall monitor the performance of the
SUBRECIPIENT against goals and performance standards required herein. Substandard
performance as determined by the CITY will constitute non - compliance with this Agreement.
Should the CITY determine that the SUBRECIPIENT has not performed its obligations as stated
in this contract in a satisfactory manner, or if the CITY determines that insufficient supporting
information has been submitted, the CITY shall notify the SUBRECIPIENT in writing of its
determination specifying in full detail the objections which it has to the SUBRECIPIENT's
performance. If action to correct such substandard performance is not taken by the
SUBRECIPIENT after being notified by the CITY, within a reasonable period of time as
stipulated in the written notification, contract suspension or termination procedures will be
initiated.
III. NONDISCRIMINATION
1. SUBRECIPIENT agrees to comply with Executive Order 11246 which requires that during
the performance of this Agreement, SUBRECIPIENT agrees not to discriminate against any
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employee or applicant for employment because of race, religion, sex, color or national origin. Such
action shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer, rates of pay or other forms of compensation, and selection for training, including
apprenticeship. Sub recipient agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the SUBRECIPIENT setting forth the
provisions of this nondiscrimination clause.
2. SUBRECIPIENT agrees to comply with Title VI of the Civil Rights Act of 1964 which
indicates that no person shall, on the ground of race, color or national origin, be excluded from
participation in, be denied the benefits of, or be subject to discrimination under any program of
activity receiving federal financial assistance.
3. No person shall, on the grounds of race, sex, creed, color, religion,
marital status, national origin, age, sexual orientation, or physical or mental handicap be excluded
from participation in, be refused the benefits of, or otherwise be subject to discrimination in any
activities, programs or employment supported by this Agreement. The Sub - recipient is prohibited
from discrimination on the basis of age or with respect to an otherwise qualified handicapped person
as provided for under Section 109 of the Housing and Community Development Act of 1974, as
amended.
4. SUBRECIPIENT agrees to comply with the Age Discrimination Act of 1975 which requires
that during the performance of this Agreement, Sub - recipient agrees not to discriminate against any
employee or applicant for employment because of age. Such action shall include, but not be limited
to the following: employment upgrading, demotion, or transfer, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. Sub - recipient agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided
by the Sub - recipient setting forth the provisions of this age discrimination clause.
5. SUBRECIPIENT agrees to comply with Section 504 of the Rehabilitation
Act of 1973 which requires that no otherwise qualified individual with a disability in the United
States, as defined in section 706 (20) of this title, shall, solely by reason of his or her disability, be
excluded from the participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity receiving Federal financial assistance or under any program or activity
conducted by any Executive agency or by the United States Postal Service. The head of each such
agency shall promulgate such regulations as may be necessary to carry out the amendments to this
section made by the Rehabilitation, Comprehensive Services, and Development Disabilities Act of
1978. Copies of any proposed regulations shall be submitted to appropriate authorizing committees
of the Congress, and such regulation may take effect no earlier than the thirtieth day after the date of
which such regulation is so submitted to such committees.
IV. CONFLICT OF INTEREST
Pursuant to the conflict of interest requirements set forth in 24 CFR 576.57 and OMB
Circulars 1 -102 and A -110, SUBRECIPIENT certifies that no member, officer, employee, agent or
assignee of CITY having direct or indirect control of any CDBG monies granted to the CITY,
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inclusive of the subject CDBG FUNDS, shall serve as an officer of SUBRECIPIENT. Further, any
conflict or potential conflict of interest of any officer of SUBRECIPIENT shall be fully disclosed in
writing prior to the execution of this Agreement and said writing shall be attached and deemed fully
incorporated as a part hereof. Notice shall be sent by SUBRECIPIENT to CITY regarding any
changes or modifications to its board of directors and list of officers.
V. SPECIAL CERTIFICATION FOR RELIGIOUS ENTITIES
If SUBRECIPIENT is a religious entity, SUBRECIPIENT hereby agrees that in connection
with the provision of the services SUBRECIPIENT shall provide with CDBG funds, in accordance
with 24 CFR 570.2000):
A. SUBRECIPIENT shall not discriminate against any employee or applicant for
employment on the basis of religion and shall not limit employment or give preference in
employment to persons on the basis of religion.
B. SUBRECIPIENT shall not discriminate against any person applying for the services
SUBRECIPIENT agrees to provide under the terms of this Agreement on the basis of religion and
shall not limit such services or give preference to applicants for such services on the basis of
religion.
