HomeMy WebLinkAbout22B - SPEC - VEHICLE TIRESREQUEST FOR
COUNCIL. ACTION
CITY COUNCIL MEETING DATE:
JULY 1, 2014
TITLE:
CONTRACTS AWARD FOR
VEHICLE TIRES
(SPEC. NO. 14 -028)
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
r_1=2009lr
❑ As Recommended
❑ As Amended
❑ Ordinance on 15r Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for vehicle tires for a one -year period in annual aggregate amount not to exceed
$140,000, with provisions for two one -year renewals exercisable by the City Manager, subject to non -
substantive changes approved by the City Manager and City Attorney, with the following vendors:
Vendor
Parkhouse Tire Inc.
Daniels Tire Service
DISCUSSION
Location
Santa Ana
Santa Fe Springs
The Finance and Management Services Facilities, Fleet and Central Stores Division is responsible for
the maintenance and repair of City vehicles. Tires are replaced regularly to ensure safety and
efficiency. The various City vehicles utilize a wide variety of tires selected to best suit each vehicle's
demands and to meet the manufacturers' recommended brand and size. The contracts provide tires
for all vehicles within the fleet for maximum safety and fuel efficiency.
The notice inviting bids was advertised on April 10, 2014 on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
33 Vendors notified
2 Santa Ana vendors notified
4 Vendors downloaded the bid packet
3 Bids received
2 Bids received from Santa Ana Vendors
Bids were solicited, opened on May 8, 2014 and evaluated (Exhibit 1). The bids received from the
recommended vendors are responsive to the specifications and meet the City's requirements.
Maintaining two vendors under contract allows the Fleet Division to purchase the recommended tire
for each vehicle.
2213-1
Contracts Award for Vehicle Tires
July 1, 2014
Page 2
FISCAL IMPACT
Funds are available in the Finance and Management Services Equipment Maintenance /Garage
Operation account (no. 07510100 - 62322) and charged back to the various operating departments
through monthly vehicle rental charges.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez 5�
Executive Director
Finance and Management Services Agency
DS /sp
Exhibit: 1. Bid Abstract
228 -2
BID ABSTRACT
VEHICLE TIRES (14 -028)
Bidder Parkhouse Tire
Location Santa Ana, Ca
Delivery As stated on contract
Daniel's Tire Service
Santa Fe Springs, Ca
As stated on contract
Tire
Santa Ana, Ca
As stated on contract
Final
Ranking 1 2 3
EXHIBIT 1
22B -3
22B -4