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HomeMy WebLinkAboutRBF CONSULTING 5 - 2014C2 e4 a A v CONSULTANT AGREEMENT FOR ON-CALL WATER RESOURCE ENGINEERING SERVICES WITH RBF CONSULTING A- 2014 -130 THIS CONSULTANT AGREEMENT made and entered into this 3`d day of June, 2014 by and between RBF Consulting, a company of Michael Baker International, LLC (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"), RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of water resource engineering design services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall perform engineering services for City water and sewer improvement projects, on an on -call basis, as set forth in the City's Request for Proposals issued February 13, 2014, attached hereto as Exhibit A and the Consultant's Proposal, attached hereto as Exhibit B. All Exhibits to this Agreement are incorporated by this reference. 2. DELIVERY OF WORK PRODUCT Consultant shall deliver to City all work product which results from the services provided. Said work product shall be submitted in a hard copy and produced in a form compatible with the City's computer system, as agreed between the City's Project Manager and Consultant. In regard to material produced as a deliverable under the Agreement, including but not limited to books, reports, plans, photographs, drawings, videotapes, and computer programs, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license throughout the world to disclose, publish, translate, reproduce, and use such materials. 3. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit C. The total sum to be expended among all contractors providing these services shall not exceed $400,000.00 annually for the initial one - year term of this Agreement. b. The total sum to be expended during each of the subsequent one -year option periods among all contractors providing these services shall not exceed $400,000.00 annually. c. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on June 3, 2014 and terminate on June 30, 2015, unless terminated earlier in accordance with Section 13, below. The City Manager shall have the option to extend the Term of this Agreement for up to two (2) additional one -year option periods, on the same terms and conditions set forth herein. At the end of the full Term hereof, the Agreement may be extended to expend any remaining funds to complete ongoing projects, by a writing executed by the City Manager and the City Attorney 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, "claims "), which may arise from or in any manner related (directly or indirectly) to any work negligently performed or services negligently provided under this Agreement (including, without limitation, defects in workmanship and /or materials) including the negligent and/or willful acts, errors and /or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and /or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10, NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Facsimile: 714 - 647 -6956 Copies to: public Works Agency — Construction Engineering City of Santa Ana 20 Civic Center Plaza (M -22) Santa Ana, California 92702 Facsimile: 714 - 647 -5058 and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Facsimile: 714- 647 -6515 To Consultant: RBF Consulting Attn: Cindy Miller, P.E. 14725 Alton Parkway Irvine, California 92618 Facsimile: 949-472-8373 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For proposes of calculating these time frames, weekends, federal, state, County or City holidays shall be, excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARK R < Cleric of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: LiseCity Assorney RECOMMEN DED FO PROVAL: EDWIN "WILLIAM" 'ALVEZ, P.E. Interim Executive Director - PWA CITY OF SANTA ANA <1 "'7"', Z� - DAVID AVAZOS City Manager CONSULTANT: RBF Consulting . �y L � Ronald B. Craig Senior Vice President Agrerirnent Exhibit AMAEM FOR ,,. • r •� AND SEWER MAIN ` ` • CITY OF SANTA ANA Santa Ana Public Works Department 20 Civic Center Plaza Santa Ana, CA 92702 Rodolfo Rosas, P.E. Senior Civil Engineer Phone (714) 647 -3320 rrosas@santa-ana.org Issue: February 13, 2014 Proposal Due: March 13, 2014 Presentation and Interview March 31, 2014 —April 4, 2014 Projected Award Date To Be Determined Agreement xhil�ii A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms to provide engineering services on an as- needed basis for potable water, recycled water and sanitary sewer main improvement projects. Responses to the Request for Proposals (RFP) will be accepted until March 13, 2014. If further information is required, contact Rodolfo Rosas at (714) 647 -3320 or rrosas( santa-ana.org All notifications, updates and addenda will be posted on the City's current RFP Bid page at http:/ /www,ci.sante- ana.ca.us /bids -rfos_ Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows: City of Santa Ana Rodolfo Rosas, PE Public Works Agency 4th Floor, Ross Annex 20 Civic Center Plaza Santa Ana, CA 92702 It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this Request for Proposals shall be made in writing via e-mail to Rodolfo Rosas at rrosasasants- ana.org. The receiving time in the Public Works Agency, 20 Civic Center Plaza, Santa Ana; CA 92702 Fourth Floor, Ross Annex, will be the governing time for acceptability of proposals. Late proposals will NOT be considered and will be returned to proposer unopened. Telegraphic, electronic, and facsimile proposals will not be accepted. ONLY SEALED RFP RESPONSES ARE ACCEPTABLE. DO NOT E -MAIL RFP RESPONSES. i,s ROT FAX RIFP RESPONSES. 2 El I AlIe_6rnn t ExlribiS A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS TABLE OF CONTENTS 1. INTRODUCTION II. CONTRACT III. FISCAL NONFUNDING CLAUSE IV. SCOPE OF WORK/SERVICES V. GENERAL INFORMATION VI. COORDINATION VII. CONTRACTOR /CONSULTANT RESPONSIBILITIES VIII. LICENSE REQUIREMENTS IX. INITIATION /KICK OFF MEETING X. CITY BUSINESS LICENSE XI. ADDENDA XII. RULES FOR PROPOSALS XIII. FILING OF BID PROTESTS (NOT APPLICABLE) XIV. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS XV. SUBMITTAL INFORMATION AND DEADLINE XVI. SUBMITTAL REQUIREMENTS XVII. CONTRACTOR /CONSULTANT SELECTION- PROPOSAL AND EVALUATION XVIII. NOTIFICATION AND AWARD XIX. PUBLIC RECORDS EXHIBITS EXHIBIT A — SCOPE OF WORK /SERVICES EXHIBIT B — SAMPLE CONTRACT AGREEEMENT EXHIBIT C— CERTIFICATION AND PROPOSAL FEE SCHEDULE EXHIBIT D— REFERENCES EXHIBIT E — STATEMENT OF UNDERSTANDING EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR EXHIBIT G — NON- COLLUSION AFFIDAVIT EXHIBIT H — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL AND GENERAL LIABILITY INSURANCE PAGE 4 4 4 4 5 6 6 6 7 7 7 7 7 8 8 8 10 12 12 3 City uf Santa Ana, PVVA RFP— ON-CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population of 325,000 people, The Qty of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system has an average day demand of about 43 million gallons (MG) with 45,000 services. It is comprised of approximately 444 miles of water main, 45 MG of storage at 5 sites, 7 Metropolitan Water District connections, 21 groundwater wells, 7 pump stations, 4 praamUrm regulating stations and utilizes 2 pressure zones. The City's sanitary sewer system has approximately O.UO0 manholes, O9O miles of sewer mains and 2lift stations, The sewer system rn&8ntu all sewage and transports it to the Orange County Sanitation District for treatment. The City is soliciting proposals from qualified professional consulting 5nDa to provide engineering services nan as-needed basis. The shall select two firms b/ provide these services. The City has budgeted $3DO.OU0a year in design funds for this purpose. This request for proposal P) provides interested qualified firms with the information enabling them to submit a Service Bid Proposal and to provide the services described herein. |1. CONTRACT Upon completion of the selection process, the selected consultant(s) will be awarded a contract agreement for o "not to exceed fee," The contract term is anticipated t0 commence after Cib/ Council award of this contract and upon **c i and approval pf all required insurance � dVoonlon\s. The contract shall also include City options to renew the agreement an a yearly basis for o total potential contract term cf4years. All services provided, and all payments made for services, shall bein accordance with the executed contract agreement. I||. FISCAL NONFLINDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the contract on the last day of the current fiVVo| ind without penalty Vr expense tn the Qty� The Qh/`yfiscal year iu�VUnJVk/1stto Juoo38m ' IV. SCOPE OF WORK/SERVICES The City of Santa Ana is soliciting proposals from qualified firms for water resource engineering design services on an as-needed basis. The work, in general, consists of general water and sewer main replacement design projects on arterial highways, local roads and public right-of- ways citywide, The projects may include sidewalks, curb and gutter replacement; repair and overlay of asphalt concrete and/or PCO streets; signing, striping, and other related items as required, Environmental study and documentation preparation will be required on each project, In addition, City may need consultant services for construction management, staking and inspection. Occasionally, the City may need mechanical, electrical, structural services and/or Exhibit A City of Santa Ana, PWA Ageaerr7ent RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS surveying for smaller projects. Also, demonstrate the ability to perform design engineering services for water pump stations, wells, reservoirs, utility vaults and sewer lift stations. The proposal shall be concise, to the point, and sufficient enough to cover all required submittal requirements listed in this RFP and exclude any extraneous materials. Refer to Exhibit "A" for specifics of the Scope of Work. This section of Scope of Services describes all processes and outlines the requirements prescribed in this RFP. It is the proposer's responsibility to address each and every item herein. V. GENERAL INFORMATION A. The term of the contract will begin after the contract award by the City Council. B. When determined appropriate, the City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. C. The proposer shall be responsible for retaining data, records and documentation for the preparation of the required information, These materials shall be made available to the City as requested by the City. D. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information, attendance at pre - proposal conference, negotiations with City, and/or any other aspect of a proposal prior to award of a written contract will be borne by the proposer. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any informality or technical defect in the proposal. E. All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed Under the California Public Records Act, F. The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and the City reserves the right to reject any subcontractor(, -). Subcontractors shall be the responsibility of the prime contractor and the City shall assume no liability of such subcontractors. G. The City reserves the right to delay scheduled dates if it is to the advantage of the City. H. The consultant (awarded proposer), shall submit monthly invoices including the number of hours by labor category to conduct all the work in this RFP billed at the consultant's hourly billing rates included within their proposal, The invoice shall include a detailed breakdown on the services, project title and limits, the tasks, the hours, the unit costs, and the hourly rates. The summation of the invoices shall not exceed the not -to- exceed fee included within the proposal. Any increase in the maximum not -to- exceed fee shall be due to a change in the project scope and must have prior written approval by the City. City of Santa Ana, PWA Agreement xhib(t J RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS 1. Tentative Schedule Issue Request for Proposal (RFP) February 13, 2014 Submit Proposals to City March 13, 2014 Presentation and Interview, City shall interview March 31, 2014 —April 4, 2014 the top 6 proposers J, Compensation: City agrees to compensate the consultant, the proposer awarded the project, on an hourly time and material basis, with a not -to- exceed amount, The not -to- exceed amount is inclusive of labor costs and direct costs. Compensation shall be based on the billing rates included within the proposal and the actual services rendered. Reasonable direct costs shall be included within the fee proposal, The City will not pay for extra communication charges, computer charges, or the like, During the proposal period, all questions and requests for additional information must be in writing and eniailed (Attention: Rodolfo Roses at rrosasgsanta- ana.org). No verbal responses will be given. 11111101KOZi i • Coordination by the awarded proposer with various City departments and personnel will be required to achieve satisfactory and timely delivery of the required services. The City will decide the manner in which the coordination efforts with be conducted. At the City's option, coordination efforts may be performed by the proposer's direct contact, by the proposer acting through the City or by the City only. When coordination efforts require agreements, such agreements shall be coordinated through the City. VII. CONTRACTOR/CONSULTANT RESPONSIBILITIES The selected contractor /consultant will assume responsibilities for all services in its proposal. The selected contractor /consultant shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. VIII, LICENSE REQUIREMENTS In accordance with Section 3300 of the California Public Contract Code, the City has determined that the proposer shall possess a license in the classification specified in the Notice Inviting Proposals (if required). Actreemaht Exhibit f� City of Santa Ana, PWA� J RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS IX. INITIATIONXICKOFF MEETING The successful proposer will be required to meet with City staff prior to commencement of services or at any time as required by the City. X. CITY BUSINESS LICENSE The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty (30) days of selection and must provide a copy to the City projects manager or designee prior to commencing any work In Santa Ana. ill!' --v ZIN-670 Any subsequent changes in RFP from the date of preparation to date of submittal will result in an addendum or amendment by the issuing office. Notification of such addendum or amendment shall be effected by posting on City's website, as set forth in the Notice Inviting Proposals. XII, RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company, or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the proposer (Exhibit E). XIIL FILING OF BID PROTESTS Bidders may file a Bid "protest" with the City's Purchasing Department. In order fora Bidder's protest to be considered valid, the protest must: 1. Be filed in writing within five (5) business days of after the bid issue date or before 5:00 pm. of the 5th business day following the posting of Bid Results /Notice of Intent to Award Contract on the City's website; 2. Clearly identify the specific irregularity or accusation, 3. Clearly identify the specific City staff determination or recommendation being protested; 4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and 5. Include all relevant, supporting documentation with the protest at time of filing. If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest Is valid; the City's Purchasing Manager, or other designated City staff member, shall review the basis of the protest and all relevant information. The Purchasing Manager will provide a written decision to the protestor within fourteen (14) calendar days. The protestor may then appeal the decision of the Purchasing Manager to the Assistant Finance Director within five (5) calendar days of the date of the written decision from the Purchasing Manager. The Assistant Finance Director will provide a written decision to the protestor's appeal. The decision from the Assistant Finance Director is final and no further appeals will be considered. Agreemeni Fxliibit A Citv of Santa Ana. PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS XIV. EMAIL COMM INICATIONS AND INTERPRETATIONS(CLARIFICATIQNS To facilitate the RFP process, proposers are required to monitor the City's Bid and RFP page at htti)://www.ci.santa-ana.ca,us/bids-rfDs. No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified herein, including the Scope of Services and Terms and Conditions. Every request for such an interpretation must be made in writing via e -mail to the projects manager no fewer than five (5) business days prior to the date and time set for the RFP bid due date. Significant interpretations or clarifications will be made by an addendum to this RFP, which will be posted to the website. Addenda may become part of the agreement documents. XV. SUBMITTAL INFORMATION AND DEADLINE Proposals are due to the City of Santa Ana; at the date, time, and location set forth on the Notice Inviting Proposals. Faxed and e-mail proposals will not be accented. XVI. SUBMITTAL REQUIREMENTS The RFP is intended to assess and evaluate each firms capabilities as they apply to the proposed project, Submittal of Proposal 1) Six (6) hard copies of the response to the RFP shall be signed by company official with the power to bind the company. One (1) separate Digital Copy of the written proposal shall be submitted as well. One (1) hard copy of the fee schedule, Exhibit G" shall be submitted. submitted to the City. The fee schedule shall be based upon the sample project as provided in Exhibit "A ". The fee schedule shall include the following: a) Breakdown of labor and direct costs per task summary of the Not -to- Exceed Total Fee Amount, Included in the breakdown should be the total man hours as well as assigned man hours per task. b) Any other direct charges c) Hourly Rate Schedule with hourly rates for each job classification 2) Structure your proposal to include the Scope of Services response, project schedule, summary of deliverables, summary of labor hours per task,, and exhibits as specified. Each firm must address each of the following items in its response to the RFP + Technical Proposal - In order to maintain uniformity, the Technical Proposal must be limited to a MAXIMUM of 20 PAGES (excluding front and back covers, cover letter, section dividers, resumes and exhibits). The page limitation includes all appendices; attachments, and supplemental information. The following information is required (and included in the page limit): City of Santa Ana, PWA Fagreerne:nt exhibit A . RFP - ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Cover Letter: A letter signed by a principal or authorized representative who can make legally binding commitments for the entity. The letter should include the complete legal company name (as it should appear in the contract), company address, contact person, telephone number and email address. It shall identify all materials and enclosures being forwarded in response to this solicitation. This letter is not included in the page limit. 