C. SUBRECIPIENT shall NOT provide religious instruction or counseling, conduct
any religious worship or services, or engage in any religious proselytizing, or exert any religious
influence in the provision of the services in said program. The parties agree that this covenant is
intended to and shall be construed for the limited purpose of assuring compliance with respect to the
use of CITY funds by SUBRECIPIENT with applicable constitutional limitations respecting the
establishment of religion as set forth in the establishment clause under the Fast Amendment of the
United States Constitution and Article I, Section 4 of the California Constitution, and is not in any
manner intended to restrict other activities of SUBRECIPIENT.
D. The portion of a facility used to provide public services assisted in whole or in part
under this agreement shall contain no sectarian or religious symbols..
E. Where the services to be provided under said program are rendered on property
owned by the primarily religious entity SUBRECIPIENT, CDBG funds may also be used for minor
repairs to such property which are directly related to the cost of rendering the services under said
program, where the cost constitutes in dollar terms only an incidental portion of the CDBG
expenditure for rendering the services under said program.
VI. PROHIBITION OF NEPOTISM
SUBRECIPIENT agrees not to hire or pernrit the hiring of any person to fill a position
funded through this Agreement if a member of that person's immediate family is employed in an
administrative capacity by SUBRECIPIENT. For the purposes of this section, the tern "immediate
family" means spouse, child, mother, father, brother, sister, brother -in -law, sister -in -law, father -in-
11
25B -13
5/11,110
law, mother -in -law, son -in -law, daughter -in -law, aunt, uncle, niece, nephew, stepparent and
stepchild. The term "administrative capacity" means having selection, hiring, supervisor or
management responsibilities.
VII. NOTICES
Notices to the parties shall, unless otherwise requested in writing, be sent by U.S. Mail,
postage prepaid, and addressed as follows:
TO CITY: City of Santa Ana
Community Development Agency (M -25)
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702 -1988
TO SUBRECIPIENT: Holly Hagler
Community SeniorServ, Inc.
1200 N. Knollwood Circle
Anaheim, CA 92801
VIII. ASSIGNABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate
to this Agreement to CITY. No subcontract or assignment shall terminate or alter the legal
obligations of SUBRECIPIENT pursuant to this Agreement.
IX. HOLD HARMLESS
SUBRECIPIENT shall indemnify, defend and save harmless CITY, its officers, employees,
agents, representatives and volunteers from and against any and all damages to or for loss of use of
property and for injuries to or death of any person or persons, including property and employees or
agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, employees,
agents, representatives and volunteers from and against any and all claims, demands, suits, actions
or proceedings of any kind or nature, including, but not by way of limitation, workers compensation
claims and including attorney fees and reasonable expenses for litigation or settlement, resulting
from or arising out of the negligent or wrongful acts, errors or omissions of SUBRECIPIENT, its
officers, directors, employees, agents, subcontractors and suppliers arising out of
SUBRECIPIENT's performance of this Agreement.
12
25B -14
51111/10
X. INSURANCE
1. Commercial General Liability. CONTRACTOR agrees to obtain and keep in
force during the term of this Agreement a policy of comprehensive commercial public liability
insurance insuring the State of California, CITY, and CONTRACTOR against any liability for
accident, injury or death arising out of or in consequence of this Agreement. Such insurance
shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or
death of any person or persons in any single accident or occurrence. Said policy of
comprehensive public liability insurance shall be endorsed to provide to CITY and to the State of
California, Employment Development Department, at least thirty (30) days written notice prior
to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of
California, its officers, employees, and volunteers as additional insured; and state that such
coverage is primary to any other coverage or self - insurance of the State of California and CITY.
Governmental entities may substitute a certificate of self - insurance.
2. Automobile Liability Coverage. CONTRACTOR shall also obtain and
maintain, during the effective period of this Agreement, broad form automobile liability
coverage with a $1,000,000 limit unless reduced by CITY, which applies to both owned/leased
and non -owned automobiles used by CONTRACTOR employees or participants in performance
of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but
intends to require employees, participants or other agents to utilize their own automobiles in the
performance of this Agreement, CONTRACTOR shall secure and maintain on file from all such
employees, participants, or agents as self - certification of automobile insurance coverage.
Governmental entities may substitute a certificate of self - insurance.
