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HomeMy WebLinkAboutSTRATEGIC SOLUTIONS 4A - 2014Cuffevrk Buse. At& INSURANCE NOIT ON FILE. WORK MAY NOT PROCEED CLERK OF COUNCIL DATE.. t tL i 5 V FIRST AMENDMENT TO AGREEMENT 75i t f �qu mur THIS FIRST AMENDMENT TO AGREEMENT is entered into oak 0"10 2014, by and between Strategic Solutions, a California independent consulting firm which provides grant consulting services to public and private agencies/companies, with its principal place of business located at 2825 South Palm Canyon Drive, Palm Springs, California 42264 (herein after referred to as "ConsultanC% and the City of Santa Ana, a charter city and municipal corporation of the State of California ( "City"). RECITALS; A. The parties entered into a Consultant Agreement dated November 2013, (hereinafter "original Consultant Agreement ") by which Consultant has provided grant consulting services and with a deep understanding of all phases of the grant process. E. The original Consultant Agreement is, by its terms, scheduled to terminate on June 30, 2014. A copy of the original Consultant Agreement is attached hereto as Exhibit L C. In accordance with the terms and conditions of the original Consultant Agreement, the parties wish to confirm the extension of the original Consultant Agreement, through the end of June 30, 2015. WHEREFORE, in consideration of the covenants contained in original Consultant Agreement, and subject to all the tenns and conditions of the original Consultant Agreement, except those amended in this FIRST Amendment to Agreement, the parties agree as follows; 1. Section 3, TERM, shall be amended to reflect that the term of the original agreement has been extended by the parties for one (1) additional one -year periods, ending June 30, 2015. 2. Except as herein amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this FIRST Amendment to Agreement on the date and year first written above. [Signatures on next Page) ATTEST: Maria D, Huizar Clerk of the Council APPROVED AS TO FORM: Sonia Carvalho City Attorney By: Jos doval C Assistant City Attorney RECOMMENDED FOR APPROVAL: Francisco Gutierrez Executive Director Finance & Management Services CONSULTANT �l � Charlo e .Whitney dba StrategicSolutions Consultant/Owner /President Employer ID # or Individual SS # 043 -36 -2895 CITY OF SANTA ANA J David Cavazos City Manager EXHIBIT 1 " "� CERTIFICATE OF LIABILITY INSURANCE 6/20/2014 THIS CERTIFICATES ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BIN INSURANCE HOLDINGS LLC /PHS GONTAOT NAME fAIC.. Ho. E„u: (866) 467 -87317 FAX (688) 443 -6112 505500 P: (866) 467 -8730 F: (888) 443 -6112 nopaIESS: PO BOX 33015 INSURER(S) AFFORDING COVERAGE NACU SAN ANTONIO TX 78265 INSURSRA: Sentinel Ins Cc LTD 11000 INSURED INSURERS: US Liability Insurance Co. 25895 N- 2013- 165 -001 NSURERC: STRATEGICSOLUTIONS INSURER D: 2825 S PALM CANYON DR INSURER E: PALM SPRINGS CA 92264 INSURER P: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY 'rHE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPEO£INSU"A'CE ADDL SURR pOLlCYNWTBER PO4/CYEFP AUDDD /YYYY POLICY£ \P Lf.11fT5 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS -MADE aOCCUR DAMAGE TO RENTED PREMISES (80 oa,ImmCa) sl , 000 I X00 X MED EXP(Any one person) 410, 000 A General Liab 46 BEN ID6280 06/12/2014 06/12/2015 PERSONAL &ASV INJURY $1, 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY❑ SRO- ❑X LOC ACT GENERAL AGGREGATE 52, 000, 000 PRODUCTS - COMPIOP AGG 52, 000, 000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea auldere $ DOWN INJURY (Par pemonl 4 ANYAUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Pet a"Nenp s PROPERTY OAMAGE (Pe reccident) 4 HIRED AUTOS NON OWNED AUTOS - UMBRELLA LIAB OCCUR EACII OCCURRENCE $ AGGREGATE g EXCESS LIAB CLAIMS -MADE OED RfiTENiIONS a AND £JSPLOYEPS'LIABILITY AND EASCO,SRS-LIATILI ANY PROPRIETORIPARTNEWEXECUTIVE YIN OFFICERIMEMBER EXCLUDED? (Mandatory in NH) ❑ NIA PER OTH• 6TATUTE ER FL.EACHACGIDENT $ E.L. DISEASE EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT $ B Professional Liab SP10139103 06/26/2019 06/26/2015 511000,000/51,000,000 DESCRIPTION OF OPERAT IONS /LOCATIONS /VEHICLES (ACORD 101, Addlllonel Remarks Schedule, may be attached It mom %pan%Is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Santa Ana 20 CIVIC CENTER PLZ - SANTA ANA, CA 92701 ©1988 -2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD WORKERS' COMPENSATION DECLARATION 1, Charlotte D. Whitney ,hereby affirm under penalty of perjury, the (Name/Title) following declaration: I certify on behalf of StrategicSolutions_ that during the term of my (Organization Name) contract with the Facilities Fleet and Central Stores Division, City of Santa Ana, I will not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions. DATE:% By: Name: CN Title: Pros Telephone: OS' WARNING: FAILURE TO SECURE WORKERS' COMPENS11ON COVERAGE IS UNLAWFUL, AND SHALL, SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000). IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES. TO: City of Santa Ana ATTN: City Clerk and Risk Manager SUBJECT: Sole Proprietor /Partnership /Closely Held Corporation with No Employees Please let this memorandum notify the City of Santa Ana that I am a 0 sole proprietor ❑ partnership ❑ closely held corporation and do not have any employees whose employment requires me to carry workers' compensation insurance. Therefore, I do not carry workers' compensation insurance coverage. I further warrant that I understand the requirements of Section 3700, et seq., of the California Labor Code with respect to providing Workers' Compensation coverage for any employees. I agree to comply with the code requirements and all other applicable laws and regulations regarding workers' compensation, payroll taxes, FICA and tax withholding and similar employment issues. I further agree to hold the City of Santa Ana harmless from loss or liability which may arise from the failure to comply with any such laws or regulations. Contractor Signature Charlotte D. Whitney Printed Name of Contractor June 24, 2014 Date 'J --�-1 `f Risk Management Approval: Date WORKERS' COMPENSATION DECLARATION I, Charlotte D. Whitneyhereby affirm under penalty of perjury, the (Name/Title) following declaration: I certify on behalf of StrategicSolutions that during the term of my (Organization Name) contract with the Facilities, Fleet and Central Stores Division, City of Santa Ana, I will not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions. DATE: M Name: Charlotte D. Whitney Title: Telephone: WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS (S 100,000). IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES. 6�'MANU ON ME N- 2013 -165 t10N MAY PROCEED OkIlL INSURANCE EXPIRES GLI nir UP COUNCIL CONSULTANT AGREEMENT +tC 3 1 2013 '! This greemen o t1 ,imance of services ( "Agreement ") is made and entered.nto California dependent consulting firm'which provides )grantco Belt Lilting service sgto public and private agencies /companies, with its principal place of business located at 2825 South Palm Canyon Drive, Palm Springs, California 92264 (herein after referred to as "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "), with its principal place of business located at 20 Civic Center Plaza, Santa Ana, CA 92701. City and Consultant may be referred to herein individually as a "Party" or collectively as the "Parties" or the "Parties to this Agreement." RECITALS A. City desires to retain a Consultant having special skill and knowledge in grant consulting services and with a deep understanding of all phases of the grant process; B. Consultant represents that Consultant is able and willing to provide such services to the City; C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. D. The Parties have specified in this Agreement the terns and conditions under which such services witl be provided and paid for. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services identified in StrategleSolutions' Pro osat for Comprehensive Grant Consulting Services as set forth in Exhibit A to this Agreement. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. The total sum to be expended under this Agreement, shall not exceed $25, 000.00 during the tern of this Agreement. Exhibit 1 b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on June 30, 2014, unless terminated earlier in accordance with Section 12, below. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire tern of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not untended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. S. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. THIS IS WAIVED. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit B upon execution of this Agreement and shall be approved in form by the City Attorney. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including health, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding, 7. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own infonnation of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 8. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: and, Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA. 92702 -1988 telefacsimile (714) 647 -6956 Executive Director, Finance & Management Services City of Santa Ana 20 Civic Center Plaza (M -17) P.O. Box 1988 Santa Ana, California 92702 To Consultant: Charlotte D. Whitney, dba StrategicSolutions 2825 South Palm Carryon Drive Palm Springs, CA 92264 A party may change its address by giving notice in writing to the other party. Thereafter, any notice, tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or other communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 12. TERMINATION This Agreement may be terminated by the City upon fifteen (15) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City imless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 13. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable taw, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION -VENUE This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be government and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shalt be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia Carvalho City Attorney By: Jo 4a doval Chie ssistant <Ciltyttorney REttCOMMENDED FOR APPROVAL: Francisco Gutierrez Executive Director Finance & Management Services CONSULTANT arlotte 6Z ney dba StrategicSolutions Consultant /Owner /President Employer ID # or Individual SS # 043 -36 -2895 CITY OF SANTA ANA David avazos City Manager F= STRATEGIC 0410 SOLUTIONS umll PROPOSAL COMPREHENSIVE GRANT CONSULTING SERVICES to the City of Santa Ana Facilities, Fleet and Central Stories Fiscal Year 2013/2014 OVERVIEW Charlotte D. Whitney, d,b,a. Strategic5olutions, will provide comprehensive grant consulting services to the City of Santa Ana Facilities, Fleet and Central Stores (FFCS). Drawing on its extensive experience in all phases of the grant process, Strategic5olutions will work interdepartmentally and with public and private entities to achieve program objectives and maximize access to funding. StrategicSolutions will focus on funding opportunities to support the following FFCS plans and priorities: 1. Green Facilities, Fleet and Central Stores Strategic Plan 1 Green Fleet Action Plan: Electrlc Vehicles and Charging Infrastructure 3. Green Fleet Action Plan: Propane Vehicles and Infrastructure 4. Green Fleet Action Plan: Environmentally Preferable Purchases and Practices Policy 5. Public Outreach for Green Initiatives G. Others, as identified or assigned ACCOMPLISHMENTS: FISCAL YEARS 2010/11 - 2012/13 In Fiscal Year 2010/2011, StrategicSolutions with the assistance of FFCS staff developed a Green Strategic Plan to increase the sustainability of the division. The plan outlines specific short and long- term goals, punctuated by a timeline of quantifiable actions. Focusing heavily on energy efficiency initiatives and employing forward thinking in fleet management, the goals of the plan are to improve air quality, reduce the City's carbon footprint, and channel cost savings into environmental projects. During Fiscal Year 2011/2012, three area - specific action plans were developed to advance FFCS ultimate goal of running an environmentally friendly fleet and stores operation. The first plan discusses electric vehicles and infrastructure, the second focuses on propane vehicles and infrastructure, and the third plan advocates environmentally preferable purchases and practices within the FFCS. Last Fiscal Year, 2012/13, as required by local funding agencies, a public outreach and education plan was developed for the FFCS. The plan proposes actions that will increase public awareness of the green initiatives of the division and by doing so increase public support for funding. Concurrent with and in support of strategy development, StrategicSolutions secured close to $1.1 million in grant funding for FFCS. Funding included propane and compressed natural gas (CNG) vehicles and propane, CNG and electric vehicle infrastructure. Implementation of proposed actions over the last three fiscal years resulted in the FFCS steadily climbing from #99, then to #38, then to #10 and finally to #5 in 2013 in Government Fleet Magazine's 