HomeMy WebLinkAbout25O - AGMT - SECURITY SERVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 2, 2014
TITLE:
THIRD AMENDMENT WITH G4S SECURE
SOLUTIONS (USA) INC. FOR ADDITIONAL
SECURITY GUARD SERVICES AT CITY HALL
AND ROSS ANNEX
CITY AJIANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a third amendment to the
agreement with G4S Secure Solutions (USA) Inc., subject to nonsubstantive changes approved
by the City Manager and City Attorney, for additional security guard services at City Hall and the
Ross Annex, increasing compensation by $40,773, for a total amount not to exceed $608,016
per year, expiring on May 31, 2015, under the existing terms and conditions, with the option to
extend the agreement for up to two additional one -year terms, exercisable by the City Manager.
DISCUSSION
On May 20, 2014, City Council approved a second amendment to the agreement with G4S
Secure Solutions (USA) Inc. (G4S) to provide security guard services at various locations
throughout the city, including the Santa Ana Regional Transportation Center (SARTC), the Santa
Ana Zoo at Prentice Park, the Central Library, Newhope Library, City Yard, and City Hall.
Subsequent evaluation determined that additional security services are needed to provide a
sufficient level of security for the public and employees at City Hall and the Ross Annex.
This third amendment will provide for additional security guard services to patrol City Hall and
the Ross Annex during regular business hours. The amended agreement increases current
compensation by $40,773, for a total amount not to exceed $608,016 (Exhibit 1). It incorporates
an updated scope of services for City Hall and Ross Annex (Exhibit 2), and updates the security
schedule (Exhibit 3) and fee schedule (Exhibit 4). These enhanced security measures will allow
staff to continue providing excellent customer service in an environment that is safe for the public
and employees.
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Third Amendment to Agreement with G4S
September 2, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #1
(modernize the Community Policing philosophy to improve customer service, crime prevention,
and traffic /pedestrian/bicycle safety); and, Goal #7 Team Santa Ana, Objective #1 (establish a
culture of customer service and community engagement as the organization's primary focus),
and Objective #6 (provide a positive workplace environment that supports the health of its
employees and celebrates its success).
FISCAL IMPACT
Funds are available in the Finance and Management Services Contract Services - Professional
account (No. 07310100- 62300).
, L
Edwin "William" ZOA52, P.E.
Interim Executive Director
Public Works Agency
EWG /GPL
Exhibits: 1. Third Amendment with
2. Scope of Services
3. Security Schedule
4. Fee Schedule
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
G4S Secure Solutions (USA) Inc.
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THIRD AMENDMENT TO AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into on September,
2014, by and between G4S Secure Solutions (USA) Inc., a Florida corporation ( "Contractor "),
and the City of Santa Ana, a charter city and municipal corporation organized and existing under
the Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Agreement A- 2011 -122 dated May 2, 2011, (hereinafter
"said Agreement ") by which Contractor has provided security guard services for various City
facilities.
B. The parties entered into a First Amendment to Agreement ( #A -2011- 122 -01) dated August
22, 2013, by which the parties revised the Scope of Services, Compensation, Term, and
Insurance sections of said Agreement.
C. The parties entered into a Second Amendment to Agreement ( #A- 2014 -116) dated May 20,
2014, by which the parties revised the Scope of Services, Compensation, and Term sections
of said Agreement.
D. In accordance with the terms and conditions of said Agreement, the parties wish to
supplement the Scope of Services by Location, and Amend the Compensation sections as
well as the Security Staffing Plan provided to the City.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to
all the teens and conditions of said Agreement, except those amended in this Third Amendment
to Agreement, the parties agree as follows:
Section 1, SCOPE OF SERVICES, shall be supplemented to include the specific security
patrol services at the defined locations detailed in the Scope of Services by Location attached
hereto and identified as Exhibit 2 and incorporated herein by this reference. [Note: there is
no Exhibit I attached to the Third Amended Agreement.] The schedule for said services shall
be provided according to The City of Santa Ana G4S Security Staffing Plan attached hereto
and identified as Exhibit 3 and incorporated herein by this reference.
2. Section 2, COMPENSATION, shall be amended to increase total compensation to
Contractor to an amount not to exceed $608,016 per year, for a potential three (3) year total
of $1,824,048 to pay for the specific SCOPE OF SERVICES detailed in this Third
Amendment to Professional Services Agreement, as identified in the G4S Cost Sheet
attached hereto and identified as Exhibit 4 and incorporated herein by this reference.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
EXHIBIT 1
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:.
Jose
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
G4S SECURE SOLUTIONS (USA) INC.
Jorge R. Villaverde
General Manager
2
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EXHIBIT 2
SCOPE OF SERVICS BY LOCATION
CITY HALL
City Hall and the Ross Annex are located at 20 Civic Center Plaza and open Monday thru
Thursday and every other Friday, 8am to Spin. City Halt is located within the Civic Center
Complex that includes City, County, State and Federal offices. The City Departments housed at
City Hall include City Manager's Office, Clerk of the Council, City Attorney's Office,
Community Development Agency, Personnel, Public Works Agency, Planning and Building
Agency and Finance Department. City Hall provides residents and the public with various
services ranging, but not limited to Cashier, Business License, Dog License, Planning counter,
Public Works counter, Building Plan Check, Community Preservation, Housing Administration,
Police /Fire Plan Check, Purchasing, Risk Management, Economic Development etc.
1. SCOPE
The City's goal is to provide deterrence against crimes of vandalism, theft and bodily injury at
City Hall and Ross Annex.