2. Firm and Personnel Experience: A profile of the firm's experience; including the names and experience of personnel and sub - consultants (if applicable) who will be providing services. At a minimum, this should include the project manager /principal agent (PM), associates in charge when the PM is unavailable, key personnel, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. Sub - consultants shall be identified if any are anticipated for projects under contract. Changes in sub - consultants shall be subject to review and approval of the City prior to execution of any task orders under this agreement. Emphasis of experience should be placed on design and construction of: water distribution pipelines, water transmission pipelines, sanitary sewer pipelines, water pump stations, reservoir or storage tank design, repair and rehabilitation practices, construction management and cost estimation practices. Restrict all project experience listings and descriptions to the team members that are a part of this proposal team. In addition, identify which of the team members shall be present for the firm interview, if invited. 3. Project Approach: A description of the firm's general approach to completing projects under this contract, identifying major issues and recommendations to accomplish the potential tasks. Proposers shall illustrate the manner in which its team members have the capabilities and experience to fulfill the Scope of Services and proposed project approach. 4. Proiect Management: Provide a- description of the firm's project management approach, tools, communication ideas as well as quality assurance and quality control procedures as they apply to domestic water and sanitary sewer design projects. 5. Sample Project Plans: Provide a "to scale" true half size set (12" x 18 ") of plans to demonstrate the firm's plan quality. The sample project plans shall be of a,past approved project that is similar in nature to the sample project described in Exhibit "A ". EXHIBIT C —PROPOSERS STATEMENT AND PROPOSAL FEE SCHEDULE A fee envelope including proposer's cost proposal shall be submitted concurrently but under separate cover with the technical proposal. Costs should be indicated by the respective tasks described in Section XVI of this document. A total not -to- exceed cost for the entire project shall be included. No fee envelopes shall be opened by City until the final ranking of proposals has been completed. At�reernenf R1ibit� City of Santa Ana, PWA RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS EXHIBIT D — REFERENCES —The Proposer shall submit at least three (3) agencies, past and present, for which you have provided work similar to that identified in this RFP (Exhibit A) during the last 10 years. Include the name of the agency, address, contact name, e -mail, telephone number and a description of the work performed for the reference. EXHIBIT E - PROPOSERS STATEMENT OF UNDERSTANDING • EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR s EXHIBIT G — NON- COLLUSION AFFIDAVIT • The proposal must be completely responsive to the RFP. Any exceptions to the requirements of this RFP must be included in the proposal. Such exceptions must be included as a separate element of the proposal entitled "Exceptions and Deviations." The Executive Director, in his sole and absolute discretion, may authorize or deny any exceptions. • The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to waive minor inconsistencies in submitted Proposals. XVIL CONTRACTORICONSULTANT SELECTION- PROPOSAL AND EVALUATION The criteria for evaluating the proposals submitted will take the following items into consideration: qualifications, abilities, deliverables, approach, references, and responsiveness to the RFP. The proposals will be reviewed by a committee of City staff. The committee will evaluate the proposers based on the written response to the RFP and the City evaluation criteria, The committee will rank the proposers and select the top six (or top tier based on the internal ranking process) for an Interview by calculating a final Interim score for each written proposal. Technical proposals will be evaluated based on the following criteria: 10 Agre+�mc�ni ExPtibii: A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS 1. Firm experience — Experience of the firm in similar work and record of successful results of that work. Also considered will be the firm's ability to take on additional work, demonstrated understanding of the City's goals and purpose for this project, specific management approach and how the firm proposes to achieve the project's time goals, how well the firm's organizational structure shows sufficient depth for Its present workload, and the firm's ability to offer the breadth and quality of services required for the project. (15 %) 2. Experience of the personnel assigned to the project team — The City of Santa Ana will give substantial consideration to the individual qualifications of the project team members who will actually do most of the work on the proposed projects.. Considerations will include qualifications of key personnel, project team member's individual experience and qualifications, project manager's experience, sub- consultant's individual experience and other qualifications, (20 %) 3_ Project Approach — Response to the project objectives outlined in the RFP, including demonstrated understanding of the scope of the sample project, and demonstrated ability to present technical data in a user- friendly format with appropriate use of graphics as necessary. (25 %) 4. Project Management— A firm's plan for communication, approach and quality control and assurance will be a key component towards a successful design project. Special consideration shall be given towards firms that have all communication go through the project manager and their successor should the project manager be unavailable. (10 %) 5. Sample Project Plans — Sample project plans submitted shall be judged based upon clarity, neatness and quality. (10 %) The written response to this Request for Proposal should contain documentation of consultant's and /or consultant's agents' credentials and expertise in this field. Substantial consideration will be given to consultants with demonstrable and documented experience in similar work. Responses will be evaluated on the basis of the qualifications, abilities, and responsiveness of the proposing firms. Interview — The City of Santa Ana will consider results from the interview in the overall evaluation of the proposals. To be considered for an interview, a review of the written proposals shall be done by the review panel. A short list of the top six (6) Proposers will be selected to participate in an interview/presentation based upon the highest total scores of items 1- 5 (80 % of total score for final 6 firms), The selected Proposers will be given the opportunity to discuss in more detail their qualifications, past experience, proposed work plan and schedules. The interview must include the project team members expected to complete a majority of work on the project, but no more than four (4) members total. The interview will consist of a brief presentation of the company by the proposing firm, including the person who will be the project manager on this Contract followed by questions and answers. All individuals present at the interview shall provide a brief self - introduction and explanation of applicable project experience. Audiovisual aids may be used during the oral interviews (20 %) The committee and or the executive director of Public Works Agency (PWA) will open the fee envelope of the highest two (2) ranking proposers after interviews have been conducted and scored. The committee shall enter into negotiations for pricing and terms of 11 Lnerr ent Exhikril City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS the highest scaring proposers. If negotiations are not successful between the committee and the highest scoring proposers, the committee shall open the fee envelope of the next highest scoring proposers and enter into negotiations. This process shall continue until negotiations are successful. The City Council recommendation will be based upon successful negotiations to mutually agreeable terms between the City and Proposers of the highest rated firms. XVIII, NOTIFCATION AND AWARD The proposal results will not be discussed until after award of contract upon City Council approval. Project manager may; but is not required to, discuss non -award with interested proposer's. XIX. PUBLIC RECORDS Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. 12 Ac�leement FxPtit�it A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS SCOPE OF WORK /SERVICES 13 Acjr�errten4 ExhihitA City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Description of Services Category 1 —Water Resources Engineering Design Services The Consultant will provide professional engineering for various phases of the design and construction of City potable water main pipe, sanitary sewer main pipe and related facilities. Facilities may include small underground vaults or minor improvements at existing pump stations. Demonstrate the ability to provide design engineering services for pump stations, wells, reservoirs and sewer lift stations. Expertise in rehabilitation methods for the previously mentioned assets shall also be demonstrated. 1. Design: Prepare plans and specifications, design calculations; hydraulic analyses and project design schedules as required by the conditions on the project. Prepare plans and specifications in accordance with City standard plans and specifications. Prepare project cost estimates and perform field reviews as needed. Be able to perform peer review services for general compliance. Tasks may include feasibility studies, design and design services during construction. 2, Bidding: If required, attend a pre -bid conference to address any questions about the project. Assist in the preparation of any necessary addenda that may be required. 3. Construction Engineering Support: Review and respond to contractors Requests for Information as well as review and approve submittals. If required, attend a pre- construction meeting. Review, prepare and approve shop drawings. 4. Permits: Assist the City in obtaining approvals (and environmental permits as may be required) from applicable agencies including County of Orange, Metropolitan Water District, neighboring cities and CALTRANS at the discretion of City Staff. The City will provide preliminary base mapping that will need to be updated and populated for final design purposes. These maps will include the City versions of the water, sewer, centerline, utility and topographic line work. 1t is expected that the Consultant will need to correct provided base maps as required for the assigned project. Category 2 — Environmental Study and Document Preparation Consultant shall provide, as required, professional engineering services that may include reports and coordination with applicable code enforcing and environmental agencies, site analysis, coordination with applicable local, state and federal jurisdictions, and regulatory permit acquisition for a variety of water and sewer related projects. Services may vary including, but are not limited to, the following types of studies and documents: 1. CEQA/NEPA compliance 2. Initial Study /Negative 3. Environmental Impact Statement /Environmental impact Report 4. Biological assessment 5. Regulatory agency permitting It is anticipated that an environmental document (negative declaration or categorical exemption will be considered necessary on most pipeline replacement projects. R, Agret�m�nt Exhibit City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Category 3 — Structural Engineering (As- needed) If required, services may include, but are not limited to, the following types of projects as related to the water and sewer facilities: 1. Retaining walls 2. Footings 3. Building pads 4. Seismic retrofits and rehabilitation 5, Underground Utility Vaults 6, inspections 7. Reservoir inspections Category 4 — Surveying (As- needed) If required, services may include, but are not limited to, the following types of projects as related to the water and sewer facilities: 1. Topographic (including aerial and hydrographic) 2. Boundary surveying 3. Horizontal and vertical control establishment 4. Monitoring surveys Category 5 — Hydraulic Analysis (As- needed) If required, services may include hydraulic studies, analysis, modeling, report writing and peer review. These services shall consist of the following tasks: 1. Compile and Review Previous Models and Existing Model - Related Information. 2. For sewer system modeling, conduct a flow monitoring program. 3. Calibrate all Models. 4. Prepare Technical Memorandums. 5, Conduct Hydraulic Analyses. 6, Conduct Transient Analyses. Category 6 — Geotechnical Engineering (As needed) If required, services may include, but are not limited to the following types of studies and documents: 1. Retaining Walls 2. Trench backfill 3. Site inspections and monitoring 4. Subsurface investigations 5. Feasibility studies 6. Peer review Category 7 — Electrical Engineering and Instrumentation & Controls (As- needed) If required, services may include system design for electrical power, instrumentation, control 15 Agreerrtca ,,,,IINt A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS communications, fire alarm, SCADA and security systems. Services shall include, but are not limited to the following types of documents: 1. Electrical Site Plans 2. Power Plans and Conduit Schedules 3. RTU Input/Output Diagrams 4. RTU Layout and Wiring Diagrams 5. Process and Instrumentation Diagrams If the City uses a separate system integration consultant for the control diagrams of Control Panels, RTU Panels, etc., it is expected that the Consultant shall coordinate any required electrical work with the system integrator. ift Ayreernerrt exhibit AA City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS SAMPLE PROJECT FEE Consultant shall use this Sample Project Fee for the Cost and Price Analysis Comparison and include it along with the comprehensive fee schedule in the sealed fee envelope. This comparison is based upon design engineering services required for approximately one plan of water main improvements and sewer main improvements, including specifications and cost estimate for the following sample project: 3,200 L.F. of 8" PVC (AWWA C -900) water main improvement project for the following limits- • Rene Drive — Hemlock Way to Segerstrom Avenue • Rita Way — San Lorenzo to Segerstrom Avenue • Spruce - San Lorenzo to Segerstrom Avenue • Pacific Ave — San Lorenzo to Segerstrom Avenue • San Lorenzo —Rene Drive to Pacific Avenue 4,100 L,R of 8" PVC (SDR -26) sewer main improvement project for the following limits: • Myrtle Street — :Bristol Street to Center Street Provide a detailed scope of work for the tasks required to complete this sample project. City Atlas sheets have been provided to assist with sample project area scope. Assume that a geotechnical investigation is required due to a history of high groundwater in the proposed areas. An environmental determination will also be necessary for this sample project. This Sample Project will be used for FEE and man -hours comparison purposes only. The sample plan to be submitted shall be assumed at 20 scale and shall be the Consultant's closest representation for work related to the Sample Project.. The submitted sample plan shall be of a Consultant's previously submitted and approved work. TYPICAL SCOPE OF WORK TASK NO.1 1. Initial Meeting a. Attend project kick -off meeting with City staff to review the project scope, schedule, budget and work plan, Adjust task schedule and work plan as required. b. Review design criteria and parameters. 2. Data Gathering a. Obtain available survey records from the City. b. Review existing street, water, sewer, storm drain and utility plans and maps in the possession of the City. Consultant is responsible for the copying of any documents. c. Field review and take photographs that include any impacted adjacent improvements. 