100 Best Fleets competition. Proposal Santa Ana Grant Congulling_2013 -2014 Pagel 8/19/2013 STRATEGIC SOLUTIONS FOCUS: FISCAL YEAR 2013/2014 Beginning in Fiscal Year 2012/2013, while still working to identify additional grant funding for new projects, StrategicSolutions began to extend its services to Post - Application Implementation and Grant Management. In order to realize the funding secured, the projects which received funding needed to be implemented and required activities completed. Two required elements - community outreach /public education and reports /requests for reimbursements - began to feature strongly in the work program. In Fiscal Year 2013/2014, StrategicSolutions proposes to continue its focus on securing funds for additional projects, completing grant management activities as required by the grant agreements and implementing the Public Outreach for Green Initiatives plan. Working with staff, the company will also start the process of LEED Certification for the Corporate Yard. StrategicSolutions will draw from the list of grants Identified in the Green Facilities, Fleet and Central Stores Strategic Plan and the three supporting specific action plans for additional grant funding. For Post = Application Implementation and Grant Management activities, StrategicSolutions will draw from the contractual agreements between the City of Santa Ana and the funding agencies. SERVICES The following is a representative list of services that may be preformed. Grant Identification and Strategy Development Identify applicable grants Research grant databases and agency specific databases on -line for funding opportunities Attend training and bidder's conferences Develop a database of grants that match funding needs Maintain a comprehensive grants inventory for each project area Prepare strategies and action plans Facilitate project scoping Write program descriptions Grant Development and Preparation Download and review guidelines, applications and forms Develop strategies that maximizes funding and prospects for approval Research and assemble information needed for applications Obtain specifications, vendor quotes, brochures and other supporting materials Secure relationships, resolutions, cover letters and letters of support Prepare draft materials for review and comment Prepare final applications for submittal Overnight mail and /or deliver applications to funding agencies and clients Prepare, update, and /or assemble additional documents as required by funding agencies Track applications through review process Assist with contract development and signing Proposal_S'onta Ana_Grant Consulting 2013 -2014 Page 2 811912013 STRATEGIC Pig SOLUTIONS bad SERVICES, continued Grant Implementation and Management Prepare calendar of report due dates Download report requirements and forms Obtain and assemble information for preparation of reports Prepare draft reports for review and comment Prepare final reports for submittal Prepare materials for status meetings with clients, agency staff and /or other consultants Coordinate with staff on invoicing and requests for reimbursement Coordinate with outside agency staff and consultants on funding status and grant implementation Maintain computer and hard copy files for audit AVAI LABI LTIY Charlotte D. Whitney will dedicate the required time and materials to complete quality work submitted on deadline. Charlotte D. Whitney will be available for consultation as needed by telephone, e -mail, and FAX. Charlotte D. Whitney will be available for meetings at the offices of the City of Santa Ana as required. [10]11A Ia :1 N&A 1DUI The City of Santa Ana will be billed monthly for work completed at a rate of $85 per hour. A detailed activity report and copies of completed projects will be submitted with each invoice. Ordinary support services, including mileage and telephone, are included within the monthly charge. Total amount of compensation will not exceed $25,000. TERMS The Agreement will be in effect for Fiscal Year 2013/2014 ending June 30, 2014. D. Whitney Date Proposal_Santa Ana_Grant_Consultirng 2013 -2014 Page 3 811912013 EXHIBIT B ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insutance as is afforded by the provisions of Policy relating to the following: I. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective this endorsement form as a part of Policy # Issued to Named Insured Countersigned by Authorized Representative UNDERWRITTEN BY MID-CENTURY INSURANCE COMPANY A STOCK INSURANCE COMPANY, HEREIN CALLED THE COMPANY 29175 NW DeaneH Si, Hillsboro, OR 97124 Transaction Type: CHANGE - MULTIPLE CAR DISCOUNT REMOVED ,DELETEVEHICLE,RATECLASS NAMED INSURED: CHARLOTTE D WHITNEY 2825 S PALM CANYON DR PALM SPRINGS CA 922649336 YOUR AGENT; MATTHEW TEHRAN INSURANCE AG ENCY IN Phone: (949) 553.0813 Email: mtehranl2former5ogant.com 9UR HOUSEHOLD DRIVERS CHART OTTF D WilITIIEY Year 2012 Make PAW Model 93514D 2WD $A IVINN 1V130A96570035322 Rating ZIP 92264 Gureging ZIP i Usage OTHER USE Uenholder or othal Interest This IS not a bill RATED rWk FARMERS INSURANCE Policy Edition Number: 02 POLICY NUMBER: 16!)89-77-65 Effective: 12:01 A.M. on 04-12.2014 Expirot€on: 12:01 A.M. oa 10. 12.2014 Premiuroas /Fees PollcgPrgIumTotal CREDIT p 5'79..,24 fees (In arldPion 10 premmm above) "See Information on Additional Fees on Ilia reverse s, SINGLE ^ . °.1995 I " " " " " "' "7v fee Supp amental n 6adoraiions Page YOUR POLECY (OVERAGES FEES PREMi UMS i Bodily Injury 1.0111ty S 250,000 Each Person /S 500,000 Inch Occurrence S 265.70 Property Dointle liability I S 500,000 Each Occurrence INCLUDE Medical I NOTCOVERED Uninsured rMaArrlst Bodily Injury I S 250,000 Eudl Parson /$ 500,000 Each Occurrence S 58.60 Compreheirtalve S 91.90 Collision it S 280.20 Additional EquOmtnt S DOD Uninsured MotiProp Damage -w/ Collsiod S 6.30 Glass Dedood(Lo Buyback S 9.20 Fees Per yjhl a kss S an Cit AttoxngY Vehicle Pe-nnic: Totol' (not including fats) 40 `See Info rinllo;on Addlllonal Fees on the reverse 56�5797151`t:®IpaN1.l3 097111 (Continued on the reverse side) 04- 11.20 -a wt YOUR DEDUCTIBLES AND LIMITS BY Comprehensive S 1,000 Collision S 1,000 Additional Equipment .S 1,000 AM not Shawn, sae applicable ondorsament, THESE ARE MODIFICATIONS TO YOUR COVERAGE CA044 ' IST LIMITED COVERAGE IN MEXICO 1 CA084 3RD END. AMENDING DEFINITIONS, PART I - LIABILITY I CA096A 151 END EXCLCOVERAGE FOR PERSONALVEHICLESHARING 1 CA098A IST ENDORSEMENTAMENINK TERMINATION CONDITIONS 1 H1157 1 S ADQING PROPERTY DAMAGE TO UM CVO 1 HI 171 IST SAFETY GLASS DEDUCTIBLEOU'fBACXC COVERAGE 1 J6934 I IST LOSS PAYABLE. PROVISIONS ENDORSEMENT 258DI 1104 CALIFORNIA NOTICE OF INFORMATION PRACTICES 1 OTHER INFORMATION Throe Is in least one driver an your policy whe qunBfles is a "gnod driver" under California law, so you may be eligible for o lower rate but with i iHarant coverage from another Farm ofs' company, Pleese mntactyour Farmers agent to discuss your options. PLEASE CONTACT YOUR FARMERS AGENT FOR A FREE FARMERS FRIENDLY REVIEW TO ENSURE THA I YOUR FAMILY IS PROPERLY PROTECTED AND THAT Y0U ARE RECEIVING ALLOFTHEDISCOUNTS /CREDITS COVERAGESANDPACNAGE POLICIES AVAILABLE SEE IT ALL ONLINE. GO TO FARMkS.COM OR CONTACT YOUR FARMERS AGENT Atli) 'GO PAPERLESS' WITH ELECTRONIC DOCUMENT DELIVERY TO YOUR E-MAILADDRESS, F/S INCLUDES CHANGES EFFECTIVE:04 /10/2014 VEHICLE 1 COVERAGE FOR H 115 IS C-2 VEHICLE 1 DED. REDUCED TO $100 FOR GLASS LOSS The "Foos" stated In Ihe'Promlum /roes' bon In the front apply on a per-polky, not an account basis. The following additional fees also apply: A. Installment Sorvke Charge per installment (In consider iliori of our agreement to allow you to pay in instalfinenls): For Monthly Recurring Electronic Funds Transfer (EFTI and fully enrolled online billing (paperless): S 0.00 per account For other Monthly EFT plans:$ 2.00 per accuunl For oil other payment plans: S 5.00 per account If this account is for more Ilion one policy, changes In those fees are not effective until die revised fee information is provided for each policy. 10. Late Foo:S10.00 per accouat C. Returned Payment Charge: $25.00 per check, elecironh transaction, or other remtHonco which Is not honored by your financial institution for any season including but not limited to insufficient funds or a dosed account 0. Reinstatement Fee: SI8.40 (applied per vehicle, 20% discount will apply for Good Drivers) One or more of ilia fees or charges described above may be deemed a purl of prerniva under applicable scale law. 54 5797 19 HATION 213 05791112 UNDERWRITTEN BY MID-CENTURY INSURANCE COMPANY e FARMERS i r; n :, � c 5 A STOCK INSURANCE COMPANY, HEREIN CALLED THE COMPANY n r. 23175 NW Bennett St. Hillsboro, OR 97124 CLASS us ftpplemeflnruf vorlaratialls Page rsnconinuationa yourQetarnlionsPage. NAMED INSURED: CHARLOTTE 0 WHITNEY Policy Edition