II. RESPONSIBILITY OF CONTRACTOR
The Contractor will provide Custom Protection Officer services approximately 108 hours per
week at City Hall Monday through Friday. The City reserves the right to adjust the guards
assignment /hours as needed to better serve internal and external customers. In addition, provide
two guards for the duration of the scheduled Council Meetings. The Contractor shall perform
services including, but not limited to, the following:
• Perform roving patrols of interior and exterior building areas.
• Complete incident and daily operating reports.
• Respond as necessary to support other life safety duties as identified in post orders and
standard operating procedures.
• Direct patrons to areas within the Civic Center.
• Mitigate various issues that arise in and around City Hall based on. Civic Center activity.
• As needed, escort staff or visitors to parking locations.
• Report building maintenance and safety concerns as necessary.
• Four times a day — Inspect public access restrooms to maintain cleanliness and advise
building maintenance of needed corrections
• Daily— Check and operate City Hall ADA wheelchair lift and document
• Daily — Verify and report building interior lighting deficiencies
• Daily Evening — Secure dumpsters at loading dock at the end of the clay
• Daily Evening — Verify all exterior doors are locked after normal business hours
• Daily Evening — Verify and report building exterior lighting deficiencies
• Weekly — Check water pressure of all City Hall /Ross Annex drinking fountains
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• Monthly — Check all City Hall/Ross Annex ABA's per Risk Management Guidelines
• Monthly — Check Fire Extinguisher and sign tags for inspection per Risk Management
guidelines
• As Needed — Adjust walk off: mats at entries to City Hall and Ross Annex
• As Needed — Advise facilities management of building deficiencies: interior or exterior
• As Needed — And as requested by the superintendent perform other duties as needed
Custom Protection Officers present at City Council Meetings:
One security guard patrols the Council Chambers perimeter and the second security guard patrols
the parking structure (Building #19) in front of City Hall to provide safer passage between and
around Council Chambers and Building #19.
The Contractor shall provide all management, supervision, and overhead for all contractor's
employees and shall be solely responsible for instituting and invoking disciplinary action of
employees not in compliance with Contractor's rules and regulations, as well as any other policy
established by the contracting parties.
The Contractor shall develop a comprehensive set of Post Orders documenting both general
procedures as well as site - specific responsibilities. Post Orders shall be prepared prior to the
commencement of the contract and must be reviewed and approved by the City with fifteen (15)
days from commencement of contractor's services.
All security officers will be required to read and verify they understand the Post Orders and at
minimum, shall be tested during the on -the -job training period, and at minimum annually during
site inspections.
The Contractor shall ensure hiring, training and administration of motivated and professional
employees that meet or exceed both the Contractor's and the City's standards and support
continuous performance of contract requirements.
The Contractor is responsible for the daily personal appearance of security personnel. The
Contractor shall provide seasonal uniforms and weather - appropriate protective clothing
necessary to identify staff as security guards,
Security officers are prohibited from carrying weapons of any kind, including but not limited to:
firearms, nightsticks, martial arts weapons or equipment, batons, or any chemical agent spray or
liquid.
The Contractor shall agree to remove from the site, whenever required to do so by the City, any
contractor employee considered by the City to be unsatisfactory or undesirable, within the limits
of any applicable laws.
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Council Meetings
Council Meetings will be held every first and third "Tuesdays of the month.
Officer duty hours: 1730 -2100 hours or may be extended until 2300 hours. Officers will remain
on duty until released by appropriate authority.
Officers (two unarmed Custom Protection Officers) will be assigned duties for the Santa Ana
Council Meeting. Officers will report no later than 1730 hours. An officer will be posted
immediately outside Council Chambers while another will provide foot patrols in the parking lot
adjacent to Council Chambers, monitoring the area to ensure only authorized vehicles are
allowed access to park and to deter criminal activity.
Page 3 of 3
250 -7
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EXHIBIT 4
G4S COST SHEET —JUNE 1 2014 TO MAY 31,201
Santa Ana Regional Transportation Center (Selected)
• 208 hours per week of Custom Protection Officer Service
• 1 Patrol Vehicle (shared with Santa Ana Zoo)
• 2 Secure TraxTM Devices
Monthly Cost: _$ 20.135.44 equals
Annual Cost: $ 241,625
Santa Ana City Hall
• 108 hours per week of Custom Protection Officer Service (average weekly hours)
• 2 Secure TraxTM Device
Monthly Cost: 10.193.93
Annual Cost: $122327.16
Council Meeting Services
• Approximately 20 hours per month of Custom Protection Officer Service
Approximate Monthly Cost; $435 based on hourly)
Approximate Annual Cost: '5 500_
Santa Ana Zoo at Prentice Park
• 7 hours per week of Custom Protection Officer Service (Nightly vehicle patrol checks)
• 1 Security Vehicle (Posted at SAMLARC)
Monthly Cost: $(660.66 equals
Annual Cost: _$1928
Santa Ana Corporate Yard
• 118 hours per week of Security Service
• 1 Secure TraxTM Devices
Monthly Cost: _$8 206.9 equals
Annual Cost: $98,483
Santa Ana Library locations
• 60 hours per week of Security Service at Main Library (12 hours of weekly Overtime built in)
• 20 hours per week of Security Service at New Hope Library
Monthly Cost: $5,748.60 equals
Annual Cost: $68;983
Centennial Park
• 20 hours per week of Security Service (4 hours of weekly Overtime built in)
• 1 Electric Golf Cart Patrol
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Monthly Cost: $1,514.07 equals
Annual Cost: $18 164
As- Needed Security
Annual Cost: up to $45.000
Hourly Rate — Traditional Security Officer: $16.05 /hour_
Hourly Rate— Custom Protection Officer: _ $21.78/hour_
Hourly Rate — Custom Protection Supervision: $22.58 /hour
Total Price
Annual Cost Not to Exceed: _$608,016
All charges for security guard services for this contract are included in the above total.
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