3. Utility Research A detailed utility search along the proposed alignment will be conducted. It will consist of 17 Agreement Exhibit A City of Santa Ana, PWA ,-„� RFP —ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS the following: a. Contact Underground Service Alert (USA) for a computer printout of all utilities registered under the project limits. b. Send /Deliver preliminary notice to each utility advising them of project and requesting utility information. c. Send second utility notice including preliminary plans requesting that each utility verify locations of its facilities and identify possible utility conflicts. d. Send third utility notice including final plans to each utility for its information and coordination during construction. e. Maintain a complete record of all utility contacts and responses and copy all responses to the City. 4. Potholing a. Determine locations where potholes should be made to accurate locate the depth of existing parallel crossing utilities, including service (sewer /water) laterals, which may impact the alignment of proposed water or sewer main. b. After approval from the City, have potholing performed by a licensed contractor and prepare a record showing the actual locations and depths of the existing utilities including service laterals. 5. Plans and Specifications a. Consultant shall prepare construction Plans and Specifications for the project. All Plans and Specifications shall be prepared in accordance with the applicable provisions of: Standard Specifications for Public Works Construction (Green Book) American Water Works Association Standards (AWWA) National Electric Code (NEC) Uniform Building Code (UBC) City of Santa Ana Standard Plans & Specifications California Plumbing Code (CPC) b. The City shall provide sample contract documents, "boilerplate" portion of the Specifications and water /sewer standard specifications. Consultant shall incorporate the specifications, revise as necessary for each specific job and provide a list of BID ITEMS, Specifications shall be prepared in Microsoft Word format. Final submittal to the City shall include a computer disc, as well as a hard copy of the Specifications. c. Plans shalt be CADD generated using a format that will properly translate to Microstation V8i Select Series 3. Final submittal to the City shall include a Mylar Title sheet and bond Plan sheets as well as electronic copies of the CARD files. Electronic (pdf format) copies shall have the ability to be plotted to scale. Plans shay be clear and legible with all components clearly identified. All plans shall be drawn at a minimum scale of 1" = 20' unless otherwise approved by the City. 6. Design Survey a. Provide a field survey, as necessary, to establish horizontal and vertical control. b. Provide topographic survey, as required, for water main design c. "Dip" manholes, vaults, and valves. d. Verify locations of all existing water valves, water meters, fire hydrants, and other appurtenances. e. Locate any survey monuments or ties that may be affected by construction. 18 Agreen1ent Exhibit A City of Santa Ana, PWA RFP— ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS Prepare Base Maps a. Base Maps shall be prepared at a scale of 1 " =1' using data from Items 2 (Data Gathering) and 6 (Design Survey). b. Plot utilities on base maps. Location of utilities will be based on information obtained form available records, as revised due to USA markings and utility responses. 8. Geotechnical Investigation (Assume 3 borings) a. Prepare a geotechnical investigation to determine bedding and backfill requirements; assist with pipe material selections and determine the elevation of the groundwater table. b. Evaluate geologic and seismic conditions in accordance with applicable state and local requirements. C. Determine maximum stable side slopes to be used for trench excavations. d- Collect geotechnical data as needed to recommend construction methods for new pipeline installations. 9. Alignment Selection a. Evaluate alignment alternatives considering cost of construction, utility locations, citizen impacts, jurisdictional concerns and permit requirements. In addition, consider access to adjacent properties and traffic control during construction. b. Prepare sketches of proposed connections to existing facilities. c. Discuss alignment alternative with the City and obtain input prior to the completion of the 50% plan sheets. d. The Consultant shall prepare a draft technical memorandum documenting (TM) the basis for design of the sewer main replacement. The City's comments on the draft TM will be incorporated into the final TM. e. When required, the Consultant shall prepare a draft technical memorandum documenting TM documenting the basis for design of the water main replacement. The City's comments on the draft TM will be incorporated into the final TM. 10. Prepare Preliminary Plans (50 % completion Level) a. Title sheet for each project. b. Plan Sheets. c. Draft of technical specifications. d. All plans shall be prepared in a compatible Microstation V8i Select Series 3 format and shell be on 24" x 36" mylar sheets. Plan and profile sheets are prepared in 1 " =20' horizontal scale and 1 "= 2" vertical scale. Sketches may vary. Plans shall conform to City of Santa Ana CADD Standards, 11, Preliminary Plan Submittal a. Submit (4) sets of full -size prints of the preliminary plan and (4) drafts of specifications for City review, b. Perform job walk to identify conflicts and inconsistencies. Meet with City to review plan check comments and obtain input. c. Perform site visit/job walks of all proposed alignments to review constructability issues. 19 Agrc�m�nt 1��hibt A City of Santa Ana, PWA RFP — ON -CALL ENGINEERING DESIGN SERVICES FOR WATER AND SEWER MAIN IMPROVEMENTS 12, Prepare CEQA Documentation (Assume a Negative Declaration) a. Prepare necessary documentation as required by the applicable portions of CEQA for environmental clearance, b. Coordinate with City Staff including the Planning and Building Agency to insure accuracy of documentation. c. Apply for and file all necessary documentation on the City's behalf to the appropriate agencies. TASK NO.2- FINALIZE DESIGN 1, The construction plan set will contain the following drawings: • Title Sheet • Plan Sheets 2. Prepare any necessary supplemental provisions to the City's standard specifications, general provisions and bid documents for each project. Provide a digital copy of standard drawings not issued by the City of Santa Ana or APWA for inclusion on the specifications. 3. Prepare quantity and cost estimate for each design based on the final plans and specifications, Consultant shall contact manufacturers andlor contractors to verify the engineer's estimate prior to submitting to the City, 4. Submit 90 %completion level plan and a 100 % completion level plans and specifications to the City for review. Each submittal will consist of three (3) sets of full -size prints. Meet with City staff to review plan check and comments and obtain input. 5. Upon final acceptance of the plans and specifications, provide "Bid- Ready" construction drawings on disk and full size mylar. 6. Conduct and attend meetings and review sessions as required during the design phase to keep the City staff informed of the project status. 7. Prepare CADD As -Built drawings (submit in CADD & ESRI arcGIS format and on one (1) set of bond) from field set of As -Built plans. 8. All original plan sheets, calculations, and reports shall be signed and stamped by the Consultant's licensed professional engineer in responsible- charge of the project. These signed originals will then become the property of the City. TASKNO.3- BID PHASE SERVICES (AS NEEDED) (Assume 4 Requests for Information) 1. Respond to requests for clarification from prospective bidders during the bid period. 2. Issue addenda to the bid package as necessary. TASK NO.4- CONSTRUCTION MANAGEMENT SUPPORT (AS NEEDED) (Assume 20 Submittals for Review) 1. Attend the Pre & Post - Construction (Meeting. 2. Respond to request for information from the Construction Engineer /Inspector, as required. 3. Provide analysis of changed conditions, development of corrective action, review of shop drawings and "peer review" of other submittals at the discretion of City Staff. 4. If required, 01 F*BF w a CL0N 9 L 01NG A Company Marsh 13, 2014 City of Santa Ana Public Works Agency 4th Floor, Ross Annex 20 Civic Center Plaza, Santa Ana, . CA 92702 Attn: Mr.. Rodolfo Roses, P.E. Ater rY� ent Exhit�it k3� 14129 Alton Parkway Irvine, CA 92518 -2027 949A723505 949.472.8379 Fax www,l irf.com www.ttrbakertorp.com Subject: Proposal to Provide On-Call Design Services for Water and Sewer Main Improvements Dear Mr, Rosas: IN 132228 The Citybf Santa Ana iscommitted toservingitspopulation of325,000 people with reliable and high - quality water and sewer service. As part of this commitment, the City desires to select Primary Contact: two consultants to provide engineering services:. on arias- needed basis. The services in general John Nagle. P.E. will consist of water and sewer main replacement design projects on arterial highways, local Project Manager roads and public right of way citywide. The projects also may Include several other related 949:930.4275 inauletalrAmin services. We would like to emphasize'the following benefits the RBF team would bring to the City on this Important project: Responsiveness. The work to be performed under thews- needed contract can be variable, by discipline, scope, schedule, and budget. No matter the size or duration of the contract, RBF is committed to providing the highest level of responsiveness to the City. We will respond and submitonali proposal requests by the time specified by the City. We have assigned one primary polnt -of contact for convenience: John Nagle (Project Manager). Resources, RBF's team is comprised of water and sewer experts with along history and demonstrated track record of successful water and sewer pipeline designs, as well as design expertise in other facilities such as pump stations, wells, reservoirs, and pressure reducing stations. In addition, RBF also has expert multi - disciplined staff typically needed for water resource projects, including all in- house Irvine office staff to provide the required services.RBF's management team will provide the City with direct access to this resource of experts who also have in-,depth knowledge of local Issues and requirements unique to Orange County. QA /QC. It Is not the City's job to ensure the work of their as- needed consultant is accurate, complete, and free of errors and omissions. Otherwise, . the consultant is: only adding to the workload of City staff. RBF is committed to providing the City with high quality designs and services to ensure the City's customers are being provided the highest quality service, and City staff isn't spending valuable: time checking their consultant's work.. With our expansive staff resources, and QA /QCprogram, the deliverables will meet the highest of City expectations. RBF acknowledges receipt of Addendum Nos, 1, 2, and 3. We appreciate the opportunity to be of continued service to the City of Santa Ana and look forward to discussing how we can assist the City. If you have any questions or need additional Information, please contact me at 949,555,3616, cl�om or John Nagle at 949.330.4275, . jnaRle@ rbf.com. Since ely9 Cindy L Mille,60,11. ' John Nagle, P.E. Client Services Officer, Water Resources Project Manager, Water Resources Attachments: Proposal (6 copies and l CD) Fee Proposal (separately sealed envelope) f i Cover Letter Table of Contents Firm and Personnel Experience ............. ..............................1 Project Management Team .................. ........:1 Key Personnel...................... .. ............... ..... 2 Summary Table of Team Qualifications ................ __ 3 Representative Projects... ......... .........:.........4 Project Approach....,.... ........: ......... .................. 9 Understanding............................. ............................... 9 Approach to On-Call Services ............ - ...................... 9 SampleProject ............................ .............................10 Project Schedule Sample Project Plans (separately bound) Project Management... .......... .... ____ ............. ............ 16 Management Approach... .............. .......................... 16 Communication Plan ................... .............................17 QA/QC - RBF Quality Management Program......,..., 18 Exhibits Exhibit D, References Exhibit E, Statement of Understanding Exhibit F, Certification of Non - Discrimination by Contractor Exhibit G, Non - Collusion Affidavit Appendix Evidence of insurance (ACQRD Certificate) Resumes Fee Proposal (separate envelope) Exhibit C, Certification and Proposal Fee Schedule Hourly Rate Schedule Table ok Con6art:v Experience ni re Firm and Personnel Experience Established in Orange County in 1944, RBF Consulting (RBF), a wholly -owned subsidiary of Michael Baker International, is a multi - disciplinary planning, engineering, and construction management firm that offers the city of Santa Ana comprehensive professional engineering services for its On -Call Professional Engineering Design Services for Water and Sewer Main contract. RBF provides the full range of water resources services from analysis, concept through design, . and construction support. The firm employs a professional staff of nearly 200 professionals in the Irvine office with - expertise for water and sewer projects, and other related services. Track Record of On Call Services Successful delivery of task orders under on-Call Service programs has been a particular strength of the RBF Irvine Water /Wastewater group. The following is a list of our current on -call contracts that are managed and executed by the RBF Water /Wastewater group. n El Toro Water District a Long Beach Water District a Castaic Lake Water Agency a Golden State Water i Santa Clarita. Water Division e Mesa Water District a Orange County Sanitation District 0. Western Municipal Water District a Port of Long Beach a Victor Valley Wastewater a American Water * City of San Diego a Padre Dam Water District Why Select RBF? RBF provides a unique and superior advantage for the City. Key benefits of selectingthe RBF team are: 1. Proven delivery of on -call services to multiple agencies and municipalities throughout the region; 2. Hand - picked team of top engineers and support personnel specializing In water and sewer main. design; 3. With the exception of geotechnical engineering, we provide ALL services in -house listed in the RFP PROJECT MANAGEMENT TEAM RBF's dedicated management team includes key professionals from within the firm specifically selected for their experience in the services requested by the District and proven ability to successfully deliver the design of water and sewer pipelines, and related facilities. • Client Services Officer, Cindy Miller, PE, is a Vice President at RBF with 20 yearn of experience • Project Manager, John Nagle, PE, is a Vice President at RBF with 26 years of experience • Task Manager, Tori Yokoyama, PE, is a Project Manager at RBF with 10 years of experience • QA /QC Manager, Kevin Gustorf, PE, is a Vice President at RBF with 15 years of experience Glientservices officer Project Manager Task Manager QMQC If selected for an interview, the RBF team members to attend will be Cindy Miller, John Nagle, and Kevin Gustorf. oliz6as" WArrintRt041UflZCr ddtNGbN% ErInNCwht[avtM bWroYMW CAPCxi @lfVp StIXIMYIJvmhnefl(4MW4 A }111''id{jhLPL� ms"Nn't.lDIDFS(uNSWIftiS le. AgNfVAftiA11AFlpld AG111.$1ii11111ttfi 9aifiUUPR6 PC I.WMAif K dahMUirtx PE NNxeldHfia, 4Eq PWS; CPASC FMV6inlYilicA4ldIhA.SH. P9 T.Nrr win,P3 Tari Ynkayrlttar Rf oaAI dllII`W"9�Pf CArfvita8s6 if tyomicANNA5ii rAttfY9RYry.