HomeMy WebLinkAbout19F - CONSOLIDATED PERFORMANCE AND EVALUATION REPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 16, 2014
TITLE:
CONSOLIDATED ANNUAL
PERFORMANCE AND
EVALUATION REPORT
C
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2n" Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Recommend that the City Council authorize submittal of the Consolidated Annual Performance
and Evaluation Report to the U. S. Department of Housing and Urban Development.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION
At its regular meeting of August 27, 2014, by a vote of 4:0 (Sandoval and Tuchler absent), the
Community Redevelopment and Housing Commission recommended that: 1) to receive public
comment on the Consolidated Annual Performance and Evaluation Report for fiscal year 2013-
14 and 2) that City Council authorize submittal of the Consolidated Annual Performance and
Evaluation Report to the U.S. Department of Housing and Urban Development.
DISCUSSION
The Consolidated Five Year Plan is a comprehensive planning and application document that
covers the four entitlement grants that the City receives annually from the U. S. Department of
Housing and Urban Development (HUD). The Plan outlines a strategy for using the four grants
and other resources to meet community needs as they were identified in the Plan. These four
entitlement grants are Community Development Block Grant (CDBG), Emergency Solutions
Grant (ESG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons
with AIDS (HOPWA). The Plan also identifies five -year numeric goals for meeting the
identified community needs that Santa Ana will seek to achieve during the period covered.
As part of the Consolidated Plan process, the City is required to submit a Consolidated Annual
Performance and Evaluation Report (CAPER). The CAPER describes the activities and
accomplishments for these federal entitlement grants during fiscal year 2013 -2014. It also
reports the City's success in achieving the five -year objectives that are established in the Plan.
Fiscal year 2013 -2014 is the fourth year covered by the 2010/11- 2014/15 Consolidated Five
Year Plan. Exhibit 1 summarizes, in broad categories, the accomplishments achieved towards
meeting the identified five -year objectives.
19F -1
CAPER
September 16, 2014
Page 2
HUD regulations require that the CAPER be available for a 15 -day public review period prior to
being submitted to HUD. On August 18, 2014, a public notice was published in the Orange
County Register, La Opinion, and Nguoi Viet News indicating that the draft report would be
available for review beginning August 18, 2014. The draft CAPER (Exhibit 2) was also
available for public review on the City's website. No comments have been received to date.
All comments that are received will be included in the final document submitted to HUD, which
is due no later than September 28, 2014. Due to the timeframe for submission, the final
document may include minor revisions pending final activity and expenditure reports.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #4 Fiscal Sustainability, Objective
#1, Maintain a stable, efficient and transparent financial environment. The CAPER reports the
City's accomplishments and expenditures during the 2013 -14 fiscal year associated the HUD
grants — Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG),
HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS
(HOPWA).
FISCAL IMPACT
There is no fiscal impact associated with this action
Scott Kutner
District Manager
Community Development Agency
SK/sv /nv
Exhibit: 1. Summary of Accomplishments by Categories
2. Draft Consolidated Annual Performance and Evaluation Report
19F -2
Consolidated Plan Accomplishments
FY2010 -11 to FY2013 -14
*To be determined based on analysis of subrecipient year -end reports
19 t
5 Yr Goal
FY
FY
FY
FY
Objective
FY 10 -15
10 -11
11 -12
12.13
13 -14
Achieved
Availability /Accessibility of Decent Housing
Owner Occupied Code Enforcement
7,442
2,737
1,800
1,530
2,409
114%
Rental Housing New Construction
75
0
0
110
91
268%
Emergency Shelter
533
744
844
664
585
532%
Transitional Housing
387
190
171
98
TBD*
119%
Permanent Supportive Housing
500
51
60
136
TBD*
49%
Fair Housing Services
6,000
964
839
811
907
59%
Affordability of Decent Housing
Housing Choice Voucher Rental Assistance
2,639 Avg
2,646
2,812
2,682
2,599
102%
Homelessness Prevention
1,437
345
250
492
TBD*
76%
Sustainability of Decent Housing
Homeowner Occupied Housing Rehab
75
19
14
17
1
68%
Mobile Home Rehab
30
2
0
4
2
27%
Residential Historic Preservation
3
0
0
0
0
0%
Rental Housing Acquisition / Rehab
100
11
34
110
0
155%
Rental Housing Rehab
10
0
0
0
0
0%
Renter Occupied Code Enforcement
8,000
1,005
1,176
471
1,032
46%
Availability /Accessibility of Suitable Living Environment
Supportive Services
4,000
345
250
4,324
TBD*
123%
Services for Elderly /Frail Elderly
3,750
1,360
1,196
1,121
1,042
126%
Services for Disabled
100
0
0
0
0
0%
Youth Public Services
10,000
4,955
4,810
8,082
6,156
240%
Anti -Crime Public Services
275,476 Avg
275,476
275,476
275,476
275,476
100%
Homeless Outreach Services
1,400
0
0
3,958
TBD*
283%
Sustainability of Living Environment
Public Infrastructure Improvements
5
1
6
0
1
160%
Public Facility Improvements
12
3
6
12
8 242%
Availability /Accessibility of Economic Opportunity
Micro Business Development
200
0
0
0
0 0%
Other
HUD Program Administration
5
1
1
1
1 80%
*To be determined based on analysis of subrecipient year -end reports
19 t
19F -4
CITY OF SANTA ANA
CONSOLIDATED ANNUAL PERFORMANCE
EVALUATION REPORT
Community Development Block Grant
HOME Investment Partnership Program
Emergency Solutions Grant
Housing Opportunities for Persons with AIDS
PROGRAM YEAR 2013 - 2014
JULY 1, 2013 THROUGH JUNE 30, 2014
& SUMMARY OF FIVE -YEAR ACCOMPLISHMENTS
COMMUNITY DEVELOPMENT AGENCY
20 CIVIC CENTER PLAZA
SANTA ANA, CA 92702
Exhibit 2
19F -5
19F -6
CITY OF SANTA ANA
2023-2014
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
TABLE OF CONTENTS
I. EXECUTIVE SUMMARY ....................................................................................... ..............................1
Summary of Resources & Distribution of Funds ......................::............... ..............................5
III. General CAPER Narratives
Relationship
A.
Assessment of 5 -Year Consolidated Plan Goals & Objectives ............... ..............................7
B.
B.
Affirmatively Furthering Fair Housing ...... :........................................................................
11
C.
Affordable Housing ...........................:.:: :.....................:,..................... ........:....................15
Annual Performance under the Action Plan ........................
D.
Continuum of Care Narrative ................::................::...::...................... .........::..................19
Part 1 -C:
E.
Other Actions ...........................................................:::......................... .............................22
F.
Leveraging Resources ......... :... .... ...................... __ ...........................................................
28
G.
Citizen Comments ......................... - .......... ......................................................................
29
H.
Self - Evaluation ......................... .................. ___ ............ ;...................................................
30
I.
Monitoring .................................... ............... .. ...... ..:- .........................................................
33
IV. CDBG
Narrative Statements
A.
Relationship of CDBG Funds Goals & Objectives ................................. .............................35
B.
Changes in Program Objectives . ................................................... .............................36
C.
HUD Approved Neighborhood Revitalization Strategies or EZ /EC Annual Progress
Report.....:............................................................................................ .............................40
D.
Section 108 Loan Guarantee ................................................................ .............................40
V. HOME Narrative Statements
A. Relationship of HOME Funds to Goals & Objectives ............................ .............................41
B. Match Report. ................................................................................................................... 41
C. Minority & Women Business Contracts and Subcontracts ................. .............................42
D. Additional Assessments ....................................................................... .............................42
VI. HOPWA Narrative Statements
A.
Relationship
of HOPWA Funds to Goals & Objectives .........................
.............................44
B.
Part 1 -A:
HOPWA Executive Summary ................................................
.............................45
C.
Part 1 -B.
Annual Performance under the Action Plan ........................
.............................47
D.
Part 1 -C:
Barriers or Trends Overview .................................................
.............................50
-
j
City of Santa Ana
Draft 2013 -2014 CAPER
Exhibit 2
19F -7
E. Part II: Accomplishment Data - Chart 1 & Chart 2 .............................. .............................51
F. HOPWA CAPER Chart 3 Measuring Housing Stability Outcomes ......... .............................52
G. HOPWA Outcomes on Access to Care and Support ............................. .............................53
VII. ESG Narrative Statements
A. Assessment of Relationship of ESG Funds to Goals & Objectives ........ .............................55
B. Matching Resources ............................................................................. .............................58
C. Activity and Beneficiary Data ...................................................:.......... .............................58
D. Homeless Discharge Coordination ....... ..............................: i.............. .............................58
VIII. Exhibits
Exhibit 1 City of Santa Ana CDBG Target Area &Area of Minority Concentration Maps
Exhibit 2 Public Hearing /Comment Period Proof of Publication & Summary of Public
Comments
Exhibit 3 FY 2013 — 2014 CAPER Summary Report (Tables 2A, 213, and 3A) Consolidated
Annual Performance and Evaluation Report (IDIS Report # PR 06)
Exhibit 4 CPMP Sheets
Exhibit 5 PRO1- HUD Grants and Program Income
Exhibit 6 PR02 - List of Activities by Program Year and Project (PR02)
Exhibit 7 PR03 CDBG Activity Summary Report for Program Year 2013
Exhibit 8 PR06 - Summary of Consolidated Plan Project for Report
Exhibit 9 PR09 -- Program Income Details by Fiscal Year & Program
Exhibit IO PR22 -Status of HOME Activities (PR22)
Exhibit 11 PR23 - CDBG and HOME Summary of Accomplishments
Exhibit 12 PR25 - Status of CHDO Funds by Fiscal Year Report
Exhibit 13 PR26 CDBG Financial Summary Report
Exhibit 14 PR27 - Status of HOME Grants
Exhibit 15 PR33 — HOME Match Liability Report
Exhibit 16 HOME Annual Report (HUD Form 40107)
Exhibit 17 PR80 — HOPWA Measuring Housing Stability Outcomes
Exhibit 18 PR81— ESG Performance Measures Report
Exhibit 19 PR82 — HOPWA Units /Households & Funds Expended
Exhibit 20 PR91- ESG Summary Report
City of Santa Ana
Draft 2013 -2014 CAPER
Exhibit 2
19F -8
City of Santa Ana
Draft 2013 -2014 CAPER
Exhibit 2
19F -9
EXECUTIVE SUMMARY
The City of Santa Ana is the recipient of federal Community Development Block Grant (CDBG),
HOME Investment Partnership (HOME), Emergency Solutions Grant (ESG), and Housing
Opportunities for Persons with AIDS ( HOPWA) funds.' The U.S. Department of Housing and Urban
Development (HUD) awards these funds to the City on a formula basis. As a recipient of these
funds the City is required to prepare a five -year strategic plan that identifies housing and
community needs, prioritizes these needs, identifies resources to address needs, and establishes
annual goals and objectives to meet these needs. This five -year strategic plan is known as the
Consolidated Plan. In addition to updating the Consolidated Plan on an annual basis, via an annual
Action Plan, the City of Santa Ana is required to provide the public and HUD with an assessment of
its accomplishments utilizing grant funds at the end of each fiscal year. This annual assessment is
known as the Consolidated Annual Performance and Evaluation Report (CAPER).
This document provides a review and evaluation of the City's performance for the 2013 -2014 Fiscal
Year (or report period), the fourth year of the 2010 -2014 Consolidated Plan cycle. The 2013 -2014
report period began July 1, 2013 and ended June 30, 2014. This report summarizes the City's
accomplishments for the CDBG, HOME, ESG and HOPWA programs and includes a summary of the
progress the City has made to meet the Consolidated Plan's five -year goals. The CAPER also
incorporates a summary of public comments received by the City during a 15 -day comment period
held from August 18, 2014 through September 2, 2014. Also included in this document are reports
generated by HUD's Integrated Disbursement and Information System (IDIS). These HUD reports
provide information that has been entered into the national database and summarize the City's
accomplishments for the 2013 -2014 report period.
During the 2013 -2014 report period, the City continued its efforts to address the priority housing
and community needs identified in the 2010 -2014 Consolidated Plan. For example, through the Fair
Housing Council of Orange County, 907 residents were assisted with their fair housing and /or
discrimination issue, 2,979 youth participated in the Library youth Tutoring program and 3,441
housing units were inspected by the City's Code Enforcement Program to ensure that state and
1 As Orange County's most populous city, Santa Ana is the recipient of HOPWA funds on behalf of the entire
Orange County region. In the 2014 -15 report period, HOPWA funds will be transferred over to the City of Anaheim.
