HomeMy WebLinkAbout25H - AGMT - FLEET VEHICLE PARTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2014
TITLE:
AGREEMENT WITH WARREN
DISTRIBUTING, INC. FOR A
VENDOR -OWNED INVENTORY
PROGRAM FOR FLEET VEHICLE
PARTS
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2 n Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Warren
Distributing, Inc. for a vendor -owned inventory program for fleet vehicle parts for a three year
period, in an annual amount of $450,000, with provisions for two one -year term extensions
exercisable by the City Manager, subject to non - substantive changes approved by the City
Manager and the City Attorney.
DISCUSSION
The Finance and Management Services Fleet Maintenance Division maintains over 650 active
fleet vehicles covering sedans, small trucks and large equipment at the Corporate Yard. Fleet
maintains a stock room of fast moving parts as well as special ordered Original Equipment
Manufacturer (OEM) parts to provide the needed vehicle parts for maintenance including
preventative maintenance, complex mechanical repairs and tire replacements. Vehicles serviced
include Police patrol sedans, as well as all light trucks and heavy equipment including sewer and
dump trucks.
On December 19, 2011, City Council awarded an agreement for an integrated business solution
for auto parts. This program has produced several operation efficiencies such as a reduction of
obsolete parts and shrinkage costs, eliminate the need for maintaining an inventory of parts as
well as streamlined Purchasing and Accounts Payable processes by reducing the number of
contracts for auto parts, purchase orders and invoices. As such, staff recommends continuing to
operate under this innovative business model in order to achieve efficiencies.
On May 15, 2014 a request for proposals was advertised on the City's online bid management
and publication system. A total of 36 potential vendors were notified and eleven (11) downloaded
the solicitation documents. A pre - proposal conference meeting and job walk followed May 21,
2014. Five potential suppliers attended the meeting.
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Agreement with Warren Distributing, Inc. for Vendor -Owned Inventory Program
June 17, 2014
Page 2
Three proposals were received and evaluated by a committee consisting of representatives from
various City divisions including Police, Facilities Maintenance, and Facilities, Fleet, and Central
Stores. The proposals were evaluated based on availability and quality of products, contractor
experience with similar vendor -owned programs, compliance with request for proposal
requirements, and cost. The suppliers' average score and ranking are as follows:
Supplier Score Ranking
Warren Distributing, Inc. 92 1
Factory Motor Parts 90 2
CarQuest Auto Parts 68 3
The proposal from Warren Distributing, Inc. received the highest score in the evaluation process
and meets all City requirements. The annual amount is based on staff projections for this
contract period.
Furthermore, the current incumbent's agreement is due to expire June 30, 2014. As such, the
City will work a transitioning plan with the incumbent to ensure continued service and delivery of
inventory vehicle parts.
FISCAL IMPACT
Funds are available in the Finance and Management Services Equipment Maintenance — Garage
Operation account (no. 07510100- 63202).
APPROVED AS TO FUNDS AND ACCOUNTS:
n .�rA-> .- .
Francisco Gutierrez 15R
Executive Director
Finance & Management Services Agency
CL /sp
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CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this day of June, 20t4 by and
between Warren Distributing, Inc., a California Corporation (hereinafter "Consultant "), and the
City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City ").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge with regard to
the maintenance of a vendor -owned inventory program in order to provide vehicle parts,
as requested, for City fleet vehicles and with the ability to provide "one time" parts as
needed for immediate delivery.
B. Consultant represents that Consultant is able and willing to provide such services to the
City,
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows;
1. SCOPE OF SERVICES
a. The "Scope of Work and Services" for this agreement is attached as Exhibit "A"
and includes any and all work efforts related to the supplying of Miscellaneous Fleet Vehicle
Parts. Consultants Pricing List for Miscellaneous Parts and Accessories is attached hereto as
Exhibit `B ".
b. Pricing shall remain firm during the first year of the contract and shall include all
freight and delivery charges. Thereafter, price increases may be submitted for consideration by
the City at the contract's anniversary date only.
c. The City reserves the right to conduct periodic audits of vendor invoices to ensure
compliance with contract pricing.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as payment for its services, the
amounts identified in its pricing list. A detailed breakdown of the Pricing List provided by
Consultant is attached hereto as Exhibit `B ". The total compensation to be paid pursuant to this
Agreement shall not exceed S 450,000.00 annually.
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b. Payment by City shall be made within sixty (60) days following receipt of proper
invoice, subject to City accounting procedures. Consultant shall submit a monthly invoice by the
fifteenth of the month to the City for the services rendered in the prior month. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City. All invoices for work performed under this contract
shall be submitted in a format approved by the City. Invoices shall include the following
information at a minimum:
i. Consultant's invoice number
ii. Beginning and ending dates for services
iii. City purchase order, project nutnber and/or name (if applicable)
iv. Work site address/location (if applicable)
v. Unit cost, subtotals and total for invoice.
