HomeMy WebLinkAbout25L - AGMT - TRAFFIC SIGNAL AND STREET LIGHTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 5, 2014
TITLE:
AGREEMENT WITH AEGIS ITS, INC. FOR
TRAFFIC SIGNAL AND STREET LIGHTING
SYSTEMS MAINTENANCE
CITY MA AGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
..9 9,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Aegis ITS, Inc.,
subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide
traffic signal and street lighting systems maintenance services, for a three -year period expiring
August 31, 2017, with the provision for two one -year extensions exercisable by the City Manager,
in an amount not to exceed $650,000 annually.
DISCUSSION
To effectively operate and maintain the City's traffic signals, street lighting systems, and
associated infrastructure, the City relies on a maintenance contractor to provide the necessary
personnel, equipment, and resources. The City's existing contract for traffic signal system and
street lighting maintenance services expires August 31, 2014.
A Request for Proposals (RFP) for maintenance services was issued on June 30, 2014. Two
proposals were received and evaluated by a three - member review panel comprised of Public
Works Agency staff. The scores were based on contractor experience, ability to respond to
emergency call -outs and maintain work schedules, service record performing requested
maintenance, responsiveness to the RFP requirements, and completeness of the proposal. Once
the top rated proposal was identified, the sealed fee proposal was opened.
The summary of proposal scores, annual costs for routine maintenance, and projected annual
extraordinary maintenance costs are as follows:
Contractor
Score
Routine
Extraordinary
Total
Maintenance
I Maintenance
1. Aegis ITS, Inc,
95
$231,598,68
1 $418,401.32
$650,000.00
2. Advantec
Nonresponsive
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Agreement for Traffic Signal and
Street Lighting Maintenance
August 5, 2014
Page 2
Staff recommends that the contract for traffic signal and street lighting maintenance services be
awarded to Aegis ITS, Inc. Although there is only one vendor which effectively responded to the
RFP, the recommended award is based on the demonstrated experience and exceptional
performance in delivering these services to the City over the past 5 years under the existing
contract, and also that the new contract limit is the same as the previous one.
The contract approved by this Council action will be effective September 1, 2014, through August
31, 2017, with a provision for two one -year extensions exercisable by the City Manager.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Based on the submitted bids, the total estimated annual contract cost is $650,000, which includes
$620,000 for traffic signal maintenance and $30,000 for street lighting maintenance. The funds for
Fiscal Year 2014 -15 are available in the Public Works Agency Signal Maintenance and Street
Lighting accounts (Nos. 02917620 and 01117630).
Edwin "William" Galv , -P.E.
Interim Executive Director
Public Works Agency
EWG /VN
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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CONTRACTOR AGREEMENT
THIS AGREEMENT, made and entered into this 5th day of August, 2014 by and between
Aegis ITS, Inc., a California corporation (hereinafter "Contractor "), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California (hereinafter "City "),
RECITALS
A. The City desires to retain a Contractor having special skill and knowledge in the
field of traffic signal and street light systems maintenance.
B. Contractor represents that Contractor is able and willing to provide such services to
the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform preventive and extraordinary maintenance on the citywide
traffic signal system and street light system, as set forth in the Scope of Work attached hereto as
Exhibit A, and incorporated, in fall, by this reference. Said work shall be completed in
conformance with Contractor's Proposal, dated July 14, 2014, on file with the Public Works
Agency, Traffic Engineering Division,
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified in Contractor's Fee Proposal, attached hereto as Exhibit B, Rate
increase for the first additional twelve -month period (September 1, 2015- August 31, 2016) shall
be based on the year 2014's consumer price index (CPI) or 5 %, whichever is the lowest. Rate
increase for the second additional twelve -month period (September 1, 2016- August 31, 2017)
shall be based on the year 2015's consumer price index (CPI) or 5 %, whichever is the lowest.
The total sum to be budgeted under this Agreement shall not exceed $650,000.00, annually,
during the tern of this Agreement.
b. 1. Invoices for Traffic Signal S, stem
Contractor shall prepare separate invoices for routine maintenance and extraordinary
maintenance.
For extraordinary maintenance billings:
Exhibit 1
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i. The Contractor shall prepare a general invoice to include all extraordinary
billings that is less than $500 per intersection,
ii. The Contractor shall prepare a separate invoice for each location when
extraordinary billing is in excess of $500 per intersection,
iii. The Contractor shall prepare a separate invoice for intersections that are
shared with other jurisdiction listed in Exhibit A, Appendix B, or as
requested by the Traffic Engineer.
2. Invoices for Street Light System
i. For extraordinary maintenance billing, an itemized invoice per month will
be required. Invoices shall be itemized as to, the purpose for the work,
Date of repairs, addresses of repairs, a description of the repairs and a full
itemized accounting of all material, equipment and labor costs. Each
invoice shall be for one (1) days work, each day's work shall be on one (1)
invoice.
c. Payment by City shall be made within thirty (30) days following receipt of such
invoice evidencing work performed, subject to nornral City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth in the
Recitals which may reasonably be expected by City. However, payment shall not be made to the
Contractor until the required reports and As- Builts have been properly submitted for work
completed.
3. TERM
This Agreement shall commence on September 1, 2014, and will terminate August 31,
2017, unless terminated earlier in accordance with Section 13, below. Funding for the initial
one -year period has been approved by the City Council. If the City Council fails to approve
continued funding for this Agreement over the subsequent one -year periods from September 1
through August 31, said Agreement will automatically terminate on the expiration of the then
current term, The tenn of this Agreement may be extended for up to two additional one -year
periods, upon a writing executed by both parities, including the City Manager and the City
Attorney for the City.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer- ernployce relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all
applicable standards and regulations governing such services, Contractor shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
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S. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insureds) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Contractor's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Contractor's comprehensive general liability insurance
policy shall contain language substantially similar to the following clauses:
(1) The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701;
its officers, employees, agents, volunteers and representatives are named as additional insureds
with regard to liability and defense of suits arising from the operations and uses performed by or
on behalf of the named insured,
(2) With respect to claims arising out of the operations and uses performed by or
on behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insured.
(3) This insurance applies separately to each insured against whom claim is made
or suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not less
than $1,000,000 per claim.
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e, The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f Certificates of insurance evidencing the coverages required by the clauses set forth
above shall be filed with City prior to the effective date of this Agreement. This is a condition
precedent to the formation of any obligation by City to compensate Contractor under this
agreement.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, Contractors, special counsel, and representatives from liability for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Contractor or its subcontractors, agents, employees, or other
persons acting on their behalf which relates to the services described in section I of this
Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section. The Contractor further agrees to indemnify,
hold harmless, and pay all costs for the defense of the City, regarding any action by a third party
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the direct or indirect operations of the
Contractor or its subcontractors, agents, employees or other persons acting on its behalf, City
may make all reasonable decisions with respect to its representation in any legal proceeding. If
City determines, in its sole discretion, that a conflict may exist between Contractor and City,
Contractor will pay fees and costs for special counsel to be selected by the City.
7. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential infonnation includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and /or agent of the other party is covered
by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to
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any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City,
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement,
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid,, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Cleric of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
telefacsimile (714) 647 -6956
With courtesy copies to:
For traffic signal system maintenance:
Traffic Signal System Maintenance
City of Santa Ana
20 Civic Center Plaza, M -43
Santa Ana, CA 92701
Attn: Vinh Nguyen
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, CA 92702 -1988
Telefacsimile (714) 647 -6515
To Contractor: Aegis ITS, Inc.
3360 E. La Palma Avenue
Anaheim, CA 92806 -2856
telefacsimile (714) 666 -1123
For street lighting system maintenance:
Street Light Maintenance
City of Santa Ana
20 Civic Center Plaza, M -21
Santa Ana, CA 92701
Attn: Kurt Wiemann
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Attn: Rick Dimean
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacshnile, communication shalt be effective or
deemed to have been given twenty -four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed, as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any ternls or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor
the City, Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Contractor shall not assign or transfer any interest in this agreement, whether by
assignment or novation, without prior written consent of City; provided, however, that claims for
money due or to become due to Contractor from City under this agreement may be assigned to a
bank, trust company, or other financial institution, or to a trustee in bankruptcy, without such
approval. Notice of any such assignment or transfer shall be furnished promptly to City.
12. REDUCTION IN SCOPE OF WORK
The City reserves the right to reduce the scope of work for this contract at any time. In
the event that the City determines to reduce the scope of work, there shall be no adjustment of
unit prices for the remaining scope of work.
The City also reserves the right to conduct any extraordinary maintenance of traffic
signal, ATMS, and street light facilities without using the services of the Contractor, if it is in the
City's best interest to complete the work,
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13. TERMINATION
In the event that any of the provisions of this contract are violated by the Contractor, the
City may terminate the contract by serving written notice upon the Contractor of its intention to
terminate such contract and, unless within ten (10) days after the serving of such notice, such
violation shall cease, the contract shall, upon the expiration of said ten (10) days, cease and
terminate. In the event of any such termination for the reason mentioned above, the City may
take over the work and prosecute the same to completion by contract or otherwise for the account
and at the expense of the Contractor, and the Contractor and his sureties shall be liable to the
City for any excess cost occasioned in the event of any such termination. This clause shall not
be construed to prevent the termination, for other causes, authorized by law or other provisions
of this contract
14. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Contractor affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION- VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orango County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
including a California Class C10 Contractor's License, permits, approvals, waivers, and
exemptions necessary for the provision of the services hereunder and required by the laws and
regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Contractor shall notify the City immediately and in writing of its
inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said
inability shall be cause for termination of this Agreement.
17. RESPONSIBILITY FOR DAMAGES
The Contractor shall be responsible for all damages to persons and /or property that occur
as a result of the fault or negligence of said Contractor or its employees in connection with the
performance of this work.
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18. PERFORMANCE PROVISIONS
If the Contractor should neglect to prosecute the work properly or fail to perform any
provisions of this contract, the City shall provide written notice to the Contractor of such
inadequacy. Three (3) days after delivery of such Notice to Contractor, if Contractor has failed to
correct the inadequacy, the City may, without prejudice to any other remedy it may have, make
good such deficiencies and may deduct the cost thereof from the payment then or thereafter due
the Contractor, provided, however, that the Executive Director of the Public Works Agency of the
City shall approve such action and certify the amount thereof to be charged to the Contractor.
19. RESOLUTION OF CONSTRUCTION CLAIMS
Contractors claims of $375,000 or less shall be resolved in accordance with the
provisions of Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3 of the Public
Contract Code.
20. MISCELLANEOUS PROVISIONS
///
a. Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully, including reasonable costs and attorney's
fees, for any injuries or damages to City in the event that such authority or power is
not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first
above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Atto A
By: °
Ryan
CITY OF SANTA ANA
David Cavazos
City Manager
AEGIS ITS, INC.
BY:
Rodney Mathis
Senior Vice President
Tax ID No.
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EXHIBIT A
to
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SCOPE OF WORK
I. PURPOSE
The City of Santa Ana is seeking an experience contractor to perform preventive and extraordinary
maintenance on the citywide traffic signal system and street lighting system.
II. TRAFFIC SIGNAL SYSTEM MAINTENANCE
1. Scope of Work
The Contractor shall furnish all tools, equipment, apparatus, facilities, labors, services,
training and materials to perform all work necessary to maintain all traffic signal facilities
In a good and worker -like manner according to the proposal submitted and in
accordance with these specifications.
The traffic signal system maintenance portion of this contract does not cover safety light
maintenance, except damage to the combination of traffic signal and safety light pole
due to malicious mischief, traffic collision or nature causes. Maintenance of the traffic
signal control system located at the City's Traffic Management Center will be done as
part of extraordinary maintenance only.
2. Service Personnel
The Contractor shall provide qualified service personnel to maintain and to service all
traffic signal equipment utilized by the City, Personnel shall have at least two years of
experience maintaining and troubleshooting traffic signal equipment, Detailed
knowledge of Type NEMA and Type 332 cabinets is required. The city utilizes 2070
controllers with Econolite ASC3 -2070 Firmware. Personnel must be knowledgeable in
the use of these controllers.
All Lead Maintenance Personnel is required to have an IMSA Traffic Signal level 2
Certification. In addition, all service personnel shall possess an NEC certification.
The City reserves the right to refuse the use of any personnel whom in the City's sole
opinion are not qualified to work on these systems. An agreed upon personnel list shall
be maintained and only those listed are allowed to work in the city. Any changes needs
to be authorized by the City.
3. List of Signalized Intersections
See Appendix "A" for the list of traffic signals, CCTV, flashing beacons, and flashing
crosswalks.
4. Additions to System
The Contractor shall maintain additional traffic signals and appurtenant devices as they
are added or installed. City will notify the contractor of such addition and the contractor
shall include them in the maintenance contract. Cost of the routine maintenance of the
new addition will be per contract unit price and will be effective the 1'c day of the
following month unless stated otherwise in the notification.
5. Routine Maintenance
The routine maintenance shall be performed on a periodically basis based on type of
equipment.
(a) Traffic Signal:
(1) Maintenance period:
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The Contractor shall perform a complete inspection and service of each
signalized intersection once a month, not less than 25 days or more than 35 days
apart, for safety, operation and cleanliness.
(ii) Maintenance Tasks:
• Cabinets:
The Contractor shall clean the cabinets thoroughly on the inside, including all
components. The Contractor shall remove all unauthorized external
attachments such as notices, posters, signs, etc. and notify the City of any
graffiti that is on the signal equipment. It is not the Contractor's responsibility
to remove the graffiti
o Ventilation system:
The Contractor shall ensure that the cabinet's ventilation system is in
working order. Ensure that the Thermostat and Fan operates
properly. The air filter shall be replaced and dated every 90 days
(regardless of condition).
o Controller and Timing:
The Contractor shall check controller timing against the timing sheet
and notify the City on any deviation. No timing parameters shall be
changed without explicit approval from the City.
o Vehicle Detection System:
The Contractor shall ensure that the vehicle detection system is fully
functional. Maintenance Personnel must be well versed in the use of
the different types used by the City. The City utilizes the following
types of Detection:
• Loop Detection - Detectors needs to be checked that it is
properly detecting vehicles and able to apply calls to the
controller. The Contractor shall adjust the sensitivity levels to
tune out any stuck detectors or replace defective vehicle
detector amplifiers as necessary. The Contractor shall meter
loops individually when troubleshooting loop problems. The
City shall be notified of all defective loops.