1 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -10
local health and safety standards are being maintained. Additionally, HUD's Neighborhood
Stabilization Program (NSP) funds were used to purchase, rehabilitate and resell one housing unit.
With respect to rental housing, during the report period, 90 units were completed with local
redevelopment funds. Of these rental units 31 were HOME - funded.
During 2013 -2014, the Housing Authority of the City of Santa Ana (SAHA) provided Rental
Assistance to 2,599 Low - Income households. Additionally, the needs of Santa Ana's homeless were
addressed with the use of ESG funds:
■ 202 Santa Ana residents received assistance that prevented them from becoming homeless
2,595 Santa Ana homeless individuals benefited from ESG- funded emergency shelter programs
■ 218 residents accessed transitional housing and services
71 homeless individuals were provided access to permanent housing though the Rapid Re-
housing program model
• 1,472 homeless individuals received some form of ESG- funded supportive services:.
The housing needs of homeless persons with special needs (e.g., the elderly, disabled, victims of
domestic violence, and persons with HIV /AIDS) were also met by activities funded by the City. On a
regional basis, HOPWA funds were utilized to provide permanent housing opportunities for 57
individuals — other HOPWA- funded activities assisted 1,029 individuals, with HIV /AIDS.
The community needs of Santa Agra were also addressed during the 2013 -2014 report period:
• CDBG funds were used to support code enforcement activities aimed at ensuring minimum
health and safety standards for residential properties in target neighborhoods
• During the previous report period CDBG funds were re- allocated to assist with the rehabilitation
fire stations that serve the City's CDBG - eligible neighborhoods; during 2013 -2014 the scope of
improvements was developed for implementation in future years
• Funds were allocated to undertake various street and park improvement projects
Finally, the City continued to address the human service needs of the community via public service.
Public services funded by the City during the 2013 -2014 report period were aimed at assisting Low
and Moderate - income households:
• During the report period over 6,156 youths were provided services that included education and
recreation programs
• Programs such as providing meals to seniors addressed the needs of 1,042 Santa Ana seniors,
180 of which received home delivered meals
A homeless outreach program was initiated during the report period — 106 homeless individuals
were assisted with CDBG funds — an additional 2,330 individuals were contacted by services that
received ESG funds from the City.
DRAFT 2013 -2014 CAPER
• During the report period, a gang prevention program was provided to residents living in two
neighborhoods where approximately 7,951 people were assisted 79 percent of households
were low and moderate - income
As required by HUD, the amount of federal grant funds expended by the City during the 2013 -2014
report period are listed in Table 1. 2
TABLE 1— FEDERAL HUD GRANTS 2013 -2014
FEDERAL
Community Development Block Grant
GRANTAWARD r 1
2013-2014
$5,682,348 $5,170,766'
HOME Investment Partnership Grant
$1,131,852
$41,6502
Emergency Solutions Grant
$414,408
$277,814'
ESG Reprogrammed Funds (from prior years)
$0
$0
Housing Opportunities For Persons With AIDS (HOPWA) '
$1,471,369
$1,268178'
Housing Opportunities for Persons With AIDS — PriorYr
$0
$0
TOTAL
- $8,699,977
$5,170,766
1. Based on IDIS report PR26 dated 08/05/2014
2. Based on IDIS report PR05 as of 08/05/2014
3. Based on IDIS report PR91 as of08/09/2014
HUD funds were expended on activities aimed at
preserving and creating a quality living
environment for all residents, and to address the
City's community vision as delineated in the 2010
2014 Consolidated Plan. Exhibit 4 is comprised of
several HUD tables that provide a summary of one -
year and five -year accomplishments.
DEFINITIONS OF INCOMES
HUD requires that the City track and report accomplishments based on the household income of
program beneficiaries. Income categories are based on the median income for Orange County,
which equaled $84,100 for a family of four in 2013. Income categories used throughout this
document are defined as follows:
• Extremely Low - Income: household income between 0% and 30% of the area median income
• Very Low - Income: household income between 31% plus and 50% of the area median income
• Low- Income: household income that ranges from 51% plus to 80% of the area median income.
Some HUD reports refer to all households with incomes under 80% of the area median income
as "Low- and Moderate- Income. ")
z ADDI is identified as a separate federal grant; however, it is a "set- aside' program under the HOME program. — Is
this reference needed since the ADDI funds were deobligated and City did not have any ADDI projects?
3 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -12
• Middle- Income: HUD has designated this new income category for households participating in
certain programs funded with NSP. Middle- income households have an income in excess of
80% but no greater than 120% of the county median income
• Moderate - income: Some funding sources (i.e., local Redevelopment funds) allow the City to
assist households with higher incomes, typically up to 120% of the area median income.
The term "lower income" household or individual may also be used when referencing
accomplishments. This is a generic term used to reference households /individuals with incomes
that range from 0% to 80% of the county median income.
In most situations, HUD funded programs are limited to persons with incomes of 80% of the area
median income (adjusted for family size). The income limits listed below (Table 3) were utilized to
qualify /report HUD funded activities during the latter part of the report period. As allowed by HUD,
the City chose to use HUD's "uncapped" income limits to qualify CDBG- funded activities on an area
wide basis and used HUD's "Adjusted" income limits for HOME and CDBG activities that are client
income - based. For calendar year 2013, these income limits are the same (see Table 2).
TABLE 2 - 2013 HUD INCOME LIMITS
MAXIMUM
$51,250
$58,600.
$65,900
$73,200
"UNCAPPED" INCOME
MAXIMUM
$51,250
$58,600
$65,900
$73,200
"ADJUSTED" INCOME
MAXIMUM
e
$79,100
$84,950
e
$90,800
$96,650
"UNCAPPED?' INCOME
MAXIMUM
$79,100 -
$84,950
$90,800
$96,650
"ADJUSTED" INCOME
Source: U.S. Department
of Housing and Urban Development (www.hud.eov)
"Based on 2013 Median Income
for The Orange County
Metropolitan Area of $84,100."
4
DRAFT 2013 -2014 CAPER
I6"Pit - -43
II. SUMMARY OF RESOURCES AND DISTRIBUTION OF FUNDS
HUD requires that the City identify the federal funds that were available during the report period
that were used to further the objectives and goals of the City's Consolidated Plan. The City must
also outline how these funds were committed and expended. Table 3 provides this information.
TABLE 3— USE OF HUD FUNDS
1 1 a
Entitlement Grant
U
$5,682,348
•
$1,131,852
$1,471,369
$414,408
Program Income
$197,5271
$355,2841
$0
$0
Funds Committed
$2,110,639 2
$720,2443
$1,471,369:°
$414,408 5
Funds Expended*
$5,170,766'
$506,879'
$777,521.337
$277,8145
+ Figures as of 08/09/2014 and are subject to change.
i. Based on PRC1 dated 08/05/2014
2. Based on IDIS PR01 report dated 08/05/2014
a. Based on IDIS PR27 report dated 08/05/2014.
4. Based on IDIS PR data as of 08/09/2014.
5. Based on IDS PR91 report dated 08/09/2014.
6. Based on IDIS PR26 report dated 08/09/2014; may include program income.
i. Based on IDIS PR07 report as of 08/09/2014 may include program income.
Additionally, the City is required to identify the geographic distribution of federal funds utilized
during the report period.
• CDBG program funds were expended based on program criteria. For example, public services
were available on a citywide basis for qualified beneficiaries; fair housing and program
administration activities were also carried out on a citywide basis. Housing code enforcement
and community development projects (e.g., street and park improvement projects) were
carried out in the City's Low- and Moderate - Income Area; i.e., areas of the City where the
majority of residents meet HUD's Low- and Moderate - Income definition - see EXHIBIT 1 - MAP
Low/MOD AREA & AREA OF MINORITY CONCENTRATION MAPS.
• HOME funds were utilized to support housing acquisition and rehabilitation activities for Very
Low- Income homeowners and tenants. To qualify for these funds an evaluation of household
income was undertaken.
• ESG funding was used to support programs that helped prevent homelessness or that assisted
those already homeless with emergency /transitional housing and related support services. To
ensure only eligible households were assisted, each program participant was required to
document their risk of homelessness or reason for homelessness.
• HOPWA funding was limited to activities that assisted persons living with HIV /AIDS and
immediate family (as applicable).
HUD also requires the City to indicate if resources were utilized to benefit areas with racial /ethnic
minority concentrations. Based on Census Bureau ethnicity /race estimates, Santa Ana is
5 DRAFT 2013- 2014 CAPER
Exhibit 2
19F -14
approximately 78.7% Hispanic /Latino; this population resides throughout the City.3 The second
largest minority population in Santa Ana is Asian, which comprise approximately 10.1% of the City's
population .4 Asian households are mainly concentrated in the City's west -side and south -end areas.
Maps showing the concentration of these minority populations in relation to the City's
Low /Moderate Income areas are provided in EXHIBIT 1.
3 11 DP05: ACS DEMOGRAPHIC AND HOUSING ESTIMATES," 2007 -2011 American Community Survey 5 -Year
Estimates.
4Ibid.
2
'�9 M5
DRAFT 2013 -2014 CAPER
III. GENERAL CAPER NARRATIVE
CDBG, HOME, HOPWA and ESG funds are awarded to the City by HUD's Community Planning and
Development (CPD) division. As a recipient of these funds the City is required to prepare a CAPER at
the end of each fiscal year. The City has prepared this CAPER for the recently completed 2013 -2014
Program Year, which began July 1, 2013 and ended on June 30, 2014.
A. Assessment of 5 -Year Consolidated Plan Goals & Objectives
The 2010 -2014 Consolidated Plan was developed through a citizen participatory process and
identified the City's housing and community needs, prioritized these heeds, and established five -
year objectives and annual goals aimed at addressing priority needs. The goal of the Consolidated
Plan was to improve the quality of life for all Santa Ana residents with an emphasis on the City's
lower income households. EXHIBIT 3 provides a summary of the City's activities undertaken during
the 2013 -2014 report period to address priority housing and community development needs.
1. Activities Undertaken to Address Goals and Objectives
EXHIBIT 4 provides an overview of activities undertaken by the City during the 2010 -2014
Consolidated Plan timeframe, including accomplishment information for the recently concluded
2013 -2014 Program Year— the fourth year of the five -year cycle.
In recent years HUD has implemented an outcomes performance management system that requires
communities that receive HCD funds to link accomplishment data more directly to goals and
objectives delineated in the Consolidated Plan. To this end, HUD has recommended that several
tables be incorporated into the City's CAPER. These tables are incorporated into this performance
report as EXHIBITS.
2. Use of CPD Grant Funds
Table 4 lists the amount of CPD funds that were allocated to the City by HUD for the 2013 -2014
report period. Additionally, the City received $197,526.12 in CDBG program income and
$355,284.44 in HOME program income during the report period. No program income was
generated by HOPWA or ESG funded activities.
Also, Table 4 provides a summary of "Resources" made available during the report period -
including non -HUD funds. This table compares the source and amount of funds the City "Planned"
to receive during the 2013 -2014 report period versus the amount actually received.
7 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -16
TABLE 4 - 2013 -2014 PLANNED VERSUS ACTUAL RESOURCES
RESOURCES HUD
Community Development Block Grant (CDBG)
o ANIOUNT
$5,680,480
ACTUAL RECEIVED
$5,682,340
CDBG Program Income
$0
$197,527
CDBG Prior Year Program Income
$0
$0
CDBG Reprogrammed Funds
$0
$0
HOME Investment Partnership Program (HOME)
$1,228,217
$1,131,852
HOME Program Income
°$0"
$355,284
Emergency Solutions Grant (ESG)
", $538,654
$414,408
ESG Prior Year
$0
$0
Housing Opportunities for Persons With AIDS (HOPWA)
$1,417,187
$1,417,369
Housing Opportunities for Persons With AIDS(HOPWA) — PriorYr
$0
$0
SUBTOTAL
• e RESOURCES
Santa Ana Redevelopment Agency Low Income Housing Set -Aside
Fund
$8,864,538
ANTICIPATED ANIOUNT
$0
$9198,780
ACTUAL RECEIVED
$0
Ryan White Part A Emergency Relief Grant Program & Minority
AIDS Initiative Grant Programs (Countywide AIDS funding)
$690,983
$690,983
SUBTOTAL
$690,983
$690,983
TOTAL
$9,555,521
$9,889,763
3. Progress Toward Meeting Goals and Objectives
As previously indicated, EXHIBIT -4 provides a summary of the City's progress toward meeting five -
year goals, Since 2013-2014 was the City's fourth year of the 2010 -2014 Consolidated Plan cycle, it
is reasonable to set a 80% goal attainment rate as a test for program progress (i.e., at the end of
three years programs should have already met approximately 80% of respective five -year goals).