C. Price Adjustments. The parties may annually agree to an adjustment of charges
(not to exceed 2 %) commencing at the end of the first year of the agreement, utilizing the month
of December statistics and supporting documentation. The two indices which will be used for
determining adjustments to services charges shall be the most recent December Consumer Price
Index (CPI) for All Urban Consumers for Los Angeles- Anaheim - Riverside CMSA, published by
the United States Department of Labor Bureau of Labor Statistics or any relevant successor for
the Orange County area (and the December Produce Price Index (PPI). The adjustment formula
shall be as follows: The CPI shall be weighted at ninety [90] percent and PPI shall be weighted at
ten [10] percent.).
d. Extra Work. No new work of any kind shall be considered an extra unless a
separate estimate is given for said work and the estimate is approved by the City in writing
before the work is commenced. The Consultant will be required to provide detailed information
of such extra work. Documentation of contract compliance may be required on some occasions.
Work performed prior to obtaining written approval of the City shall not be included within the
Scope of Work and may not be paid.
3. TERM
This Agreement shall commence on July 1, 2014 and shall be for a one -year period with
provisions for two one -year renewal options exercisable by the City Manager and approved as to
form by the City Attorney. Each one -year renewal option shall not exceed $450,000.00. This
agreement may be terminated earlier in accordance with Section 12, below.
In the event funding is not allocated for this project during the annual budget approval
process, the City shall notify Consultant of such occurrence in writing at least thirty (30) days
before the end of the current fiscal period, and contract shall terminate.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
25H -4
shall it be construed to create an employer - employee relationship, ajoint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance which shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting there from and damage to property,
resulting from any act or occurrence arising out of Consultant's operations in the performance of
this agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of One Million
Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) in the aggregate. Such
insurance shall (a) name the City, its officers, employees, agents, volunteers, and representatives
as additional insured(s); (b) be primary and not contributory with respect to insurance or self -
insurance programs maintained by the City; and (c) contain standard separation of insured
provisions.
Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of
the Labor Code, Consultant is required to be insured against liability for Workers' Compensation
or to undertake self - insurance. Prior to commencing the performance of the work under this
contract, Consultant agrees to obtain and maintain any employer's liability insurance with limits
not less than One Million Dollars ($1,000,000) per accident.
If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than One Million Dollars ($1,000,000) per claim.
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The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
a. Consultant shall maintain all insurance required above in fall force and effect for the
entire period covered by this agreement.
b. Certificates of insurance shall be furnished to the City upon execution of this contract and
shall be approved in form by the City Attorney.
c. Certificates and policies shall state that the policies shall not be canceled or reduced in
coverage or changed in any other material aspect without thirty (30) days prior written
notice to the City.
If Consultant fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured and is
in force and paid for, the City shall have the right, at the City's election, to forthwith terminate
this contract. Such termination shall not affect Consultant's right to be paid for its time and
materials expended prior to notification of termination. Consultant waives the right to receive
compensation and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
b. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
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and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
and,
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
telefacsimile (714) 647 -6956
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647 -6515
To Consultant:
WARREN DISTRIBUTING INC.
8737 Dice Road
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Santa Fe Springs, CA 90670
Attention: Brian Weiss
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty -four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, Cotmty or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
25H -8
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written,
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City porney
Jose Sandoval
Chief Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Maria D. Huizar
Clerk of the Council
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONSULTANT
Brian Weiss
Title:
Employer ID # or Individual SS #
25H -9
EXHIBIT A
CITY OF SANTA ANA
REQUEST FOR PROPOSALS 14 -034 FOR
MISCELLANEOUS FLEET VEHICLE PARTS & ACCESSORIES
SCOPE OF SERVICES& SPECIFICATIONS
The Fleet Maintenance Division of Finance & Management Services Agency maintains over 650 active
fleet vehicles including sedans, trucks, vans, motorcycles, large heavy trucks, and police patrol sedans at
the Corporate Yard facility located at 215 S. Center Street, Santa Ana, CA 92703. It is the responsibility
of Fleet Maintenance to conduct routine maintenance on all vehicles, and replace all worn or broken
parts. Parts for vehicles are ordered for Inventory stock as well as parts required on an "as- requested"
basis.
The City desires to establish a prime and exclusive relationship with an auto parts and accessories
distributor through a vendor -owned inventory (consignment) based business solution program providing
a full line of equipment, products, accessories and services related to parts for the maintenance and
repair of autos, trucks and other equipment to best serve the overall needs of the City. The City will
provide the on -site staff to operate its Parts Counter Operation.
