HomeMy WebLinkAbout22A - SPEC - FIRE ALARM PANELREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 15, 2014
TITLE:
CONTRACT AWARD TO
RED HAWK FIRE & SECURITY
FOR EDWARDS EST -3 FIRE
ALARM PANEL UPGRADE
(SPEC. NO. 14 -027)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on I"Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Red Hawk Fire & Security for the purchase of an Edwards EST -3 fire alarm
system upgrade and post warranty support contract, in an amount not to exceed $118,100,
subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department's current fire alarm system is the original fire detection system
that was installed when the building was constructed in 1997. The existing Edwards IRC -3 fire
alarm system's front end components are obsolete and are no longer supported by the
manufacturer. In order to bring the system current and ensure continued compliance with the Fire
Authority, an upgrade to the system is necessary. The fire alarm panels will be upgraded to the
manufactures latest version Edwards EST -3 fire panels. The components being replaced are the
front end panels and command center system equipment with no change required to the current
smoke devices, tampers and monitor devices. Phase I of the two phased upgrade will complete
the Police Administration Building. Phase II will include an upgrade to the Jail. Additionally,
included in this request is a three year post- warranty maintenance contract that will provide on-
call support with semi - annual testing of the fire alarm system.
The notice inviting bids was advertised on May 5, 2014 on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
4 Vendors were notified
3 Vendors downloaded the bid packet
0 Received from Santa Ana vendors
2 Bids received
22A -1
Contract Award to Red Hawk Fire & Security for
Fire Alarm Panel Upgrade
July 15, 2014
Page 2
The bids were received and opened on May 22, 2014 and evaluated (Exhibit 1). The bid received
from Red Hawk Fire & Security is responsive to the specifications and meets the City's
requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal #6 Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds are available in the Police Criminal Activities- D.O.J Building Improvement account (no.
02614450- 66200).
APPROVED AS TO FUNDS AND ACCOUNTS:
Carlos Rojas Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance and Management Services QAx �`e•j�,
EG
Attachment Exhibit 1 —Bid Abstract
22A -2
Contract Award to Red Hawk Fire & Security for
Fire Alarm Panel Upgrade
July 15, 2014
Page 3
ABSTRACT OF BIDS
CONTRACT AWARD FOR FIRE ALARM SYSTEM CONTROL PANEL UPGRADE (14 -027)
VENDOR Red Hawk
Fire & Security
LOCATION Orange, CA
TERM NET 30 DAYS
Convergint Technologies
Orange, CA
NET 30 DAYS
OFFER $118,019. $172,019.
Exhibit 1
22A -3
22A -4