DRAFT 2013 -2014 CAPER
Exhibit
19F-47
Housing Program Goals
At the end of 2013 -2014, HOME - funded housing goal for rental units has met 25.7% of five -year
goals (five -year goal of 175 - 76 assisted after four years). No rental units have been assisted with
CDBG funds (five -year goal is to assist at least ten units). With respect to accomplishments for
owner - occupied housing activities, after four years of efforts 50.9% the five -year goal has been met
(planned assistance for 108 units; 58 assisted). Overall, after four years the City has met 35.3% of
its five -year Consolidated Plan housing goals for the use of CDBG and HOME funds. It is important
to note when Redevelopment funding is included, the City has exceeded its five -year housing goals
(planned assistance for 293 units 300 completed through the end of the 2013 -2014 report period).
Unfortunately, due to State legislation, redevelopment activity is winding down. Only those
projects already under contract will be completed.
With respect to the incomes of assisted units, data indicates that the City's owner- occupied housing
programs are not focused on one income category but rather, programs have assisted households
in all three Low- and Moderate - Income groups. Conversely, the City's rental housing programs
have primarily focused on households with incomes below 500/6 of the area median income. The
primary reason for the latter accomplishment is the City's intentional focus of limited housing
resources on assisting households at the lowest income levels (0% to 50% of median income). The
majority of resources committed for rental housing have been utilized by Community Housing
Development Organizations (GHDOs). The primary mission of CHDOsis to create affordable housing
opportunities for households with Extremely Lowe and Very Low- incomes. Detailed housing
accomplishment information is provided in EXHIBIT 4.
As previously stated, major source of funding originally identified in the City's Consolidated Plan has
been lost. The State legislature and the governor took action in late 2011 to eliminate
redevelopment financing throughout California. In addition to funding significant non - housing
improvements, redevelopment funds were a significant funding source for affordable housing
financing. In addition to the loss of project /program funding, the City lost significant resources for
staffing. State law allows the City to complete certain projects that had enforceable agreements in
place prior to the dissolution of the Redevelopment program. However, once these projects are
complete all redevelopment activity will cease. The loss of redevelopment has had a significant
impact on the City's ability to meet Consolidated Plan goals.
While the City dealt with the loss of redevelopment funding, it was able to utilize Neighborhood
Stabilization Program (NSP) resources to assist qualified households purchase homes. NSP
regulations allow the City to assist households with incomes up to 120% of the area median income.
During the report period, City also used ADDI funds (a sub -fund of the HOME program) to assist one
household purchase a home. NSP funds were used to assist with the acquisition, rehabilitation and
the resale of nine housing units.
9 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -18
Homeless Program Goals
With four years of homeless assistance accomplishment data it is now possible to begin measuring
if the City is on track to meet five -year goals established in the Consolidated Plan. After four years
of program efforts, it appears the City will meet or exceed Consolidated Plan goals for support
services, homelessness prevention and transitional housing. Conversely, based on four years of
program efforts, the City is off pace to meet Consolidated Plan goals for emergency housing and
permanent housing. Exhibit 4 provides information regarding these homeless program efforts in
table format. eased on feedback from homeless service providers, the primary reason program
goals are lagging is the ongoing impacts of the economic recession. Program participants are
requiring larger subsidies for a longer period due to difficulties finding employment. Unfortunately,
this trend may continue for some time. With a local unemployment rate of 8.1 %, it is more difficult
for individuals with little or no work experience to obtain jobs that pay :a livable wage.5
Additionally, due to reductions in funding for housing vouchers, the Santa Ana Housing Authority
has been unable to set -aside vouchers targeting homeless households as it had done in past years.
Community Improvement Program Goals
With Fiscal Year 2013 -2014 program efforts, it appears the City will meet and exceed both pubic
infrastructure and public facility improvement Consolidated Plan goals. During the report period
the City initiated 8 public facility (5 park and street) improvement projects which are at various
stages of construction.
Finally, Consolidated Plan goals for public services also appear to be on track to be met or exceeded
(see Exhibit 4).
5 Source: "Monthly Labor Force Data for Cities and Census Designated Places (CDP)" June 2013 Preliminary Data
Not Seasonally Adjusted," State of California Employment Development Department, July 19, 2013.
10 DRAFT 2013 -2014 CAPER
f-P A 9
B. AFFIRMATIVELY FURTHERING FAIR HOUSING
Santa Ana participated in the preparation of a regional Analysis of Impediments (AI) to Fair Housing
as the primary means to affirm fair housing opportunities in the community. The regional Al was a
joint effort of the Fair Housing Council of Orange County ( FHCOC), the County of Orange, and
Orange County jurisdictions that receive funds from HUD. HUD regulations require that an Al be
prepared in conjunction with the Consolidated Plan cycle (i.e., at least every five years). The current
regional Al was updated in 2010, and covers the time period of program years 2010 -2011 through
2014 -2015.
The AI identified impediments to fair housing choice on a regional basis and outlined strategies
regional partners implemented to overcome identified fair housing impediments. In compliance
with federal regulations, the following information is provided with respect to actions taken during
the report period to affirmatively further fair housing.
1. Actions to Affirmatively Further Fair Housing
As a means to affirm fair housing opportunities, the Al identifies regional impediments and outlined
an action plan to address impediments. It is important to note that not all of the impediments
delineated in the Al were present in Santa Ana during the report period.
• Housing Discrimination: Housing discrimination may be under reported, therefore, the number
of complaints may not accurately measure the extent of this fair housing impediment. For the
2013 -2014 Program Year, FHCOC opened 50 case files for allegations of housing discrimination.
Of these, 6 cases were opened for allegations involving Santa Ana residents /property owners.
• Real Estate Advertising: This impediment refers 'toprint advertisements for the sale /rental of a
dwelling that indicates a preference, limitation or discrimination based on race, color, religion,
sex, marital status, national origin, ancestry, familial status, disability, sexual orientation, or
source of income. A review of relevant data (online and newspaper print ads) found that about
8 percent contained questionable language. The overwhelming majority of the questionable
language was "No Pets" which occurred in 14.8 percent of the ads. Other questionable
language included "near church /school."
• Hate Crimes: A hate crime is defined as "a criminal act committed, in whole or in part, because
of one or more of the following actual or perceived characteristics of the victim: disability,
gender, nationality, race or ethnicity, religion, sexual orientation, association with a
person /group with one or more of these actual or perceived characteristics.
• Denial of Reasonable Modification / Reasonable Accommodation: During the 2013 -2014
Program Year, FHCOC received 36 inquiries regarding reasonable accommodations and
modifications that resulted in case work beyond basic counseling. FHCOC directly assisted 11
clients in receiveing reasonable accommodation or permission for a reasonable modification,
two other clients were provided assistance filing administrative housing discrimination
11 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -20
complaints with the Fair Housing and Equal Opportunity (FHEO) Office of the U.S. Department
of Housing and Urban Development and 1 inquiry for assistance is pending.
• Unfair Lending: This impediment refers to underwriting, marketing and pricing that
discriminates because of income, race or ethnicity of the residents in the area where the
property is located. Evaluation of 2008 Home Mortgage Disclosure Act (HMDA) data found
there was disparities in loan approval /denial rates among racial and ethnic borrowers, in
particular, Hispanic applicants have higher loan denial rates than White, Non - Hispanic
borrowers. Due to budget and staffing constraints, no progress was made during the 2013-
2014 Program Year.
• Zoning Policies and Practices: Federal and state fair housing laws, require all local governments
to affirmatively further fair housing opportunities. One way is to make reasonable
accommodations in building, land use, and housing when necessary to afford disabled persons
an equal opportunity to use and enjoy a dwelling.
2. Actions to Overcome Identified Impediments
During the 2013 -2014 report period the City undertook the following actions (on its own or in
cooperation with regional partners) to overcome the impediments to fair housing choices identified
in the regional Al.
Santa Ana contracted with FHCOC to provide comprehensive educational and enforcement
programs to City residents. Actions taken during the 2013 -2014 report period included:
• Fair Housing Community Education'— During 2013 -2014 the FHCOC participated in 50 education
and /or outreach activities, reaching a culturally and ethnically diverse audience, in which we
made participants aware of fair housing laws and our counseling services, including those to
help them improve their readiness for a home purchase
• Fair Housing Enforcement— FHCOC staff responded to 50 housing discrimination complaints
that resulted in the opening of a case file; six of these cases involved the City of Santa Ana.
• Housing Dispute Evaluation — On a regional basis, activities provided by FHCOC included
assisting approximately 3,220 unduplicated regional - households. Of these 907
unduplicated households were from Santa Ana. On a regional basis, FHCOC conducted 174
paired, on -site, systemic tests for discriminatory housing practices. These were split
between 30 tests of for -sale real estate brokerage transactions and 144 rental- housing
transactions. Additionally, the FHCOC conducted five paired, on -site tests related to
complaints received from the general public, 17 paired telephone tests and one site
accessibility assessment.
• FHCOC's website has an on -line housing discrimination complaint reporting tool that generates
an e-mail to FHCOC. It is also used for other non - discrimination and housing - related issues. A
lack of funding has prevented the FHCOC's ability to implement necessary upgrades to the
website that will help further differentiate between discrimination complaints and to help
12 DRAFT 2013 -2014 CAPER
f6" 9t X11
process investigations and resolve complaints more efficiently. FHCOC will apply to the HUD Fair
Housing Intiatives Program (FHIP), Education and Outreach Initiative (EOI) in September 2014
to fund the upgrade of its website.
• On an occasional basis FHCOC monitored advertising of Orange County rentals listed on
Craigslist for discriminatory content. Discriminatory advertisements were either flagged as
prohibited, responded to in order to inform the poster of possible discriminatory content,
brought to the attention of Craigslist via abuse @craigslist.ora, or referred to FHCOC's
investigators for possible enforcement action. Other on -line rental sites (e.g., Jos Angeles
Times, OC Register, Penny Saver) were sporadically monitored. Problematic postings indicated
restrictions with regard to children under the age of 18 or improper preference for seniors or
'older adults' for housing opportunities that did not appear qualify as housing for older persons
(age 55 and over).
• An analysis of calendar year (CY) 2008 Home Mortgage Disclosure Act _(HMDA) Data was
presented in the Regional Al. At the time that analysis was begun, CY 2008 HMDA data was the
most recent data available. For the 2013-14 Program Year, budgeting and staffing constraints
prevented an analysis of 2012 CY HMDA data. 2013 CY HMDA data will be available in
September 2014, FHCOC will endeavor to analyze of some basic aspects of the CY 2012 HMDA
data against the 2008 HMDA data.
• During 2013 -2014, FHCOC was active in efforts intended to promote housing affordability within
Orange County. FHCOC provided services and /or outreach to organizations involved in the
creation, preservation or facilitation of affordable housing. -These organizations included the
Kennedy Commission; Mental Health Association of Orange County, AIDS Services Foundation,
Affordable Housing Clearinghouse, Jamboree Housing Corporation, Orange County
Congregations Community Organizations, and Orange County Community Housing Corporation.
FHCOC also provided HUD- funded housing counseling services to assist renters and homebuyers
understand ways to access greater housing choice.
• FHCOC obtained federal funding to specifically counsel distressed borrowers in order to assist
them in avoiding foreclosures and preserving or achieving housing affordability. Mortgage
default and foreclosure counseling services were not provided during the 2013 -2014 Program
Year due to a lack of demand.
• During the 2013 -2014 report period, FHCOC continued to offer fair housing training sessions
that were open to all local government staff. In the 2013 -2014 Fiscal Year, FHCOC sent notices
to city staff with information regarding available training. City staff that attended the training
received certificates of completion to document their attendance.
• The FHCOC provided written fair housing related materials in English, Spanish and Vietnamese
to local jurisdictions and other service providers. FHCOC also undertook specific outreach
efforts to immigrant populations in low- income neighborhoods. It is estimated that countywide,
more than 550 limited English proficiency households were served during the past 12 months.
FHCOC also continued to implement activities under a Fair Housing Initiatives Program (FHIP)
13 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -22
grant. These program efforts specifically targeted fair housing services to immigrant
communities, especially immigrants with limited English proficiency. Program efforts included a
fair housing testing program that sought to involve members of immigrant populations with
limited English proficiency, both for purposes of enforcing fair housing laws as testers and as a
vehicle to increase outreach to those populations.