• Video Detection — The system needs to be inspected to
ensure normal operation. All detection zones needs to be
checked for proper detection and the systems needs to be
verified that it is capable of applying calls to the controller.
• Wireless Detection — The City utilizes Sensys Network's
Wireless Detection System. The system consists of Sensors,
Repeater, Access Point, and Contact Closure Cards. Ensure
that the system is fully functional.
o Battery Backup System (If applicable):
Some intersections are equipped with battery backup system. For
these locations, the Contractor shall test and verify that the system is
charged and in working order.
o Ancillary Equipment:
The Contractor shall check all ancillary equipment (load switches,
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power supply, flashers, Emergency Vehicle Pre - emption, etc.) in the
cabinet for proper operation.
• Field Equipment:
• The Contractor shall check all pedestrian push buttons for proper
operation.
• The Contractor shall check all vehicle and pedestrian signal heads for
proper operation.
• The Contractor shall check all poles and standards for damages.
• Contractor shall clean Video Detection camera lens once a year
• Contractor shall check and notify the City of any missing or damaged
Reflectorized Street Name Signs (RSNS) or traffic signs mounted on
the traffic signal poles.
• Maintenance of safety lights at traffic signal are done as part of Street
Lighting System Maintenance only.
• Maintenance Record:
The Contractor shall maintain a record log in each controller cabinet showing
the date and time of any service. It shall consist of:
• Routine Maintenance
• Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become
property of the City.
(b) Closed Circuit Television (CCTV):
(i) Maintenance period:
The Contractor shall perform a complete inspection and service of each CCTV
once every three (3) months for proper operation and cleanliness.
(ii) Maintenance Tasks:
• Cabinets (if applicable):
Some CCTV locations have dedicated type 332 cabinets. Forthese
locations, the Contractor shall clean the cabinets thoroughly on the inside,
including all components. The Contractor shall remove all unauthorized
external attachment such as notices, posters, signs, etc, and notify the City of
any graffiti that is on the signal equipment. It is not the Contractor's
responsibility to remove the graffiti
o Ventilation system:
Tho contractor shall ensure that the cabinet's ventilation system is in
working order. Ensure that the Thermostat and Fan operates
properly. The air filter shall be replaced and dated every 90 days
(regardless of condition).
o Battery Backup System (if applicable):
The Contractor shall ensure that the battery backup system is
charged and in working order.
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Field Equipment
1. The Contractor shall check all poles and standards for damages.
2. The contractor shall clean the camera's housing lens or dome as
appropriate.
(iii) Maintenance Record:
The Contractor shall maintain a record log in each location (with or without
dedicated cabinet) showing the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become
property of the City.
(c) Pre -timed Overhead Flashing Beacons:
(1) Maintenance period:
The Contractor shall perform a complete Inspection and service of each Flashing
Beacon once a month, not less than 25 days or more than 35 days apart, for
safety, operation and cleanliness
(ii) Tasks:
• Cabinets:
The cabinets for solar powered flashing beacons are small NEMA cabinet
pole mounted at approximately 9'.
The Contractor shall clean the cabinets thoroughly on the inside, including all
components. The Contractor shall remove all unauthorized external
attachments such as notices, posters, signs, etc. and notify the City of any
graffiti that is on the signal equipment. It is not the Contractor's responsibility
to remove the graffiti
The air filter shall be replaced and dated every 90 days (regardless of
condition).
• Battery System:
Contractor shall check system operating voltage and battery life. Notify the
City if battery needs replacement.
Field Equipment
The Contractor shall check all beacons, poles, and standards.
Contractor shall check and notify the City of any missing or damaged traffic
signs mounted on the traffic signal poles.
Clean the solar panels in accordance to the manufacturer's recommendation.
This is required to be done once every 6 months.
Maintenance Record
The Contractor shall maintain a record log in each controller cabinet showing
the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
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All records shall be legibly written or printed. These record logs shall become
property of the City.
(d) Activated In -Road Warning Lights (IRWL or Flashing Crosswalk) and Activated
Flashing Beacon:
(1) Maintenance period:
The Contractor shall perform a complete inspection and service once a month,
not less than 25 days or more than 35 days apart, for safety, operation and
cleanliness
(ii) Tasks:
• Cabinets:
The cabinets for solar powered flashing beacons are small NEMA cabinet
pole mounted at 9'.
The Contractor shall clean the cabinets thoroughly on the inside, including all
components. The Contractor shall remove all unauthorized external
attachments such as notices, posters, signs, etc. and notify the City of any
graffiti that is on the signal equipment. It is not the Contractor's responsibility
to remove the graffiti
The air filter shall be replaced and dated every 90 days (regardless of
condition).
o Detection System:
The Contractor shall ensure that the pedestrian detection system is
fully functional. Maintenance Personnel must be well versed in the
use of the different types used by the City. The City utilizes the
following types of pedestrian detection
Push Button Detection
Video Detection — The system needs to be inspected to
ensure normal operation, All detection zones needs to be
checked for proper detection and the systems needs to be
verified that It is capable of applying calls to the controller.
■ In- Ground Pedestrian Detection (Pressure Pad) — The City
utilizes US Traffic Corp, X -FLO in- ground pedestrian detection
pad.
Battery System:
Contractor shall check system operating voltage and battery life. Notify the
City if battery needs replacement.
• Field Equipment
The Contractor shall check all beacons, poles, and standards.
The contractor shall check and ensure that push buttons, pressure pads or
video detection equipment are in working order.
Contractor shall check and notify the City of any missing or damaged traffic
signs mounted on the traffic signal poles,
25L -17
Clean the solar panels in accordance to the manufacturer's recommendation.
This Is required to be done once every 6 months.
Contractor shall clean Video Detection camera lens once a year
• Maintenance Record
The Contractor shall maintain a record log in each controller cabinet showing
the date and time of any service. It shall consist of:
a. Routine Maintenance
b. Extraordinary Maintenance
All records shall be legibly written or printed. These record logs shall become
property of the City.
6. Extraordinary Maintenance
Extraordinary maintenance includes work tasks to install new, replace or repair defective
or obsolete equipment and perform modification work not directly covered by routine
maintenance. Work shall be performed with prior City approval unless emergency or
public safety conditions require immediate response.
7. Emergency Service
The Contractor shall provide emergency service to the City twenty -four hours a day,
seven days a week upon City's request. Unless stated by the City at the time of request,
the contractor will need to ascertain whether request is of an emergency nature requiring
immediate response.