[ytU5CHry1CA4MiafaNa tpYSiYr$VyA�RkYAYVM+ a4RYUk<iyurria, PC t5UtalueRart. Nb kliA'ttxtkII0Wm tl ll Gm,PbA N1nrtInxINPLS S1m VdlddL kL Ali &1111,6 WW; PH. K3. FAc(F : xvrWnxfx .UKrxcWer+au-vUMN0Airo M, MAW WAVINffiC'O Of, Ot5 ahlwMe -re v ➢m;PLUMAP 9,iirCA4e ps Jmtlnl.m„Pp 300 Pat l..I c EanrfSnA cnft.a.dAvagru,, Key Yearn Member Availability KEY PERSONNEL Cindy Miller, P.E., Client Services Officer Cindy Miller, PE, has been responsible for the large scale planning, design, and program management of major water supply, storage, treatment, and delivery facilities. Her recent projects have Included multi - million dollar, state -of -the art treatment facilities involving upgrades to existing fac[lities as well design of new water treatment plants. Selected projects Include; IRWD Baker Regional Water Treatment Plant; Chino Basin Desalter Authority Program Management for Phase 3 Expansion, and OCWD Groundwater Storage Program. s Registration Civil Engineer, CA, C058116 Education: e,S„ Civil Engineering Years of Experience: 20 John Nagle, P.E., Project Manager John Nagle, PE, has lent his knowledge and expertise to numerous municipal agencies throughout the region, including the Golden State Water, Mesa Water District, Santa Margarita Water District, and others. As such, he Is familiar with the structure, requirements and challenges of local government factions and well versed in meeting those clients' needs, John is adept at identifying and scoping projects effectively to launch projects quickly and efficiently. He understands the importance of rapidly determining critical issues and project constraints. Selected projects include: On -Call Engineering for Castaic Lake Water Agency; Mesa Water District, Golden State Water Company, Whittier Pumping Plant No. 2 Replacement; and Santa Margarita Water District- Middle Chiquita Canyon Water Facilities. Tori Yokoyama, P.E., Task Manager Tori Yokoyama,. PE; serves as both Project Manager / Project Engineer at RBF and has extensive experience In the .planning and design of water and wastewater infrastructure. Selected projects include: City of Anaheim Sewer System Improvements (multiple projects),, Long Beach Water Department Atlantic Avenue Cast Iron Main Replacement (in construction), and Yorba Linda Water District Waterline Replacements (in construction), Kevin Gustorf, P.E., QA /QC Kevin Gustorf, PE, has served as project manager or performed quality control for water and sewer improvements throughout Orange County. As a'Vice President at RBF with 15 years of experience, Kevin understands the importance of quailty control to ensuring planning and design documents are free from error. Kevin has a strong technical background do the planning and design of water storage and delivery facilities, and sewerage systems. Selected projects include: On -Call Engineering for El Toro Water District, . Orange County Sanitation District, Long Beach Water Department, American Water, Port of Long Beach, and Western Municipal. Water District, Registration Civil Engineer, CA, 46972 Education: M.S„ Civil Engineering B.S., Civil Engineering Years of Experience; 26 Registration Civil Engineer, CA, 71482 Education: B.S., Civil Engineering Years of Experience: 10 Registration Civil Engineer, CA, 64755 Education: B.S., Civil Engineering Years of Experience: 15 SW4 eFcWiTE -__._ 7 BS., 2007, Civil Engineering Civil Engineer, CA, 77660 Laguna Beach County Water Disiricl - Domestic Water Hydraulic Analysis Master Plan Port of Long Beach Sewer Master Plan Bryan Kallentraugh, BE 13 B.S. Civil Engineering civil Engineer, CA, 73819 Omngethotpe Avenue Transmission Main �. WaterNVaefewater Facilities GSWC Southwest Dlsti tPipeline Replacement Rhonda Tijerina, PE, LEED AP 36 B.S,, Electrical Engineering Electrical Engineer, CA, 15473 Baker Regional Water Treatment Plant Bectical iinstrumentationl (also registered in NV) Rio Vista Valve #2 Vault Modifications Controls _ LEE1Accredited Professional Electrical /Controls - multiple pump stations Alan AShimine 15 B.A., Environmental Analysis Capistrano BlUffslPines Park Sewer Environmental and Design rare Reservoir No, 2 Richard Beck, DER PWS, CPESC 15 B.A., Environmental Studies MulUpie certifications- see resume County of Orange On -Call Epvucmmentaland Environmental _ Re tilato Services Sal Sheikh, PE 30 M.S., Civil Engineering Grit Eaginear, CA, 32677 MNWD Seismic Assessment of Reservoirs Structural (Structures) (also registered in OH, AZ, NV, UT Baker Regional WaterTmatment Plant B.S., Civil En Ineerin 9 Middle Chi uld Canyon Water Facilities Bill Cox, PLS 36 33.,BUSiness Administra- Professional Land Surveyor, CA, 6673 Alton Parkway Construction Survey Surveying tion Colorado River Aqueduct As- Needed Survey County - ofOrange On all Services Art Boston!, PhD; PE, CE 20 Ph.D., and MS,, CNLI and Geolechnical Engineer, CA, 2458 SMWO - MiddleChl §Oita Canyon Reservoirs GMU Geatacholcal Engineering. Environmental Engineering Civil Engineer, CA 53924 VVWRA interceptor Phases 18,2 8.5 „Civil€ ineerin _ City of Los Angeles Pipeline Breaks in Summer 2008 SUBCCINSULTANT SERVICES T 23241 Arroyo Vista, . Rancho Santa Margarita, CA 92688 1 Phone 949.888 6513 a.acua.%Z;.u: GMU Geotechnical Engineering, Inc. (GMU) has more than 40 years of experience evaluating soil and rock conditions for clients before, during and after construction to verify stability, meet performance goals and reduce the potential for unexpected problems. GIVI engineering geologists and geoteclinical engineers are specialists in evaluating soil, rock and groundwater conditions for proposed and existing projects, ■ M i %a F°rcrcr, Client Reference: I Mr. Jason Yim, P.E. i Principal. Engineer Castaic Lake Water l Agency 661(513 -1277 jylmC�dwa.orp , Key staff serving this client: John Nagle'', Cindy Miller Steve Conner Tort YokoYama Castaic Lake Water Agency - On-Call Services for Water Facilities WHA7'DUR CL/6NT5 5AY: "RBF Consulting 4s a great company to work with. We are pleased with their post and current work performance and look forward to continuing to work with them. John Nagle is a great person to work with and is a proactive project manager....” Jason yim, R.E., principal Engineer Castaic Lake Water Agency Castaic Lake Water Agency (CLWA) is a public water wholesaler that provides about half of the water that Santa Clarita households and businesses use. RBF provides on call engineering services to CLWA for facilities evaluation and design improvements. Example projects include the following A Rio Vista Valve #2 Vault Modifications - 72: -inch Valve Replacement Project a Pipeline Inspection Program Planning and Development A Sand Canyon Pump Station Generator Installation - Constructabitity Review, Construction Management and Inspection Services e Castaic Conduit Bypass Transmission Main- ConstructabilityReview 6 Castaic Conduit Erosion Protection. Analysis IN 0q GnEden state ma e C ynxv. Client Reference; Mr. Sun!] Pillal, P.E. Engineering Design Manager Golden State Water Company 714/535 -7711 x230 sunny swater.com Golden State Water Company- On -Call Services RBF has provided as- needed engineering and supporting services. to Golden State Water Company (GSWC) for more than 20 years. - Projects have Included upgrade and replacement of existing - facilities through Its service areas. The following are selected by - recent projects completed RBF's Project Manager, Mr. Johnt.`'�r.: Nagle, and his team members, Anaheim and Placentia - Orangethorpe Avenue Transmission Main and Concerto .Booster Pump Station. improvements. GSWC required that a transmission main be constructed to inter- connect Its Placentia and Yorba Linda service areas. This was a "fast- track" project for GSWC because it Is a primary water supply to the Yorba Linda service area, Concerto Well No. 2 was to be removed from service due to water quality issues, and the pipeline needed to be operational prior to the well shut down. RBF provided engineering design and survey services for and construction of approximately 6,500 LF of 16 -inch DIP pipeline, in the cities of Placentia and Anaheim. This pipeline provides a connection between GSWC`s Placentia and Yorba Linda Service Areas, and includes three pressure regulating.. stations. The scope of services included extensive utility research, topographic survey and right -of -way verification, preparation of PS &E's, and traffic control plans. The project also required coordination with the Orange County Flood. Control District for crossing of the Atwood Channel, and coordination with Orange County Transportation Agency for a future grade separation project at Lakeview Avenue. Norwalk System. This work included design of water distribution pipeline replacement projects in the Norwalk System. These pipeline projects were necessary to address leaks, hydraulic deficiencies, inaccessibility and condition of the existing pipelines, The project included the installation of 1,300 LF of 12 -finch DIP and 10,000 LF of 8 -inch DIP, as well as the relocation of over 275 domestic water services. The project . was divided into two phases, and the Phase 1 design schedule was accelerated to meet the construction deadline of a street re- paving project on Pioneer Boulevard, Southwest District Pipeline Replacement Projects - Gardena, .Hawthorne and Inglewood. As .part of the implementation of their capital improvement program, GSWC contracted with RBF to provide professional engineering services for their Southwest District Pipeline Replacement Project that included pipeline replacements in four separate areas: Project 25003040 - 3,100 LF of 12 -Inch and 8 -'inch DIP in 137th Street, Mariposa Avenue, and Raymond Avenue in the city of Gardena; Project 25003043 - 2,000 LF of 8-inch DIP in 144th Street in the city of Gardena; Project 25003044 - 3,100 LF of 12 -inch and 8 -inch DIP In Imperial Highway and Prairie Avenue in the cities of Inglewood and Hawthorne; and Project 25003045 - 1,300 LF of 8 -inch DIP in Compton Boulevard in .Los Angeles County. �o.ynver6 h w � Client Reference: Dennis P. Cafferty, P.E. Director of Operations & Engineering El Toro Water District 949 +837 -7050 x223 dcaffe rtyL�etwd.com Key52aff serving this client: Kevin Gustorf Ten Yokoyama 0 El Toro Water District - On -Call Services "The El Toro Water District (District) has been utilizing the professional consulting services of RBF on an on -call and as- needed basis for over ten years. The District has maintained a tong standing professional relationship with RBF for decades. The District has always found the RBF team to be responsive, tschnirally competent, provide a high- quality product and a pleasure to work with.., RBF- continually provides the District with extremely high-quality service, white meeting the project schedules antl stinging within the allocated budget. The District will undoubtedly continue to call upon RBF to serve The District in various capacities, rand 1 can confi- dently recommend RBF as a reliable engineering consultant firm," Dennis Caffetty, P.E., Director of Engineering and Operations, El Toro Water District The RBF team has been providing primarily hydraulic analysis and design to El Toro Water District as part of our on- call contract. The primary contacts for the District are Kevin Gustorf and Tori Yokoyama. A select listing of projects resulting from our on -call contract are listed below, Water and Sewer Model Update — RBF originally prepared the Water and Sewer Master Plan for ETWD in 2004 which included hydraulic model development; Master Plan report, and a capital improvement program, In 2011 as part of our on -call contract, we updated the water and sewer hydraulic models based on recent improvements and private development. Engineering and Design Services for Reduced High Tone Improvements.. The District's Reduced High Zone Improvements Project further strengthened the District's ability to provide water to the customers in the Reduced High Zone during an emergency situation. The project included the demolition of an existing pressure reducing station, the construction of a new pressure reducing station, the construction of a new interconnect with the Moulton Niguel Water District, and the construction of approximately 2200 lineal feet of 8 -inch water main and 1200 lineal feet of 10 -inch water main and all of the pipeline appurtenances, El Toro Water District Water Pipeline Interconnection, RBF Identified a fire flow deficiency in the District's Reduced High Zone during the system analysis and preparation of the 2004 Water Master Plan. RBF conducted subsequent studies and hydraulic analyses to develop a cost effective solution to mitigate the fire flow deficiency and improve the system reliability and redundancy. The project included the design of 1,200 LF of new 10 -inch water pipe, 1,200 LF of new 8-inch water pipe, a new inter - connection with the neighboring Moulton Niguel Water District, and the relocation of an existing pressure reducing station. RBF also provided engineering support during construction. ME Client Reference: Mr, Raul Cuellar, P.A. CIP Project Manager Orange Counly ,9anfahun Dismal 714.593,7828 rcuellar�loesdeom Key6taff servingthls clients Kevin Gustorf Tori Yokoyama Orange County Sanitation District - On -Cali Services Re, Carbon Canyon Dom Sewer and Pump Station Abandonment Project '1 am pleased to provide a recommendation for RaF Consulting for your team's outstanding efforts on the design. of the Carbon Canyon Dam Sewer and Pump Station Abandonment project. Kevin Gustarf Project Manage, and Tod Yokoyama, Project Engineer, were instrumental in delivering this complex project which involved the design of approximately 5,000 linear feet of 24 -Inch; 33 -inch, and 36 -inch gravity sewer pipeline; including two micro- funnel drives totaling 1,550 linear feet, to replace an existing lift station and force main. The project required extensive coordination with a private land owner and oil company, the U.5, Army Corps of Engineers, the County of Orange, the City of Brea, and numerous other regulatory agencies. They provfded meticulous and timely support to the District which enabled the successful completion of this project under budget. It has beer) n. pleasure working with your staff on this project and I look forward to many move.' Umesh Murthy, P.E., CIP Project Manager orange County Sanitation District For more than 20 years, RBF has provided a variety of engineering design and related services to Orange County Sanitation District. Projects have included carbon Canyon Dam Sewer and Pump Station Abandonment, Rehabilitation of College Avenue Pump Station, small to large capital Improvements; and on -calf services. Carbon Canyon Darn Sewer and Pump Station Abandonment, Orange County, CA. RbF provided design for approximately 5,000 linear feet of 24 -inch, 33 -inch and 36 -inch gravity sewer pipeline that replaced an existing lift station and force main, The pipeline begins at the existing pump station in Carbon Canyon Regional Park and ends near the intersection of Rose and Vesuvius Drives in the City of Brea. For the segment of the 1,900 linear feet of the pipeline constructed via trenchiess methods, RBF evaluated r three methods: horizontal directional drilling, traditional tunneling and micro - tunneling, The project was installed using the micro - tunnel method under a 100 -foot deep hill adjacent to Carbon Canyon Dam. The remainder of the pipeline was installed using open trench construction. Portions of the project were located behind the Carbon Canyon Dam, which is owned and operated by the U.S. Army Corps of Engineers and used for flood control purposes. Dense vegetation existed behind the dam, which consisted . primarily of ornamental plants, annual grassland, a small amount of riparian habitat, chaparral, and coastal sage scrub, The pipeline alignment was developed to minimize impacts on the heavily vegetated . area and environmentally sensitive areas while still achieving the desired facility objectives. The project Included environmental analysis, geotechnical investigation, the preparation of a Preliminary Design Report consisting of wastewater flow projections from all land tributary to the sewer, hydraulic analysis, alignment study, easement research, utility research, odor control analysis, flow monitoring, final design, and traffic control, AW Mesawater DISTRICT Client Reference: Mr. Phil Lauri, P.P. District Engineer Mesa Water District 949- 631 -1206 �orr; Mesa Water District - On -Cali and Related Services REP has been serving Mesa Water District in multiple capacities out of our Irvine office. We were recently awarded an on -call services contract for supporting Mesa on various water related projects, in which we have recently provided hydraulic modeling support, and mapping /right-of -way support. In addition to water related services, REP has been providing. GIS services (Steve Bein) and permitting regulatory (Rich Beck) support to Mesa in various capacities, OC -44 Pipeline Rehabilitation/Replacement Project. As a separate project, RBF also provided a preliminary engineering study on the 8.4 mile OC -44 pipeline for Mesa Water District that focused on two major goals: 1) Evaluate rehabilitation and replacement alternatives for the portion of the pipeline crossing the San Diego Creek and recommend the best means of protecting the pipeline from future failures within the creek; 2) Assess the condition of the entire 8.4 miles of transmission main, and evaluate the potential for installing a cathodic protection system. As part of this study, RBF also evaluated alternative water supply scenarios, developed summaries of the regulatory permitting and CECIA compliance processes, and is preparing a critical: path :schedule for final design and construction. rho port nP LONG EE Re. Port of Long Beach Sewer Master Plan and Capital Improvement Program "Orr behalf of the Port of Lang Beach (POLB), I am pleased to submit this letter of support to the 2013 Awards Committee of the Metropolitan Los Angeles Branch of the American Society of Civil Engineers. On behalf of my staff and RBF Consulting, I fully SUIlport this nomination for their combined efforts in preparing POLB`s Sewer Master Plan and developing a Sanitary Sewer Capital Improvement Program for the next twenty years and beyond. Since the early 1990'x, POLB's has undergone significant expansion and is on a path to invest $4.4 billion In capitol improvement projects in tine next ten years. With the completion of this project, POLE now has a comprehensive assessment and analysis of the existing system, . a look ahead to a future system upon completion of its current capital Imptovernent investment, and provides recommended Improvements to be Implemented over the next 20 years and beyond to raise the level of Its services to its customers, POLB is proud of the efforts undertaken by this team to prepare or comprehensive Sewer Master Plan, an overall assessment of the existing sewer system, an update of the CIS Sewer database, the development of a comprehensive hydraulic model, and preparation of o comprehensive Capital Improvement Program." Neil D, Morrison, P.E,, Director of Engineering Design, Port of tong Beach RBF was hired to prepare the POLB Sewer Master Plan and CIP In 2011. The project was completed in 2013 to great acclaim by POLE staff. POLB recommended RBF submit the project for several association awards, In part due to the excellent work provided on the Sewer Master Plan, RBF was awarded an contract with POLE, as one of three firms. RBF has been awarded the first two water /sewer related task orders. The first is a water system interconnect project that provides looping to the water system at three locations on Pier D. The second project