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Home My WebLink AboutFULL PACKET_2014-07-01 HOUSING AUTHORITY MEETING AGENDA JULY 1, 2014 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m.. (Immediately following the City Council Closed Session Meeting) Miguel A. Pulido Chairperson Sal Tinajero Vincent F. Sarmiento Vice Chairperson- Ward 6 Authority Member- Ward 1 Sl}vrayrelr nsavrta-av:a:or h,'SanvieytoQawa-alw.orrn Michele Martinez Angelica Amezcua Authority Member- Ward 2 Authority Member- Ward 3 irT yfartztrc savrta-avaa.ory AA me;�Llllasawrtn-ana.0IT P. David Benavides Roman A. Reyna Authority Member- Ward 4 Authority Member- Ward 5 T Botawdesttisanta-crraa.ar RRewa@Vsatdr-alwv nr� Authority Member telephone:714-647-6900 Agenda item inquiries:714-647-6520 Sonia R. Carvalho Vacant Maria D. Hitizar General Counsel Executive Director Recording Secretary • NO 717.,Ifyou need special assistance to participate in this Council meeting,please contact Michael 0rdz City ADA Prograrn Coordinator, at(714)6475624.Please call prior to the meeting date, to allows the City enough time to snake reastrnahlc arr€arigenaents for accessibility to this meeting. [Americans*with Disabilities Aet,Title II,28 GFR 35.102] Basic Housing Authority Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana,, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards,commissions,and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Irate,grity •Honest . Responsibility °Eairness •Accountabili�r • Rupert •Ff iaell y Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority members deem to be appropriate on an agenda item. Except as othenvise provided by law no.action shall be taken on any itearr not listed on Lhe asenda. Public Comments lPublic Input -- Pursuant to Government Code Sec. 54954.3, the Public may address the Housing Authority on any and all matters within the Authority's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing(unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUEST'S TO SPEAK SHALL BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar- All matters listed gander the Consent Calendar are considered to be routine by the Authority will be enacted by one motion without discussion unless a member of the Authority"pulls" an item(s) for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes _ Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. .Meeting agendas, staff reports, and Minutes are available the Friday before a Meeting at the following website address: www.santa-ana.or Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CT'V3 Time Warner Cable on the day of the meeting will be rebroadcast on Mondays at 6:00 p.m., Tuesdays at 9:00 a.m. and 6:00 pin, Wednesdays at 9:00 a.m. and 6:00 p.m,, and Sundays at 1:00 pm. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CT"V3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Maui Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 JULY 1,2014 CITY OF SANTA ANA. SPECIAL JUNE 17,2014 CONTINUED HOUSING AUTHORITY.MEETING JULY 1, 2014 CALF TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS TINAJERO,AMEZCUA, BENAVIDES, MARTINEZ,REYNA, SARMIENTO City Manager, General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input"' for description.) CONSENT CALENDAR RECOMMENDED ACTION.- Approve staff recommendation on Consent Calendar Items: 1 through 2. 1. SPECIAL MEETING MINUTES OF JUNE 3,2014 RECOMMENDED ACTION. Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACT"ION.• Excuse Housing Authority Members absent. *** END OF CONSENT CALENDAR **' HOUSING AUTHORITY AGENDA 3 JULY 1,2014 BUSINESS CALENDAR 3. JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY FUNDING ALLOCATIONS FOR THE HOUSING OPPORTUNITIES FOR PERSONS WITH AILS PROGRAM FISCALL YEAR 2014 2015 - Community Development Agency At its special meeting on June 4, 2014, by a vote of 6-0 the Community Redevelopment and Housing Commission recommended that the City Council and Housing Authority approve the recommended actions. Continued from the June 17, 2014 City Council Meeting by a vote of 6-0 (Tinajero absent). CITY COUNCIL ACTION 1. Authorize the City Manager and the Clerk of the Council to execute a Memorandum of Understanding, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT- Between the City of Anaheim and the City of .Santa Ana in an amount of not to exceed $1,531,466 for a one-year term to administer the Housing Opportunities for Persons with AIDS Program 2. Authorize the City Manager and the Clerk of the Council to execute a cooperative agreement, subject to non-substantive changes approved by the City Manager and City Attorney. AGMT- With the County of Orange Health Care Agency in an amount of$890,372 for a one-year term to provide supportive housing services to HIV/AIDS-affected individuals in the County of Orange HOUSING AUTHORITY ACTION 1. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. AGMT- Between the City of Santa Ana and the Housing Authority of the City of Santa Ana in the amount of$600,000 for a one-year term for the implementation of the Housing Opportunities for Persons with AILS Tenant-Based Rental Assistance Program HOUSING AUTHORIT`I AGENDA 4 JULY 1, 2014 2. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement, subject to non-substantive changes approved by the Executive Director and.Authority General Counsel. AGMT - With AIDS Services Foundation Orange County in an amount not to exceed $12,000 for a one-year term to administer the wait fist for the Tenant-Based Rental Assistance Program END OF BUSINESS CALENDAR COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized bylaw. ADJOURNMENT HOUSING AUTHORITY AGENDA 5 JULY 1,20114 I rus page left intentionally blank MINUTES OF THE SPECIAL CLOSED SESSION AND REGULAR OPEN MEETING OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, CALIFORNIA JUNE 3, 2014 CLOSED SESSION MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 5:21 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL A, PULIDO, Chair SAL TINAJERC, Chair Pro Tern ANGELICA AMEZCUA P. DAVID BENAV'IDES ROMAN A. REYNA AUTHORITY MEMBER Absent: MICHELE MARTINEZ VINCENT F. SARMIENTO STAFF Present: DAVID CAVAZOS, Executive Director SONIA R. CARVALHO, Legal Counsel MARIA D. HUIZAR, Recording Secretary PUBLIC COMMENTS — None COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:21 p.m. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The Housing Authority Council finds, based on advice from the Legal Counsel, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1 . CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: • JOINT ITEM — City of Santa Ana, Successor Agency and Housing Authority: Peebler vs. State of California. Superior Court Case No. 34- 2012-80941172; Court of Appeal Case No. 0073698 HOUSING AUTHORITY MINUTES 1 JUNE 3, 2014 JOINT ITEM — City of Santa Ana, Successor Agency and Housing Authority: Cuenca vs. State • JOINT ITEM — City of Santa Ana, Successor Agency and Housing Authority: City of Santa Ana vs. Ana Matosantos (DOF) Case No. 34- 2013-80001477 CLOSED SESSION REPORT— Nothing to report. ADJOURNED THE CLOSED SESSION MEETING AT 6:07 P.M. AND CONVENED TO THE REGULAR OPEN MEETING HOUSING AUTHORITY MINUTES 2 JUNE 3, 2014 REGULAR OPEN MEETING CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 8:10 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL A. PULIDO, Chair SAL TINAJERO, Chair Pro Tem ANGELICA AMEZCUA P. DAVID BENAVIDES ROMAN A. REYNA AUTHORITY MEMBER Absent: MICHELE MARTINEZ VINCENT F. SARMIENTO STAFF Present: DAVID CAVAZOS, Executive Director SONIA R. CARVALHO, Legal Counsel MARIA D. HUIZAR, Recording Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION:: Approve staff recommendation on Consent Calendar Items: 1 through 3. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Amezcua, Benavides, Pulido, Reyna, Tinajero (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez, Sarmiento (2) 1. REGULAR MEETING MINUTES OF MAY 0, 2014 MOTION: Approve Minutes. HOUSING AUTHORITY MINUTES 3 JUNE 3, 2O14 2. EXCUSED ABSENCES MOTION: Excuse the absence of Authority Members Martinez and Sarmiento from the June 3, 2014 Housing Authority Meeting. 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JANUARY 2014 — MARCH 2014 At its special meeting of April 16, 2014, by a vote of 5:0, (Sandoval absent), the Community Redevelopment and Housing Commission recommended that the Housing Authority receive and file the Quarterly Report for Housing Choice Voucher Program: January 2014 — March 2014. MOTION: Receive and File. END OF' CONSENT CALENDAR COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED — 8:11 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 4 JUNE 3, 2014 REQUES T HOUSING AUTHORITY . I , MEETING ATE: CLERK OF COUNCIL USE ONLY., JUNE 17, 2014 El As Recomrnenc�e�j FUNDING ALLOCATIONS FOR THE HOUSING E.] As A nonde d OPPORTUNITIES FOR PERSONS WITH AIDS Orcfin Mrlc,e on 'I st Rea,IXjog PROGRAM FISCAL "SEAR 2014 - 2015 1 Ordinance on 2nd hid acfir"y Ornweiraenting Res(.'ilution E1 Set Pub ho N-r- arinc- For CONTINUED TO JUL 012014 FILE NUMBER -. ... CIFFY 1ANA Eh E: EC`U EVE DIRER .....___._......_ ..