Failure or malfunction of the traffic signal or interruption of normal operation as to create
confusion or public hazard is considered emergency nature.
(a) The contractor shall provide qualified personnel at the location within 30 minutes of
receiving emergency request.
(b) The Contractor shall immediately troubleshoot and restore the traffic signal to normal
operations. If that is not possible due to the extent of the damage, sufficient
temporary repairs shall be made to enable the intersection to operate safely. In no
event shall the traffic signal be left overnight in dark mode (black out).
(c) For intersections with power outages, The Contractor shall use the following
procedure:
(1) Setup temporary stop signs at all approach upon arrival at the site.
(ii) Turn off the traffic signal controller and place cabinet control to flashing
operation.
(iii) Once the power is restored, remove all stop signs and return the traffic signal to
normal operation.
8. Compensation For Routine And Extraordinay Maintenance
(a) Routine Maintenance:
Compensation for routine maintenance of traffic signal system shall be per
contracted unit price. Said compensation shall include all labor, material, equipment
and overhead /profits.
(b) Extraordinary Maintenance:
25L -18
Compensation for extraordinary maintenance of traffic signal system shall be per
contracted unit price. Said compensation shall include all labor, material, equipment
and overhead /profits.
For work not listed in the bid list, compensation shall be based on agreed lump sum
price or time and material basis.
(1) Materials; The City shall pay the Contractor for materials used in extraordinary
maintenance, the Contractor's cost from the supplier plus the percentage
specified In the Contractor's bid proposal. All materials and parts shall be new or
have the approval of the Traffic Engineer.
The City has the right to inspect the Contractor's records to verify any material
costs used in extraordinary maintenance
(ii) Direct Labor: The Contractor shall present with his monthly invoice a record of
hours spent in extraordinary maintenance of traffic signals and appurtenances
per intersection. City shall pay the Contractor for such hours of extraordinary
maintenance at the rates specified on the Contractor's bid proposal. Said hourly
rates shall be the total cost to City. Rates shall Include all compensation for
wages, profit, overhead, any fringe benefits such as employer payments to, or on
behalf of, work for health and welfare, insurance, worker's compensation,
pension, vacation, sick leave or any local, state, federal, or union tax or
assessment.
(iii) Eauioment: City shall pay the Contractor for equipment used in extraordinary
maintenance on a job -trip basis rate as specified in the Contractor's bid proposal.
The Contractor's job -trip equipment rates shall constitute the rates to be paid by
the City when the specified equipment is used for the extraordinary maintenance,
As used herein, job -trip shall mean the furnishing of the required equipment at
the site of extraordinary maintenance work for the duration of the work. No
additional compensation shall be paid for transporting equipment to or from the
job site
9. Meeting
The City may call for meetings to be held with the Contractor, including personnel
routinely assigned to work in Santa Ana, on an as needed basis without incurring
additional cost to the City
III. STREET LIGHT SYSTEM MAINTENANCE
1. Scope Of Work
Contractor shall furnish all tools, equipment, apparatus, facilities, labor, services and
materials, and perform all work necessary to maintain street lighting facilities in a good
and professional manner in accordance with the specifications contained herein. All
said labor, services, materials, and equipment shall be furnished and said work
performed and completed by the Contractor as an independent contractor, sub ect to
the inspection and approval of the City's Executive Director of Public Works Agency,
or inspectors or their representatives
2. Service Personnel
The Contractor shall provide qualified service personnel to maintain and to service all
series street lights and equipment described in Section 3. Work on the City's series
street lighting circuits shall be supervised and performed by a lead street light
technician with a minimum of five (5) years experience as a high voltage technician.
The technician shall troubleshoot, diagnose and perform all electrical connections.
25L -19
The Contractor shall include street lighting maintenance personnel's qualifications in the
proposal. During the term of the contract the City will notify the Contractor, in the City's
sole opinion, if personnel proposed for any maintenance are not qualified to work on
these systems.
3. List of Street Lighting Systems
For the purpose of this maintenance contract, the City of Santa Ana street light inventory
is as shown on the maps in Appendix B and all safety lights in conjunction with the traffic
signal locations listed in Appendix A.
4. Modifications to System
The City reserves the right to add or delete sections or circuits of streetlights as they are
added or deleted from the City system.
5. Extraordinary Maintenance
(a) The failure or malfunction of street lights may be considered extraordinary
maintenance.
(b) Any upgrading, repair work, or any Installation solicited by the City, shall be
considered as extraordinary. Any extraordinary maintenance requests from the City
shall be confirmed by the Contractor as to the time of and number of personnel
dispatched. The Contractor shall contact the Streetlight Management Section
regarding any extraordinary maintenance work found to be beyond requested repairs
and seek prior approval before the work is scheduled. Contractor shall notify
Public Works Agency (PWA) Dispatch Office at 714. 647.3380 each day prior to
crews being dispatched by Contractor
(i) No underground work shall be performed prior to completion of Underground
Service Alert (USA) markings.
(ii) An electrical permit may need to be obtained prior to any additions to the City's
street light or other electrical system.
(iii) All extraordinary work completed by Contractor shall be invoiced time and
material as specified on Contractor's bid proposal
(c) Contractor shall respond to requests by City for extraordinary work within 24 hours
of the request. Work shall start in a timely manner. Contractor shall dispatch
personnel, materials and equipment on a daily basis until work is completed unless
conditions do not allow work to be performed.
(d) City shall pay for such extra ordinary repairs required as follows:
(1) Materials. The City shall pay to the Contractor for any materials used in
extraordinary maintenance at Contractor's cost from the supplier plus the
percentage specified In the Contractor's bid proposal. All materials and
parts shall be new or have the approval of the Streetlight Management Section if
otherwise. The City has the right to inspect the Contractor's records to verify any
material costs used in extraordinary maintenance. The City may provide
replacement poles and fixtures.
(ii) Direct Labor: Contractor shall furnish a monthly report of hours spent in
extraordinary maintenance of street light and appurtenances per address. City
shall pay the Contractor for such hours of extraordinary maintenance performed
at the lob site address at the rates specified on the Contractor's bid proposal.
Crews shall be dispatched so as to maximize work performed. Said hourly rates
shall be the total cost to the City. Rates shall include all compensation for
wages, profit, overhead, any fringe benefits such as employer payments to, or on
25L -20
behalf of worker for health and welfare, insurance, worker's compensation,
pension, vacation, sick leave or any local, State, Federal or union tax or
assessment.
(iii) Equipment. City shall pay Contractor for equipment used in extraordinary
maintenance on an hourly basis rate as specified in the Contractor's bid
proposal. Equipment shall be dispatched so as to maximize work performed
• The Contractor's listing of per day equipment rates shall constitute total rates
to be paid by City when specified equipment is used.
• As used herein per day shall mean the furnishing at the site of extraordinary
maintenance work the equipment specified. The per -day rate shall be
independent of the length of time the equipment is in the City.