Number: 02 2325 S PALM GIN'f ON BR POLICY NUMBER: 16989-77,65 PALM SPRINGS CA 92264.9336 EEPect1V0: 12:01 A.M. on 04- 12.2014 Expiration: 12:01 A, M, on 10 -12 -2014 RATING INFORMATION OTHER INFORMATION *`FF,77:777", 77.7 771 M838 INt&IlllN 1712 NAM, Ruled Drivea(s) CHARLOTTE I WHIT", 7xas� FO,, t Fle ---To Driver Polo Current 71000'0 AvinualMileuge Previous Amnurd,MIleagfi_Ll Yeats 01' 5000 ,Dr1v!nD Experience Gender 1 e it T at LW Ih= 16 MnntDs Roting Points Cha t ions/Addents: Me or 0 Mor 0 Accidents 0 Car Symbols: BIPD 09 WD 22 Um Item ra6ensive -Collision 6 ....... OTHER INFORMATION *`FF,77:777", 77.7 771 M838 INt&IlllN 1712 NAM, CALIFORNIA Why did we sand you this notice? FARMERS OURANIM T'hea Sella: of i;.alifornia regrurrs all insurance conparvcs ro Cell customers ahour heir inr %ionnnon practices. LtEurm+uion practices Include things eumpattes do ro gnthor and share ulfornlarwn ahour customers. Insurance Companies need nnfonnathnn to slake, decisions- 'I'bin, make al Burrs ui' dar -to -day decisions. who to insure, how much ro charge, llow to handle clanns, and orhers. What ore your rights? Our information prlctioes exrend to applicants soul puHghotder, (lxmv and present), irate and fecleral laws give you ce+n;un rights when you We hart in trsuwactiuns haviug to di) with insurance for yourself your e3nlily, or your houselrrlld. We 5enj tour c �t<anas a rota called the '1 mars Privacy �Qnun" The roln,,rs Privacy `:uric, does nut haut any ng'his you nuy hov . as a con m m; dawant, or hLme6ciaxv l''ouc stn, gives you addirion:d protections, They ar(.' asplained n this notice. Now do we collect the information? YOU gnat us most of to ulgri xrhn we rtecd when you apply Err in ;uruicc. Much of it is made up Uf common, pructlail Cates: your crrlploymem Information, your driving recuul, your age, whew You live, and nrhev things hl a War. Aug times, we need unim rrybi umm. Or we rune need to verify information vuu've gAn to, Ami IN happ &'.r'Is, me normally ask fill' a r'epon Run at WIN& Source sty su me Can be it L:,onsunnor r'upurriug agCoC:y or an Insurance support urganiaunun. Huth provide i iRmnariou in the form of can::uuner re^porrs ,\doss QMW3Ince connpauliae use- Chase: it's a common industry practice. Sonletinres gnat of these cnitside sources newel, to s diet: ul!'i rlylation befcne they can prepare all im esngarive amsw ar rcpt >rn This could he dine as pact of a Ihrld unvcsrigrttion, For example. ht!c sully then cunta:r you, another adult member of your household: or I) neighbor by pivnne or In person If ttnis happens, you can, as dm `Famed. Insured, ask IN to iruerview you or yrn.0 spuuu: as u-ell. We will make every effort to humor Your request. What types of information do we collect? AuLO - AWhile ruking euur application far insurance and to service pultCles covering your personal vehicles, we may ()brain nfar,nutiran about • Blow you use your vehicle(s), utcluding annual nnileego • Age, personal habirs, and charectedsdcs of drivers • (:n'edir infbcnauon " Histury. of ACKenus, driving; vied Mms, an;sr- or convictious. and ClainnC • Prevlou8 insurance experience Property - Wide taking your applicatrun fi)r insurance and ro seryrce policies covering your read and persulal prnpevey, we nay obtain hforumm, about • ypQ aCecrosratcuon and square Footage of dwelling • ha lig gswin and other physical characteristics ol'rhe propertc • ('.ac and ntaintenuncc: of files property • Credit inforntlooll • ("hurls history Previous insurance experience Arsunal hafnrs and ch:.rnwNrtsues of the pngxr ;'s ocalpma., YSms I fll OW201 What do we do with the information? We use the inEortnation we eollect 'it bout you co perform insurance hmctions. TI naludos " and servicing Your pour :y • hrocesarng cdairts (we may ahccut information relating ro health and emplr:yrrunrj • Investigecing potential fritud • Other acrivitir; s Lmrmitted by state and tcderal tam hlem's an nx;unph,,: If you asl: us to set up a payment by electronic funds rrtnscer, we nary obtain futaam"I information for it particular baulk account. We may also disclose information to other prarties. 1 -11e law permits us m do this without. your prior authorization when the information goes, For example, rr, these parties: 1. Your Formers' agent - to SCLVICe pztur policy. 2. Persons who need rhis information to perform norm :d business Function.; (br us. J. persons coacir.rcrinf, actuarial or research studies on our behalf. 