Qeneral Parts Information
The successful vendor shall supply parts and shop supplies necessary to maintain, repair and operate'
the City's fleet of vehicles and equipment including but not limited to, a full line of light and heavy duty
equipment parts, Original Equipment Manufacturer (OEM) parts, small engine parts, hydraulic hoses,
fasteners, tires, steel, welding supplies, safety supplies, chemicals, equipment, and all fluids associated
with automotive vehicles (i.e. lubricants, antifreeze, brake fluids, etc.)
Original equipment quality parts, .4hpplies., and egtyfpmont,.octhe equivalent or-better are required. The
Fleet Maintenance Division re5erve"ffie right to purchase parts and other supplies that cannot be
provided by the vendor within the time frames specified, or that do not meet original equipment quality, or
that have been deemed inferior or unacceptable by Fleet Maintenance Division. Fleet Maintenance
Division reserves the right to solicit reoairs from any private vendor where said vendor may provide parts
and/or labor for the repair of fleet equipment. Fleet Maintenance Division further requires that in every
application where the City determines to be reasonable and acceptable the Contractor provide rebuilt,
refurbished, recycled or refined products that meet or exceed OEM, SAE, UL, Mil -spec, ANSI or other
industry quality standards. The Fleet Maintenance Division reserves the right over the course of the
contract period to determine which products must be new, refurbished, recycled or retreaded. The
Contractor shall also accept industry standard cores for rebuilding where the parts are acceptable as
core exchanges including water pumps, alternators, etc. The Fleet Maintenance Division will work with
the Contractor throughout the contract period to determine the parts, supplies and equipment to carry in
Inventory. This determination may be based on usage, fleet size, and parts ordering turnaround time, or
any combination of these factors.
Vendor Requirements
The vendor shall have access to and control over sufficient inventory, either in an off-site location, or on-
site in the vendor's own warehouse, preferably to be within a 1 -hour delivery time to the Fleet
Maintenance shop. The vendor shall also have the ability to purchase Original Equipment Manufacturer
parts by negotiation with one or several local dealer parts operations. The vendor shail have the
capacity to furnish an 85% fill rate for the City's on -hand parts inventory requirements. The vendor shall
evaluate the usage history of the current inventory of vehicle parts and supplies and thereafter on a
monthly basis to identify those that should be removed from stock, added to stock, and to determine the
stocking levels of those that should remain in stock. The vendor shall adhere to the stock reorder plan
Fleet Vehicle Parts & Accessores 14 -034
Page 9
25H -10
Exhilpit A
detailed in the proposal. Prompt response time to parts requests is crucial to establish and maintain a
high level of maintenance shop productivity. Any decision to make changes that will impact response
times must be mutually agreeable with designated City staff and the vendor.
The vendor shall provide stock and non -stock original equipment parts, supplies and equipment, or
aftermarket items In equal or higher quality. A minimum of Grade 8 is required on all fasteners. All
hydraulic equipment, components and parts must meet JIC and SAE specifications. City Fleet
Maintenance Division reserves the right to Inspect the quality of materials, supplies and equipment
proposed to be furnished and to reject any item(s) deemed not to meet original equipment standards and
performance. All such items provided by the selected vendor for resale to the city will remain the
property of the vendor until purchased by the city. At its discretion, the City may elect to purchase and
maintain ownership of certain specialized items. The city reserves the right to purchase parts and/or
services from other sources if the vendor cannot provide the desired part(s) by end of business the day
following request, and in emergency situations to procure parts Immediately if the vendor cannot supply
the part(s) in an acceptable time frame.
The vendor shall not issue parts or supplies to city personnel without a proper work order requisition.
The vendor shall give a receipt containing specific Information with items delivered to the City's employee
for each work order requisition. A second copy of the receipt will be given to the fleet management
administrative section.
The receipt shall contain specific tracking information, i.e., equipment number, reference number,
receiving employee name, parts quantities, part number and alpha description, price detail and any other
data deemed necessary for effective accounting tracking. A duplicate of each transaction must be
provided with the billing for verification of accounting transactions.
The vendor shall maintain warranty records of items sold to the City and issue any credits including labor
and parts; due to the City that are covered under these warranties.
All items must include full manufacturer's warranties and guarantees. The Contractor must guarantee all
items purchased for equipment repair and maintenance applications will fit the intended application and
further guarantee that the product will work on the intended application. On -site replacement for
defective, inferior or non -fit items must be guaranteed.
General information
It is the intent and expectation of this solicitation to award a vendor contract to the best responsive and
responsible bidder offering the best overall selection of products, supplies, equipment and services that
meet the most commonly requested specifications. In the event no responding bidder is able to service
such a contract, the City reserves the right to award to multiple bidders in order to meet the City's
requirements.
All bids received will be evaluated based on their ability to provide the greatest utility to the City across
the widest spectrum of products and services. The City Invites all responding bidders to bid your entire
product line to the extent that those products fall under the definition of "Auto and Truck Parts and
Accessories." All equipment, products, and services are to meet or exceed all industry standards and
requirements as defined, understood, established, and set forth by those accepted standards.