is a sanitary sewer abandonment on Pier C to properly design the abandonment of inactive sewer lines previously owned by LEWD, City of Long Beach, LACSD, and POLB. RBF has been awarded multiple task orders beyond water /sewer disciplines including designs and studies fortraffic control and transportation related disciplines, Emergency Relocation of 20' -inch Waterline, Long Beach , . CA. RBF was selected by the Port of Long Beach to provide professional engineering services to prepare design plans for the emergency relocation of a 20 -inch domestic water pipeline. RBF reallocated resources so that key staff members could dedicate 100 °1° of their time to prepare design . plans to build approximately 2,000 LF of new 20 -Inch waterline in Scenic Harbor Drive. The pipeline was drafted in accordance with the Port's drafting standards and designed to meet the Long Beach Water Department's design standards. RBF's responsiveness, dedication and coordination efforts led to the completion of a design package within four weeks, Client Reference: Mr. Dan Ferons, Genet al Manager 949/459 -6590. danf[dsrrrwd.com Santa Margarita Water District 26111 Antonio Parkway Rancho Santa Margarita, CA Hey Staff serving this client: John Nagle Kevin G,ustorf Sal Sheikh Rhonda:-rilerina Bill Cox Rich Beck Emergency relocation of a 20" water pipeline for the PDLB Santa Margarita Water district- Middle Chiquita Canyon Water Facilities wkiAr ouR cuENTs SAY: Re. City of Anaheim, Citywide Sanitary Sewer System Repair and Rehabilitation ProgramfProjects (Ph. 111 -Group 1, Vilest Anaheim' "on behalf of the City ofAnahelm, I would like to personally thank the OF team for their excellent support on the Citywide Sanitary Sewer System Repair and Rehabilitation Program (Phase 111-Group 1, West Anoi eim project ). Kevin Gustorf,. Project Manager, and Tart Yokoyrrrna, Project Engineer, were instrumental in delivering a high quality set of construction documents within the project schedule_ Their dedication and profes- sionallsm helped our project move forward smoothly andeffidently. The solutions provided byR @F will significantly improve the rellpbility of the City's gravity sewer collection system which will mitigate the possibility o %future sewer splits. Thank you again for yourteam's continued service to the City ofAnraheirm' Khan Chu, . P.E., Principal Civil Engineer, City ofAnaheim Agreement —Exhili, 11] Project Approach Project Approach UNDERSTANDING The City of Santa Ana Is committed to serving its population of 325,000 people with reliable and high - quality water and sewer service. As part of this commitment, the City desires to select two consultants to provide engineering services on an as- needecl basis.. The services in general will consist of water and sewer main replacement design projects on arterial .highways, local roads and public right of way citywide. The projects also may include general street improvements. Environmental studies and documentation in accordance with CEQA will be required on all projects. Other services may also include construction management and inspection, mechanical, electrical, structural, and /or surveying. Other design projects may Include pump stations; wells, reservoirs, utility vaults and sewer lift stations. The on -call consultant must have a proven approach in designing water and sewer main projects in busy arterials and commercial areas, Addressing the concerns of the surrounding _.. community and businesses and minimizing each project's Impact to them are just as _ - important as properly designing a pipeline. The RBF team is eager to establish an excellent working relationship with the City through exemplary service, design expertise, and a smooth design process, We have had great success providing on -call services with several local clients, as well as providing water and sewer main designs for a multitude of clients, our team's design approach is founded on the principles of choosing a highly qualified team, encouraging Innovative thinking, embracing the concept of value engineering, performing alternative analyses, and implementing . day -to -day proactive project development This allows us to develop the best solutions for the City. Our philosophy combined with open communication with the city during: all project phases will ensure a successful project. RBF's project approach will ensure the upfront preliminary engineering is completed properly to successfully move forward with final design and construction within the project schedule and budget. RBF's approach to delivering quality project to the city Incorporatesthe following hey elements: • Understanding the City's concerns, goals, and expectations. • Placing expert personnel in positions to address those concerns and meet the City's goals and expectations. • Proactively communicating analysis results and potential conflicts in order to make informed decisions in a timely manner. • Identifying and addressing key project issues, • Implementing a thorough QA /QC program, RBF will carefully manage each phase of work in accordance with the required elements and major milestones, During the kickoff meeting, these Items will be reviewed with the City to ensure the project goals and special concerns are identified upfront. Careful consideration in the upfront planning and design will be achieved by creating a work plan encompassing all project elements. The successful implementation of the work plan requires early Identification of key issues that need to be evaluated during field investigation and preliminary design. This upfront planning will allow RBF to ensure the project stays on schedule and that the City's goals are met, The success of each project will be the responsibility of RBF's Project Manager — Mr. John Nagle, the City's main point of contact. John's knowledge and experience with providing on -call services to clients, and specifically pipeline design will ensure appropriate resources are allocated for each task order and provide for a focused implementation of each work plan. In addition to his own experience, John will utilize the experience of RBF's in- house design staff experts in the various fields required for the on -call services including but not limited to: emdronmentai, survey, structural, electrical, mechanical, transportation, traffic, and permitting, The approach allows each member to operate efficiently within their expertise, so each project can be completed correctly, on schedule and within budget. RBF also approaches each project with the philosophy that our project team includes. the City's staff. The City's involvement will be integral throughout all phases of the contract and each individual project. REP will communicate regularly with the City's Project Manager to provide updates on project progress, and discuss key Issues that have been decided, or are in need of resolution. Efforts will be made to ensure the City's goals are being met throughout each project. SAMPLE PROJECT Please note, . the subsequent sections pertain to the sample project as identified on page 17 of the RFP. The sections include the Project Understanding, Key Issues, and Scope of Work. The project fee for the sample project has been Included In aseparately steeled envelope. Although this was identified as sample project, we have taken the same approach as if we were proposing to do this work. We thoroughly reviewed the project and conducted a site walk to gain an understanding of the project area and key Issues. The scope of Work identifies the required work items to complete the project based an what is listed in the RFP, and based on our understanding of what the project will require to completion, our Scope of Work clarifies and expands: on the existing language in the RFP for this specific project, and identifies the required deliverables for each task. Project Understanding The project includes the design of water and sewer main improvements in the City of Santa Ana. The design shall include all bid documents including: construction plans, specifications, and cost estimate. The limits of the project are described below; 3,200 LF of 8" water main For the following limits: • Rene Drive Hemlock Way Segerstrom Avenue • Rita Way— San Lorenzo to Segerstrom Avenue • Spruce — San Lorenzo to Segerstrom Avenue • Pacific Ave — San Lorenzo to Segerstrom Avenue • San Lorenzo— Rene. Drive to Pacific Avenue 4,100 LF of 8" sewer main for the following limits, • Myrtle Street — Bristol Street to Center Street The following Scope of Work describes in detail the tasks associated with this project. Key issues Key Issue N1t Field Conditions. Bused on our project site visits, there are unique field conditions to be aware of that must be considered in design and for any field work Malang place (potholing and geotechnical borings). Along Myrtle Street there is a fire station, low hanging overhead fines, County of orange Flood Control. facilities, .a part(, and street parking on both sides of the street. For the field work to be conducted, we will coordinate with the City to minimize community impacts. Coordination items for the field work will include temporary parking restrictions along the street, and maintaining access requirements for the fire station, Myrtle Street looking east from end of cul-de-sac Fire Station on Myrtle Street t Key Issue 1#1 Agency Coordination. Two agencies we will need to coordinate with are County Flood Control and Orange County Sanitation District (OCSD). We have an excellent working relationship with the permitting staff at the County, We will able to immediately obtain as- builts for the channel /box culvert -in fact, County staff has such familiarity with us that they allow us to take their mylar as- builts off site to make copies at any time we need. We are also aware of the County's design requirements for clearances from their facilities. We also have a lot of experience with OCSD. We currently have an on -call contract with them. We have extensive experience in connecting to their facilities and designing facilities in their collection system. We understand the process of obtaining a connection permit and are familiar with their standards. Key Issue #3: Construction into Segerstrom Avenue. Segerstrom Avenue Is a busy street and each of the four north /south streets of the water main project will require OCSQmanlloleatMyrtle Street replacing the pipeline within the street. This will also require construction through the tindoristoJSteet easements at the end of the cul -de -sacs for Rene Drive, Rita Way., and Pacific Avenue, There are two basic options for construction. one option Is to construct the pipeline via . open cut trench, which requires having to replace any trees, hardscape, and walls that are existing. The other option will be to use a trenchless form of construction from the end of the cul -de -sac to the connection point in Segerstrom Avenue. This would eliminate extensive damage and replacement to the existing facilities, . and also reduce the impact in Segerstrom Avenue. Attend kick -off meeting with City staff to review project scope, schedule, budget, work plan, design criteria, and parameters. Deliverables: I. Meeting Agenda ll, Meeting Minutes 2, Data Gathering a. Obtain all available records from the City and scan to pdf pertinent documents for the project. b. Perform site walk and take photographs of existing project area. c. Deliverables: 1. PDF scans of City documents ii. Photos 3, Utility Research a. Perform utility research through Dig Alert website. Contact . all companies listed . within the project limits and request utility information.. There shall be a minimum of requests made to each company in an attempt to obtain their Information. It. Perform utility research with agencies known to not be in Dig Alert website if applicable (ie. County storm drains). n c. Maintain an updated correspondence log. d. Deliverables; I, PDF scans of utility as- bunts ii. Updated correspondence log 4. Potholing a, Potholing will be conducted at critical utility crossings. It is assumed 10 potholes will be required. Pothole exhibits will be submitted to the City for approval, and then implemented by a licensed contractor. The contractor will implement traffic control measures per WATCH. The potholes will be backfilled with a cold patch to the existing street grade. b. After potholing has been conducted, the data will be processed and the utility locations (horizontal and vertical) will be updated based on the pothole results. c, Deliverables: I. Pothole exhibits il'. Pothole results If. Updated utility base files 5. Plans and .Specifications a. The design of the facilities wil( conform to Greenbook, AW WA, NEC, UBC, City Standards, and CPC as is applicable. b. The City shall provide sample specifications, City standard front end specs, and water /sewer standard specs. RBF will incorporate the City standard specs along . with all required project specific specifications to provide a complete set of biddable specifications, c. Plans will be prepared in Microstation v81 Select Series 3. All improvements will be drafted at 1:1 scale, and plotted to an appropriate reduced scale d. Deliverables; I. Specifications (pdf, MS Word files; and hard. copies • 4) ii. Plans (pdf,Microstationflles; bond .copies —4, and mylar original —1) 6. Design Survey a. Project Control: RBF Consulting will establish horizontal and vertical control for the project. The basis of horizontal control will be North American Datum of 1983 (NAD 83), Zone 6, Epoch 2007, as published by the National Geodetic Survey (NGS) and will be expressed as grid values in terms of the U.S. survey foot. The basis of vertical control will be the North American Vertical Datum of 1588 (NAUD 88), as published by the City of Santa Ana. b. Topographic Mapping: Topographic mapping will be provided for design -level detail at a scale of 1 " =R0' with one (1) foot contour intervals. Topographic mapping will include streets and alleys from ROW to ROW. Mapping will meet the requirements in 'ASPRS Accuracy Standards for Large Scale Maps ", dated March 31, 1993, and will be provided In AutoCAD format including a digital terrain model. (DTM), CADD files to be provided with standard RBF file specifications in Microstation v8L Topography shall include obtaining locations, elevations and descriptions of: • Contours at one -foot intervals • Spot elevations on hardscape features • Existing building footprints. • Curb and gutters, sidewalks and driveways • Pavement areas including the roadway surface and flow line of gutter • Power poles, streetlights, traffic signals and major signs tz • Aboveground utilities including valves, pull-boxes, meters, . and vaults. • Manhole Rims, and selected inverts. • All major surface features that define the shape of the terrain, such as tops and toes of slopes, grade breaks and natural ground Fences and walls Unless otherwise directed by the Client, the basis of horizontal control will be California Coordinate System of 1983 (CCS 83, Zone V, Epoch 2011,00). Coordinates will be expressed as grid values. in :terms: of the U.S. survey foot. Vertical control will be in terms of the North American Vertical Datum of 1988 (NAVD88), c, Miscellaneous Surveys, Pothole Locations, Manhole Dips: Consultant shall perform 16 hours of misc. field surveys as follows: Stakeout and collect as-built information for potholing surveys. • Detail pipeline dimensions, locations, flow directions, and inverts. Miscellaneous surveys to collect greater detail to supplement normal cross- section surveys. Prepare Base Maps a. Base maps will be prepared of the existing surface features obtained from the Design Survey task.A utility base map will be prepared for all existing utilities within the project limits based on the utility research and pothole task, The base maps will be prepared at 1:1 per City CAD standards. Deliverables: All CAD files 8. Geotechnlcal investigation a. A geotechnical investigation will be conducted for the construction of the sewer lines and water lines. The field exploration will consist of three (3) borings each to a depth of 15 feet below ground surface (or refusal) whichever Is reached first. The locations will be as close to the proposed pipeline Improvements as allowable, while avoiding existing utilities, The borings will be patched with Perms Patch if the existing surface is asphalt concrete, or quick set concrete if the existing surface is concrete. A professional traffic control crew will be provided during the field Investigation to Implement traffic control per WATCH. it is assumed the preparation of traffic control plans are not required, b. The purpose of the investigation will be to determine construction requirements for the pipeline Installations, The investigation will determine bedding and backfill requirements, groundwater table . depth, . geologic and seismic conditions, maximum stable side slopes for trench excavations, construction method requirements for new pipeline installations.. The findings and recommendations will be included In a report. c. Deliverables: I. Draft Report (pdf and hard copies -4) fl. Final Report (pdf and hard copies -4) 9. Alignment Selection Evaluate alignment alternatives considering construction cost, utilities, community impacts, permitting, access, connections to existing pipelines, and traffic control. Identify the proposed method of connecting to existing pipelines (ie. Hot tap, cu. in tee, other). Prepare "strip maps" showing proposed alignment, existing utilities, and existing street section. The strip maps will allow the City and RBF team to easily see the proposed alignments and to facilitate discussions if any alignment changes are needed. REP will conduct a workshop at the City to go over the strip maps and get agreement from the City on the proposed alignments. d. Prepare a preliminary design technical memorandum for both the water and sewer lines, identifying the design criteria for the pipelines, alignments, and key Issues. City to review and provide comments, RBF to address comments and submit final version. Acceptance of the final PDR will Initiate the final design process. e. Deliverables; I. Strip Maps of proposed alignments (hard copy -1) if, Draft Preliminary Design Technical Memorandum (pdf and hard copies -4) III, Final Preliminary Design Technical Memorandum (pdf and hard copies -4) 10. Prepare Preliminary Plans (50%P5 &E) a. The 50 °% PS &E submittal shelf include plans, specifications, and cost estimate at 50% completion level (horizontal alignment and design, no profile, no details). Traffic control will be implemented by the contractor per WATCH. If traffic control plans are required, they will be a requirement of the contractor during construction, Plans will be prepared in Mlcrostation v8i per City standards, The anticipated plan sheets for the 50 %submittal includes total of 14 sheets: as listed below: G1 -4 Title Sh eat and Ge neral Sh eets (4 sheets) PPl -5 Water Plan and Profile Sheets (5 sheets) PP6 -10 Sewer Plan and Profile Sheets (5 sheets) b. The specification submittal will Include the front end specifications, technical specification table of contents, and some technical specification sections. c, Deliverables: None (included In next task) 11. 