• No additional compensation shall be paid for transporting the equipment to or
from the job site
(e) The Contractor shall submit weekly reports, when repairs are in progress, in a format
approved by Streetlight Management, and shall be submitted (in addition to hard
copy) in Windows Excel spreadsheet. Weekly reports shall Include arrival and
departure times, dates and addresses of the repairs, service personnel dispatched,
types of repairs made, and all materials and equipment used for each day worked.
Weekly reports shall be submitted by Monday the following week.
(f) The Contractor shall provide to the Streetlight Management Section As -Built Maps
of all work performed on a form approved by the City. As Builts shall indicate the
address and description of all repairs made including installation of pull boxes,
splices and connections, etc. As Builts shall be submitted following each day's work
performed.
(g) Emergency Services
Twenty -four hours per day, seven days per week, emergency service shall be
provided by Contractor upon City's call with a response time of less than two
hours under normal circumstances, to make immediate or temporary repairs to City
owned series and multiple street light pole or service knock downs or damage
caused by vehicle collision, acts of God, vandals, or as required because of a public
safety hazard. The Contractor shall respond to emergency calls when directed by
the City and dispatch high voltage technician and equipment. The Contractor shall
so conduct his operations as to cause the least possible obstruction and
inconvenience to public traffic. Contractor shall maintain and make available to the
City, a local telephone number where Contractor can be contacted twenty -four hours
per day..
IV. SUMMARY REPORTS
Contractor shall furnish the following reports and maintenance database:
A. Traffic Signal System Routine and Extraordinary Maintenance Monthly Renort
This report shall state the location in alphabetic order (north -south street first and then east -
west street), date of the work (including the day of the week) performed in chronological order,
arrival and departure time, and detailed description of work performed.
B. Street Light System MonthIV Reports
25L -21
Monthly reports shall include extraordinary maintenance repairs with As -built maps for
series street lighting.
C. Database for Maintenance Work
1. Contractor shall provide a user friendly database that contains all maintenance work
done on the traffic signal system. The database will be installed at the City and as a
minimum shall have the followings:
(a) Ability to fully search and reports (Including the monthly reports) on all type of work
completed.
(b) Allow user input/edit of additional work done by others or staff.
(c) The database must be updated by the contractor on a weekly or sooner basis for the
duration of the contract.
2. The database must be provided within the first six months of the contract and no
additional cost will be provided.
V. PAYMENT AND INVOICES
A. Invoices for Traffic Signal System Maintenance
The Contractor shall prepare separate invoices for routine maintenance and extraordinary
maintenance.
For extraordinary maintenance billings:
1. The Contractor shall prepare a general Invoice to include all extraordinary billings that is
less than $500 per intersection.
2. The Contractor shall prepare a separate invoice for each location when extraordinary
billing is in excess of $500 per intersection.
3. The Contractor shall prepare a separate invoice for interseotions that are shared with
other jurisdiction listed in Appendix A or as requested by the Traffic Engineer.
B. Invoices for Street Light System Maintenance
1. For routine maintenance billing, an itemized invoice per month will be required. Invoices
shall be itemized as to address, dates worked, work performed and materials used
separately for paragraphs A - E as itemized under Section 3 of Street Light routine
maintenance.
2. For extraordinary maintenance billing, an itemized invoice per month will be required.
Invoices shall be itemized as to, the purpose for the work, Date of repairs, addresses of
repairs, a description of the repairs and a full itemized accounting of all material,
equipment and labor costs. Each invoice shall be for one (1) days work, each day's
work shall be on one (1) invoice.
Payment shall not be made to the Contractor until the required reports and As- Builts have been
properly submitted for work completed.
C. Invoices Submittal
The Contractor shall submit all reports and invoices in both paper and Microsoft Excel
electronic file format to the City.
1. For correspondences, reports and invoices associating with traffic signal system
Maintenance please send it to:
Traffic Signal and ATMS Maintenance
City of Santa Ana
20 Civic Center Plaza, M -43
10
25L -22
Santa Ana, CA 92701
2. For correspondences, reports and invoices associating with street light maintenance
please send it to:
Street Light Maintenance
City of Santa Ana
20 Civic Center Plaza, M -21
Santa Ana, CA 92701
VI. STANDARD SPECIFICATIONS
All work on traffic signal system and safety lights on traffic signal shall conform to the City's
current standard plans and specifications.
11
25L -23
APPENDIX A
Traffic Signals, Flashing Beacons and CCTV
kl l
a w `.'±0 `YkA
!l Aa A x..
Traffic Signa!
"°"xl• 'i'� "i },r M•4 'Y`C i`Fl `� '4
i 4 Vk \, i •.. t
« '
h
Y ,A z,str�cv
a,
b�: �Y��a�A3>�2Q
®
=.,;. a` �r�* lvt,. �'. A. za, �A�=•`i..�a��*w��LL
\._�a�.,��su h��wm...a�u�N. %....52u� ,.,. ..... A\
17th Street
aa��..�b: �]�clt1/1a $ 4.
Civic Center Drive
MINIM
EdingerAvenue
®
MacArthur Boulevard
-
0
Bear Street
-_
�'
Maple
Bradford Place
1 • ..
--
Me Trail W/# Aene Drive
m�
birch
:.
®
:..
1
®1�
Existol Marketplace /Santa Ana
mCollege
tristol Street
17th Street
-�
Bristol Street
®
Bristol ..
. • • .
m
Bristol Street
®
Bristol
m
Bristol
Bristol Street
6ristol Street
Edinger Avenue
®
Bristol
••
m
Bristol
®
•
MacArthur Boulevard
m
McFadden
®
Bristol ..
m
Bristol
Santa Ana Boulevard
mBristol
•.
S. Clara •
Bristol Street
Segerstrom Avenue
®
Bristol Street
Washington Av 1
■ -.
Bristol ..
6roadway Street
10th Street
mBroadway
-.
12
25L -24
37
Broadway Street
17th Street
38
Broadway Street
1st Street
39
Broadway Street.