4. Another insurance company or rut insurance sulnporr nt ;anizatinn - to perform an islsurancc transectioec, or to detect or prevetnt criminal activity or Fraud in eonnec[iem with wt insurance tntnsaetion. 5. A medic.tt professional or medical care institution - roc verify lnsuraice coverage or benefits or to inform an individual of a ntadical problem tine individual may nor kIIOw about. G. An insurance regulatory authority. 7. Law enforcement or other goveruneriml authority. 8. A group policyholder - to report ckurns cxperietnce or conduct sill audit of rnr operations, but only as needed to . onduct du' review or audit y lffiliares is permimd by Irav The law allows us to shcore your financial wFormarion with rsur affiliates to marker products rr services to vou, acid dues not allow cusrontcrs to n :snict char disclosure. I0. Persons that perFsnn marketing services tin our: behalf", ;ts penuined by law 11. Other non - affiliated third parties, as permit-red by law, 12. A parry to a proposed or consurrtmated sale, nansfac, ntergec, or conso!idation of 211 or part, of rite• company undetwtiting your poGey. An insurmcc support orKamzation'that prepares a report may keep infrxrmarlon it gathers and disclose that Information to other persons, but only to the extent permirted by federil arrd state lane. How can you see or make corrections to your personal ioformation? You have these rights: • To know what personal information about you we have in our records. That includes reports from outside sources. • To gut a copy of your personal information. " 1 o reeluest dear we CCJITM, char>,ge, or remove any information you feel is incorrect. To use. these rights, you must ,end us a wrinen request. Your 1'rarmers`° agent cam give vou rhr appropriate Service center address. If you request that we correct, change, or remove incorrect information, well check our mcords and nialce the chatngvs if we can We'll let you know in writing what we decide, If we cannot make :r change you asked for, vou caul file at statement. bC }ise down the reasons you disalm,C with our decision. We'll include the statement in our records. That wry, ,onvorce who looks it the disputed person[d informarion will also See your statement. From then ern, if eve disclose your infrarmanon m anoncor par h, we'll include your statement. TQ will also senci a copy ro :uwoue whi0 has gorren your persixtal information from us n the past t vo years. ,Just tell us who you would like uS to send it to, 25 8591 1164 r %'�srt.rerrnl :'V e�ir Page; AOSJ!8UR J0;NjI FARMERS TIIcre, are sons types of in CC) tmatool for wluclt those riglIts du not applv: b6irnration we cohort to Firom" an .uaaul Or sunpared datm • hifOrmatiwn'we collect Eat an acmd tae anrici awd civil Or c-ci umal proceeding„ • Specific items of ptivileo d inWration when ;m applicant or policyholder is suspected of Fraud, material misrepresennanon, r7r material nondidostato We'D keep you Amid. d. As required by law, we will !seep ytzu up to elate On tour information Practices. V1 e reserve the riuilt to modify Our practices at aaay time, when pernnnod by law - Tlae 11�aia' C;reelrt Rcpc>rnny act require; us to Ict YOU iMOw we may- make an ionastij�uiun about any of 1laese than apply. character, general repurttlon, personal cha:acrevistics, and tntxle of living;, You cull, widen an reasonable rime after vac mcumt this notice, write to us tar none h0amu m ahtaur such an investigation. \Vc'll send it to VOu. If you lava: yuestiun, occur this notice, i'alea�:O ad! yr,w Fganineusm ajeat. "Thin court is s¢:nr on behalf of die Eo a'mea : Imueuue Group of C�.anpanies, whose mernbur -< include, but am mat limited ta: Foamers Iaasurance E!xhange, Dire Insurance 15.xctruag;e, TrUd, Insurance T.xduange, iV iid- CcnalIty tua unease ompaq', Fcanu.rs ?,ow Centur), Inaurunce Company, EtIrITI(IS hISUM11Ce C0111[)any, Luc (.1 Farmers insurance. Company OF Arizona, Farmers Insurant:e Company of Idaho, Earner, insurance Company Of Oregon, I't;u:naers lnsurmice Company oC WAsimWat , Farmers Invinutce of Ch a sms, Inc., F;amc.rs -'claws C:nunry ,MUUMI trnn0anl-e Company, lllinois farmers Insurance Company, !fief- C:enau:y Inaunaace t:;omlxany of'lcsa I'e as formers flisurance C�;nnpaury, Qvie Property and Casualty Company, lcxucr P'ropurty and Casualty i:onnpam, aad'v'eighborhood Spirit property and (.aauatty COrxapany. 251M 1 1 iIN ABSa12011