50 ° %PS &E Submittal a. Submit 50% PS &Eto the City b. Perform Job walk to identify conflicts and inconsistencies. Meet with the City to review comments. c. Deliverables: i. 50% PS &E (pdf and hard copies —4) 12. CEQA Documentation Based on a review of the proposed pipeline improvements and existing setting, it is anticipated that a CEQA Statutory Exemption will apply to the project. While it is acknowledged that the City's.RFP Identifies a Negative Declaration, the use of a. Statutory Exemption appears highly appropriate for the project and would result in substantial time and cost benefits to the City. As such RBF will prepare two (2) separate Notices of Exemption (one for each pipeline project), Each Notice of Exemption (NOE) will cite the CEQA Statutes, Section 21080.21, Application of Division to Public Right -of -Way Pipeline Projects Less Than One Mile in Length. This Statutory Exemption applies to the construction, maintenance, repair, restoration, reconditioning, relocation, replacement, removal, or demolition of pipeline located entirely within public right -of -way, and less than one mile in length. Each NOE will provide a brief project description, a description of the project site and affected area, and substantiation for the exemption. The NOE will be filed with the County Clerk and State Clearinghouse upon approval bythe City. This task specifically excludes the preparation of an Initial Study, Negative Declaration, or Environmental Impact Report. If it is determined by the City that an alternate form of CEQA documentation is required, a separate scope and fee can be provided, PF Task No. 2 — Finalize Design I. 90 %PS &E a. The 90% PS &E submittal shall . include plans, specifications, and cost estimate at 90% completion level (horizontal alignment and design, profile, details). Plans will be prepared in Microstation v8i per City standards. The anticipated plan sheets for the 90 °% submittal Includes a total of 17 sheets as listed below. No additional sheets are anticipated to be added after the 90 °%submittal, G1 =4 Title Sheet and General Sheets (4 sheets) PP1 -5 Water Plan and Profile Sheets (5 sheets) PP6 -10 Sewer Plan and Profile Sheets (5 sheets) DTI-3 Details (3 sheets) b. Specifications and cost estimate will be prepared and updated based on comments received from the City. All documents will be prepared per City standards. c. Deliverables:. 1. 90% PS &E (pdf and hard copies — 3) 21 100 %PS &E a. The 140% PS &E submittal will Include all components of the 90o %PS &E with the appropriate updates per City comments. b. Deliverables: i. 100% PS&E (pdf and hard. copies 3) 3. Final Bid Documents a. The Final Bid Document package will include all required "bid- ready" construction documents including plane, specifications, and cost estimate. All documents will be provided in the format requested by the City and stamped and signed by the appropriate individuals, Is. Deliverables: 1. Final .Bid Documents (pdf, CAD files, MS 'Word files for specifications, and mylars signed and stamped) Task No. 3 — Bid Phase Services 1. Respond to request for clarification from prospective bidders (assume 4), 2. Issue addenda to the bid package as necessary. 3. Deliverables: a. RFC Responses It. Bid Addenda Task No. 4 — Construction Management Support 1, Attend pre - construction meeting, and one meeting during construction. 2, Provide RFI responses (assume 5). 3. Review shop drawing submittals and provide responses (assume 20) 4. Prepare CADD As -Built drawings based on contractor mark ups and provide required electronic (CAD and GIS) files to City In the required format. S. Deliverables: a. RFI Responses b. Shop Drawing responses c. CADD As-Built drawings based on contractor markups. t° 9 LF a c tl v V � 1/) C ❑p bi `r ti n - n mm a as .+ a v'c a v a'v a a a ar av' ae a a a �'v a ve'ti'v v v'a av e"a p 'rop D D D O O O N N M'� M NNT AThT.Th T. TTT p:N NO.`N �Np VIOM M N am m m mG m m m m rym mro N N N N N m 9 D a a D D 'p o b y t3 ^p D D 'O •p p 'p � m G C ,E E vF c � 3 D 0 p F ig § N E ➢ � j O d 0 0 r N N *i ny v O D ro 3] .yR N 'C Lq', ro S G ro 3 W w PoEi mc� K a E� a E aro p a E o 3 °o .°. N W� n y�j.�C Vm �oo aE F.n W SmDD'vy UVH.�aa oC n�'��N.. o.�ua na 2 2 o p O m a LL ti Project Management Project Management The City of Santa Ana is committed to serving its population of 325,000 people with reliable and high - quality water and sewer service, As part of this commitment, the City desires to select two consultants to provide engineering services on an as-needed basis, We have thoroughly reviewed the RFP and have an understanding of what the City needs for the as- needed consultant. The RBF team brings the following components as the selected as- needed consultant: m Responsiveness; The workto be performed under the as- needed contract . can bevadable, by discipline, scope, schedule, and budget. Some projects will require a concise proposal to be submitted, some projects will be authorized to begin immediately. Nomatterthe size or duration of the contract, RBF is committed to providing the highest level of responsiveness to the City. We will respond and submit onall proposal requests bythe time specified by the City. We have assigned one primary point of contact for convenience: John Nagle (Project Manager), and one alternate In the event John is not available: Tori Yokoyama (Task Manager), Please see our Communication Plan belowfor more description on this. ► Resources: RBPs team Is comprised of water and sewer experts with a long history and demonstrated track record of successful water and sewer pipeline designs, as well as design expertise . in other facilities such as pump stations, wells, reservoirs, . and pressure reducing stations (described further in the project Team section). In addition, RBF also has expert multi - disciplined staff typically needed for water resource projects, including all in -house Irvine office staff to provide the required services described. above. The only service identified in the RFP we do not provide to -house capabilities fords geotechnical services. RBF brings the resources of over 200 staff located in our Irvine office, just minutes away from the City. RBF's management team will provide the City with direct access to this resource of experts who also have in -depth knowledge of local issues and requirements unique to Orange County, This also relates to our ability to be responsive to the City, with all in- house team members, there is no lost: time to coordinate a subconsultant, or set up a contract, we will simply have an Internal kick-off meeting, and: get started right away. ► QA/C(C: It is not the City's job to ensure the work of their as- needed consultant is accurate, complete, and free of errors and omissions. Otherwise, the consultant is only adding to the workload of City staff. RBF is committed to providing the City with high quality designs and services to ensure the City's customers are being provided the highest quality service, and City staff isn't spending valuable time checking their consultants work. with our expansive . staff resources, and WGIC program (described further below), the deliverables will meet the highest of City expectations. MANAGEMENT APPROACH The specific scope of work, schedule and deliverables will depend on the particular project identified by the City.: Once a project is identified, we see the development of the scope of work and project schedule as a collaborative effort between our Project Manager and the City. If desired; RBF can work with City staff to help Identify and prioritize system Improvements that will help to meet key objectives. RBF also has the capability of performing condition assessments, hydraulic modeling and analysis, and other preliminary studies that might be necessary to help identify and define improvement projects, in our experience, preparing a comprehensive scope of work that clearly identifies the various project tasks and the deliverables expected from those tasks, along with the responsibilities for each deliverable, is a critical first step in the task order execution process. Development and management of a comprehensive scope of work minimizes the chances of miscommunication or misdirection among all project team members. Prior to the submittal of a proposal for the Task Order, . RBF's Project Manager will evaluate the project, technical subject matter, staff experience needs, project schedule and staff requirements to meet the project schedule, He will then meet with staff members who have the appropriate specialty expertise to review the project requirements and delivery is commitments to meet City goals and objectives. The Project Manager will review the project requirements with RBF's Client services Manager, and the plan will be executed to prepare the proposal. once the Task Order has been approved and a Notice -to- Proceed Is issued, RBF's Project Manager will be responsible for overseeing the activities of all of the Project Team members. The Project Manager will also be the main point of contact to the City for coordination of all day-to -day activities. This approach to initiate a task order is Illustrated In the flow diagram shown below: Task Order Flaw Chart x As an as- needed consultant, the R &F team is available and ready to respond to all City requests. We understand the importance of the availability of a team to meet the City's needs. Some task order requests may have already been identified and scoped by the Clty, however some task order requests may arise on a short term basis and will require immediate attention. An example of this is quick hydraulic model simulations. Often times the City may need someone to run a quick simulation of a fire flow, or modeling a pipe to be abandoned and ensuring service conditions are not negatively affected. We are more than prepared to handle these . quick requests. In our Irvine office alone we have 7 engineers with moderate to extensive modeling experience In all the industry model software ..packages (innovyze or Bentley) and have active licenses. We perform . this service regularly for El Toro Water District, with quick turnaround on fire How and other model simulations on a regular basis. The table below shows our proposed communication plan to ensure the City always has a direct linetotheRBFtearn, The Commuunication plan shows John Nagle as the primary point of contact for the City. As alternate points of contact, we have also listed our Task Manager: Tor! Yokoyama, orour Client Services Officer: Cindy Miller, fWF 7 RBF's Quality Management Program has four major components: Quality Assurance; quality Control; Schedule and Cost Control; and Project Wrap Up. This program is based on Total Quality Management (TQM) principals. Quality Assurance - The Quality Assurance component provides for the early prevention of errors and omissions. Ensuring quality starts with an assignment of the best qualified team and implementation of a plan that will .manage quality throughout the life of the project. The Principal -In- Charge (Client Services officer) and Quality Assurance Managerwill work with the Project Manager to: Ensure that our team understands the specific expectations and project objectives and will develop a project. .plan (budget and schedule) that will realistically meet those expectations and objectives. > Review all work performed. r Ensure on-time delivery of the appropriate planning and design documents at the appropriate milestone. Quality Control - The Quality Control component provides systematic elimination of defects in the planning and final construction documents. This component is broken into two elements: Project Library and Records Center; and Independent Review, Project Library and Records Center - A necessity for efficient and effective Quality Control is maintenance of a Library of current reference material, and project records that will define the project, define standards, set parameters for the scope of work, confirm the scope of work, and establish legal, financial, political, environmental or infrastructure constraints or obligations. Likewise, documentation of all project transactions and local Agency concerns must be in a central file readily accessible to project team. Regular Client Coordination and Communication - We believe that frequent communication and coordination with the Client helps to ensure that projects stay on track and that the goals and objectives of the Client are met. RBF recommends that formal progress meetings between the Project Manager and Client be held a minimum of once monthly, and more frequently if necessary. RBF will prepare written meeting notes to document decisions made and action items.. Independent Review - The primary technique used in quality control is the independent review of all technical work produced by every individual on the project. These reviews! include: Quality Assurance Manager will review project status at quarter points of project to assure continuous application of the original scope of work, and to assure efficient and cost effective functioning of all Team Members. If changes in scope are required., the quality Assurance Manager will advise the Project Manager to negotiate, document, and inform Team Members. Schedule and Cost Control - A three -step process will be followed In managing a project's budget and timeliness Step 1. A plan of action for carrying out the work involves breaking the work in to manageable tasks and subtasks, i.e., the work breakdown structure (WES), establishing a sequence and overlap in performing those tasks and subtasks, and determining the time required and cost for each part, and for the project as a whole. fWF UUAU7Y CONTH1.100AUTY AUNURANCEPUOCES$ `� VNYY IDXrt� Y. WLn rhlflX � C { l H 1 M:J IN Il 4CWU4 Ol d SIN.