As part of the Fair Housing Action Plan developed in conjunction with the Regional Al, FHCOC
provided technical assistance to cities that had identified public sector impediments in the
following areas:
• Family definition inconsistent with fair housing laws
• Lack of a definition of disability
• Lack of a reasonable accommodation procedure
• Lack of zoning regulations for special needs housitrg
• Lack of a fair housing discussion in zoning and planning documents
• Compliance with HUD AFFH requirements
The technical assistance consisted of providing ,background information on the above
impediments and model ordinances or regulations that adequately addressed the fair housing
concerns posed by the impediments. FHCOC will continue to work with partner cities to identify
additional public sector impediments and will provide technical assistance to ameliorate
impediments needed or requested.
14 DRAFT 2013 -2014 CAPER
f ihoit � 3
C. AFFORDABLE HOUSING
1. PROGRESS IN MEETING SPECIFIC OBJECTIVES FOR PROVIDING AFFORDABLE HOUSING:
Respectively, EXHIBIT 3 and EXHIBIT 5 provide overviews of the City's efforts to meet five -year and
one -year affordable housing goals. Below, is a summary of specific housing accomplishments
during 2013 -2014 report period utilizing all available funding sources (i.e., CDBG, HOME,
redevelopment, etc.). Tables 5 through 8 also provide a comparison of planned five -year goals and
actual five -year accomplishments.
Extremely Low - Income renters & owner households (0 0130916 of median income):
TABLE 5
24 Units * 1 0 Units O- -Units
TENURE TYPE S-YR GOAL ACTUAL 5-YR AccomPLISHMENT
s
Renter 42 Units 1 39 Units 92.9%
Owner 10 Units 1 21 Units 210.0%
* Redevelopment and HOME funded units.
Vert/ Low - Income renters & owner households (30%50% of median income):
The SAHA also assisted 2,599 Very Low - Income tenant households during the report period.
Low - Income renters & owner households (50 %80% of median income):
TABLE 7
Renter & owner households with incomes over 80% of area median income:
15 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -24
TABLE 8
During the 2013 -2014 report period, the City continued to utilize NSP funds to assist with the
rehabilitation and resale of foreclosed properties. One unit was sold to a qualified moderate -
income household. NSP accomplishments have not been incorporated into the tables above.
In addition to the housing accomplishments listed above, 57 Orange County households living with
HIV /AIDS were assisted with HOPWA- funded tenant based rental assistance during. the 2013 -2014
report period. These HOWPA accomplishments have not been incorporated into the tables above.
2. HOUSEHOLDS ASSISTED THAT MEET SECTION .21:5.. DEFINITION OF AFFORDABLE HOUSING FOR RENTAL AND HOME
OWNERSHIP
In February 1998, a memorandum was issued by' HUD 'that provided a definition of affordable
housing per Section 215 of Title 11 of the Cranston - Gonzalez National Affordable Housing Act (the
HOME Investment Partnerships Act). This memorandum directed HOME Participating Jurisdictions
to the Code of Federal Regulations for the definition of Section 215 rental and homeownership
housing (24 CFR 92.252; and 24 CFR 92.254 respectively). In summary, Section 215 housing is
subject to the following:
• All HOME - assisted renter- occupied units are subject to maximum rents, property standards and
resident participation regulations. Other HOME requirements found in 24 CFR 92.252 must also
be incorporated into respective rental housing home agreements.
• All owner - occupied housing units purchased with HOME funds must be a primary residence and
are subject to a maximum purchase price and resale provisions.
While not completed', all rental units assisted with HOME funds during 2013 -2014 are subject to 24
CFR 92.252.
3. SUMMARY OF EFFORTS TO ADDRESS "WORST -CASE HOUSING NEEDS"
HUD has defined worst case housing need as Low - Income households who pay more than 50% of
their income for housing, live in seriously substandard housing, are homeless, or have been
involuntarily displaced. Santa Ana's 2010 -2014 Consolidated Plan identified 11,292 Santa Ana
households that pay more than 50% of their income for housing. The 2010 -2014 Consolidated Plan
16 DRAFT 2013- 2014 CAPER
1FIt5
also estimates that 22,656 housing units in the City are in substandard condition (i.e., either
overcrowded or have incomplete plumbing or plumbing facilities).
To address these "worst -case housing" needs the City supported the following program activities:
• The Housing Authority of the City of Santa Ana provided rental assistance to lower income
households in the community. During the report period, 2,599 households were assisted with
housing vouchers, valued at over $26.5 million for the fiscal year.
• During the 2012 -2013 report period, the City utilized public resources (redevelopment) to assist
with the development of 110 rental- housing units referred to as the Station District project.
The construction of these units was funded via local redevelopment. All of these units have are
currently leased and have restricted rents that are affordable to lower income households for
55 years. Currently, the "for- sale" portion of the Station District is underway and will be
reported in the next reporting period.
• The City also continued to utilize CDBG funds to support its proactive Code, Enforcement
program. During the report period Community Preservation program staff responded to 4,736
complaints, resulting in the issuance of 716 notices of violations, 44 notice and orders, and
4,811 citations involving 3,441 residential units (2,409 single - family and 1,032 multifamily). The
valuation of improvements made by property owners directly linked to code enforcement
activity exceeded $756,865.
• Homeless individuals are also considered to experience "worst -case housing" needs.
Determining the number of homeless in the City is difficult at best. The City's 2010 -2014
Consolidated Plan estimated 1,925 homeless reside in the City. The County of Orange
estimated that over 21,479 homeless (and at risk) individuals reside in the region. During the
2013 -2014 report period, Santa Ana continued to support numerous activities to meet the
needs of its homeless population. These activities are discussed in detail in the Continuum of
Care narrative below.
4. SUMMARY OF EFFORTS TO ADDRESS HOUSING NEEDS OF PERSONS WITH DISABILITIES
The housing needs of individuals with disabilities were also addressed through various means
during the report period.
• The City's housing rehabilitation programs are designed to respond to the needs of individuals
with disabilities and limited mobility needs. Wheelchair ramps, wider doors, grab bars, and
lower counter tops are examples of eligible property improvements for persons with disabilities
or with limited mobility. Two owner occupied housing units were rehabilitated with HUD funds
during the report period that included "accessibility" improvements.
• With respect to rental housing units the City required property owners to comply with Fair
Housing Act regulations to ensure reasonable accommodations in rules, policies, practices
and /or procedures when necessary to afford a person with a disability equal opportunity to use
and enjoy a dwelling.
17 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -26
• During 2013 -2014, construction of Vista Del Rio was completed. This 41 -unit rental housing
project is specifically designed for persons with disabilities.
• The Mental Health Association of Orange County, and the Santa Ana Police Department assisted
1,462 chronically homeless individuals with outreach and treatment services. Outreach
included referrals to appropriate housing.
• Mercy House provided emergency shelter (during cold /wet weather) to 2010 individuals, most
of who are chronically homeless and may suffer with mental illness and /or substance addiction.
• Housing services were also provided to persons with HIV /AIDS — a condition often considered a
disability or special need. Fifty -seven households were assisted with long -term rental
assistance. Additionally, 46 individuals benefited from HOPWA- funded transitional housing, 46
accessed emergency housing, and 102 obtained homelessness prevention assistance.
18 DRAFT 2013 -2014 CAPER
f 6gt �7
D. CONTINUUM OF CARE NARRATIVE
HUD has placed significant emphasis on addressing the needs of the nation's homeless through a
Continuum of Care system. A Continuum of Care (CoC) is a comprehensive and coordinated
housing and service delivery strategy that responds to the different needs of homeless and at -risk
individuals and families, and helps them attain self - sufficiency. As a recipient of CDBG, ESG and
HOPWA funds, Santa Ana supported numerous public and nonprofit agencies that reach out to the
homeless, bring them into the system of care, and facilitate their movement toward self- sufficiency.
Actions undertaken during the 2013 -2014 report period are outlined below. Detailed summaries of
HUD - funded activities are also found in IDIS reports incorporated into this performance report.
1. ACTIONS TAKEN TO ADDRESS THE NEEDS OF HOMELESS PERSONS & THE SPECIAL NEEDS OF PERSONS THAT ARE NOT
HOMELESS BUT REQUIRE SUPPORTIVE HOUSING (INCLUDING PERSONS WITH HIV/AIDS)
Santa Ana provided CDBG, ESG and HOPWA resources to public and nonprofit agencies for
homelessness prevention, emergency shelter, transitional housing, and supportive services
(including outreach) as a means to implement the local and regional CDC. During the 2013 -2014
report period the City of Santa Ana provided financial support to the following agencies that
provided supportive housing for homeless individuals and individuals with special needs:
• Victims of domestic violence — Grandma's House, Human Options, Interval House, Laura's
House and Women's Transitional Living Centers provided crisis intervention services and
emergency housing for Santa Ana residents that were victims of domestic violence.
• Emergency Shelter— Mercy House provided emergency shelter for chronically homeless persons
during cold /wet winter months; as indicated above, Grandma's House of Hope, Human Options,
Interval House, Laura's House and WTLC provided emergency shelter and support services for
victims of domestic violence in need of immediate and safe housing.
• Transitional Housing - Thomas House provided supportive services and transitional housing for
homeless families. Additionally, Mercy House, the Villas, and Wise Place provided transitional
housing and supportive services for a variety of homeless populations including single men,
single women, women with children, and persons with HIV /AIDS.
• Permanent Supportive Housing — ESG funding for Rapid Re- housing was provided to several
agencies that assist individuals with special needs. These include Grandma's House,
Illumination Foundation, Interval House (serving victims of domestic violence), Mercy Housing
and Wise Place. Due to funding reductions, the SAHA was unable to earmarked ten housing
assistance vouchers to a local shelter provider to assist clients graduating from transitional
shelter to access permanent housing.
• HIV /AIDS Housing — 57 households living with HIV /AIDS were assisted with tenant based rental
assistance funded with HOPWA resources. HOPWA funds were also utilized to assist 46
individuals with transitional housing, 46 individuals with emergency housing assistance, 102
with homelessness prevention assistance, and 835 with various supportive services (including
housing coordination and housing placement services).
19 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -28
• In response to changes to the ESG program mandated by the HEARTH Act, the City also
supported chronic homeless outreach programs. Programs included those offered by the
Mental Health Association of Orange County and the Santa Ana Police Department.
2. SUMMARY OF ACTIONS TAKEN DURING THE PROGRAM TO DEVELOP A CDC STRATEGY:
Specific actions undertaken during the report period to assist the homeless through a system of
care included the following:
a. Actions taken to prevent homelessness - Santa Ana provided nonprofit homeless service
providers with ESG funds during the report period in order: to help prevent 202 Santa Ana
residents from becoming homeless. On a countywide basis, HOPWA funds were utilized to
assist 102 persons with HIV /AIDS from becoming homeless.
b. Actions taken to address emergency shelter — ESG funds were utilized to provide emergency
shelter and supportive services for the City's homeless — 2,010 individuals were assisted during
the report period with ESG funds. Grant funds were used to offset the operating costs for
emergency shelter programs and to provide essential services for the homeless. On a
countywide basis, HOPWA funds were utilized to assist 46 persons with HIV /AIDS with
emergency shelter and supportive services.
c. Actions taken to address transitional housing: HUD funding was used to provide transitional
housing opportunities for 218 Santa Ana residents, Regionally, 46 individuals were assisted with
HOPWA- funded transitional housing and support services, during the 2013 -2014 report period.
d. Actions taken to transition homeless into permanent housing: Providers of transitional housing
are the key to preparing the homeless for self- sufficiency and movement into permanent
housing. During the report period no CDBG or HOME funds were utilized to specifically provide
permanent housing for the homeless however ESG funding was provided for Rapid Re- housing
activities that provided homeless households with access to permanent housing enriched with
support services. On a regional basis, HOPWA resources were utilized to assist 57 households
access and maintain permanent housing with tenant based rental assistance.
e. Actions taken to address the needs of sub - populations, e.g. those living on the streets, and new
funds such as CDC Super NOFA: Several homeless programs supported by the City of Santa Ana
have an outreach component for special needs homeless sub - populations and the chronically
homeless. These programs provide access to resources by referral and /or direct contact. These
programs include:
• Grandma's House, Human Options, Interval House, Laura's House and Women's Transitional
Living Center - program efforts focused on victims of domestic violence.
• WISE Place — served the needs of homeless elderly and young emancipated women.
• Mental Health Association of Orange County, the Illumination Foundation and the Santa
Ana Police Department worked directly with the City's chronic homeless population (i.e.,
outreach services), providing services and access to housing from a number of "street"
locations throughout the City.
20 DRAFT 2013 -2014 CAPER
• Mercy House staffed the Winter Armory Shelter program, provided night -time shelter,
meals, and referral services to individuals living on streets, parks, cars, etc.
• Orange County Health Care Agency - operated a proactive outreach program to assist
homeless persons with HIV /AIDS living on the streets. A portion of this program was funded
with HOPWA.