This RFP is for an infinite quantity of products and services. Any quantities andr'cr sales volume stated
herein are based on "potential' usage by the City, and no guarantee of sales volume or quantity is
expressed nor implied.
A response to this RFP, in addition to the included line item pricing sheet, shall be in the form of a
percentage discount from a catalog or a category purchasing contract. A response to this RFP is an
offer to contract with the City based on the goals, intent, terms and conditions, and scope of products
and services contained herein.
Fleet Vehicle Parts & Accessories 14 -034
Page 10
25H -11
Exhibit A
Delivery Time: Orders placed as Hot Shot" will be price quoted at the time of ordering and delivered
within one (1) hour or sooner. Vendor -owned (consignment) Inventory parts ordered will be delivered
within a 24 -hour period. All deliveries are to be to the City Corporate Yard, 215 S. Center St., Santa Ana,
CA.
As the City's fleet is perpetually changing, the City maintains the option to add or remove vendor -owned
(consignment) inventory parts for the duration of the contract period. The successful bidder will agree to
supply added items at the pricing structure consistent with like parts and/or manufacturer, and /or at the
stated catalog and /or category purchasing discount rate as existing inventory.
All parts shall be warrantied in accordance with the manufacturer's warranty.
THIS AREA LEFT BLANK INTENTIONALLY
Fleet Vehicle Parts & Accessories 14 -034
Page 11
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Exhibit B
CITY OF SANTA ANA
REQUEST FOR PROPOSALS 14 -034 FOR
MISCELLANEOUS FLEET VEHICLE PARTS & ACCESSORIES
RFP PROPOSAL PRICING _ ST �r
RFP 14 � -�_�/
.034 MISC VEHICLE PARTS i7 J � t wbinc, „s
CITY OF SANTA ANA
City Stk e
Description M
MFG M
MFG Number Q
ease P
PRICE A
Alternate MFG
02 -5665 B
BRAKE CLEAN -14oz SPRAY CAN C
CRC 5
5.050 4
48 $
$ ,(o
Brake Rotor - Front
02.71425 B
2008 -2011 Crown Vic Police R
RAYBESTOS 6
680130P 2
25 $
$ZS•�a�J V
VJIUj QJ{ -bD
Brake Rotor - Rear '
'J �
02 -71435 2
�7+�
2008 -2011 Crown Vic Police R
RAYBESTOS 6
680129P 2
25
Brake Pad - Front _
V
02.71895 B
2008 -2011 Crown Vic Police R
RAYBESTOS A
_ V
25 _
$ Z 64 L
L" 4
_ $
Total Elm $ 1%-13 7 F ffl 7
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE-
Fleet Vehicle Parts & Accessories 14 -034
Page 28
25H -13
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Exhibit B
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
MISCELLANEOUS FLEET VEHICLE PARTS & ACCESSORIES
RFP PROPOSAL PRICING
Firm
It would not be practical to list all parts / components that may be used by the city. The RFP Proposal
Pricing List on the previous page Is a general representation of a cross section of vehicle parts and an
indicator of most frequent usage for bid response purposes only.
The manufacturer numbers for Items listed In the RFP Proposal Pricing List on the previous page
are to serve as a reference and assist prospective bidders in identifying the corresponding
Item(s) In their own product lines. Responsive bidders may need to cross reference part
numbers for bid response purposes. The City In no way restricts the products to be offered by
proposers to the stated brand(s) only.
For parts and accessories not specifically listed on the RFP Proposal Pricing List, Bidders must submit a
fixed percentage discount off the Bidders most current price list, for all automotive parts, components,
accessories, and all other products and - services offered by the Bidder, for the life of the contract. The
discount percentages offered shall apply to the entire parts catalog for the brand and category listed.
Please indicate the discount percentage and Base Price List from which the discount percentage is
calculated, i.e., List, Wholesale, Jobber, Etc.
The discount being offered is % off of the price list.
If the discount varies from manufacturer to manufacturer, please list in the space below.
Manufacturer Price List Discount Percentage
Wix Filters
Jobber
less 53%
Gates Rubber
Jobber
less 18%
AC Delco
List Price
less 25%
Motorcraft
Ford Dealer Price
NET
Dorman Products
DC Invoice Price
plus 24%
4 Seasons AC Parts
List Price
less 47.5%
Grote Lighting
Jobber
less 18%
Standard Ignition
WD Cost
plus 20%
Moog
Jobber
less 12%
Monroe
Jobber
less 28%
Stant
Jobber
less 10%
CRC
Jobber
less 25%
3M
List Price
less 44.75%
Other Lines:
The discount
being offered is 53%
off the List price list.
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE,
Fleet Vehicle Parts & Accessories 14 -034
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