�ec Y dfYbfnX U�(aAlk{ Pwy( M1! Mi[b 0 4p p,y ul mm� a mnwd i , mxrn c zl +�'—} LW T v(1 � U b IQYI4Y to wsa ncnuns Y �fma ar�al�cr. P 14 i MHg tql IPJIRI N. Na Iw ", j_ 91kC x b W f 19J t45 04 G EN9'M W Iry Matiwn P V rt:A ry4ini H W p 5Y vluin WI 6 mal G ow r 1 rrrtan C Co Nvti,l n`s m R r Ensure on-time delivery of the appropriate planning and design documents at the appropriate milestone. Quality Control - The Quality Control component provides systematic elimination of defects in the planning and final construction documents. This component is broken into two elements: Project Library and Records Center; and Independent Review, Project Library and Records Center - A necessity for efficient and effective Quality Control is maintenance of a Library of current reference material, and project records that will define the project, define standards, set parameters for the scope of work, confirm the scope of work, and establish legal, financial, political, environmental or infrastructure constraints or obligations. Likewise, documentation of all project transactions and local Agency concerns must be in a central file readily accessible to project team. Regular Client Coordination and Communication - We believe that frequent communication and coordination with the Client helps to ensure that projects stay on track and that the goals and objectives of the Client are met. RBF recommends that formal progress meetings between the Project Manager and Client be held a minimum of once monthly, and more frequently if necessary. RBF will prepare written meeting notes to document decisions made and action items.. Independent Review - The primary technique used in quality control is the independent review of all technical work produced by every individual on the project. These reviews! include: Quality Assurance Manager will review project status at quarter points of project to assure continuous application of the original scope of work, and to assure efficient and cost effective functioning of all Team Members. If changes in scope are required., the quality Assurance Manager will advise the Project Manager to negotiate, document, and inform Team Members. Schedule and Cost Control - A three -step process will be followed In managing a project's budget and timeliness Step 1. A plan of action for carrying out the work involves breaking the work in to manageable tasks and subtasks, i.e., the work breakdown structure (WES), establishing a sequence and overlap in performing those tasks and subtasks, and determining the time required and cost for each part, and for the project as a whole. fWF Step 2. Regular monitoring Involves comparing the actual progress of the work to the project plan and determining whether the project Is progressing in accordance with the plan, both in terms of time and cost, A key component in this step is the Drawings and Deliverables Progress Report, which shows the actual percent complete of each drawing or other deliverable in production. This report also identifies and reports on specific critical path tasks essential to production of the Drawings and Deliverables. This report is completed by the functional leatlers. Step 3. Identifying the causes of and corresponding delays and cost overruns Involves the Project Manager working with the appropriate functional leader responsible for the job's progress ensuring that corrective action is taken immediately to meet the agreed to schedule. Scheduling, monitoring and cost control are integrated by execution of the following activities: r Upon execution of the contract, the Project Manager will designate a Project Control Manager. s� To the extent required . for the scope of the task orders, establish the master schedule and re- source requirements in accordance with the WB5, so that cost, schedule, and responsibility are integrated into discrete work packages for budgeting and monitoring purposes. P- The Project Manager, working with the Project Control Manager, the technical director, and the functional leaders, will complete the final project schedule and budgets for direct labor and overhead, subconsultant costs and other direct costs, o� As warranted by the scope of work, the Project Control Manager will monitor expended costs and actual progress (earned value) against the budget for each task. Forecast cost to complete will be updated monthly, based on actual progress information provided by the technical director and the functional leaders, w The detailed project control reports will be produced weekly for review by the Project Manager, Project Wrap Up - To ensure a top quality product and to optimize the quality of future projects, the Quality Assurance Manager will assure that the following activities take place: o, On completion of PS &E, each quality Control Manager will compare the final PS &E.towhat was approved in the final Independent check. All plans for work in the same geographic locations will be layered and compared to ensure the Contractor Is not receiving conflicting messages. s The Quality Assurance Manager shall review all certified independent checks to ensure that all final work has been checked, all contract documents and special provisions are non - conflicting, and have appropriate engineer signatures. Upon completion of the contracted work;. the Quality Assurance Manager will assure that all files In the Record Center are updated to include all relevant approved files. P� upon completion of the contracted work, the Quality Assurance Manager and the Project Manager will review the project files with the client's Project Manager to determine files to be transferred,.. In summary, the Total Quality Management Program is used to prevent errors and omissions before they occur by giving every Project Team Member the respect, information, and rapid feedback he or she needs to produce an accurate, consistent and complete product. This approach reduces cost and effort required for the quality control phase, which provides for the systematic elimination of all defects from the planning reports and construction documents. Further it provides for continuing future upgrading ofquality performance. r Egree;iTtf3ni Exhlk it OFFICE PERSONNEL FY 2014 FY 2015 FY 2016 FY 2017 Senior Principal ... .... ........ 1111 1111,... _ ............ ._......,...,. $245,00 $249:00 $253.00 $258 -00 Principal /Client Services Officer...... 1111. ....... ... $225.00 $229.00 $233.00 $237.00 .............. ... $172.00 Project Director.......... 11..1..._1, ..... ....................... $220:00 $224,00 $228.00 $232,00 $112.00 Program Manager­­ .........__. ............., . , ,...... ,.. $215.00 $219..00 $223.00 $227.00 $07.00 Senior Project Manager .. .,.....111. ....._.... ... $200:00 $204.00 $208,00 $212:00 Project Manager.......... ..1111 ... . ... ........._...,.11.11...... $195.00 $198:40 $201.04 $205.00 Structural Engineer...... 11 .1.1 ...... ......... ........ : .. $195.00 $198:00 $201;00 .$205.00 Technical Manager_____ _,,,...... 1.11:1 ... ......... .. .. $180.00 $.183.00 $186,00 $189.40 Senior EngineeriYask . Manager ... .......... ....:.., 1111: ........... $163.00 $16 6A0 $169.00 $172,00 Senior Planner.....,.,.. ...... ..... ......... 11.. .. ...1111., $16100 $166.00 $169,00 $172,40 Electrical Engineer , 1111....,.__ ........ ............... ....... ,...,.. $156.00 $159:00 $162.00 $165.00 Landscape Architect ..... ..... .................... 1111. ........ .... ,.., ... ... $150.00 $153.00 $156,00 $159.00 Senior GIS Analyst ....................... 111....... „_111.. ... .. $154.00 $153.00 $156,00 $159,00 Project Engineer,....._ .... ........... 1111 1111, ............. $148.00 $150.04 $153,00 $156.00 Project Planner ........................... ............ ........,.....,....... ....... ,. $148.00 $1.5U0 $153.00 $156.00 Environmental Specialist .1 ......... ............. _.......,. ,..... $138.00 $140.00 $142.00 $144.00 Design Engineer/Senior Designer /Mapper ........................... ....... $135100 $137.00 $139,00 $141.00 GIS Analyst. 1...1...1 ., ......111... 1... 1,... ............... .$122,00 $1.24,00 $126,00 $128.00 Designer /Planner .......... . .. ..._....... ... ,................... .......... $115.00 $117.00 $119.00 $121.00. Project. Coordinator.,..., ...... ........ .. ..._....... ... ._ ....... ..... $110.00 $112.00 $114.00 $116.00 Graphic Artist ........... . 1 ........ 11..... ......... . 1.......11 .: $97.00 $98.00 $99.00 $100.00 Environmental Analyst /Staff Planner.,.. ........1111, .. 111 ..._1 $97,00 $98.00 $99.00 $100.00. Design. Technician....... ............. _1......11. ...........1111 $97.00 $98,00 $99.00 $100,00 Assistant Engineer/ Planner , ............._... ......,......................., 11 , $83.00 $94,00 $95,00 $96.00 Permit Processor, 11_1_1 1111....,.., .... ................ ........... $83:00 $84.00 $85.00 $86.00 Engineering Aid /Planning Aid., .. ..... ...... ..... ..... ............ $75.00 $7600 $77,00 $78.00 Office Support/ Clerical... ....... ... .... ........ ............... $63.00 $64.00 $65.00 $66,00 FIELD. PERSONNEL 2- Person Survey Crew..... . 1111._. 1111 ... .............. $245.00 $249.00 $253.00 $258;00 1- Person Survey Crew ... .......... 1111 ........ ........... .......... $165.00 $168.00 $1.71.00 $174.00 Licensed SUrveyor........ .. , .. ...... ... ....._.._.., . 1111_.. $176:00 $178.00 $181,00 $184.00 Field Supervisor..,....... .. 1111 ........ ........ .............. ... $172.00 $175.00 $178.00 $181,00 construction Manager.. .­1 .......... . $185.00 - -$188.00 $191.00 $19400 Resident Engineer /project Manager... _1111... .............. $154,00 $157.00 $160.00 $163.00 Senior Construction Inspector,.,.. ,....- ,........, 111.....1 $12300 $125,00 $127.00 $129,00 Construction Inspector ................... .. ....... ....... $118,00 $120,00 $12200 $124.00 Field Office Engineer_ .. ...... ......... _. ...... $11000 $112.00 $114.00 $11600. Construction Technician ......... ........... .: ....._...___..._..._... $95.00 $96.00 $07.00 $98.00 Mote: Bfneprtnting, reproduction. messenger service and other direct expenses wN be charged as an additional cost plus 75% Asub -ml ltenF Mnnageri res of fifteen - percent ( 15 %) will be added to the direct cost of all sub-consultant salviqus to provide or the cost of adminlstratinrc, sutrgoneal(pnt censultaron and 1151 . Vehicle rngeage will be charged as an loR ional cost at the IRS approved rate. Aqr eir c ni Exhibit G F GCO7EG41NIGAt.IhIC, 2014 SCHEDULE OF CHARGES PROFESSIONAL SERVICES San'ror Principal. .$ 300MIlour Principal /Director $ 250,00/hour Associate Engineer orr4Jeologist $220.00/h0ttr Senior Engineer or Geologist $ 210,00 /hour NoJectEngineerorGeologist $ 190,p0 /hnur Senior StaffEngh eer or Geong(st S 165.00/hour StalTEDgincer 01' Gcoingst $ 125.001hour Doposdion/Testimony $ 495.00 /hour Graphic lllustratiorlXADD $110,00 /hour Document Preparation and Project Services $ 90.007hom. FIELD INSPECTION & TESTING SERVICES Sunior L:ngincering Technician $ 110.00 /hour* • Inspections for soils/giading; Asphalt, conmri, batch plants, pilesicuissons, etc, • Curti ficaiiuns by ACt, ICC, Caltraas, local ,jurisuliciions, etc. Stall t; igh ecrmg Technician $ 100.40 /hour* • S.rvlces provided under direct suporvision of a Scniol rrigincering Technician Ideglsicied Special Inspector (No p /rune- ntinlionird $ 110.00 /hour* • Certifications by A(;1, iCC„ Catitrans, local,juiisdiedons, etc. • Reinforced cmtercle, Post =1 ensfon, Masonry, Welding, Bolting, Pirapmoting Instrumentation Digineor 5 170.001hour • Slope inclinometer and Piezontetei monitoring • Manometer ror floor -level surveys • Stomiwater Turbidity & pli meter • Pressure transducer, datolo rgey & watcr ehemistry meter for groundwater monitoring • Pipeline video camera for drains, wells, etc. b:ngineel 119 Seismological Tcohnician (includes 3-channel scismogiaph). ,4 150.00 /1101.1r • Blast vibritlon & noise monitoring • Construction vibtau,lon & noise monitaring.(pilc driving, drilling, deri lituan, etc.) Seismic Refraction Studies (includes geologist, technician, & 12-channel scismogrnph) .$ 4011.00 /hour 'Mates; (1) Mattes includu cookie, nuccor density gauge, and erluipment ffi' testing, inspection, and sampling. (2) Na 4 -nom• nunlmum corteges apply, (3) Overtime is charged at 15 tines the hasc rate, Overtone Is defined its.4tnc wurkcd on the project In excess 0(8 1I0I414 per day and all time on Saturdays, Sundays, runic holidays. (4) All raics are Non- Prpuniling Wage $ersep•u'Nto Schedule ofC`Itxng,„v fml °revailing \Vega, LABORATORY TESTING SERVICES Laborator}= Testing $ I.10.00fhour (Forapau ❑/ Pulle ^Ants tesling and laborattoy costs an piper-jest basis, see CiWPA 1,aborwoiy!'ea SL Judea /v) ETHERCHARGES Chnsicle Services Cost f 15% Rehilbursabbles Cost ACORO CERTIFICATE OF LIABILITY INSURANCE OATE(MMIDDM Y) 05'29'2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk services Central, Inc. Pittsburgh PA office CONTACT NAME: PHONE (866) 283 -]122 FI`X (800) 363 -01115 (NC.No.Ext): AIC. ND.: Dominion Tower, 10th Floor 625 Liberty Avenue E -MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAICIf Pittsburgh PA 15222-3110 USA INSURED INSURERA: Liberty Mutual Fire Ins CO 23035 RBF COnSUltina PO BOX 57057 Irvine CA 92619 -7057 USA INSURER R: Liberty Insurance Corporation 42404 INSURERC: National Union Fire Ins CO Of Pittsburgh 19445 INSURER D: Lloyd's Syndicate No. 2623 AA1128623 INSURER E: DAMAGE IU occu�iDU INSURER F: MED EXP(Any one person) COVERAGES CERTIFICATE NUMBER: 570053912702 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INS' WVD POLICY NUMBER WDD EFF MMIDD POLIG E P MMIDO LIMITS GENERAL LIABILITY TB EACH OCCURRENCE $2,000,000 %0MMERCIAL CLAIMS -MODE ❑X OCCUR DAMAGE IU occu�iDU $1,000,000 MED EXP(Any one person) $5,000 nimciuel X BFPD, XCU PERSONAL& ADV INJURY $2,000,000 GEN'LAGGREGATE LIMITAPPLIESPER: GENERALAGGREGATE $4,000,000 POLICY E] PRO JECT FX]LDC PRODUCTS - COMP/OP AGO $4,000,000 OTHER: A AUTOMOBILE LIABILITY AS2- 681- 004145 -723 06/30/2013 06/30 /2014 COMBINED SINGLE LIMIT E. accident $1,000,000 BODILY INJURY (Per person) X ANYAUTO BODILY INJURY (Per acoldern ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED PROPERTY DAMAGE PREDAUTOS AUTOS Per accident C X UMBRELLALIAB X OCCUR BE018085867 06/30/2013 06/30/2014 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $10,000,000 LED I X RETENTION $10,000 B WORKERS COMPENSATION AND WA768DO04145693 0'/'0/' '1' 06/30/2014 .X I PER STATUTE J OTH- ER EMPLOYERS' LABILITY YIN ADS E.L. EACH ACCIDENT $1,000,000 B ANY PROPRIETOR' PARTNER I EXECUTIVE F9 NIA WC7681004145703 06/30/2013 06/30/2014 OFFICEWMEMBER EXCLUDED? (Mandate, In NH) wI E.L. DISEASE -EA EMPLOYEE $1,000,000 Ityes,descdbe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 D E &O -PL- Primary QC1302675 06/30/2013 06/30/2'14 Per Claim $5,000,000 Professional & Pollution Aggregate $5,000,000 SIR applies per policy ter s & Bondi ions DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) Re: On -call Water Resource Engineering services. The City of Santa Ana and its officers, employees, agents, volunteers, and representatives are included as Additional Insured on a Primary and Nan- Contributory basis, in accordance with the policy provisions of the General Liability policy. APR V CERTIFICATE HOLDER CANCELLATION ose Sandoval ©1988 -2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD w 9 0 2 O Z N F 4 Y N U SHOULD ANY i0lG U.tlaiUflIBBD G4I ®L�CPNeyLLEO BEFORE THE EXPIRATION DATE TH RE ,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana AUTHORIZED REPRESENTATIVE 20 Civic Center PlaZa (M -30) P.O. BOX 1988 Santa Ana CA 92702 USA ©1988 -2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD w 9 0 2 O Z N F 4 Y N U 23320120014460006,5 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ 17 CAREFULLY, BLANY+E'P ADDITIONAL INSURED This endorsement modifies insurance provided under the following: CWDIEiiCIAL GENER -\L LI, {BILITY COVERAGE FORM SEC140N 11 -Wgh0 IS AN INSURED is amended to include as an insured any person or organization for whom you have agreed in writing to provide finbility insurance, But: The insurance provided by this amendment: L Applies only to "bodily injury" or "property damage" ansueg out.of (a) "your work" or (l>) premises or other pmf"y owned by or rev led to you; 2. Applies only to coverage and minimum limits of insurance required by the written agreement, but in no event exceeds either the scope of coverage or die limits of insurance prodded by this policy, and 5. Does not apply to any person or orgarebation for whom you have procured separate liability btsurance while such insurance is in effect, regardless of whether the scope of coverage or firms of insurance of this policy exceed those of such other insurance or whether such other insurance is valid and collectible. The following Provisions also apply: 1. 'Wiliere the applicable written agreement requires the instated to provide liability insurance on a primary, excess, contingent, or any other basis, this policy will apply solely on the basis required by such wriucn ngtecmet and Item 4. Other Insurance of SECTION 1V of this policy will not apply. 2. Where the applicabk written agreement does not specify on what basis the liability insurance will apply, the provisions of Item 4. Other Insurance of SECTION IV of this policy will govern. 3 This endorsemem shall not apply to any person or organl &anion for any "bodily Wray" or "property damage" if any other additional insured endorsement on this policy applies to that person or organization with regard to the "bodily injury" or "property damage ". 4. If any other additional insured endorsement applies to any person or organizaron and you are obligated under a written Agreement to provide liability insurance on a primary, exeess,contingent, or any other basis for that additional insured, this policy- will apply solely on the basis required by such written agreement and Item 4. Other Insurance of SECTION IV of this Policy will not apply, regardless of whether the person ororgaru'ration has available other valid and collectible insurance, If the applicable written agreemen7 does not specify on what basis the liability insurance will apply, the provisions of Item 4. Other Insurance of SECTION IV of this policy will govern, TKI the LIBERTY MUTUAL FIRE INSURANCE COMPANY p mum $ LFlartive Date Tvenintinn U¢¢ Vnranaebmenr cn PAicy Nn, TB2 -631- 0 04 1 45 -7 1 3 Audis Kmk Issued To I+sucJ LN 20 0106 05 r r to Counienegmed by ,� haAn>S„N Yxnrncaanc Silas Cebu, unJ Nu. F, d. serial Nn. 0141M0036,5700004 Policy Number TB2- 681 - 004145 -713 Issued by LIBERTY h7UTUAL FIRE INSURANCE COO 4PANY THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION TO THIRD PARTIES This endorsement modifies Insurance provided under the folloMng: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF - INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENE RAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTSICOMPLETEDOPERATIONS UABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY— UMBRELLA COVERAGE FORM j .. Schedule E Name of Other Person (s) I Or anizatien s): Email Address or mailing address: Number Days Notice: j I Par schedule an file with the company 30 A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown in the Schedule above. We will send notice IQ the email or mailing address listed above at least 10 days, or the number of days fisted above, If any, before the cancellation becomes aKeotivo. to no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation dale nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 01 0511 C 2011 Liberty Mutual Group of Companies. All rights reserved. Page t of 1 includes copyrighted material of Insurance Services Office, Inc, with Ks permission. Policy Number: A82 -681- 004145 -723 Issued By: Liberty Mur:ual Fire Insurance Co. THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION TO THIRD PARTIES TBIs endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF - INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTSICOMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART Schedule Name of Other Parson(s)/ Organizatfon(s): Email Address or mailing address: Number Days Notice: Per schedule on file with the company 30 A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 1D days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation of coverage is intended as a courtesy only, Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 0105 14 0201, Liberty Mutual Group of Companies. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services office, Inc. with its permission. NOTICE OF CANCELLATION TO THIRD PARTIES A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown In the Schedule below. We will send notice to the email or mailing address listed below at least 10 days, or the number of days listed below, if any, before cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation of coverage Is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. Schedule Name of Other Person(s) I Email Address or mailing address: Number Days Notice: Organization(s): Per schedule on file with the company All other terms and conditions of this policy remain unchanged. 30 Issued by Liberty Insurance Corporation 21814 For attachment to Policy No. WA7-68D- 004145 -693 Premium$ Issued to Michael Baker Corporation WM 90 18 0611 © 2011, Liberty Mutual Group. All Rights Reserved. Page 1 of 1 Ed. 06l0V2011 Policy Number: QC1302675 Am Limited Authority to Issue Certificates of Insurance Endorsement Inconsideration of the premium charged, it is hereby understood and agreed as follows; (1) Underwriters authorize Aon the ( "Certificate issuer ") to issue Certificates of Insurance at Elie request or direction of the Assured. It is expressly understood and agreed that, subject to Paragraph (2) below, any Certificate of Insurance so issued shall snot confer any tights upon the Certificate Holder, create any obligation on the part of the Underwriters, or ,purport to; or be construed to, alter; extend, motfit amend, or otherwise change the terms or conditions of this Policy in any manner whatsoever, In the ease of any tontliot `between the doseriptimrof the terms and conditions of mis Policy contained in any Certificate of Insurance on the one hand, and the terms and conditions of this Policy as set forth hereto on the other, die terms and conditions of this Policy tri set forth herein shall cannot (2) Notwithstanding Paragraph (1) above, such Certificates of''Insurance as are authorized under This endorsement may provide that in the event the Underwriters cancel or non,renew this Policy or in the event of a Material Change to this Policy, Underwritetsshall;mail written notice of such cancellation, non -rt nowal, or Material Change `to such Certificate fielder 30 days prior to the: effective date of cancellation, non - renewal, or a Material Change, but 10 days prior to the effective elate of cancellation in the event the assured has failed to pay a promtuut when due; The Assured shall provide written notice to the Underwriters of all such Certificate I%Iders, if any, specified in each Certificate of Insurance (i) of inception of this Policy; (ii) 90 days prior to expiration of thiw Policy, and (iii) within 10 day's, trf receipt of a written request from Underwriters, Underwriters' obligation to mail notice of cancellation, min- ronewai, or a Material Change as provided in this paragraph shall apply solely to those Certificate fielders with respect to whom the Assured has provided the foregoing written notice to the Underwriters. (3-) It is further understood and agreed that Underwriters` authorization of the Certificate Issuer under this endorsement is limited solely to tie issuance of Certificates of f nsu rauee and tines not authorize, empower, or appoint the Certificate. Issuer to act as air agent for the Underwriters or bind the Underwriters for any other purpose, The Certifioate,lesuer shall be solely re3¢oitsible for arryerrors or omissions fix connection with the issuance of*any Certificate of Insurance pursuant to this endursemem. (4) As used in this endorsement+ (i) Certificates of Insurance meime a document issued for informational purposes only as evidence of the existence and terms of this Policy in order to satisfy a contractual obligation of (lie Assured. (i3) Material Change means an endorsement to or amendment of this Policy after issuance of this Policy by the Underwriters that re fats the coverage afforded to the Assured, All other terms; clauses and condihonsremain unchanged, Market Submission - Supplemental Page 40 of 54 MB 24/06113 Clauses CERTIFICATE OF LIABILITY INSURANCE aAxE(MMroorrYVVI Gg/12l2D14. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AOn Risk Services Central, Inc. Pittsburgh PA Office CONTACT NAME: PHONE (866) 283 -7122 FAX 800) 363 -6145 (AiC. No. Ext): AIC. No.): Dominion Tower, 10th Floor 625 Liberty Avenue E -MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE , NAICIR Pittsburgh PA 15222-3110 USA INSURED INSURER A: Liberty Mutual Fire Ins CO 23035 RBF Consultinq PO Box 57057 Irvine CA 92619 -7x57 USA INSURER IS: Lloyd's syndicate No. 2623 AA1128623 INSURER C; Liberty Insurance Corporation 42404 INSURER D: National U'n'ion Fire Ins co of Pittsburgh 19445 INSURER E: DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 INSURER R MED EXP (Any one person) COVERAGES CERTIFICATE NUMBER: 570055112727 REVISION NUMBER. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR LTR TYPE OF INSURANCE INSO WVD POLICY NUMBER MM1DD MMf66lYYYM LIMITS A X COMMERCIAL GENERAL LIABILITY TB EACH OCCURRENCE ....$2,000,000 CLAIMS -MADE ' OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 X. MED EXP (Any one person) _ $5,000 Contractual X BFPD', XCU PERSONAL & ADV INJURY $2,000,000 CENT AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $4,000, 000 POLICY E PRO- � LOC JECT PRODUCTS - COMPfOP ACC...... S4,000, 000 OTHER, A AUTOMOBILE LIABILITY... A52 -681- 004145-724 000/2014 08/30/2015 COMBINED SINGLE LIMIT Ea accident) 51,000,000 BODILY INJURY ( Per person) X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS X HIRED AUTOS X NON -OWNED AUTOS BODILY INJURY (Per accident) PROPERTY DAMAGE. tPer accident. D X UMBRELLA LIAR X OCCUR BE018742918 08/30,,!2014 08 ✓30/2015 EACH OCCURRENCE S10 „000,000 EXCESS LIAR CLAIMS -MARE AGGREGATE $10 „000,000 DED ' X RETEN710N 514',000 C C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR I PARTNER l EXECUTIVE OFMCERMEI,ABEREXCLUDED? VIA WA768DO04145694 ADS wc7681004145704 06/30/2014 06/30/2014 08✓30/2015 08/36/2015 X PER oTH- STATUTE. ER L.L. EACH ACCIDENT $1,000,000 E L. DISEASE -EA EMPLOYEE $1,000,000 (Mandatory in NHI WI If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT 51.,000,000 B E &O-PL °Primary QC1402675 06 ✓30/2014 08/31/2015 Per Claim ss,000,000 Professional & Pollution Aggregate 5s,aaO,O00 SIR applies per policy ter s & condi ions DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES IACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re On--call Water Resource Engineering Services. The City of Santa Ana and its officers, employees, agents, volunteers, and representatives are included as Additional insured on a Primary and Non - Contributory basis, in accordance with the policy provisions of the General Liability policy. CERTIFICATE HOLDER CANCELLATION i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE. THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City Of Santa Ana, AUTHORIZED REPRESENTATIVE 20 Civic center Plaza (M -30) p P.O. Box 1988 � tiMi� �,'i aatz Santa Ana CA 92.702 USA 01988 -2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD LL LL w SJ m c 0) '6 us Z3 CS S 0 Z W m u w_ t O) (.7 23320120014,1600005 'THIS ENDORSEMFISIT CHANCF-STHI', POLICY. PLEASE MAD IT CAREFULLY, l3IA,NKF-,TAI)DII'ZONALINSUREI.) This rudvrscrneo; modi6cs insurance provideri ulider 111, f,11owb1g; CONIA121kCIAL GEZ'NUMAI, LT.%BILITY SECTION I - WI-10 IS ANIIINSURED is Rmraded to includc as ati insiticel 3oy person oz or,mnization for wbom you lmvv� ,1p,7,rccd in wriling TO provide li2Nli;y illsumice. But: -nip, inskmnce ;Movid1ml by- this wtwadrnc a: 1, Applies only to '%o6ilv injury" or "PrOpelTy (-L) "your v,,ork" or 0>) przm-;rs or mber propeny ownt,,cl by or reo ed 10 YOU', 2. Applies ojity to covcrage and mttvmi-itn firniis of' msufaircc6 rcquire8 bF ihe wr iwan agrttmenj, lout in 110 ev(,,ni crxceec]s n1her tile Scope of coverap or tile limi(e, of ii1surance provided by dtis policy, and 3, Does not :IpyAy to any pmqon or organi�ation for whorn you have procuitdqcpirale liabilill iazstnsnce whilf, such insuranrc is in effect, T%attiltss OFW41r6er the scopc of coverage or limlis of insurance of this policy cxtced tbosr, of such ot1wrilismance or whether such other irlsul2ncc is valid and collt.rtiblr.. 1'ht follDwing, Provisions also apply; I %1Iwie the applicable sy-iiitcn igrttintwi reqta rcs the ln6mcd to provide. liability insounoz on a pritrpty, , mccc5s, comiugm, or any othIl basis, tilin poliq will opply %ol0y on the 13asis rrquixed by such 'writ(CIZ Agrecinclit and llem 4. Other Iftsurallocof 51,"C"'ON TV Of this policy will not 211131Y, 2, \Nq-CIt dW 0J-)PlJC3WC WJ:iJtrn Jgrtmont dots I-lot -,Peciry on what Im-Sil tlae li slstitity insuranct 'WlApply, the provi5ioos of loan 4, OdIfr Insur-jacc Of SEC 71104N IV of this poky will govern. 1 3 This cadolswicrit AmIl not apply 10 any person or organiz-ation for arty "bothly ininry" or "propeny dnmagc" if any other .066041al insured mdorse'"I'w'rit On this policy appfirs 10 that Person Or orrarv;.ation "ith reg9rd to the "bodily injury" or Pwricrty darTmAt", 4 If my Other idditioilpl insured cndor5ement applies to tiny pct son or orginiz,ition and you arc obligjtcd gander wikitm 08r—n-A to providt IitbifiTy i(Isurince OX1.1 plimary, exce--,3, cotaingtnt, or any Other basis for that additional insmud, this Policy lkitll apf)ty solely on the basis required by curb wrimn ogyrternent -ind licm 4. Other Insurincc of SECTION iV of this wicy. Will I)Ot apply, frgirdIcss of whet her the per5on or org2rintion bas avadribir other valid and collectible insunince. If the AppliC-.&IC 'ITen I NVrI does nol spvciig on what hq'if, dir liability apply, the provisiorus Of1wrI4. Oth- Instnance of SECTION IV of this policy mritl govmI, 'mutkO by N, LIBFIRTY MUTUAL Fl RE INSUF(ANCE COMPANY I,T,M;um 5 E,f (Col Sv 1)alc a0 J,Aq No, AwAir Mx�k 3� I. . IN 21 0 01 0 C, 0.13 Expirjfion Pu�c TB2-681-004145-714 ,/� . . . ... . 7 R,k, ( I F1 ;cc and N, 1, 1 —1, inj N", Policy Number TB2- 681-00414 5-714 fmad by 1A RERTY INI UTUAL FIRE I NSURANCE CO l PANY THIS ENDORSEMENT CHANGES TH5 POLICY, PLEASEREAUITCAREFULLY, NOTICE OF CANCEI_L&a ION TO THIRD PARTIES This rnodflfje�j insurance provided as Ihe(oPovhnf4: BUSINESS AUTO COVERAGE PART N40TOR CARRIER COVERAGE PART GAFMGE COVERAG11- PART' TrWCKC-,R5 COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSORED TRUCKER EXC S$ (JABILITY COVERAGE PART COMMEKIAL GENE RAL LIABJUTY COVERAGE PA1} 4,T EXCESS COMMERCIAL GENERAL LIABILfTY COVERAGE PART PRODUCTSICOMPLEITED OPE RATIONS LlA!3fLITY COVERAG E PART LIQUOR LMILITY COVERAGE PART COMMCACIAL LIABILITY -UMBRELLA COVERAGE FORM Schurfule NaMe of Other Pemon(s) I Email Address or mailing Number address: 'Per sche on file with [he compariv, 30 K If we cancel this policy for any reason taffies than swnpayment of premiurn, we vAl noffy the persons or ofqara nr tions shown in the Scheduleabove, VIP will send notice to the email or mailing address listed above at least 10 days, or the number of days fisted above, If any, before the concellation becomes effectlwe- In Ao event does the notice to the Mird party exceed the ncAlr>o to the firs I named Insured,. 6. This advance uoflficatioa of a pending of cov4r;3ge is Intended as 'a CourteFy on!y. Our lailura 10 provide 51jr,4 advance no6fication wil not extend ltm Nfcy cancellalion date nor nuQate camegalion of the polk y. All olijer tprrns.�ind condiljone of this policy remain unchanged. Xoo� im i)� 01 or> I I Cc) 2011 Liberty Mutual Group o(C-jmpanies. AD rights reserve-d. paqss I 0i I Includos owyTiGhted maIerj,31 ()f lrrw,a.mrana e SL �rVjae S Cffir;f", Inc., with jEs Permission. PQliQYt",WrV1b0": AS2-681-004145-724 Issued By, Libert,.y MuLual Fire Insurance, Co, THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endur5emef)t modffias Insurance provided under the folIowinq: BUSINESS AUTO COVERAG E PART mcj-r'OR,CARrUER COVERAG E PART 0- ARAGE COVE RAGE: PART TRUCKERS G()VERAGE PAIN EXCESS AUTOMOS IE LIABILITY INVEMNI"I"Y GOVERfkGE PART SELF -JN; lRED TRUCKER EXCESS LIASiLl I'Y COVERAGE PAPT COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUICTSfDOMPLETED CAPE kAIFIONS LIABILITY COVERAGE PART LIQUOR LIABILILF'y COVERAGE PART Schedule Name of 6thor Person(s)[ Email Address r madirig Number Organ izatio n(s): address: Days .� ckiedu`e on file witill 30 the company A. If m.�e carcrral this polk-y for any reason other than noripayment of prep -flum, we will notify the persons or, organizations Phown in the SCirJeLdU8 above. We will send notk;e to the email or maWng address fisted 8b0ve at leasl '10 drays, or the riumber of days listed above, if any, Wore the r-anc0lation become$; effe Ave, sn no ev nl r1ops the riotka e to the third party exceed zhe noike Lo the fks named insured, B. ly. OurfaHi.)re to pmvidr-.,, such .-id vancc notification �&qji not r,tkand the policy cancellation dpte nor negate cmcekikn of the policy, All olhor torrns and cored lions of this policy rewrWn unchantged. WA 99 01 05 11 (0 20,11, 1-113erly mu(mnl Group of Cornp,,ml-m All righto reserved. Page I Of I Inrlude's cnp rigi-qod mmerial of trisul'ance Services 011,10e, InQ Joy- with its permission. d 141 NOTICE OF CANCELLATIONTO THIRD PARTIES A. if we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organi7ationsshown in the Schedule below, We will send notice to the email or mailing address fisted below at least 10 days, Or Vac=. $1Un1bQr of days listed below, if any, before cancellation becomes effecdjvp. In no event, does the notice to the third party exceed the notice to the first narned insured, B. 'This advance notification of a pending cancellation of coverage Is intended as a courtesy only. Our fadure to provide such advance notification will not extend the Policy cancellation date nor negate canmllation of the policy. Schedule Name of Other Person(s) I Email Address or mailing address; Number Days Notice: Organization(s), Per schedule an file with the 30 company All other lon;Ttii and conditlons of Ns policy remain unchanged- fs,sued by UbE ItY InGurarxe Corpovatioll 2,1814 For aflachmenl Jo Polkly No WA7-68D-004145-694 Prernium $ l"Sued to Michael Baker Corporallon WM 9018 06 11 t")20'11,Lib(Mr,yMLituaiGroup. All Rights Reserved. Page I of 1 Ed, 06/01/2011 154 A Policy Number: OC1402676 LIMITED AUTHORITY TO ISSUE CERTIFICATES OF INSURANCE ENDORSEMENT in consideration of the premium charged, it is hereby understood and agreed as follows, (1') Underwriters authorize Aon the ("Certificate Issuer") to issue Certificates of Insurance at the request or direction of the Assured. It is expressly understood and agreed that, subject to Paragraph (2) below, any Certificate of Insurance so issued shall not confer any rights upon the Certificate Holder, create any obligation on the part of the Underwriters, or purport to, or be construed to, after, extend, modify, amend, or otherwise change the terms or conditions of this Policy in any manner whatsoever- In the case of any conflict between the description of the terms and conditions of this Policy contained in any Certificate of Insurance on the one hand, and the tenns and conditions of this Policy as set forth herein, on the other, the terms and conditions of this Policy as set forth herein shall control. (2) Notwithstanding Paragraph (1) above, such Certificates of Insurance as are authorized under this endorsement may provide that in the event the Underwriters cancel or non-renew this Policy or in the event of a Material Change to this Policy, Underwriters shall mail written notice of such cancellation, non-renewal, or Material Change to such Certificate Holder 30 days prior to the effective date of cancellation, non-renewal, or a Material Change, but 10 days prior to the effective date of cancellation in the event the Assured has failed to pay a premium when due. The Assured shall provide written notice to the Underwriters of all such Certificate Holders, N any, specified in each Certificate of Insurance (I): at inception of this Policy, (ii) 90 days prior to expiration of this Policy, and (iii) within 10 days of receipt of a written request from Underwriters. Underwriters' obligation to mail notice of cancellation, non-renewal, or a Material Change as provided in this paragraph shall apply solely to those Certificate Holders with respect to whom the Assured has provided the foregoing written notice to the Underwriters. (3) It is further understood and agreed that Underwriters' authorization of the Certificate Issuer under this endorsement is limited solely to the issuance of Certificates of Insurance and does not authorize, empower, or appoint the Certificate Issuer to act as an agent for the Underwriters or bind the Underwriters for any other purpose. The Certificate Issuer shall be solely responsible for any errors or omissions in connection with the issuance of any Certificate of Insurance pursuant to this endorsement. (4) As used in this endorsement: (i) Certificate of Insurance means a document issued for informational purposes only as evidence of the existence and terms of this Policy in order to satisfy a contractual obligation of the Assured. (ii) Material Change means an endorsement to or amendment of this Policy after issuance of this Policy by the Underwriters that restricts the coverage afforded to the Assured. All other terms, clauses and conditions remain unchanged. Market Submission - Supplemental Page 38 of 54 OM 2610611 Clauses