3. Workers' Compensation. If CONTRACTOR is an "employer ", as set forth in
California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth
in California Labor Code Section 3350 et seq., CONTRACTOR shall obtain and keep in force
during the term of this Agreement full Workers' Compensation insurance coverage for injuries
suffered by participants. Said insurance policy shall guarantee CITY at least thirty (30) days
written notice of cancellation or modification. CONTRACTOR shall carry medical and accident
insurance for those participants not qualifying as "employees" for Worker's Compensation
Coverage, pursuant to California Labor Code Section 3350, et seq.
4. Equipment Coverage. CONTRACTOR shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
CONTRACTOR in accordance with this Agreement. Said insurance shall be in the amount of
the full replacement value thereof, providing protection against the classification of fire,
extended coverage, vandalism, malicious mischief, theft, and special extended perils.
Governmental entities may substitute a certificate of self - insurance.
5. Proof of Insurance. Certificates and endorsements must be submitted and
approved by CITY prior to any work under this Agreement. CONTRACTOR understands that
CITY will make no payments under this Agreement until the required certificates and
endorsements have been approved by CITY.
13
25B -15
5,!11 %10
A. In accordance with the provisions of Section 3700 of the Labor Code, if
SUBRECIPIENT has any employees it is required to be insured against liability for worker's
compensation or to undertake self - insurance. Prior to commencing performance of this
Agreement, SUBRECIPIENT agrees to obtain and maintain employer's liability insurance with
limits not less than $1,000,000 per accident. If SUBRECIPIENT has no employees, nor
workers' compensation coverage, it must execute a Declaration available from the CITY, and
update as is necessary.
B. SUBRECIPIENT shall undertake self - insurance, or shall obtain, at its sole cost, a
policy or policies of commercial general liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence.
Such insurance shall: (1) name the City of Santa Ana, its officers, agents,
representatives, employees and volunteers as additional insured's; (2) be primary with respect to
insurance or self - insurance programs maintained by the CITY; (3) contain standard separation of
insured's provisions; and (4) give to CITY prompt and timely notice of claim made or suit
instituted arising out of SUBRECIPIENT's operations hereunder.
SUBRECIPIENT shall: (a) prior to exercising any right under this Agreement,
furnish properly executed certificates of insurance and additional insured endorsement to the
CITY which shall clearly evidence all coverages required above; (b) provide that such insurance
shall not be materially changed or terminated except on 30 days prior written notice to the CITY;
(c) maintain such insurance for the period covered by this Agreement; and (d) replace such
certificates for policies expiring prior to the expiration of this Agreement. Proof of Insurance.
Certificates and endorsements must be submitted and approved by CITY prior to any work under
this Agreement. SUBRECIPIENT understands that CITY will make no payments under this
Agreement until the required certificates and endorsements have been approved by CITY.
XI. REVERSION OF ASSETS
A. Upon the expiration of this Agreement, SUBRECIPIENT shall transfer to CITY any
CDBG funds on hand at the time of the expiration of this Agreement as well as any accounts
receivable attributable to the use of CDBG funds. [24 CFR 570.503(b)(7).]
B. Any real property under SUBRECIPIENT's control that was acquired or improved
in whole or in part with CDBG funds in excess of $25,000.00 must either be:
1. Used, where CITY has given written approval, to meet one of the national
objectives stated in 24 CFR 570.208 until five (5) years after expiration of this Agreement, or for
such longer period of time as determined to be appropriate by CITY; or
2. If not used in accordance with subparagraph 1 above, SUBRECIPIENT shall
pay to CITY an amount equal to the current fair market value of the property less any portion of the
value attributable to the expenditure of non -CDBG funds for acquisition of, or improvement to, the
14
25B -16
5/1 U10
property. Such payment is program income to CITY
C. Subject to the obligations set forth herein, title to equipment acquired under the
terms of this Agreement will vest upon acquisition in SUBRECIPIENT. When said equipment
which has been acquired in accordance with this Agreement and all applicable regulations is no
longer needed for said program, disposition of said equipment will be made as follows:
1. Items of equipment with a current per unit fair market value of less than
$5,000.00 may be retained, sold or otherwise disposed of with no further obligation to CITY.
2. Items of equipment with a current fair market per unit value of $5,000.00 or
more may be retained or sold and CITY shall have the right to an amount calculated by multiplying
the current market value or proceeds from the sale by CITY's share of federal funds used to acquire
the equipment, in accordance with 24 CFR 85.32(e)(2).