__ .w _...... _ ___.. RECOMMENDED I O CITY COUNCIL ACTION 1. Authorize the City Manager and the Clerk of the Council to execute a Memorandum of Understanding between the City of Anaheim and the City of Santa Ana in an amount of not to exceed $1,531,465 for a one-year term to administer the Housing Opportunities for Persons with AIDS Program, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and the Clerk of the Council to execute a cooperative agreement with the County of Orange Health Care Agency in an amount of $890,372 for a one-year term to provide supportive housing services to HIV/AIDS-affected individuals in the County of Orange, subject to non-substantive changes approved by the City Manager and City Attorney, HOUSING AUTHORITY ACTION 1. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement between the City of Santa Ana and the Housing Authority of the City of Santa Ana in the amount of $500,000 for a one-year term for the implementation of the Housing Opportunities for Persons with AIDS Tenant-Based Rental Assistance Program, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. 3 - 1 HOPWA FY 2014-2015 June 17, 2014 Page 2 2. Authorize the Executive Director of the Housing Authority to execute a cooperative agreement with AIDS Services Foundation Orange County in an amount not to exceed $12,000 for a one-year term to administer the wait list for the Tenant-Based Rental Assistance Program, subject to non-substantive changes approved by the Executive Director and Authority General Counsel. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOIVIMEN[QATION At its regular meeting on June 4, 2014, by a vote of 6:0, the Community Redevelopment and Housing Commission recommended the actions stated above, DISCUSSION Since 1993, the City of Santa Ana has received federal funds through the U. S. Department of Housing and Urban Development (HUD) for the Housing Opportunities for Persons with AIDS (HOPWA) Program. These funds were previously allocated to the City of Santa Ana as the most populous city in the county to use throughout the County of Orange. This fiscal year the City of Anaheim has been awarded the HOPWA funds as they are now the most populous city in Orange County. Due to the late notification and to ensure continuity of services for the upcoming year, the City of Santa Ana will contract with the City of Anaheim as an administrative agent to operate the HOPWA funds. Anaheim will provide $41,094 to Santa Ana for program administration. Eligible activities for the HOPWA program include: 1) new construction, acquisition and rehabilitation of affordable housing; 2) provision of tenant-based rental assistance; 3) short-term rental and mortgage payment assistance to prevent homelessness; 4) supportive social services and housing information services; 5) technical assistance; and 6) administrative expenses incurred by jurisdictions coordinating local programs. In allocating grant funds for eligible activities, the City of Santa Ana was required to consider the service needs of eligible persons who reside throughout Orange County and approve funding for projects which may be located anywhere within the county. In order to ensure that the limited funds were prioritized, staff worked closely with the Housing Committee of the Orange County HIV Planning Council, the HIV Planning Council, and agencies throughout the County of Orange to provide services to the HIV/AIDS community. On January 6, 2014„ a strategic planning meeting was held to determine priorities for the Fiscal Year 2014-2015 funds. Representatives from the Orange County Health Care Agency, service providers from throughout the county, HIV/AIDS infected and affected individuals and city staff participated in the meeting. Based on the strategic planning meeting, funding recommendations were established. The recommended funding levels are, 1) $600,000 to continue the Tenant-Based Rental Assistance Program with the Housing Authority of the City of Santa who will subcontract with AIDS Services Foundation Orange County to administer the wait list; 2) $890,372 to the Orange County Health 3 - 2 HOPWA FY 2014-2015 June 17, 2014 Page 3 Care Agency for supportive housing services to individuals throughout Orange County; 3) $41,094 for administrative costs. FISCAL IMPACT Funds are available in the HOPWA Program accounts (no, 40518760-various. and 40518751- various). APPROVED AS TO FUNDS AND ACCOUNTS- I\SN Shelly La ry-Bayle Francisco Gutierrez Housing Inager Executive Director Community Development Agency Finance & Management Services Agency SLB/TE/kg Exhibit: 1. Memorandum of Understanding (City— Anaheim) 2. Agreement (City— OCHCA) 3. Agreement (City— Housing Authority) 4. Agreement (Housing Authority —ASFOC) 3 - 3 t-01 I his page left intentionally blank PLEASE, SEE CITY COUNCIL AGENDA. ITEM 80A FOR E BITS: 1. Memorandum of Understanding (City- Anaheim) 2. Agreement (C ity of OC HCA) 3. Agreement (City- Housing Authority) 4. Agreement (Housing Authority- ASFOC)