3rd Street
40
Broadway Street
4th Street
41
Broadway Street
Sth Street
42
Broadway Street
Buffalo Avenue
43
Broadway Street
Civic Center Drive
44
Broadway Street
EdingerAvenue
45
- Broadway Street
1.5 NB Off -Ram
46
Broadway Street
Malnplace Drive
47
Broadway Street
McFadden Avenue
48
Broadway Street
Santa Ana Boulevard
49
Broadway Street
Santa Clara Avenue
50
Broadway Street
Washington Avenue
51
Bush Street
1st Street
52
Bush Street
4th Street
53
Bush Street -
5th Street
54
Bush Street
Civic Center Drive
55
Bush Street
Santa Ana Boulevard
56
Cabrillo Park Drive
1st Street
57
Cabrillo Park drive
4th Street
58
Cabrillo Park Drive
State Fund
59
Cabrlllo Park Drive
Xerox
60
Cabrillo Park Drive/ Sherry Lane
17th Street
61
Cambridge Street
Fairhaven Avenue
62
Center Street
1st Street
63
Center Street
Edinger Avenue
-
64
Center Street
McFadden Avenue
65
Centre on 17th/Home Place
17th Street
66
City Place
Memory Lane
67
Clinton Street
Westminster Avenue
68
College Avenue
17th Street
69
Downtown Plaza (E /O Spurgeon
Street) _ _
1st Street
70
Elk Lane /MaburyStreet
1st Street
71
English Street
17th Street
72
English Street
Civic Center Drive
73
Euclid Street
1st Street
74
Euclid Street
5th Street
75
Euclid Street
Hazard Avenue
76
Euclid Street
McFadden Avenue
77
Euclid Street
Oakfield
78
Fairview Street
17th Street
_
79
Fairview Street
1st Street
80
Fairview Street
55th Street
81
Fairview Street
Alton Avenue
13
25L -25
82
Fairview Street
Civic Center Drive
83
Fairview Street
Edinger Avenue
84
Fairview Street
Edna Dr
85
Fairview Street
Harvard Street
86
Fairview Street
MacArthur Boulevard
87
Fairview Street
McFadden Avenue
88
Fairview Street
Segerstrom Avenue
89
Fairview Street
St Andrews /Centenntal
90
Fairview Street
Trask Avenue
91
Fairview Street
Warner Avenue
92
Fairview Street
Willits Street
93
Fire Station. No.I
17th Street
94
Fire Station Nc.9
Warner Avenue
95-
Flower Street
17th Street
96
Flower Street
1st Street
97
1 Flower Street
6th Street
98
Flower Street
Alton Avenue
99
flower Street
Bike Trall N/O Alton Avenue
100
Flower Street
Bishop Street
101
Flower Street
Civic CenterArive
102
Flower Street
Edinger Avenue
103.
Flower Street -
Highland Street
104
1 Flower Street _
MacArthur Boulevard
. 105
Flower Street -
McFadden Avenue
106
Flower Street
Santa Ana Boulevard
107
Flower Street
Segerstrom Avenue
108
Flower Street
Warner Avenue
109
Flower Street
Washington Avenue
110
Flower Street
Wilshire Avenue
111
French Street
4th Street
112
Garnsey St
Der Road
113
Golden Circle Drive
1st Street
114
Golden Circle Drive
4th Street
115
Grand Avenue
17th Street
116
Grand Avenue
_
1st Street
117
Grand Avenue
21st Street.
118
Grand Avenue
4th Street
119
Grand Avenue
Brookhollow Drive / Hotel Terrace Drive
120
Grand Avenue
Century High School
121
Grand Avenue
Chestnut Avenue
122
Grand Avenue
Dyer Road
123
Grand Avenue
Edinger Avenue
124
Grand Avenue
Fairhaven Avenue
125
.Grand Avenue
Fruit Street
126
Grand Avenue
1.5 NB On /Off -Ramps
127-
Grand Avenue
1 -5 SB On /Off -Ramps / Santa Ana
14
25L -26
15
25L -27
Boulevard
128
Grand Avenue
McFadden Avenue
124
Grand Avenue
Register 6th Street)
130
Grand Avenue
Santa Clara Avenue
131
Grand Avenue
SR-55 SB Off -Ramp
132
Grand Avenue
St. Andrew Place
133
Grand Avenue
St. Gertrude Place
134
Grand Avenue
Warner Avenue
13.5'
Greenville Street
Alton Avenue
136
Greenville Street
Edinger Avenue
137
Greenville Street
MacArthur Boulevard
138
Greenville Street
Se erstromAvenue
1.39
Greenville Street.'
Warner Avenue
140
Halladay Street
Der Road
141
Halladay Street
Warner Avenue
142
Harbor Boulevard
1st Street
143
Harbor Boufevard
.5th Street
144
Harbor Boulevard
Garry Avenue
145 -
Harbor,Boulevard
Hazard Avenue
146
Harbor Boulevard
Kent Avenue
147
1 Harbor Boulevard
MacArthur aauievord
148
Harbor Boulevard
McFadden Avenue
149
Harbor Boulevard
Segerstrom Avenue -
150
Harbor Boulevard
Warner Avenue
151
Harbor Boulevard
Westminster Avenue
152
Hathaway Street
McFadden Avenue
153
Hazard ,ElecnentarySchool
Hazard Avenue
154
Home Depot
MacArthur Boulevard
155
Hutton Centre Drive
SandpolnteAvenue
156
Hyland Avenue
MacArthur Boulevard
157 -
1 -5 NB On /Off Ramps
_
4th Street
158
1 -5 NB On /Off -Ramps / Santiago
Street
17th Street
159
1 -5 SB Off -Ramp / Mabury Street
4th Street
160
1 -5 SB On /Off -Ramps
Santa Ana Boulevard
161
1 -5 SB On -Ramp
1st Street
162
Imperial Promenade
1st American Way
163
Jackson Street . —v..._
1st Street
164
Jackson Street
5th Street
165
Jackson Street
McFadden Avenue
166
King Street
17th Street
167
Lacy Street _
4th Street
168
Lawson Dr
Memory Lane
169
Lincoln Avenue LL
17th Street
-Yes
170
Lincoln Avenue
Santa Clara Avenue
Yes
171
Linwood Avenue
17th Street -
15
25L -27
172
Lowell Street
Segerstrom Avenue
173
Lon Street
1st Street
174
Lyon Street
Chestnut Avenue
175
Lyon Street
EdingerAvenue
176
Lyon Street
McFadden Avenue
177
Lyon Street
Lyon St Queue Cutter (R/R Xing)
Yes.