D. SUBRECIPIENT hereby agrees, upon the demand of CITY, to execute,
acknowledge and deliver, or cause any person or entity who may have any claim to rights hereunder
or under any document, instrument or agreement executed in furtherance of the services and
activities to be performed hereunder, to execute, acknowledge and deliver, to CITY assignment(s),
quit claim deed(s) or such other and further instruments, documents and agreements as may be
necessary, in the sole and absolute discretion of CITY, to vest in CITY all of SUBRECIPIENT's
right, title and interest (if any it may have) in and to CITY, CDBG or other federal, state and/or
local accounts or program funds or allocation of funds to which CITY is or may be entitled, either
for its own account or as fiduciary or trustee for others, which were obtained for the purpose of the
performance of this Agreement or any previous agreements relating to the same subject matter or
activities as this Agreement, together with any instruments, loans, grants or advances by
SUBRECIPIENT on behalf of CITY, in furtherance of the activities hereunder or thereof.
SUBRECIPIENT's obligations and responsibilities set forth in this paragraph "XI.
REVERSION OF ASSETS," and in paragraph "XII. TERMINATION" and other requirements
pertaining to program income shall not be affected by the termination of this Agreement and shall
survive the date of termination of this Agreement for such period of time as CITY and/or HUD
deems necessary for the responsibilities, duties and obligations to be performed and completed to
the satisfaction of CITY and HUD.
XIL TERMINATION
A. This Agreement may be terminated on thirty (30) days' written notice by either
party. In the event of such termination, SUBRECIPIENT shall only be entitled to reimbursement
for approved expenses incurred to the effective date of termination.
B. This Agreement may be suspended or terminated by CITY upon five (5) days'
written notice for violation by SUBRECIPIENT of Federal Laws governing the use of Community
Development Block Grant Funds. In the event of such suspension or termination, SUBRECIPIENT
15
25B -17
Mull]
shall only be entitled to reimbursement for approved expenses incurred up to the effective date of
suspension or termination.
C. Pursuant to 24 CFR 85.43, in the event SUBRECIPIENT defaults by failing to fulfill
all or any of its obligations hereunder, CITY may declare a default and termination of this
Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective
on a date stated in the notice which is to be not less than ten (10) days after certified mailing or
personal service of such notice, unless such default is cured before the effective date of termination
stated in such notice. If terminated for cause, CITY shall be relieved of further liability or
responsibility under this Agreement, or as a result of the termination thereof, including the payment
of money, except for payment for approved expenses incurred for services satisfactorily and timely
performed prior to the mailing or service of the notice of termination, and except for reimbursement
of (1) any payments made for services not subsequently performed in a timely and satisfactory
manner, and (2) costs incurred by CITY in obtaining substitute performance.
D. The grant of funds under this Agreement may be terminated for convenience in
accordance with 24 CFR 85.44.
E. The grant of funds under this Agreement may be terminated due to the non-
performance of SUBRECIPIENT and/or failure of SUBRECIPENT to perform the work described
in Exhibits A and B or failure to meet the performance standards and program goals set forth
therein.
F. In the event this Agreement is terminated as set forth in subparagraphs XII.A.
through XII.E., inclusive, SUBRECIPIENT agrees to immediately return to CITY upon CITY's
demand and prior to any adjudication of SUBRECIPIENT's rights, any and all funds not used, and
to comply with paragraph "XI. REVERSION OF ASSETS" of this Agreement.
XIII. LINIITATION OF FUNDS
The United States of America, through HUD, may in the future place programmatic or fiscal
limitations on the use of CDBG funds which limitations are not presently anticipated. Accordingly,
CITY reserves the right to revise this Agreement in order to take account of actions affecting HUD
program funding. In the event of funding reduction, CITY may, in its sole and absolute discretion,
reduce the budget of this Agreement as a whole or as to costs category, may limit the rate of
SUBRECIPIENT's authority to commit and spend funds, or may restrict SUBRECIPIENT's use of
both its uncommitted and its unspent funds. Where HUD has directed or requested CITY to
implement a reduction in funding, in whole or as to a cost category, with respect to funding for this
Agreement, CITY's City Manager or delegate is authorized to act for CITY in implementing and
effecting such a reduction and in revising, modifying, or amending the Agreement for such
purposes. If such a reduction in funding occurs, SUBRECIPIENT shall be permitted to de -scope
accordingly. Where CITY has reasonable grounds to question SUBRECIPIENT's fiscal
accountability, financial soundness, or compliance with this Agreement, CITY may suspend the
operation of this Agreement for up to sixty (60) days upon five (5) days written notice to
SUBRECIPIENT of its intention to so act, pending an audit or other resolution of such questions.
