HomeMy WebLinkAbout22A - SPEC - JANITORIAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2014
TITLE:
CONTRACT AWARD TO
COMMERCIAL CLEANING
SYSTEMS FOR JANITORIAL
SERVICES (SPEC. NO. 14 -021)
L
J CITY MAN R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑
As Amended
❑
Ordinance on 1" Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Commercial Cleaning Systems for janitorial services for a three -year period in
an annual amount of $457,000, with provisions for two one -year renewals exercisable by the City
Manager, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Building Maintenance Division oversees City
facilities in order to maintain clean, safe, and properly functioning buildings. Janitorial services for
City Hall, Ross Annex, SARTC, Corporation Yard, Santa Ana Main Library, Newhope and
McFadden Learning Centers, and six recreation centers are provided by a combination of City staff
and a janitorial service contract.
The service contract with Commercial Cleaning Systems includes all labor, tools, equipment and
supplies required for the provision of services, with the exception of selected paper products
provided by the City. Janitorial Services include the daily cleaning of offices, windows, restrooms
and public areas of City buildings so as to maintain the facilities in a consistently clean condition.
The annual award amount includes a $12,000 contingency for unanticipated services.
The notice soliciting proposals was advertised on April 1, 2014 on the City's online bid
management and publication system. A summary of the solicitations and proposals received is as
follows:
78 Vendors notified
4 Santa Ana vendors notified
17 Vendors downloaded the solicitation
7 proposals received
0 Proposals received from Santa Ana vendors
22A -1
Contract Award for Janitorial Services
June 17, 2014
Page 2
Proposals were received, opened on May 2, 2014 and evaluated (Exhibit 1). Proposals were
scored based in part on the specifications, vendors' experience, financial stability, resources and
pricing structure. The proposal received from Commercial Cleaning Systems was ranked number
one in the evaluation process and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Finance and Management Services Agency Building Maintenance
account (no. 07310101-62310).
Francisco Gutierrez S(�
Executive Director
Finance and Management Services Agency
DS
Exhibit: 1. Proposals Final Ranking Abstract
22A -2
PROPOSALS ABSTRACT
JANITORIAL SERVICES (14 -021)
Bell Building
Bidder Maintenance
Location Sherman Oaks. Ca
Delivery As stated on contract
Final
Ranking 7
EXHIBIT 1
22A -3
Commercial Cleaning
Xanadu Service
Santa Fe Building
Bidder
Services
System
Maintenance
Location
Costa Mesa, Ca
Los Angeles, Ca
Chino Hills, Ca
Delivery
As stated on contract
As stated on contract
As stated on contract
Final
Ranking
1
2
3
ABM - Janitorial
Professional Building
Bidder
Division
Omni Enterprises
Maintenance
Location
Los Angeles, Ca
Orange, Ca.
Carson, Ca
Delivery
As stated on contract
As stated on contract
As stated on contract
Final
Ranking
4
5
6
Bell Building
Bidder Maintenance
Location Sherman Oaks. Ca
Delivery As stated on contract
Final
Ranking 7
EXHIBIT 1
22A -3
22A -4