HomeMy WebLinkAbout25L - AGMT - DT HOLIDAY LIGHTINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 17, 2014
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
AUTHORIZATION TO PURCHASE [] As Recommended
HOLIDAY LIGHTING FOR INSTALLATION E] El O Or Amended
Ordinance on 1" Reading
IN DOWNTOWN SANTA ANA ON ❑ Ordinance on 2nd Reading
FOURTH STREET
El Implementing Resolution
❑ Set Public Hearing For
I �/
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to approve purchase agreements, subject to
nonsubstantive changes approved by the City Manager and City Attorney, to provide holiday lighting
fixtures and equipment from Dekra -Lite Decoration Innovation, in an amount not to exceed $24,324,
DISCUSSION
Over the last 5 years, the downtown holiday lighting and decorations had been managed by
Downtown Inc. However, with the dissolution of the Downtown Community Management District, the
terms of the resulting Downtown Inc. settlement agreement requires the City to provide the holiday
decorations.
Staff has developed a holiday lighting plan that fulfills this requirement and allows for expansion to
additional street segments in future seasons. For the 2014 holiday season, lighting would be installed
in the Downtown Santa Ana area of Fourth Street between Ross and French Streets. With approval
of the recommended contract award, the City can leverage a nominal materials expense to support
an additional 5 to 6 years of holiday seasonal lighting.
Due to the varying specifications of light strands and layouts of industrial quality holiday street lights,
staff established a standard of comparison for analysis. Staff requested pricing of holiday lighting for
a typical street segment of 35 trees and 18 streetlight posts. The unit bid analysis is as follows:
A Dekra -Lite Decoration Innovation: $12,466.86
B The Decor Plan: $15,911.40
C Advanced Decor: $15,909.75
Taking quality, options for expandability, and ease of installation and removal into consideration, staff
recommends purchasing the holiday lighting and decorations from Dekra -Lite Decoration Innovation.
Not only did this vendor provide the lowest bid, but they are also a well- known, local vendor that
carries a wide selection of holiday lighting.
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Holiday Lighting for Downtown
June 17, 2014
Page 2
The price estimate detailed below covers lighting and streetlight post wraps for the 2014 project area
and includes sufficient replacements to ensure full lighting throughout the holiday period.
Item
Qty
Unit Cost
Subtotal
strands (50 bulbs, 6" spacing)
650
$10.04
$6,526.00
Post lights (10 foot long wrap)
45
$344.55
$15,504.75
$22,030.75
Contingency
(hardware, brackets, special tools, as needed)
100/0
$2,203.08
$24,233.83
Public Works staff will manage the installation of holiday lights using in -house staff. It is anticipated
that this holiday lighting program will encourage participation by the merchants and the community as
Downtown Santa Ana continues to grow as a shopping and gathering hub. Exhibit 1 shows the
approximate locations where holiday light decoration will be installed.
ENVIRONMENTAL IMPACTS
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in General Fund Street Lights Account 01117630 - 62300.
Ct` z,
Edwin "William" Galv6z, P.E
Interim Executive Director
Public Works Agency
EWG /SF
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
i
Exhibit 1: Holiday Lights Location Map - Fourth Street, Ross to French
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