16
25B -18
5.11110
In no event, however, shall any revisions made by CITY affect expenditures and legally binding
commitments made by SUBRECIPIENT before it received notice of such revision, provided that
such amounts have been committed in good faith and are otherwise allowable and that such
commitments are consistent with HUD cash withdrawal guidelines.
XIV. EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing, between
the parties hereto with respect to the use of CITY's CDBG funds by SUBRECIPIENT and contains
all the covenants and agreements between the parties with respect to such employment in any
manner whatsoever. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement or
amendment hereto shall be effective unless executed in writing and signed by both CITY and
SUBRECIPIENT. Amendment
XV. LAWS GOVERNING THIS AGREEMENT
This Agreement shall be governed by and construed in accordance with the laws of the State
of California, and all applicable federal laws and regulations.
XVL VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or affect
the validity of any other provision of this Agreement.
XVII. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to
CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits and Attachments referenced herein and attached hereto shall be
incorporated as if fully set forth in the body of this Agreement.
c. No delay or omission by either party hereto to exercise any right or power accruing
upon any noncompliance or default by the other party with respect to any of the terms of this
Agreement shall impair any such right or power or be construed to be a waiver thereof. A
waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be
performed by the other shall not be construed to be a waiver of any succeeding breach thereof
or of any other covenant, condition or agreement herein contained.
17
25B -19
5 /11 /10
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the last date and
year written below.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SOMA R. CARVALHO
City Attorney
C.�
By: LISA E. STORCK
Assistant City Attorney
DATE:
W.
25B -20
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
SUBRECIPIENT:
Name:
Holly Hagler
Title:
Chief Executive Officer
Tax ID:
95- 2771715
City of Santa Ana
Scope of Work
Name of Organization Community SeniorSery
Name of Funded Program Home Delivered and Congregate Meals Program
Annual Accomplishment Goal
I. Total number of unduplicated clients (Santa Ana and Non -Santa Ana Residents) anticipated to be served by the
funded ro ram, named above, during the 12 -month contract period.
9,000 Persons
ll. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12 -month
contract eriod.
Persons
Program and Funding Description
III. Description of Work - In the space below, describe the program to be funded during the 12 -month contract period.
What specific activities will be undertaken during the contract period. Please be concise in your response. Only the
Santa Ana CDBG funds will be utilized to help fund the raw food costs of meals on wheels and congregate lunch
meals to Santa Ana older adult participants.
Home Delivered Meal Program:
Participants in the Home Delivered Meals program will receive 3 meals per day 5 days per week and case
management services. Meals will be delivered by paid and volunteer drivers. Eligiligy and case management
services will be provided by CSS Case Managers. Participants will also have access to other services at no
charge including in -home services, respite services, home safety equipment, and other resources.
Congregate Lunch Program:
Participants in the Congregate Lunch program's will be provided a daily (Monday- Friday) hot nutritional lunch
at 3 nutrition sites in Santa Ana.
Locations:
Southwest Senior Center
Santa Ana Senior Center
Vietnamese Community Center
Schedule of Performance
Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12 -month
contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in
quarter 1 do not count them again in quarter 2
Quarter 1: July 1 -September 30 450 Persons
Quarter 2: October 1 -December 31 250 Persons
Quarter 3: January 1 - March 31 200 Persons
Quarter 4: April 1 -June 30 200 Persons
1100 Total unduplicated Santa Ana Residents to be served.
Schedule of Invoicing
Estimate the amount of grant funds to be requested during the 12 -month contract period on a quarterly basis.
Quarter 1: July 1 - September 30 $19,350
Quarter 2: October 1 - December 31 $19,350
Quarter 3: January 1 - March 31 $19,350
Quarter 4: April 1 -June 30 $19,348
$ 77,398.00 Total Grant
Exhibit A
Page 1 of 1
25B -21
City of Santa Ana
Performance Outcome Tracking
Activity/
Program
Outcome Tracking
Goal
HUD Outcome Tracking
HUD Goal
Home
Track program participants
80% of participants will
Track Number of persons assisted
Accessibility for the
Delivered and
while they are on the program
remain independent during
purpose of creating
Congregate
through quarterly
the time services are
Suitable Living
Lunch
assessments and
provided.
Environments
Program
reassessments.
Describe how you will gather the tracking information, noted above, for that activity.
Information is gathered for all participants in both programs (Home Delivered and Congregate Meals)
during the intial assessment and then once annually. This information is updated in our database
tracking network (SAMS) system and is then printed in quarterly reports which assist in completing our
quarterly CDBG reports. The SAMS system supports all the basic demographic information required in
the reports.