• HOPWA Tenant Based Rental Assistance — Funding to assist individuals living with HIV /AIDS
maintain independent living situations.
Santa Ana did not apply for Continuum of Care Super NOFA funds in 2013. No requests for
Certification of Consistency with the City's Consolidated Plan were received by the City from NOFA
applicants. The City of Santa Ana did participated in the development of the regional Continuum of
Care strategy by providing valuable mainstream fund information and assigning key staff to
participate in the Orange County Continuum of Care Community Forum. The Community Forum
was responsible for identifying the gaps and priority needs for the County's 2012 and 2013
associated application for Super NOFA homeless funds.=
21
Exhibit 2
19F -30
DRAFT 2013- 2014 CAPER
E. OTHER ACTIONS
1. ACTIONS TO ADDRESS OBSTACLES TO MEETING UNDERSERVED NEEDS
According to the City's 2010 -2014 Consolidated Plan, Santa Ana's underserved include the elderly,
disabled, youth, homeless, and very low- income households. During the report period, the City
continued its efforts to address the needs of these populations. These efforts included the
following:
• The City continued support for housing for the elderly and frail elderly. The housing needs of
seniors were met though various means: there are 944 senior -only units in various senior
housing projects throughout the City. The SAHA reports it provided rental assistance to 1,274
elderly households during the report period (plus 416 disabled households). Additionally,
Community SeniorSery provided daily meals to 1,042 homebound seniors and seniors
congregating at the City's senior citizen centers.
• As the administrator of HOPWA funds the City continued its partnership with the Santa Ana
Housing Authority and Orange County to provide tenant based rental assistance and other
forms of emergency housing /utility assistance. One hundred and two individuals were assisted
during the report period with homeless prevention services. Additionally, HOPWA funds
assisted 46 individuals with emergency housing and 46 with transitional housing; 57 households
received long -term tenant based rental assistance. Since affordable housing opportunities for
persons with HIV /AIDS are limited throughout Orange County, Santa Ana staff continued efforts
to identify permanent supportive housing for persons with AIDS.
• The 2010 -2014 Consolidated Plan estimates there are 4,434 Santa Ana households with
disabilities who are in need of housing. Building requirements for handicap - accessible units are
costly. Due to these costs, developers have been reluctant to undertake the construction of
new handicap - accessible units. Nonetheless, the City continued to encourage developers and
property owners to build or modify units to meet accessibility needs, and ensured they
complied with Fair Housing laws providing for reasonable accommodations. As noted earlier in
this report, two housing units rehabilitated during the report period, included improvements to
assist persons with limited mobility. Additionally, the construction for a 40 -unit housing project
for persons with disabilities (Vista Del Rio) was completed during the report period.
• Based on 2010 -2014 Consolidated Plan data it is estimated there are 1,925 homeless individuals
in Santa Ana. Numerous programs were funded with CDBG, ESG and HOPWA funds to assist
these individuals. The number of persons assisted during the report period is highlighted
throughout this report.
• The City's housing and public service programs provided substantial resources to assist the
community's Extremely Low - Income residents. Accomplishments are highlighted throughout
this document. Examples include housing rehabilitation and rental assistance, education and
nutrition programs.
22 DRAFT 2013 -2014 CAPER
19 �1
2. ACTIONS TO FOSTER & MAINTAIN AFFORDABLE HOUSING
As in past years, Santa Ana made an effort to leveraged federal funds with private, local
Redevelopment, State, tax credit and bond funds in order to increase and preserve the City's supply
of affordable rental housing. With the end of redevelopment, obtaining affordable housing
resources will become more challenging; however, the City will continue to seek resources that can
be used to further affordable housing opportunities. The City's owner - occupied housing
rehabilitation programs have helped preserve housing units occupied by lower income households.
Furthermore, homeownership opportunities for Low- and Moderate-income homebuyers were
available via the City's participation in the NSP. HOPWA funds helped foster and maintain housing
for persons with HIV and AIDS via homelessness prevention, emergency /transitional housing, and
tenant based rental assistance programs. Additionally, the Santa Ana Housing Authority provided
rental assistance vouchers to very -low income households. Participants in the Authority's Family
Self- Sufficiency (FSS) program were provided classes (available in English, Spanish and Vietnamese)
on how to prepare for homeownership. Currently 45 families participating in FSS,have escrow
accounts with an average monthly deposit of $135. Cumulatively, escrows currently total $263,878.
3. ACTIONS TO ELIMINATE BARRIERS TO AFFORDABLE HOUSING
The 2010 -2014 Consolidated Plan identified several barriers t0 the development of affordable
housing including the following:
• Governmental constraints such as property taxes, land- use- controls (e.g., density and zoning
restrictions), building codes, building permit fees on- site /off -site improvement, prevailing wage
regulations, and ADA compliance.
• Market constraints primarily the availability, cost, and competition for land. Other constraints
include limited funding sources, finance costs, and the costs of construction. Available land in
the City mostly consists of small parcels that must be assembled for significant new
construction projects. Relocation costs and housing replacement requirements for redeveloping
improved properties also presents barriers to the development of affordable housing.
• The region's rents have continued to increase. Higher rents limited the ability of some lower
income households to obtain decent and affordable housing. Households with no or poor credit
history are severely impacted.
In an effort to mitigate these barriers, Santa Ana undertook the following actions during the report
period:
• The City utilized limited public resources to fund the development and /or the acquisition and
rehabilitation of rental housing units. This public assistance will result in lower rents for assisted
units thus partially offsetting the impacts of some of the barriers listed above. Collaborating
with CHDOs helps ensures long -term affordability and maintenance of housing units.
• The City's Housing Authority conducted outreach to rental property owners to encourage
participation in the rental assistance program. The Authority's staff also provided counseling to
23 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -32
new /prospective tenants on the importance of building good credit history. Credit counseling
was provided by the Consumer Credit Counseling Center, a local nonprofit agency.
• While the City's Redevelopment Agency no longer exists, the City (via the Agency's successor)
has been allowed to follow projects with enforceable agreements in place, to be completed.
Phase 2, of the City's Station District, which included the development of a owner- occupied
units, began construction during this reporting period. Homeownership opportunities will also
be created by Habitat for Humanity of Orange County who will construct 17 new homes on
scattered sites. The latter accomplishments will be reported in future CAPERS as the units come
to fruition.
4. ACTIONS TO OVERCOME GAPS IN INSTITUTIONAL STRUCTURES & ENHANCE COORDINATION
The City worked closely with local institutions to initiate programs that linit economic incentives
with neighborhood and community development objectives. These efforts included building
relationships with neighborhood associations, community based lending agencies, nonprofits, and
educational institutions. The City also supported programs aimed at enhancing coordination among
various City departments.
Examples of actions undertaken during the report period to overcome gaps and enhance
coordination included the following:
• The City's Workforce Investment Act (WIA) advisory board played a key role in developing
employment opportunities for lower income Santa Ana residents. The WIA board is comprised
of various community leaders representing private employment, education, social services and
government. This diversity in the board's representation ensures that the community's
workforce needs are identified and addressed through a variety of public and private resources.
This advisory board also brings key community contacts together resulting in enhanced
coordination of program delivery and resource utilization.
• The City participated in the meetings to create the region's 10 -Year Plan to End Homelessness,
Continuum of Care Community Forum, and the HIV Planning Council. Through this participation
the City can ensure barriers created by regional institutional structures that address the needs
of the homeless and individuals with HIV /AIDS are identified and addressed through the
coordinated use of limited' funds.
• The City sought to encourage home ownership opportunities to promote neighborhood
stability. Even with a relatively low median purchase price of homes, homeownership remains a
challenge for households earning less than 80% of county median income. Recent increases in
housing costs have exacerbated this situation.6
6 DataQuick News.com reports that at the end of June 2014, the median home sales price in Santa Ana was
$433,133.
24 DRAFT 2013 -2014 CAPER
FXb
190-33
The sub -prime mortgage industry crash has also made it difficult for lower income buyers to
qualify for a mortgage. In response to the corresponding increase in mortgage defaults and
foreclosures, Congress created the Neighborhood Stabilization Program (NSP). The primary
objective of NSP is to stabilize neighborhoods that have been distressed by abandoned and
foreclosed properties. Between 2008 and 2009, the City received two NSP awards of
$5,795,151 and $10,000,000. In Fiscal Year 2010 -2011, the City received a third NSP grant
award for $1,464,113. During 2013 -2014, these funds were used to acquire, rehabilitate and
subsequently sell one housing unit to a qualified buyer. Another unit, has been acquired and is
currently in the rehabilitation phase. It is anticipated that this housing unit will be sold during
next report cycle. HUD has created a separate reporting system for NSP funds. Reports
regarding the use of Santa Ana's NSP funds may be,, viewed ,on the City's website at
httP://www.santa-ana.org/cda/nsp.asp.
• The City linked rehabilitation incentives with coordinated Code Enforcement' efforts. The City
made resources available to existing or prospective rental property owners to eliminate building
code deficiencies. Once improved, these units will expand the supply of standard housing in the
City.
• Neighborhood residents were encouraged to participate in the preparation and implementation
of neighborhood assessments and plans. ; Santa Ana's Neighborhood Initiatives Program
provided the means to facilitate this participation. City staff members (i.e., District Managers)
are assigned to one of two geographic areas of the City. This staff is responsible for
coordinating the implementation of housing and community projects within their district and
interacting with the City's 64 neighborhood associations. This coordination includes working
with other city departments, public utilities, property owners, tenants, nonprofit agencies and
the school district.
5. ACTIONSTO IMPROVE PUBLIC HOUSING AND RESIDENTS INITIATIVES
There is no public housing in the City of Santa Ana.
25 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -34
6. ACTIONS TAKEN TO EVALUATE AND REDUCE LEAD BASED PAINT HAZARDS
Lead -paint hazards are typically found in buildings constructed prior to 1978 — the year lead based
paint was banned in the U.S. According to the Center for Disease Control and Prevention (CDC),
approximately 250,000 U.S. children age 5 and younger remain at risk for exposure to harmful lead
levels (i.e., blood lead levels greater than the CDC recommended level of 10 micrograms of lead per
deciliter of blood (mcg -dQ). It is important to note that the CDC reports blood lead levels in
children age five and younger has declined 89 percent between 1976 and 2004. The CDC reports
that this decline is largely a result of the phase -out of leaded gasoline and efforts by federal, state,
and local agencies to limit lead paint hazards in housing.
The County of Orange Health Care Agency (OC -HCA) collects statistics regarding the number of
children age 16 and younger, with a blood lead level greater than or equal to 10 mcg /d L, i.e., the
CDC "level of concern." Reports of elevated blood lead' levels are obtained from the State, local
laboratories and health care providers; however, OC -HCA stipulates that this is not an all- inclusive
list. County data also does not identify the source of the lead poisoning (in addition to lead -based
paint other sources of lead contamination may include clay pottery and candy).
The OC -HCA provided the following information ;(see Table 9) regarding children with elevated
blood lead levels living in Santa Ana:
TABLE 9- SANTA ANA CHILDREN WITH BLOOD LEAD LEVEL OF CONCERN
YEAR CHILDREN 16
YRS. OR LESS w/ BLOOD LEAD LEVEL
> 10 MCG/DL
7/l/09-11/10/09 ,
Source: Orange County Health. Care Agency October 2009
In an effort to address the problems caused by lead exposure, the City of Santa Ana has
implemented a lead paint hazard identification and notification process as part of its housing
programs. This process has been designed to comply with HUD's lead based paint hazard
regulations (Title X), which became effective in September 2000, and was implemented by Santa
Ana in January 2002.
All owner - occupied housing units rehabilitated during the report period that were constructed prior
to 1979 were inspected for lead paint hazards. If the inspection found potential lead -based paint
hazards, the subject property was tested — the average cost per test is $450. Program staff
indicates that procedures to comply with Title X has added approximately 30 days to the typical
26 DRAFT 2013 -2014 CAPER
140t15
housing rehabilitation project, but more importantly, staff reports that at least some potential
program participants may have chosen not to pursue City funds for rehabilitation because of the
added cost of lead -based paint hazard mitigation.
J. ACTIONSTO COMPLIANCE WITH PROGRAM & COMPREHENSIVE PLANNING REQUIREMENTS & MONITORING
HUD has established specific requirements for implementation of the Consolidated Plan. Santa Ana
has made every effort to ensure compliance with these comprehensive planning requirements.
Requirements include holding public hearings, public comment periods; and ensuring adequate
public notification of these and other actions. The City has also made every effort to comply with
all regulations for respective HUD programs. When needed, the assistance of HUD's Los Angeles
office has been sought.
