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Home My WebLink About2014-02-24 FEDTCITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY SPECIAL MEETING MINUTES FEBRUARY 24, 2014 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 229 Santa Ana, CA 5:30 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento, Committee Member MEMBERS ABSENT: (None) STAFF PRESENT: Francisco Gutierrez, FMSA David Cavazos, City Manager Robert Cortez, FMSA Shelly Landry - Bayle, CDA Thomas Gergen, FMSA Scott Kutner, CDA Carlos Rojas, PD Gerardo Mouet, PRCSA Susan Gorospe, CDA Karen Gerardo, CDA Terri Eggers, CDA Robert DePrat, FMSA Marc Morley, CDA GUESTS PRESENT: Eunice Bobert, Orange Housing Dev. Corp. Barry Cottle, C & C Development PUBLIC COMMENTS • Irma Jauregui, member of the Pacific Electric Park Collaborative, spoke in support of CDBG funding application for the Pacific Electric Park project. • Lucia Olivares, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. • Maria Lomeli, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. • Ramiro Bautista, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. February 24, 2014 1 Finance, Economic Development, & Technology Minutes • Pedro Lopez, parent and member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. • Bud Warrick, spoke in support of the Business Advisory Task Force and suggested that the City focus on job creation in the manufacturing industry. • Marcelina Hernandez, member of Centro de Aprendizaje, spoke in support of the CDBG funding application for the after school homework help and tutoring program. AGENDA DISCUSSION ITEMS 1. Business Advisory Task Force (CDA) Committee Chair Martinez expected staff to bring forward a plan for the task force she had spoken about to former Interim CDA Executive Director Nancy Fong. Committee Chair Martinez suggested a proactive approach to increase the City's economic development activity by forming a task force comprised of 14 council - appointed members (two members per council member) and four ex- officio positions representing the chair /vice chairperson of the Workforce Investment Board, Rancho Santiago Community College District and Union representation. The purpose would be to explore means of making Santa Ana more business - friendly, and to provide findings or feedback to City Council. City Manager David Cavazos mentioned he desired to bring this item back to the committee with a plan and budget; however, it was later decided to proceed to City Council for consideration and adoption. 2. CDBG (CDA) Scott Kutner, District Manager, provided a hand -out of Fiscal Year 2014 -15 grant funding recommendations for $852,351 in public service and $1,136,468 in administrative programs /costs. Staff fielded questions posed by committee members. The request was made that line items should be more specific when presented to City Council. Committee Chair Martinez restated her desire to include CDBG funding accessibility to non - profits, as long as the services coincide with the Strategic Plan. Committee Member Benavides agreed that non - profit organizations should be allowed to apply for CDBG funding in the future. City Manager David Cavazos suggested that this proposal could be posed to the entire City Council for consideration, with the possibility of dedicating a certain percentage of funds for the open allocation process. 3. ESG (CDA) Terri Eggers, Sr. Management Analyst, provided a hand -out and overview of funding recommendations for Fiscal Year 2014 -15 for homelessness prevention services and fielded questions from the committee. February 24, 2014 1 Finance, Economic Development, & Technology Minutes 4. Potential Housing Acquisition (CDA) Shelly Landry - Bayle, Housing Manager, provided an overview of the potential housing acquisition for low income housing to expend certain Neighborhood Stabilization Program (NSP) 1, 2, and 3 funds before they expire. Barry Cottle from C & C Development answered questions regarding the proposed unit conversions. 5. Valet Parking (CDA) City Manager David Cavazos introduced the concept for the valet parking six -month pilot program for the Downtown area. Half of the surface parking lot at Third and Bush Streets is proposed to be used as a drop- off /pick -up location with vehicles stored off -site on private property. This new incentive would promote downtown activities and amenities. The item will be presented to City Council at the next council meeting. 6. Refund 2004 Water Revenue Bonds (FIN) Francisco Gutierrez, Finance Executive Director, provided a presentation on the 2004 water revenue bonds and refunding plan. There is currently an outstanding par amount of $12.8 million with bonds callable on September 1 at 102% par. An evaluation has been made regarding private placement versus bond issuance, which would reduce the term to 10 years and produce an estimated cash flow savings of $1.2 million over the term. 7. Refund Police Admin & Jail (FIN) Francisco Gutierrez provided a presentation and timeline on the Series 1994A Police Administration and Holding Facility lease revenue bonds. The original par amount was $107.4 million dollars, of which $67.1 million is currently outstanding with final maturity in 2024. Private placement refunding would legally defease the bonds, lowering issuance costs and provide a savings over term of $1.5 million. This is considered a restructuring opportunity, not an economic defeasance. 8. Laserfiche Document Management (FIN) Francisco Gutierrez, Finance Executive Director, Robert DePrat, Applications /Tech Support Manager, and Thomas Gergen, Information Services Manager, spoke regarding a Laserfiche document management system upgrade. In addition to February 24, 2014 1 Finance, Economic Development, & Technology Minutes existing document management functionality, the upgrade would provide improved efficiency, form creation, digital signatures, mobile applications, enhanced web browser access, and integration with the Lawson and city payroll systems. 9. Agreements for Temporary IT Consulting Services (FIN) Francisco Gutierrez informed the committee regarding temporary IT consulting services that will be brought before City Council for consideration at the March 4, 2014 meeting, which would provide much needed technical assistance to various city functions. 10. Password Policy (FIN) Francisco Gutierrez informed the committee of the password security policy effective April 1 that would establish a standard for creation of stronger passwords, the protection of those passwords, and the frequency of change. All city network users will be required to change their passwords at least every 90 days to help secure the enterprise network. STAFF MEMBER COMMENTS — None COMMITTEE MEMBER COMMENTS —None Adjournment — 7:02 p.m. mt"t_&M�� Karen Gerardo Recording Secretary, CDA February 24, 2014 1 Finance, Economic Development, & Technology Minutes