Exhibit A -1
Page 1 of 1
25B -22
Organization Name
Program Name
Home
Final Budget
Expenditures
Inc.
Category
Expenses Funded by
Santa Ana
Expenses Funded by
Other Sources
Total Program
Budget
Administrative Staff
Salaries & Benefits
$ -
$
414,269
$
414,269
Program Staff Salaries &
Benefits
$ -
$
2,167,679
$
2,167,679
Contractual/Professional
Services
$ -
$
115,610
$
115,610
Office Supplies
$ -
$
50,942
$
50,942
Rent
$ -
$
151,536
$
151,536
Communications
$ -
$
171,739
$
171,739
Utilities
$ -
$
109,432
$
109,432
Insurance
$ -
$
57,096
$
57,096
OthecList below
z.
1 Raw Food
$ 77,398
$
1,322,583
$
1,399,981
2 In Kind
$ -
$
676,733
$
676,733
3 Program Supplies
$ -
$
315,534
$
315,534
4 Travel/Training
$ -
$
48,550
$
48,550
5 vehide /Building
$ -
$
183,463
$
183,463
6 Outreach and Other
$ -
$
28,043
$
28,043
Total
$ 77,398
$
5,813,209
$
5,890,607
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana
$
77,398
CDBG Other than Santa Ana
$
205,007
Senior Donations
$
779,051
Grants and Other Support Funds
$
230,518
In -Kind
$
676,733
Federal Funds
$
3,053,476
USDA
$
868,424
Total Funds for the Program
$
5,SSO,so7
Exhibit B
Page 1 of 1
25B -23
Funded Personnel
Name of Organization: Community SeniorSery
Name of Program Home Delivered and Congregate Meals Program
Position Title
(only list funded positions)
Annual
Salary
Annual
Benefits
Total
Compensation
Funds Requested
for this position
Percent of
time serving
Santa Ana
Maximum
Amount of
eligible
Compensation
No Funding Allowed Under ESG
$
$
$
$
$
$
$
$
$
$
is
$
$
Total Amount Re uested
$
$
$
Total Amount Requested
$
" ^Position Title
(only list funded positions)
Annual
Salary
Annual
Benefits
Total
Compensation
Funds Requested
for this position
Percent of
time serving
Santa Ana
Maximum
Amount of
eligible
Com ensation
NA
$
$
$
$
$
$
$
$
$
$
is
$
$
Total Amount Re uested
$
$
$
Total Amount Requested
$
�.
• Type of Service Y V
(only list funded services)
Annual Contract Amount
Total
Compensation
Funds Requested
for this position
Percent of
timeserving
Santa Ana
Maximum
Amount of
eligible
Compensation
$
NA
$
Total Amount Re uested
$
Exhibit B -1
Page i of l
25B -24
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Certification Regarding Lobbying
Certification for Contracts Grants Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contact, grant, loan or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontract, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title
31, U. S. Code. Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Grantee /Contactor Organization Program Title
Name of Certifying Officer Signature Date
EXHIBIT C
Page 1 of 2
25B -25
SUBRECIPIENT warrants the following:
1. SUBRECIPIENT will comply with Public Law 88 -352, Title VI of the Civil Rights
Act of 1964 (42 U. S. C. section 2000 et seq.) and implementing regulation in 24 CFR
Part 1.
2. No person in the United States shall on the ground of race, color, religion, national
origin, or sex, be excluded from participation in, or be denied the benefits of, or be
subjected to discrimination under any program or activity funded in whole or in part with
community development funds made available pursuant to the ACT.
3. All laborers and mechanics, employed by contractors or subcontractors in the
performance of construction work financed in whole or in part with community
development funds shall be paid wages at rates not less than those prevailing on similar
construction in the locality as determined in accordance with the Davis -Bacon Act, as
amended, 40 U. S. C. Sections 276 a 1 -5, except for individuals who perform services for
which they volunteered; do not receive compensation for such services; or are paid
expenses, reasonable benefits, or a nominal fee for such services; and are not otherwise
employed at any time in construction work.
4. SUBRECIPIENT will comply with all Federal statutes applicable to projects funded
with community development funds, except that (a) SUBRECIPIENT does not assume
CITY'S environmental responsibilities described at 24 CFR 570.604; and (b)
SUBRECIPIENT does not assume CITY'S responsibility for initiating the review process
under Executive Order 12372.
EXHIBIT C
Page 2 of 2
25B -26