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Home My WebLink About23C - PROJ - RESURFACING LOCAL STREETSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 17, 2014 TITLE: CONTRACT AWARD FOR LOCAL STREETS RESURFACING USING RUBBERIZED EMULSION AGGREGATE SLURRY (PROJECT 146812) ! 1 CITY MANAGE RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n0 Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to the lowest responsible bidder, All American Asphalt, in accordance with the Base Bid, totaling $1,091,344, for the construction of the Local Streets Resurfacing using Rubberized Emulsion Aggregate Slurry. 2. Approve the Cost Analysis for a total estimated project delivery cost of $1,300,000 (Exhibit 1). DISCUSSION The City has made a significant investment to rehabilitate local streets over the last ten years, and therefore a top priority is to maintain and protect that investment. The City's Pavement Management Program effectively strategizes short and long -term maintenance schedules to maximize performance of the entire street pavement network, including identifying preventative maintenance improvements (Exhibit 2). The application of a surface slurry seal to streets every seven to ten years will ensure a continued high level of service. Historically, a conventional slurry seal has been used. Rubberized slurry seals offer superior performance over conventional slurry by providing a more flexible surface that resists cracking while also benefiting the environment by repurposing recycled tires. There are several rubberized slurry products available, including Tire Rubber Modified Slurry Seal (TRMSS) and Rubberized Emulsion Aggregate Slurry (REAS). Both provide similar wear and aesthetic characteristics. In an effort to compare the performance of each of these products, two projects are recommended for award on June 17, 2014. Both products are industry proven applications for street maintenance. Based on the bids received, staff recommends award of REAS for this contract. 23C -1 Contract Award for Local Streets Resurfacing Using Rubberized Emulsion Aggregate Slurry June 17, 2014 Page 2 Bid procedures have been followed as established by the City's Municipal Code and in adherence to the Public Contracts Code. The Notice Inviting Bids was advertised on April 29 and 30, 2014, and bids were opened on May 20, 2014. The following is a summary of the bid invitations mailed and received, and the bid results: Contractor Participation Data Santa Ana contractors receiving notices 6 Contractors requesting bidding documents 12 Bids received 2 Bids received from Santa Ana contractors 0 Bid Results Summary RANK BIDDERS NAME LOCATION BID t All American Asphalt Corona $1,091,344 2 Pavement Coatings Company Juru a Valle $1,356,071 Two bids were received and deemed responsive, with All American Asphalt submitting the lowest responsive bid. Their bid amount of $1,091,344 compares favorably to the Engineer's Estimate of $1,100,000. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2014 -51 was filed for this project. FISCAL IMPACT The estimated total delivery cost of this project is $1,300,000, which includes construction administration, inspection, testing, survey and contingencies (Exhibit 1). Funding is available to cover costs in the Gas Tax Residential Street Improvement Fund (Account 05817661 - 66220). Edwin "William" Gal z, P.E. Interim Executive Director Public Works Agency EWG /ET APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez A{ Executive Director Finance & Management Services Agency Exhibit 1: Cost Analysis 2: Local Streets REAS Location Map & List 23C -2 Contract Award for Local Streets Resurfacing Using Rubberized Emulsion Aggregate Slurry June 17, 2014 Exhibit 1 COST ANALYSIS PROJECT 14 -6812 LOCAL STREETS REAS SLURRY Construction Contract Contract Administration Inspection and Testing Contingencies TOTAL ESTIMATED DELIVERY COST 23C -3 $1,091,344 $44,522 $55,000 $109,134 $1,300,000 23C -4 �Hp�� N N oRaNC e VN..LS.l1rII i SANTA ANA TIRB W, � � CONTRACT AWARD FOR P W A LOCAL STREEM RESURFACING USING RUBBERIZED EMULSION AGGREGATE SLIA I I {PROJECT NO: 148812) 23C -5 23C -6 Name From To ALPINE AV RAMONA DR OLIVE ST ALPINE AV WOODLAND PL ROSS ST ALPINE AV BIRCH ST E/0 BIRCH ST BAKER ST GARRY AV CARRIAGE DR BELL AV GARNSEY ST ROSS ST BERKELEY ST BAKER ST SHELTON ST BERKELEY ST LOWELL ST FLOWER ST BIRCH ST STEVENS AV KELLER AV BIRCH ST MACARTHUR BLVD ALTON AV BIRCH ST HIGHLAND ST BISHOP ST BIRCH ST PINE ST WALNUT ST BROADWAY BROADWAY PL S/0 BROADWAY PL CAROL AV W/O BIRCH ST BIRCH ST CENTRALAV BAKERST ROSEWOOD AV COLUMBINE AV WOODLAND PL MAIN ST CUBBON ST FLOWER ST BROADWAY CUBBON ST BROADWAY MAIN ST CURIE AV GARNSEY ST ROSS ST GARNSEY ST ALPINE AV COLUMBINE AV GARNSEY ST ANAHURST PL EDINGER (FRONTAGE) AV GLENWOOD PL BRISTOL ST LOWELLST HARVEY AV W/O BIRCH ST BIRCH ST HARVEY AV TIMBER ST E/O TIMBER ST HEMLOCK WY BAKER ST SHELTON ST KELLER AV WOODLAND PL BIRCH ST LOWELL ST WARNER AV ANAHURST PL LOWELL ST BERKELEY ST EDINGER (FRONTAGE) AV OLIVE ST WARNER AV ANAHURST PL ORION AV BIRCH ST E/0 BIRCH ST PARTON ST MACARTHUR BLVD ALPINE AV POMONA ST W/O SHELTON ST SHELTON ST POMONA ST LOWELL ST E/0 LOWELL ST POMONA ST FLOWER ST GARNSEY ST POMONA ST SYCAMORE ST MAIN ST RAMONA DR COLUMBINE AV N/0 COLUMBINE AV RICHLAND ST VAN NESS AV BROADWAY RICHLAND ST BROADWAY SYCAMORE ST ROSS ST ALPINE AV COLUMBINE AV ROSS ST S/0 ANAHURST PL SAINT ANDREW PL ROSS ST MCFADDEN AV CHESTNUT AV RUSSELL AV W /OMAGNOLIAAV MAGNOLIAAV SAINT ANDREW PL IFLOWER ST PARTONST EXHIBIT 2B CONTRACT AWARD FOR LOCAL STREETS RESURFACING USING RUBBERIZED EMULSION AGGREGATE SLURRY (PROJECT NO.: 146812) Page 1 of 2 23C -7 Name From To SAINT GERTRUDE PL BRISTOLST BAKER ST SAINT GERTRUDEPL FLOWER ST BROADWAY SAINT GERTRUDE PL BROADWAY MAIN ST SHELTON ST OCCIDENTALST EDINGER (FRONTAGE) AV SHELTON ST BROOKST WALNUT ST SIERRA DR W/O BIRCH ST BIRCH ST SIERRA DR TIMBER ST SYCAMORE ST STANFORD ST W/0 SHELTON ST SHELTON ST STAN FORD ST LOW ELL ST E/O LO W E LL ST SYCAMORE ST COLUMBINE AV ALTON AV SYCAMORE ST POMONA ST EDINGER AV SYCAMORE ST CUBBON ST RICHLAND ST TIMBER ST S/0 COLUMBINE AV COLUMBINE AV TIMBER ST S/0 SIERRA DR ALTON AV TOWNER ST WARNER AV ANAHURST PL WOODLAND PL KELLER AV JUNIPER AV WOODLAND PL ALPINE AV COLUMBINE AV WOODLAND PL JANAHURST PL JEDINGER (FRONTAGE) AV EXHIBIT 2B CONTRACT AWARD FOR LOCALSTREETS RESURFACING USING RUBBERIZED EMULSION AGGREGATE SLURRY (PROJECT NO.: 146812) Page 2 of 2 23C -8