S. ACTIONS TO REDUCE THE NUMBER OF PERSONS LIVING BELOW THE POVERTY LEVEL
Santa Ana's anti - poverty strategy includes expanding housing opportunities and support service for
Low - Income residents, and coordinating public and private resources to address their specific
needs. Services and activities supported by the City during the report period included:
• Housing rehabilitation, rental assistance, and creation of new affordable housing opportunities
via new construction and acquisition /rehabilitation activities
• Homeless assistance including prevention activities, emergency shelter, transitional housing,
and access to permanent housing opportunities; appropriate support services were blended
with these activities
• Public safety activities to prevent gangs and criminals from victimizing the poor and ensuring
adequate emergency response services are available for lower income residents
• Public facility improvements to improve the overall infrastructure of the City, but more
specifically for older and /or lower income neighborhoods
• Job training, job- search skills and job placement to provide those living in poverty with new
employment opportunities that pay higher wages
• Food /nutrition programs for the elderly
• Youth recreation and diversion services to provide youth living in poverty with alternatives to
gang and crime activities
Z] DRAFT 2013 -2014 CAPER
Exhibit 2
19F -36
F. LEVERAGING RESOURCES
1. OTHER PUBLIC & PRIVATE RESOURCES OBTAINED TO ADDRESS NEEDS IN THE PLAN
During the report period, the City of Santa Ana leveraged federal funds with various private and
public resources. These resources included the following:
TABLE 10 - 2013 -2014 LEVERAGING SOURCES
Redevelopment Housing Set -Aside $0 $0
Private Funds $0 $756,863'
TOTAL $0:_. $756,863
1. Private represent the total " valuation" of property improvements undertaken because of Code Enforcement efforts.
2. LEVERAGING OF FEDERAL RESOURCES WITH OTHER PUBLIC & PRIVATE RESOURCES
As demonstrated by Table 10, HUD funding for Santa Ana resulted in the investment of other
private and public resources. These resources were made available to the City to assist with the
implementation of activities to meet priority needs.
3. MATCHING REQUIREMENTS
There is no match requirement forthe CDBG Or HOPWA program. HOME requires a 25% match for
every dollar spent and ESG requires a dollar for dollar match. Specific information regarding HOME
and ESG program matching funds is delineated in respective narratives later in this performance
report.
28
f9'0 it. 17
DRAFT 2013 -2014 CAPER
G. CITIZEN COMMENTS
The City of Santa Ana ensured it complied with its Citizen Participation Plan by providing the public
an opportunity to review and comment on this annual performance report. A 15 -day comment
period was held from August 18, 2014, through September 2, 2014. The Community
Redevelopment and Housing Commission of the City of Santa Ana held the required public hearing
to review this document on August 27, 2014. Notice of the comment period and public hearing was
published on August 15, 2014, in the following newspapers:
• English: Orange County Register
• Spanish: La Opin "on
• Vietnamese: Nguoi Viet News
The "Proof of Publication" (Orange County Register only) and a summary of public comments are
provided in ExHISIT2.
29
Exhibit 2
19F -38
DRAFT 2013 -2014 CAPER
H. SELF-EVALUATION
HUD requires that the City evaluate its annual accomplishments by comparing planned activities
versus actual outcomes, and evaluate if progress was made toward meeting Consolidated Plan
goals. To assist with this evaluation, HUD has suggested the City should consider the following
questions:
1. Are activities and strategies making an impact on identified needs?
Most activities funded with HUD and other public resources have made an impact during the report
period. The following are examples:
• The use of public funds helped to expand and preserve the City's affordable housing stock by
assisting 204 housing units during 2013 -2014 7 The City's housing stock was also preserved via
the inspection of 4,736 housing units for code violations.
• The City's CoC system continued to address the housing and service needs of the City's and the
region's homeless families and individuals. Components of the City's system of care carried out
during the report period included outreach, supportive services, homelessness prevention,
emergency shelter, transitional housing, and access to permanent housing. The needs of the
homeless with special needs (e.g., victims of domestic violence, persons living with HIV /AIDS,
and the chronic homeless) were also addressed by Santa Ana's CoC system. These program
efforts helped address priority needs identified in the City's Consolidated Plan.
• Various programs, including the Work Force Investment Act resources, addressed employment
training and job placement needs. The State designated Enterprise Zone and the City's business
attraction and retention programs also provided economic opportunities to residents.
• In order to meet the changing needs of the community, the City supported public services and
public facility improvement projects. Public services for lower income youth and seniors help
stabilize households by providing services such as recreation and nutrition programs.
2. What indicators would best describe the results?
Comparing actual versus planned accomplishments is one of the best means available to measure
results of program efforts.
• During the 2013 -2014 report period two major housing projects were completed that resulted
in the creation of 90 rental units. The projects included the Vista Del Rio project, dedicated to
developmentally disabled adults, resulted in the construction of 40 units; and WBBB Project
that resulted in the construction of 50 units (20 HOME units) of affordable rental housing for
lower income households.
Several reasons exist that account for the City falling short of its 2013 -2014 housing program goals.
These reasons include the following:
7 200 multi- family housing units were assisted during the report period. Total does not include one unit assisted
with NSP funds during 2013 -2014.
30 DRAFT 2013 -2014 CAPER
f4pt59
• Several key program staff retired during the 2013 -2014 report period. Due to reductions in
HUD funding and the loss of redevelopment, these positions have not been filled. The resulting
increase in workload for the remaining staff has negatively affected productivity.
• The loss of redevelopment has hindered future housing program production. The City has
phased funding and construction of projects in order to maximize project resources. Phasing
often results in project delays.
• Many homeowners still remain apprehensive of the current economic market and are unwilling
to encumber their home with additional debt.
• In total, homeless service providers that received ESG assistance from the City exceeded
planned goals for the 2013 -2014 report period. All but two programs met at least 70% of their
respective goal for the year — Wise Place (Rapid Re- Housing) and the Villa Center (Shelter -
Transitional Housing).
• With respect to public services, during the 2013 -2014 report period, activities funded with
CDBG met planned goals. Combined, service providers exceeded planned goals (106%).
• As EXHIBITS 4 and 6 provides an overview of City's efforts to meet community improvement five -
year goals. These activities mainly include street and park' improvements. It is important to
note that 1 street improvement and 3, park projects were at various stages of construction.
These latter accomplishments will be reported in subsequent CAPERS at the time they are
completed.
Based on three -year trends, it appears the City will meet and exceed most five -year goals.
3. Are maior goals on target?
2013 -2014 is the fourth year of the five -year Consolidated Plan cycle so it is now possible to better
ascertain if five -year goals will be met.
During 2013 -2014, some activities did not meet planned one -year goals. These activities include:
• Only 4 single - family housing units were assisted during the report period; the Action Plan called
for 28 units to be assisted.
• Three homelessness programs fell short of annual goals
4. Barriers that have a negative impact on fulfilling the strategies and overall vision?
The City encountered some barriers as it set out to implement its overall vision for community
improvement; the most significant include the following:
■ Perhaps the greatest barrier or obstacle that has impacted the City's ability to implement its
community vision has been housing costs. While the cost of home buying has become relatively
more affordable, homeownership remains a challenge for lower income households. At the end
of June 2014, the median home sales price was $433,133. The median home sales price
remains out of reach for lower income households. Additionally, stringent underwriting
31 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -40
standards by lenders have also eliminated many buyers with low income and marginal credit
from obtaining a home purchase loan. Average rents have also increased in the past year. In
July 2014, the average monthly rent for an apartment in Orange County was $1,312. The
County of Orange estimates that an individual earning minimum wage will have to work 126
hours /week to afford rent for a modest 1- bedroom apartment.$ Upward trending housing costs
continue to pressure the City to identify resources to expand affordable rental and
homeownership opportunities, especially for lower income households.
• Increases in transportation and material costs have reduced the effective amount of money the
City has to fund activities. The cost of raw materials and more recently the transport materials
have had significant impact on the cost of public facilities construction projects and housing
rehabilitation.
• Municipalities throughout California continue to deal with budget deficits that have forced
reductions in personnel and furloughs as a means to close budget shortfalls. City staff that
manage HUD funds have not been immune to these budget pressures. State; legislation that
eliminated redevelopment funding has created a'significant barrier to carryout the goals and
programs delineated in the Consolidated Plan.
5. What adiustments or improvements to strategies and activities might meet community needs
more effectively?
No adjustments or improvements to the City's current strategies are anticipated at this time.
8 2014Community Indicators, Orange County, May 2014.
32 DRAFT 2013 -2014 CAPER
ig t41
I. MONITORING
1. Monitoring Activities
On -going evaluation of the housing and public service delivery system is perhaps the most effective
tool in detecting service gaps, problems, and for making appropriate modifications to ensure
project /program compliance. Santa Ana has established a comprehensive monitoring program for
its federally funded programs.
• CDBG - All CDBG funded activities are required to submit periodic reports to the City. City staff
also has an on -site monitoring program to review subgrantee performance, quality of services,
and grant administration compliance.
• HOME - A comprehensive HOME project- monitoring plan has been developed and implemented
by the City. For rental projects, this plan calls for a regular review of project finances, tenant
eligibility, ongoing HOME program compliance, and housing quality standards(HQS). An annual
recertification of CHDOs has also been implemented.
• ESG - The same standards and procedures utilized for CDBG funded subrecipients are utilized to
monitor agencies funded with ESG.
• HOPWA - A comprehensive report of all activities funded under the HOPWA program is
prepared annually and submitted as part of the comprehensive consolidated performance
report to HUD.
2. Status of Grant Programs
In addition to monitoring: program performance, the City has been prudent at monitoring the status
of federal grant funds to ensure timely expenditure. As evident by the number of projects reported
as completed during 2013 -2014, the City was able to meet the CDBG timeliness requirement by
May 2014. HOME, ESG, and HOPWA funds have been committed in a timely manner.
• Are any activities or types of activities falling behind schedule?
The 2011, The City allocated $890,000 in CDBG funds to the Fire Station Project. Delays in
completing the project were incurred as the City completed an assessment of all fire station
facilities to be undertaken by the Orange County Fire Authority. For the 2013 -14 report period, the
project design and scope of work has been completed and the project is out for bid.
Accomplishments for this activity will be reported in the subsequent CAPER.
Are grant distributions timely?
No major delays in the distribution of funds have been encountered.
• Do actual expenditures differ substantially from letter of credit distribution?
Except for CDBG, IDIS does not allow the City to accrue expenses after the end of a program year
(June 30) even though the expense was incurred prior to June 30. This characteristic of IDIS is
33 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -42
inconsistent with established public sector accounting practices. During the report period, the
City's Finance Department and Community Development Agency met on a regular basis in an effort
to ensure that Letter of Credit balances and the City's books remained reconciled.
34 DRAFT 2013 -2014 CAPER
' 0 -43
IV. CDBG Narrative Statements
A. ASSESSMENT OF RELATIONSHIP BETWEEN USE OF CDBG FUNDS AND PRIORITY NEEDS, GOALS AND SPECIFIC
OBJECTIVES IDENTIFIED IN THE CONSOLIDATED PLAN
The following narratives provide an overview of the City's actions during the report period
demonstrating the relationship between the expenditure of CDBG funds and efforts to address
priority needs, goals and objectives identified in the 2010 -2014 Consolidated Plan.
1. RELATIONSHIP BETWEEN CDBG EXPENDITURES & HIGHEST PRIORITY ACTIVITIES
The City's 2010 -2014 Consolidated Plan identified several high priority activities slated for
implementation as a means to address priority housing and community needs. During the report
period, the City allocated substantial resources to meet these high priority needs to fund activities
such as street and park improvements, youth and senior services, housing rehabilitation, and code
enforcement. EXHIBIT 6 provides a summary of 2013 -2014 accomplishments that address high
priority needs. EXHIBIT 7 (CDBG ACTIVITY SUMMARY REPORT - GPR) provides additional detailed
expenditure and accomplishment data.
2. CDBG FUNDS USED TO MEET AFFORDABLE HOUSING GOALS
During the report period, a total of 17 housing units were approve for funding under the City's four
housing rehabilitation activities. Although these activities were initiated in the 2013 -2014 report
period, accomplishments for these activities will not be reported until the follow program year(s).
