HomeMy WebLinkAbout25B - AGMT - ENVIRONMENTAL SRVS FOR HARBOR CORRIDORREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 15, 2014
TITLE:
mn�
AMEND AN AGREEMENT FOR
CONTRACTED ENVIRONMENTAL
SERVICES WITH PLACE WORKS
(FORMERLY THE PLANNING CENTER)
/
CITY MANAG R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
•:• _..
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with Place Works (formerly The Planning Center) to prepare an Environmental
Impact Report (EIR) and related technical studies for the Harbor Corridor Specific Plan for a
period no longer than six months for an additional amount of $9,950 not to exceed a total
contracted amount of $162,134, subject to non - substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
In 2010 the City, with the assistance of a successful grant award from the Southern California
Association of Governments (SCAG) and consultation from Place Works, kicked off the Harbor
Corridor Specific Plan study. The scope included analysis of the existing zoning, land use and
transit. The scope also included extensive outreach to the community through a series of
workshops, fairs and neighborhood meetings. Due to the potential for significant environmental
impacts, an environmental impact report (EIR) was required for this project pursuant to the
California Environmental Quality Act.
A Request for Proposal was circulated to qualified environmental firms in 2010 as a part of the
Harbor Corridor Specific Plan project. In 2010, City Council approved an agreement with Place
Works for $152,1$4 for contracted environmental review for the Harbor Corridor Specific Plan.
Recently, during the Draft EIR review period, comments were received from the Orange County
Sanitation District requesting further analysis of the sewer trunk lines. In addition, it was
necessary to include a Water Supply Assessment in compliance with SB 610 (Senate Bill 610)
requiring water assessment in conjunction with the Draft EIR. The proposed amendment to the
existing agreement will include the preparation and analysis of the sewer trunk lines to address
the comments of the Orange County Sanitation District and the Water Supply Assessment. As a
result, staff is requesting that an amendment to the agreement be executed with Place Works in
an amount not to exceed $9,950. This agreement will remain in effect until completion of the
EIR.
25B -1
Amend an Agreement with Place Works
July 15, 2014
Page 2
Environmental Impact
The awarding of a contract for preparation of an environmental impact report and zoning
amendment is statutorily exempt from CEQA.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal No. 3 Economic Development,
Objective No. 2 (create new opportunities for business /job growth and encourage private
development through new General Plan and Zoning Ordinance policies), and Goal No. 5
Community Health, Livability, Engagement and Sustainability, Objective No. 3 (to facilitate
diverse housing opportunities and support efforts to preserve and improve the livability of
neighborhoods).
FISCAL IMPACT
Funds in the amount of $9,950 are available in the Planning and Building Agency account for
other contractual services (account no. 01116510- 62300).
Karen Haluza
Interim Executive Director
Planning and Building Agency
SK:rb
sMrepoftkAmend PlaceWorks Harbor ContracL07A5.14
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25B -2
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, made and entered into this _ day of
, 2014, by and between PLACE WORKS, formerly known as THE PLANNING
CENTER, a California corporation ("Consultant'), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ( "City ").
RECITALS
A. City and Consultant entered into Agreement #A- 2010 -234, dated December 6, 2010,
for a consultant having special skill and knowledge in the field of professional
environmental reports and services, including the preparation of environmental
documents for tyre Harbor Boulevard Mixed Use Transit Corridor Plan project ( "said
Agreement ").
B. In accordance with the terms and conditions of said Agreement, the Parties desire to add
additional funds to said Agreement and extend the term of said Agreement through the
expenditure of the newly allocated Raids.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to include those services necessary
to complete the environmental documents for the Harbor Boulevard Mixed Use Transit
Corridor Plan project, as set forth in Consultant's Service Authorization dated June 17,
2014, attached hereto as Exhibit A and incorporated herein by this reference.
Section 3, COMPENSATION, the relevant portion of said section shall be amended to
increase the compensation by $9,950.00, such that the total sum to be expended render
this Agreement shall not exceed $162,134.00 during the extended term of this
Agreement.
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
EXHIBIT 1
25B -3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
the date and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney r\
By: '
Ryan
FOR APPROVAL:
KAREN HALUZA
Interim Executive Director - PBA
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
THE PLANNING CENTER
WILLIAM HALLIGAN
Principal
25B -4
EXHIBIT A
SCOPE OF SERVICES
(Attached)
25B -5
PROJECT NO. SNT•11,OE DATE June 17, 2014
PROJECT NAME Harbor Boulevard Specific Plan
TYPE OF AUTHORIZATION:
❑ Fixed Price Project ❑ Time and Materials Project
® Contract Extension ❑ Meetings Extra to Contract
Relmbursables; ❑ No Charge ❑ Extra to Contract ® 10% Markup on Subconsultants
RETAINER: $ 0.00 ❑ Yes* ® No
*All retainers are either applied to the final Invoice or refunded at the close of the project.
BUDGET AMOUNT:
AGREEMENT BETWEEN:
® Not to Exceed ❑ Estimated
CLIENT
City of Santa Ana
CONSULTANT
PlaceWorks
STREET ADDRESS
20 Civic Center Plaza
STREET ADDRESS
3 MacArthur Place, Suite 1100
CITYSTATE AND ZIP
Santa Ana, CA 92701
CITY STATE AND ZIP
Santa Ana, CA 92707
CONTACT
Sergio Koltz
CONTACT
Nicole Morse
Hereinafter referred to as "Client,"
Hereinafter referred to as "Consultant."
This document authorizes the Consultant to execute the following services for the Client as Indicated below;
SCOPE AND DURATION OF SERVICES:
Task 1. Additional Scope and Cost for IBI/Sewer Analysis:
Duringthe EIR response to comments period OCSD requested additional modeling data on its,sewertrunk line. IBI will provide
sanitary flows atthe points of connection to the main sewer trunk llne, located in Newhope Street. The points of connection will
only be along the length of the project, Westminster Ave thru Edinger Ave. The sanitary flows will be based on full build out of the
project and will not address any possible ground water infiltration. OCSO will Inputthese flows in their model and provide the
resuitsfor IBI's review and discussion. This assumes there will be a maximum of two Iterations of the model required. Once an
acceptable model Is obtained, IN will modify the Sewer Studyto outline the results.
Cost = $6,750
Task 2, Water Supply Assessment:
During the preparation of the DEIR, PlaceWorks prepared the Water Supply Assessment (WSA) in accordance with SB 610, which is
required for circulation of the DEIR. Preparation of the WSA was beyond the scope of the original contract.
Cost = $3,200
3 MacArthur Place, Suite 1100 1 Santa Ana, California 92707 1 714.96&9220 ! PlaceWorks.com
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