178
Lyon Street
St. Andrew Place
179
MacArthur PI .(Hutton Ctr Dr)
MacArthur Boulevard
yes
180
MacArthur Place
Hutton Centre
181
Main Street
10th Street
182
Main Street
17th Street
183
Main Street
1st Street:
184
Main Street
20th Street
185
Main Street -
3rd Street
186
Main Street
4th Street
187
Main Street
Sth Street
188
Main Street
8th Street
189
Main Street
Alton Avenue
190
Main Street
Goetz Avenue
191
^192
Main Street,
Bishop Street
Main Street
Borchard Avenue
193
Main Street
Bowers Museum
194
Main Street
Chestnut Avenue
195
Main Street
CIvlcCenterDrive
196
Main Street
Columbine Avenue
197
Main Street -
Cublaon Street
- -
198
Main Street
Dyer Road
199
Main Street
Edinger Avenue
200
Main Street
MacArthur Boulevard
201
1 Main Street
MainPlace Drive / Memory Lane
202
Main Street
MainPlace Drive / Town & Country Road
203
Main Street-
MainPlace Entrance
204
Main Street
McFadden Avenue
205
Main Street
Murphy Avenue /Sand Pointe Avenue
206
Main Street
Pomona Street
207
Main Street
Russell Street
208
Main Street
Santa Ana Boulevard
209
Main Street _
.Santiago Road / Walkie Way
210
Main Street
St. Andrew Place
211
Main Street
St. Gertrude Place
212
Main Street
Sunflower Avenue
213
Main Street
Warner Avenue
214
Main Street
Washington Avenue
215
Maple Street/ Majestic Drive
Columbine Avenue
216
Maple_ Street Bike Trail
Edinger Avenue
217
Maple Street Bike Trail
McFadden Avenue
16
25L -28
218
Mohawk Drive
Edinger Avenue
219
Mohawk Drive
McFadden Avenue
220
Newhope Street
1st Street
221
Newhope Street
5th Street
222
Newho eStreet
Edinger Avenue
223
Newhope Street
Hazard Avenue
224
Newhope Street
Kent Avenue
225
Newho a Street
McFadden Avenue
226
Newhope Street
Westminster Avenue
227
OC Crosswalk
Civic Center Drive
228
OCTA Bus Terminal (W /0 Broadway)
Santa Ana Boulevard
229
Orange Avenue
Edin erAvenue
230
Orange Avenue
McFadden Avenue
231
Pacific Avenue
1st Street
232
Pacific Avenue
Civic Center Drive
233
Pacific Avenue
Ed(ngerAvenue
234
Pacific Avenue
Santa Ana Boulevard
235
Pacific Avenue
Warner Avenue
236
Parton Street
Civic Center Drive
237
Parton Street
Santa Ana Boulevard
238
Penn Way
17th Street
239
- Penn Way
fSB 1.5 On /Off Ramps
240
Plaza Drive
MacArthur Boulevard
241
Pullman Street
Dyer Road
242
Pullman Street
Warner Avenue
243
Railroad Xing-
_
Santa Ana Blvd Queue Cutter
Yes
244
Railroad Xing
McFadden Ave Queue Cutter
Yes
245
Raitt Street
1stS'treet
-
246
Raitt Street
5th Street
247
Raitt Street
Alton Avenue
248
Raitt Street
Civic Center Drive
249
RalttStreet
Edinger Avenue
250
Raitt Street
Glenwood Place
251
Raitt Street
MacArthur Boulevard
252
Raitt Street
McFadden Avenue
253 1
RaittStreet
Segerstrorn Avenue
254
Raitt Street
St. Gertrude Place
255
RalttStreet
Warner Avenue
256
Ritchey Street
Edinger Avenue
257
RItchey Street
Ritchey St Queue Cutter (R /R Xing)
Yes.
258
Riverview Marketplace
McFadden Avenue
259
Rosita Street
Hazard Avenue
260
Ross Street
17Th Street
261
Ross Street
1stStree't
262
Ross Street
Civic Center Drive
263
Ross Street
Santa Ana Boulevard
IVA
25L -29
264
Santlago Street
Santa Ana Boulevard
265
Shelton Avenue
McFadden Avenue
266
Shelton Avenue
Santa Ana Boulevard
.267
Spurgeon Street
17th Street
268
S13-55 NB Off -Ramp
Dyer Road
269
SR -55 SE On /Off -Ramp / Hotel Terrace
Dr
Dyer Road
270
Standard Avenue
1st Street
271
Standard Avenue
Chestnut Avenue
272
Standard Avenue
EdingerAvenue
273
Standard Avenue
Hobart Street
274
Standard Avenue
McFadden Avenue
275
Standard Avenue
St. Gertrude Place
276
Standard Avenue
Warner Avenue
277
Sullivan Street
1st Street
278
Sullivan Street
Edinger Avenue
279
Sullivan Street
McFadden. Avenue
280
Sullivan Street
Willits Street
281
Susan Street
MacArthur Boulevard
282
Susan Street
Segerstrom Avenue
283
Susan Street -
Warner Avenue
284
Sycamore Street
1st Street
285
S camoreStreet
Civic Center Drive
28G
Sycamore Street
Washington Avenue
287
Tech Center Drive -
Dyer Road
288
Towner Street
MacArthur Boulevard
289
1 Townsend Street
1st Street
290
Tustin Avenue_ -
17th Street
291
Tustin Avenue
4th Street
292
Tustin Avenue
Centre on 17th / Tustin Center
293
Tustin Avenue
Fruit Street
294
Tustin Avenue_
Santa Clara Avenue
295
Tustin Avenue mm
Wellington Avenue.
295_
Street
Warner Avenue
297
_W_right
Yale Street -
Warner Avenue
25L -30
m'
25L -31
In -Road Warning Light (IRWL or Flashing Xwalk), Activated (ACT) Flashing Beacon,
Pre -Timed Flashing Beacon
1
Fire Station No.2
4" Street
ACT
2
Flower Street
Walnut Avenue
IRWL
3
Flower Street
AnahurstPlace
IRWL
4
Graham Lane
McFadden Avenue
ACT
5
Greenville Street
Pomona Street
ACT
6
Lacy Street
Civic Center Drive
ACT
7
Lacy Street
Santa Ana Boulevard
IRWL
8
Lyon Street
Mark & Brian
ACT
9
Main Street
Walnut Street
Pre -Timed
I
Newhope Street
Camille Street
Pre -Timed
11
Pullman Street
Dyer Road
Pre -Timed
m'
25L -31
CLOSED CIRCUIT TELEVISION (CCTV)
1 Bristol Street 17" Street 2 Cameras
2
Bristol Street
I" Street
3
Bristol Street
Civic Center Drive
4
Bristol Street
Edinger Avenue
5
Bristol Street
Hesperian Street
6
Bristol Street
MacArthur Blvd
7
Bristol Street
McFadden Avenue
2 Cameras
8
Bristol Street
Memory Lane
9
Bristol Street
Santa Ana Blvd
10
Bristol Street
Segerstrom Avenue
11
Bristol Street
Warner Avenue
2 Cameras
12
Broadway Street
17th Street
13
Broadway Street
Civic Center Drive
14
Broadway Street
Santa Ana Boulevard
15
Elk Lane
1" Street.
16
Euclid Street
1°` Street
17
Euclid Street
Hazard Avenue
18
Euclid Street
McFadden Avenue
19
Fairview Street
17t' Street
20
Fairview Street _
_1" Street
21
Fairview Street _
Civic Center Drive
22
Fairview Street
Edinger Avenue
23
Fairview Street
Edna Drive
24
Fairview Street
Harvard Street
25
Fairview Street
_
MacArthur Boulevard
26
Fairview Street
Segerstrom Avenue
27
Fairview Street -
Warner Avenue
28
Flower Street
17th Street
29
Flower Street
I" street
30
Flower Street
Civic Center Drive
31
Flower Street
MacArthur Boulevard
32
Flower Street
Santa Ana Boulevard
33
Flower Street _._.�
Warner Avenue
34
Grand Avenue
17th Street
35
Grand Avenue
I" Street
36 _
Grand Avenue
Dyer Road
37
Grand Avenue
Edinger Avenue
38
Grand Avenue
Hotel Terrace Drive
39
Grand Avenue
McFadden Avenue
40
Avenue
Santa Ana Boulevard
41
_Grand
Grand Avenue
Warner Avenue
20
25L -32
42
Harbor Boulevard
17`" Street
43
Harbor Boulevard
P Street
44
Harbor Boulevard
Hazard Avenue
45
Harbor Boulevard
Kent Avenue
46
Harbor Boulevard
MacArthur Boulevard
47
Harbor Boulevard
McFadden Avenue
48
Harbor Boulevard
Warner Avenue
49
Hotel Terrace Drive
Dyer Road
5o
1 -5
4ch Street
51
King St
17th Street
52
Lincoln Ave
17`hStreet
53
Lyon St
McFadden. Avenue
54
MacArthur Place
MacArthur Boulevard
55
Main Street
17" Street
56
Main Street
1'r Street
57
Main Street: -
5th Street
58
Main Street
Bowers Museum
59
Main Street
Buffalo Avenue
60
Maln Street
Civic Center Drive
61
Maln Street
Dyer Road
62
Main Street
Edgewood Road /I5 N8 Ramps
63
Main Street
Edinger Avenue.