TABLE 11 - 2013 -2014 CDBG HOUSING ACCOMPLISHMENTS
REHABILITATION
UNITS/PROJECTS
UNITS/PROJECTS
HOME FUNDS
OTHER
TOTAL
PROGRAM
UNDERWAY
COMPLETED
FUNDS
FUNDS
CDBG Single- Family Housing
10
0
$0
$0 7_$0
$0
Rehabilitation
CDBG - Paint Your Heart Out
0
5
$30,915
$0
$0
$30,915
HOME Single-Family
2
0
$0
$0
$0
$0
Housing Rehabilitation
HOME Multi - Family
g
0
$0
$0
$0
$0
Housing Rehabilitation
CDBG funding was also expended during the report period for park improvements and the
reconstruction of streets in Low- and Moderate - income neighborhoods. These public improvements
represent a critical investment in the revitalization of neighborhoods.
3. LOWER INCOME BENEFICIARIES
CDBG funds may be utilized to meet one of three national objectives: 1) elimination of slums and
blight; 2) urgent need, or; 3) benefit low- and moderate - income persons. Based on information
35 DRAFT 2013- 2014 CAPER
Exhibit 2
19F -44
reported In the CDBG FINANCIAL SUMMARY REPORT (EXHIBIT NO. 7), 100% of Santa Ana's CDBG funds
were spent to benefit Low- and Moderate - Income persons and households.
• During the report period, the City funded public service programs with CDBG funds that
benefited HUD - defined presumed beneficiaries (e.g., elderly). For these program clients,
income documentation is not the basis for program eligibility but rather the fact that they meet
HUD's definition of a presumed beneficiary. For programs not serving presumed beneficiary
clientele, the City required providers to obtain and document household size and income data.9
The City conducted on -site monitoring of service providers to review the mechanism for
determining program eligibility. The City also conducted spot checks of files during monitoring
visits to verify the accuracy of data and information of clients.
• Public facility improvement projects were limited to HUD target neighborhoods. HUD target
neighborhoods have been identified by the U.S. Census Bureau as having a':majority of residents
with incomes at 80% of median income or less. EXHIBIT 2 includes a map that identifies the City's
CDBG Target Areas utilized during the 2013-2014 report period.
• During the report period, the City continued its efforts to address the housing needs of
homeless households as identified in the 2010 -2014 Consolidated Plan.
• The community development needs of lower income households were also addressed during
the report period. Substantial resources were committed and expended on upgrading parks
located in the City's Low- and Moderate income areas. Additionally, CDBG funds were used to
undertake several street improvement projects in the City's CDBG- eligible neighborhoods.
These projects will have a positive, impact on the quality of life for Santa Ana's residents.
• Approximately $920,000 was allocated for code enforcement activities. This program provided
building and housing code inspections and enforcement throughout the City's CDBG- eligible
areas to ensure compliance with the Santa Ana Municipal Code and to ensure that health and
safety standards were maintained in deteriorating areas. CDBG funds are utilized to pay for a
portion of staff costs to implement and enforce this program in target neighborhoods.
• The City addressed the social service needs of the community. During the report period,
services were provided to 6,156 youths. Youth services included education and after - school
recreation /education programs. Home - delivered and congregate site meal programs served
1,042 Santa Ana senior citizens. Block grant funding was also provided for homeless outreach
and gang prevention services.
B. CHANGES IN PROGRAM OBJECTIVES
Due to the dissolution of the City's redevelopment agency, the City revised its five -year housing
goals to reflect the loss of these valuable resources.
9 The City requires that the validity of this information be confirmed by the service provider through an income
verification process or through client self- certification.
36 DRAFT 2013-2014 CAPER
Fxwbit
19F-�5
• Pursuit of all resources the grantee indicated it would pursue: Pursuant to the 2013 -2014
Annual Action Plan, the City sought a variety of funding sources to support efforts to address
priority housing and community needs. These resources (planned versus actual) are
summarized below.
TABLE 12 - 2013 -2014 PLANNED vs ACTUAL RESOURCES
CDBG
$5,680,480::::.
$5,682,348
CDBG Program Income
$0.
$197,527
CDBG Prior Year Program Income
$0
$0
CDBG Reprogrammed Funds
$0
$0
HOME
- .$1,228,217
$1,131,852
HOME Program Income
$0
$355,284
HOPWA
$1,471,369
$1,471,369
ESG
$414,408
$414,408
Housing Vouchers (Section 8)
$27,661,496
$27,661,496
Workforce Investment Act
$3,413,572
$3,413,572
Redevelopment
$0
$0
TOTAL
$39,869,542
$40,327,856
• Program Income: The City of Santa Ana received CDBG program income totaling $197,527
during the report period generated by housing and commercial rehab loan repayments. These
funds were utilized to fund additional eligible CDBG activities. The City did not undertake float -
funded activities, nor did the City receive income from the sale of real property. Finally, the City
did not adjust or write -off any CDBG- funded loans.
• Support Certifications of Consistency for HUD programs: In the 2013 -2014 Action Plan, the City
certified that it would provide' support for HUD program applicants in a fair and impartial
manner. During the report period, the City provided a certification to HUD in support for the
Santa Ana Housing Authority's Annual PHA Plan and provided eleven Certification of
Consistency with its 2010 -2014 Consolidated Plan.
Consolidated Plan Implementation: The City did not undertake actions that hindered the
implementation of the approved Consolidated Plan or the 2013 -2014 Action Plan. Furthermore,
the City of Santa Ana did not undertake activities that required the acquisition or demolition of
real property.
37 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -46
Economic Development: Through the City's Micro Enterprise Program the City initiated 20
grants of up to $5,000 with various start -up businesses within the City. In addition to financial
subsidies, these businesses also received technical assistance. Accomplishments for this
program will be reported in the next report cycle as these activities conclude.
The City utilized other resources to expand economic opportunities for residents. Non -HUD
economic development activities undertaken during 2013 -2014 include the following:
• State Enterprise Zone: The Enterprise Zone was designed to promote business growth and
job generation by offering tax credits. Qualified businesses reduce State income taxes by an
amount equal to the amount of wages paid to qualified employees. These "hiring credits"
are provided to employers who hire low -wage earners, target area residents, laid -off, or
long -term unemployed persons. A business may earn up to $37,000 in tax credits per
qualified employee. A total of 6,051 individuals / 530 businesses were assisted through
these efforts during the 2013 -2014 report period. Due to state legislation, all Enterprise
Zone designations ended December 30, 2013. Business may continue to claim tax credits for
the five year eligibility period of employees hired by program the end date.
• Santa Ana WORK Center: The City of Santa Ana, Santa Ana WORK Center and Workforce
Investment Board in partnership with, the State Employment Development Department,
Santa Ana College, and the Orange County Social Services Agency connect the community's
job seekers with services to obtain employment. Services include job search assistance,
resume writing, Interviewing` skills, labor market information, vocational training, On -the-
Job Training, and a resource center providing access to computers for job search and job
fairs. During program year 2013 2014, approximately 5,147 job seekers received
employment services, three large -scale job fairs were hosted, and 56 hiring events were
conducted at the Santa Ana WORK Center.
•' Business Liaison /Partner Support: Staff continues to meet monthly with the Chambers of
Commerce and provide presentations on the various job- training opportunities, economic
development incentives and programs the City has to offer. These meetings provide a
forum to discuss various business related issues and updates on the potential business
legislation /new regulations that could affect its members. Having an open dialogue with
the Chambers is a successful ingredient to promoting a strong, diversified and revitalized
economy. With the loss of redevelopment tax increment support of Economic Development
activities, partnerships with the local chambers will be critical to the success and
implementation of essential pro- business programs and services for the City
The Economic Development Division also works closely with the City Manager and other City
departments in an effort to present a unified, streamlined approach concerning development
and business issues. The Division coordinates many of its programs with various organizations
38 DRAFT 2013 -2014 CAPER
including the Orange County Business Council, Santa Ana Chamber of Commerce, State of
California Department of Housing & Community Development, State of California Department
of Labor, U.S. Small Business Association, local business associations, commercial brokers,
developers, financial institutions, and several other outside agencies. Economic Development
Division staff have also attended and participated in more than ten other monthly meetings
with local business associations such as the Small Business Administration and Orange County
Small Business Development Center. These meetings help develop relationships with external
organizations that assisted in obtaining a favorable address of issues that impact Economic
Development in Santa Ana.
C. HUD APPROVED NEIGHBORHOOD REVITALIZATION STRATEGIES OR EZ/EC ANNUAL PROGRESS REPORT
In January 1999, HUD designated the City of Santa Ana as a Federal Urban Empowerment Zone
(FEZ). The mission of the Santa Ana Empowerment Corporation (SAEC) was to build a sustainable
community that fostered economic opportunities for all Empowerment Zone residents and
businesses. The SAEC's mission was supported by the key elements outlined in its implementation
plans. These elements include education, job training, job placement, business development,
safety, childcare, health, transportation, housing, youth recreation, and arts /culture. Collectively,
these strategies played a vital role in furthering the mission of the FEZ program within Santa Ana. In
early 2009, the City was notified by HUD that the Empowerment Zone Program would end in
December 2009, therefore no additional FEZ funding would be provided. During the 2009 -2010
report period the City initiated the steps necessary to close the program. The City's FEZ program
permanently ceased operations in August 2010.
D. SECTION 108 LOAN GUARANTEE
The City does not have an open Section 108 Loan nor did it apply for a 108 Loan Guarantee during
the report period.
39 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -48
V. HOME NARRATIVE STATEMENTS
A. ASSESSMENT OF RELATIONSHIP OF HOME FUNDS & CONSOLIDATED PLAN GOALS & OBJECTIVES
Assessment of HOME Funds to Meet Highest Priority Activities
The City used HOME funds to
TABLE I3 -2O13 -2014 HOME - ASSISTED HOUSING ACCOMPLISHMENTS
expand and preserve the
to Low- and Moderate-
income households. During
the report period, HOME
resources were utilized to
assist both rental and owner
* No units were completed during the 12 -13 report period, however over 300 units were under
units. Table 13 provides a construction and will be reported in subsequent CAPERS
summary of Santa Ana's distribution of HOME funds among different income categories for housing
activities undertaken during the report period. Additional information regarding these activities is
summarized in EXHIBIT 6.
Progress Toward Meeting Affordable Housing Goals With HOME Funds
As demonstrated above, HOME funds were spent to assist thirty one housing units during the
report period. EXHIBIT 9 provides additional data regarding Program Year 2013 -2014 housing
accomplishments and efforts to meet one- and five -year goals.
Progress Toward Meeting Housing Needs of Lower Income Persons
During the 2013 -14 report period, the City implemented three HOME activities to provide and /or
preserve affordable housing for persons with low incomes. These activities included:
1) Multi- Family Rehabilitation Program. For the 2013 -14 report period 8 units of multi- family
rental housing are currently under construction and will be completed by or before the end
of the next report cycle.
2) Vista del Rio Rental Housing Project. This 40 -unit development was the result of a
partnership forged between the City of Santa Ana, former Redevelopment Agency, Santa
Ana Housing Authority and three affordable housing to create affordable and supportive
housing for residents in Orange County with permanent disabilities. Comprised of studios,
and 1- and 2- bedroom apartments with modern amenities, this project also provides
40 DRAFT 2013 -2014 CAPER
It
19 49
EPA IN
.•
r
Extremely Low - Income
3tlrrits
6 Units
Very Low- Income
3 Units
25 Units
Low - Income
3 Units
0 Units
TOTAL
9 Units 10
31 Units
to Low- and Moderate-
income households. During
the report period, HOME
resources were utilized to
assist both rental and owner
* No units were completed during the 12 -13 report period, however over 300 units were under
units. Table 13 provides a construction and will be reported in subsequent CAPERS
summary of Santa Ana's distribution of HOME funds among different income categories for housing
activities undertaken during the report period. Additional information regarding these activities is
summarized in EXHIBIT 6.
Progress Toward Meeting Affordable Housing Goals With HOME Funds
As demonstrated above, HOME funds were spent to assist thirty one housing units during the
report period. EXHIBIT 9 provides additional data regarding Program Year 2013 -2014 housing
accomplishments and efforts to meet one- and five -year goals.
Progress Toward Meeting Housing Needs of Lower Income Persons
During the 2013 -14 report period, the City implemented three HOME activities to provide and /or
preserve affordable housing for persons with low incomes. These activities included:
1) Multi- Family Rehabilitation Program. For the 2013 -14 report period 8 units of multi- family
rental housing are currently under construction and will be completed by or before the end
of the next report cycle.
2) Vista del Rio Rental Housing Project. This 40 -unit development was the result of a
partnership forged between the City of Santa Ana, former Redevelopment Agency, Santa
Ana Housing Authority and three affordable housing to create affordable and supportive
housing for residents in Orange County with permanent disabilities. Comprised of studios,
and 1- and 2- bedroom apartments with modern amenities, this project also provides
40 DRAFT 2013 -2014 CAPER
It
19 49
support services designed to increase or maintain the independence of its tenants and is
LEED Gold certified.
