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Home My WebLink About23A - PROJ - SAZOO OCELOT EXHIBITREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 1 , 2014 TITLE: APPROVED AWARD A CONSTRUCTION ❑ As Recommended CONTRACT FOR THE SANTA ANA ZOO ❑ As Amended OCELOT EXHIBIT PROJECT NO. E] [I on 2 Reading ( ❑ n Ordinance on tl Reading 132636) ❑ Implementing Resolution ❑ Set Public Hearing For / CONTINUED TO -- / FILE NUMBER CITY MANAGER RECOMMENDED ACTION Award a contract to Lehman Construction, Inc., the lowest responsible bidder, in accordance with the Base Bid lump sum prices including Add Alternates I, Il, III and IV, totaling $397,419, for the construction of the Santa Ana Zoo Ocelot Exhibit. 2. Approve the Cost Analysis for a total estimated project delivery cost of $516,630. 3. Approve an amendment to the agreement between the City of Santa Ana and Friends of Santa Ana Zoo to accept an additional $176,902 donation for the Santa Ana Zoo Ocelot Exhibit project, for a total project contribution of $526,902. 4. Approve an appropriation adjustment recognizing the Friends of Santa Ana Zoo donation of $176,902 in the PRCSA Fees and Donations revenue account and appropriating the same amount into the PRCSA Fees and Donations expenditure account. DISCUSSION In June 2013, City Council approved the FY 13/14 Capital Improvement Program (CIP) that included a project to construct the Ocelot Exhibit at the Santa Ana Zoo at Prentice Park (Exhibit 1). When completed, the Ocelot Exhibit will showcase these wild spotted cats, and educate the public on how these animals survive in their natural habitat. Project improvements include construction of an ocelot holding facility, habitat exhibit areas with fencing, pathways, irrigation, and landscaping. The new Ocelot Exhibit is part of the Santa Ana Zoo Master Plan and is made possible by the Friends of Santa Ana Zoo ( FOSAZ). FOSAZ has supported the Santa Ana Zoo for many years by raising funds through its zoo membership program, proceeds from train and carousel rides, gift shop sales and charitable donations. The organization also actively works to conserve endangered species and focus the zoo collection on animals from Central and South America. In particular, the Santa Ana Zoo, along with zoos across the nation, is working collectively to save the 23A -1 Award a Construction Contract Santa Ana Zoo Ocelot Exhibit (Project No. 132636) July 1, 2014 Page 2 ocelots from threatened extinction. On July 15, 2013, City Council approved a funding agreement accepting $350,000 in grants and contributions from FOSAZ to develop the ocelot exhibit. The project specifications identified a base scope of work to build a holding facility and one habitat area. Four additional alternative scopes of work were bid to build a second habitat area, interior caging, walkways fencing, furniture, landscaping, and irrigation. Although the available construction funding was greater than consultant architect's construction cost estimate to build the entire exhibit, staff was concerned that the bids may be higher than estimated. Therefore, the project bid instructions specified that the successful bidder would be determined by the lowest base scope bid. The Public Contract Code Section 20103.8 (Exhibit 2) specifies how the lowest responsive bidder is determined and the amount of the contract awarded. A Notice Inviting Bids was advertised on March 28 and 29, 2014, and bids were opened on April 23, 2014. The following is a summary of the bid invitations mailed and received, and the bid results: Contractor Participation Data Santa Ana contractors receiving notices 18 Contractors requesting bidding documents 28 Bids received 7 Bids received from Santa Ana contractors 1 Bid Results Summary BIDDERS NAME BASE BASE ADD TOTAL (LOCATION BID BID -- SCOPE BID RANK BID Lehman Construction, Inc. Tustin 1 $195,080 $202,339 $397,419 A22 Construction, Inc. Rancho Santa Margarita 2 $210,000 $166,360 $376,360 Unique Performance Construction, Inc. 3 $239,000 $224,630 $463,630 Anaheim Vido SAlta Loma Inc. Alta Loma 4 _ $258,000 $237,670 $495,670 Dalke & Sons Construction Inc. Riverside 6 $273,327 $160,389 $433,716 Faris Construction, Inc. Oceanside 6 $285,000 $215,966 $500,966 A total of seven bids were received and all but one was deemed responsive. The City was advised that additional funding is available to award all of the additional improvements. 