64
Main Street
MacArthur Boulevard
6.5
Main Street
McFadden Avenue
66
Main Street
Town & Country Road
67
Ma In Street
Warner Avenue
68
Newhope St
17th Street
69
Newhope 5t
VStreet
70
Newhope St
McFadden Avenue
71
Pullman Street
Dyer Road
72
RaittSt
Edinger Avenue
73
RalttSt
MacArthur Boulevard
74
Santiago Street
17`h Street
75
SR -55
Edinger Avenue
76
Tustin Avenue
17` "Street
77
Tustin Avenue
4°h Street
78
TustlnAvenue
Fruit Street
29
25L -33
APPENDIX B
Street Lights Locations
(In addition to the street light on traffic signals)
City of Santa Ana �.• i
Street Light Locations !(
:IG I ;e jl�
t r t t w�S 1I Mt
ism. } l.i� II,.].R
...} "' A S^xAj 11 it 11111 t i R i� ' �'� t ¢ �i III.' w
P"LI" e--t4
i 7
q e` "°"- . x1 M1 I� '1 f S `- �..l t k^'r'1 i� ' * ' �'+"1-*,'s+� t fat
4. k„ I�..�., �� 1.
'-
_'1j! i i�_ -%.r —` s�� i }t tl(\ .,.{1 i f � 1 1it � :3 �1 ', i t
Litt ----- .. _C L. d r ( ` i , tt.. y 4 •. y' I i
Aft
�i� -c, . a �. i -7 1 4 11 t 9; t ii
gg
--''`t
is it 1tLP,�' 9 19i 7'' fir
t� I +�ffTil�a
_ � � 1 e , rT
L r� [ L. �'Bv`'°sq t .. C ai it i s4 4n�1 f ?
�{ 4 �f,N1 tl A I II
"t�fi3 r _
i -
it vt 1 f i r 1i I) e a ✓<i I L It
0
•_ �ti
It
iN 5 t�
I ti Sj 1 h ° iit�n
fF ?. i� 9tlllt PO! IAaIer81
f 'r t S' It
�)Y " Iit > - li 11 L�.t�ir i s ti conereM
it
- S - -f k 3tee1
t
r- e3 i a Pit 5 n iI - �i
22
25L -34
EXHIBIT B
11
25L -35
EXHIBIT C
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR
TRAFFIC SIGNAL SYSTEM AND
STREET LIGHTING SYSTEM MAINTENANCE
PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for
Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work
locations. I am familiar with all the existing conditions and limitation that may impact work requests. I
understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for
clarification prior to the submission of my proposal.
Proposal Item Price - Pricing shall be based on hourly cost, time and materials basis for services described in
Exhibit A. Fee must be Inclusive of all costs, Including but not limited to, direct and Indirect costs for labor,
overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the
contractor only after discussed and authorized by the City projects manager or designee in writing.
1. Routine Maintenance -Monthly
Item
_ _ Description
Unit
Quantity Y
Unit Price
Amount
1
21
3
I Traffic Signal
Flashing Beacons
Cellular Phone w/ data plan
EA
EA
EA
297
11
2
_ ,'3:7
r—
7 0 0
Sub -Total
8
�nal
II. Routine Maintenance - Quarterly
-..
pescription
Unit
quantity
Unit Prioe
Amount
4. CCTV EA 78 �o�
T Sub -Total
I o
Ill. Extraordinary Maintenance - Labor
Item
Description
Hourly
Hourlypvertime
Hourlypoubletime
5
Superintendent
8
Engineering Tech
7
Lab Tech
(�
I �J G-1
19 1
8
Maintenance Tech -Lead
q iF
4, (ate
9
MalntonanceTech
W ! 3c
3
t I`r
10
Utility Tech -Lead
r-+L
LZ °F3
(It -10
11
12
1.3
T .,
14
Utility Tech
HI h Voltage Tech - Lead
Street Light Tech
5arvleLaborer
`'g3
Cj Nl
IL
` o
25L -36
IV. Labor & Material
Item
Description
Unit
Unit Price
15
Install Type Q Bike Loop
EA
16
Install 6' Dia Circular Type D Loop
EA
f (�
17
Install 6' Die Circular Type E Loop (1.5loops )
EA
18
Install 6' Me Circular Type Loop 6 -10100 s
EA
19
Install 6' Die Circular Type Loo (>10 loops)
EA
20
Install City Furnished Type P cablret
EA
21
Install City furnished Typa 332 cabinet
EA
loco
22
Install/Replace ADA PPB Assembl
EA
(G{L•
23
Replace PPB with ADA PPB
EA
It 5
24
Install /Replace Overhead Reflectorize Street
Name Sign (RSNS)
EA
� J
25
Conduct Signal Cabinet Operational Test
EA
�^y
26
Replace 12" 3- Section Vehicle Head
EA
L
(p
27
Replace 12" 3•Sectlon Vehicle Head (City
supplied LED)
EA
-4
/ q
�%rhlL
28
PaintTrafflc Signal Cabinet
EA
I# ' 6
29
Paint Traffic Signal Vehicle Head
EA
30
Paint Pedestrian Head _
EA
�4
31
Paint Single -Globe Theme Street Light
EA'i
32
Paint Double -Globe Theme Street Light
EA
"
33
Paint 30 ft Steel Street Light
EA
34
Install City furnished Street Light (exist
foundation)
EA
L
( X117
35
Install 2" Conduit
LF
36
Install 2.5"or 3" Conduit
LF
37
Install 4" Conduit
LP
�� r
V. Equipment
Item
Description
Hourly Rate
Dally Rate
37
Plck-up Truck
zo
1(60
38
Service Truck
250
39
Service Ladder Truck
yJ
40
Boom Ladder Truck
( _ a(o
41
50' Boom Truck
M q00
42
Crane Truck
(
{ )ego
43
Water Truck
44
Dump Truck
45
Bid Concrete Saw
I�
46
Complete Paint Rig1
L(�
47
Jack Hammer /Compressor
�}y
48
Trencher and Backhoe
List additional equipment here If
necessary
49
50
51
25L -37
In addllon, proposers shall provide breakdown details supporting the above costs,
b(* -Pz3
BUSINESS ADDRESS
21-OZ606 -IT g6gi)6.7 6 -ICS
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. (in separate sealed envelope),
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE.
25L -38