23A -2 Award a Construction Contract Santa Ana Zoo Ocelot Exhibit (Project No. 132636) July 1, 2014 Page 3 Therefore staff recommends approval of an amendment to this agreement to accept an additional $176,902 donation, for a total FOSAZ contribution of $526,902. Staff also recommends award of a construction contract to Lehman Construction, Inc., to complete the base scope of work and the four additional improvements for a total of $397,419. I:I.D /IZ *TkCr' Environmental Review No. ER- 2013 -54 has been completed and a Notice of Exemption filed pursuant to the California Environmental Quality Act. In addition, a Certificate of Categorical Exclusion has been prepared in accordance with the National Environmental Policy Act (NEPA). FISCAL IMPACT The total delivery cost of this project is estimated at $516,630, which includes construction administration, inspection, testing, survey and contingencies (Exhibit 3). Donations from FOSAZ will be deposited into the Parks, Recreation & Community Services Fees and Donations revenue account (02213002- 57081) and appropriated into Fees and Donations expenditure account (02213200- 66220). Additional funding to cover the costs is available in the District 3 Acquisition and Development Expenditure Fund (31313260- 66220) and the Capital Outlay Expenditure Fund (05113263- 66220). 7-- Edwin "William" Galvjs -, P.E. Interim Executive Director Public Works Agency Gerardo Mouet Executive Director Parks, Recreation, Services Agency EWG /SF Community Exhibits: 1. Ocelot Exhibit Location Map 2. Public Contract Code 3. Cost Analysis APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez (� Executive Director Finance & Management Services Agency 23A -3 23A -4 Award a Construction Contract Santa Ana Zoo Ocelot Exhibit (Project No. 132636) July 1, 2014 Page 4 LJ -1_J_J 1 FIRST STREET r ' tl. 0 .r.� SANTA ANA ZOO c r,,, /IRvttUttH44Cv1t�Vdtttll' � '- ' v 5 w `�-� tiV1i1ll1ll4ve1WUYt1lY\ LIltll14ll91 tt uuvwv_L� [�- `1il11llll1ti1fY1V111t1VYlLtV CHESl'NUT AV J L 1 V1 EXHIBIT I SANTA ANA T ❑NM COUNCIL . TITLE; 23A -5 23A -6 Award a Construction Contract Santa Ana Zoo Ocelot Exhibit (Project No. 132636) July 1, 2014 Page 5 PUBLIC CONTRACT CODE SECTION 20103.8 20103.8. A local agency may require a bid for a public works contract to include prices for items that may be added to, or deducted from, the scope of work in the contract for which the bid is being submitted. Whenever additive or deductive items are included in a bid, the bid solicitation shall specify which one of the following methods will be used to determine the lowest bid. In the absence of a specification, only the method provided by subdivision (a) will be used: (a) The lowest bid shall be the lowest bid price on the base contract- without consideration of the prices on the additive or deductive items. (b) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid solicitation as being used for the purpose of determining the lowest bid price. (c) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that when taken in order from a specifically identified list of those items in the solicitation, and added to, or subtracted from, the base contract, are less than, or equal to, a funding amount publicly disclosed by the local agency before the first bid is opened. (d) The lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or proposed subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined. A responsible bidder who submitted the lowest bid as determined by this section shall be awarded the contract, if it is awarded. This section does not preclude the local agency from adding to or deducting from the contract any of the additive or deductive items after the lowest responsible bidder has been determined (e) Nothing in this section shall preclude the prequalification of subcontractors. Exhibit 2 23A -7 23A -8 Award a Construction Contract Santa Ana Zoo Ocelot Exhibit (Project No. 132636) July 1, 2014 Page 6 COST ANALYSIS PROJECT NO. 132636 SANTA ANA ZOO OCELOT EXHIBIT Construction Contract $397,419 Contract Contingency $79,483 Contract Administration* $17,880 Inspection and Testing* $21,848 TOTAL ESTIMATED PROJECT COSTS 51 30 *This is a combined 10% of the construction contract. Exhibit 3 23A -9 23A -10