3) WBBB Affordable Housing Project— During the 2013 -2014 report cycle, this project resulted
in the construction of 50 affordable rental housing units for persons with incomes at or
below 50% of the Area Median Income for Orange County.
4) Habitat for Humanity Project — During the 2013 -2014 report cycle, three properties were
completed and sold to qualified households. For the next program year four for -sale units
are currently under construction and will be sold to ,qualified households, with another
seven units that will begin construction.
5) Single Family Rehab and Down Payment Assistance Program
EXHIBIT 9 provides additional data regarding Program Year 2013-2014 housing accomplishments and
efforts to meet the needs of Lower Income households.
B. MATCH REPORT
Recipients of HOME funds are required to match each HOME dollar spent during the report period.
Typically, a HOME Participating Jurisdiction (PJ) is required to match HOME funds at a ratio of one
non - federal dollar for every four HOME dollars spent (i.e. 25 %). The City was notified by HUD that
for the 2013 -2014 report period its HOME match' requirement was reduced to 0% because the
City's "family poverty rate" was 125% or more of the average national poverty rate, and the City's
per capita income was less than 75% of the national average. Even though the City does not have a
match obligation, a record of eligible HOME match has been maintained —the City has cumulatively
logged over $15.4 million in HOME match through the 2013 -2014 report period (see FORM HUD -
4107A - EXHIBIT 10).
C. MINORITY & WOMEN BUSINESS ENTERPRISES CONTRACTS & SUBCONTRACT
The City is required to report HOME resources awarded to Minority Business Enterprises (MBE) and
Women Business Enterprises (WBE) via contracts and subcontracts. PART III of HUD FORM 4107
(EXHIBIT 10) provides this information.
D. ADDITIONAL ASSESSMENTS
Results of On -site Inspections of Affordable Rental HOME - Assisted Housing
As required by HUD, the City conducted on -site inspections of HOME- assisted rental housing units
to ensure units met minimum housing standards. HOME regulations require annual inspections of
projects with 26 or more total units; inspections every two years for projects with five to 25 total
units, and inspections every three years for projects with one to four total units.
41 DRAFT 2013- 2014 CAPER
Exhibit 2
19F -50
The City has an inventory of 23 HOME- assisted projects that contain 501 rental units. During the
2013 -2014 report period, a sampling of 167 units were inspected - the majority of units are owned
and managed by CHDOs. While the vast majority of the inspected units passed initial housing
quality standards inspections, some units required minor corrections. Typical required repairs
included replacing inoperable smoke detectors and carbon monoxide detectors, inoperable GFCI
outlets, faucet leaks, loose toilet at floor mount, inoperable stove burners, and unsanitary carpets.
Affirmative Marketing Actions to Minority & Women Owned Businesses
As a participating jurisdiction in the HOME and CDBG programs, the City has adopted the following
affirmative marketing policies for minority and women owned businesses-
• List of methods to inform the public about federal fair housing laws and the City's affirmative
marketing policy.
Requirements and practices owners must adhere to in order to carry out this policy.
• Procedures owners must use to inform and solicit applications from persons in the housing
market area who are not likely to apply for the housing_ without special outreach.
• Records that owners and the City will keep describing the actions they have taken to
affirmatively market units and records to assess the results of these actions.
• A description of how the City will annually assess the success of affirmative marketing actions
and determine what corrective actions are needed.
Outreach to Minority /Women Owned Businesses`
As a participating jurisdiction, the City has adopted certain affirmative steps to insure maximum
feasible participation in HOME- and CDBG funded projects by minority business enterprises,
women's business enterprises, labor surplus area firms and other small businesses. These
affirmative steps are listed below, and constitute the City's Minority Outreach Procedures and
Requirements Program for HOME and CDBG funded projects.
• The City will place qualified minority and women owned business enterprises on solicitation
lists.
• The City will assure that minority and women owned business enterprises are solicited
whenever they are potential sources.
• The City will divide total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by minority and women owned business
enterprises.
• The City will use the services and assistance of the Small Business Administration and the
Minority Business Development Agency of the Department of Commerce.
• Prime contractor will be required, if subcontracts are let, to take the above listed affirmative
steps.
42 DRAFT 2013- 2014 CAPER
fV9,9t 91
The City will regularly review the results of these procedures to determine if additional steps should
be taken.
43 DRAFT 2013- 2014 CAPER
Exhibit 2
19F -52
VI. HOPWA NARRATIVE STATEMENTS
A. Relationship of HOPWA Funds to Goals & Objectives
During the 2013 -2014 report period the City of Santa Ana continued its efforts to implement
strategies to address the housing and supportive service needs of individuals living with HIV /AIDS
on a regional basis. As outlined in the Consolidated Plan, goals and objectives for HOPWA resources
are established via a countywide assessment process sustained by the Orange County HIV Planning
Council and managed by the City. Each year a planning session is held by the City to prioritize the
use of HOPWA funds and to provide the City direction and support. This meeting was held
December 2012. EXHIBIT provides summary goal attainment data.
Progress Toward Meeting affordable housing goals using HOPWA funds
Addressing the lack of housing for individuals with HIV /AIDS was identified as a primary goal for the
use of HOPWA funding. During the 2013 -2014 report period the City continued to utilize these
limited resources to provide both short-term and long -term irental assistance. Short -term
assistance included one -time rent /utility payments and rent assistance for up to three months. This
type of assistance is critical to help stabilize a household facing an emergency or crisis situation
related to their HIV /AIDS. Longer -term rental assistance (i.e., Tenant Based Rental Assistance) was
also provided to those individuals and households living with HIV /AIDS that were in a more stable
situation yet needed financial assistance to maintain housing,. Housing placement services and
housing information services were also made available to the regions HIV /AIDS clients via HOPWA
funding. For homeless individuals with'HIV /AIDS, emergency shelter, transitional housing and detox
center residences were also made available. EXHIBIT 4 provides a summary of the City's efforts to
meet the permanent housing (i.e., Tenant Based }dental Assistance) and short - term /supportive
housing service needs of the regions HIV /AIDS population.
44 DRAFT 2013 -2014 CAPER
6 11 f P 53
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS ( HOPWA):
ANNUAL PROGRESS REPORT- MEASURING PROJECT PERFORMANCE
B. PART 1 -A: HOPWA EXECUTIVE SUMMARY
GRANTEE AND COMMUNITY OVERVIEW
1. Descriptions of 2013 -2014 Activities: As the most populous city ,in'Orange County, Santa Ana
has administered the region's Housing Opportunities for Persons With AIDS ( HOPWA) funds
since 1993. During the 2013 -2014 report period, HOPWA ;funds ' were utilized to support a
variety of activities on a regional basis. These services including the following:
Supportive services and housing offered via contracts with the Orange County Health Care
Agency including:
• Short -term emergency housing and /or utility assistance
• Transitional housing
• Housing coordination services
• Medical detoxification - bed services
• Tenant based rental assistance administered by the Santa Ana Housing Authority.
• Program administration
2. Grant management oversight of project sponsor activities including how recipient was
chosen: As the designated recipient of HOPWA funds for Orange County, the City of Santa Ana is
responsible for grant management and oversight, While HOPWA funds are critical to meeting
the needs of individuals with HIV /AIDS, it is not the only resource available. The County of
Orange receives and manages additional resources for HIV /AIDS services. In order to ensure an
array of housing and supportive service needs of people living with HIV /AIDS is provided, a
regional planning process has been designed and charged with prioritizing the housing /service
needs of the county's HIV /AIDS population. The Orange County HIV Planning Council has been
established to coordinate services provided by the Ryan White Care Act - Santa Ana is a member
of this council."
The City contracts with the County of Orange Health Care Agency (OC HCA) for HIV /AIDS
supportive housing services. (The OC HCA is the primary regional public health service agency.)
In turn the OC HCA issues Request for Proposals (RFP) soliciting program proposals to meet the
needs of the County's HIV /AIDS population. While the RFP process is open to all service
providers, there are a limited number of qualified HIV /AIDS service providers in the County.
During the 2013 -2014 report period the City awarded a contract for supportive housing services
11 Ryan White Care Act has established medical care as its priority.
45 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -54
to the OC HCA. Since the OC HCA has access to additional HIV /AIDS resources, it is positioned
to leverage HOPWA funding and to ensure a holistic approach to serving persons with HIV /AIDS.
The OC HCA subcontracted with several agencies that provided specialized services to persons
with HIV /AIDS. The City ensured oversight of the County's contracting efforts by serving on the
Orange County HIV Planning Council (the latter approves programs that are awarded HOPWA
funds). During the report period, the City's Housing Authority administered the Tenant Based
Rental Assistance (TBRA) program. Authority staff regularly monitored tenant files and
enforced Housing Quality Standards.
3. General Project Sponsor Information
1. Program:
Contact Name:
E -mail:
Address:
Phone:
Website:
Total HOPWA Project $
Nonprofit?
2. Program:
Contact Name:
E -mail:
Address:
Phone:
Website:
Total HOPWA Project $:
Nonprofit?
3. Program:
Contact Name:
E- mail:
Address:
Phone:
Website:
Total HOPWA Project $
Nonprofit?
County of Orange Health Care Agency
Donna Fleming, Division Manager
dfleming @ochca.org
HIV Planning and Coordination
1725 -B W. 111h Street Santa Ana, CA 92706
(714) 834- 8025Fax: (714) 834 -8270
www.ochealthinfo.com /public /hiv
$902,159 Project ZIP Code: Countywide
Yes
Rental Assistance Program
Miriam Zepeda„ Senior Housing Specialist
mzepeda @ santa- ana.org
City of Santa Ana (M -27)
20 Civic Center Plaza Santa Ana, CA 92702
(714) 667- 220oFax: (714) 547 -5411
Santa ana,org
$600,000 Project ZIP Code: Countywide
Yes
HOPWA Administration
Terri Eggers, Senior Community Development Analyst
TEggers@santa-ana.org
City of Santa Ana
20 Civic Center Plaza (M -27) Santa Ana, CA 92702
(714) 667 -2200 Fax: (714) 647 -5378
santa - ana.org
$46,459 Project ZIP Code: 92702
Yes
46
f§69t 95
DRAFT 2013 -2014 CAPER
C. PART 1 -B. ANNUAL PERFORMANCE UNDER THE ACTION PLAN
1. Summary of Housing Activities
a. Supportive Housing Activities:
During 2013 -2014, the following supportive housing accomplishments were achieved
through the expenditure of HOPWA funds:
3 individuals received treatment via the Medical /Social model residential detoxification
program
371 individuals were provided with supportive housing for substance abusers
b. Housing Assistance for the Homeless:
102 individuals /families received short -term emergency financial assistance to prevent
homelessness
92 homeless individuals received short-term (emergency shelter) and transitional
housing services.
57 individuals /families were provided with permanent housing rental assistance
c. Other housing activities:
■ NA
2. Progress Evaluation
Overall, and especially in the context of a continuum of housing, 2013 -2014 HOPWA projects met or
exceeded planned goals. Details for each project goal and accomplishment follow:
Proiect Goal Actual %
Homelessness Prevention
272
102
152%
ASF Short -Term Rent /Mortgage /Utility Assistance
Temporary Housing
196
92
47%
Start House /Gerry House Emergency Shelter
46
ASF Transitional Housing
46
Permanent Housing
50
57
114%
City of Santa Ana Tenant Based Rental Assistance
Support Services
376
835
222%
ASF Housing Placement
46
ASF Housing Coordination Services
268
ASF Housing Information Services
393
Medical /Social Detoxification
3
Live Skills
125
47
DRAFT 2013 -2014 CAPER
Exhibit 2
19F -56
3. Housing Stability and Homelessness Risk Reduction
The goal of the Emergency Financial Assistance, Short Term Rental Assistance, and the Housing
Coordination programs is homelessness prevention and risk reduction. Housing Coordination also
serves as a primary linkage service to care providers throughout the region
95 of the clients leaving the General Population Emergency Shelter left for Stable or
Temporarily Stable housing situations (26% to Permanent Stable, housing and 29% to
Temporarily Stable).
Of the clients who received supportive housing for substance abusers through the Start House
program, 84% successfully transitioned to permanent, independent housing solutions.
4. Leverage and Housing Units Developed
Two sub - contractors of the County of Orange Health Care Agency leveraged HOPWA funds (ASF
Orange County and Straight Talk).
Since 1993, the City has utilized HOPWA funds to develop 94 new housing units for persons with
HIV /AIDS. Although the required 10 year covenant with Hagan Place has passed, the development
still only houses HIV+ clients, and their numbers are included. [luring the program year, 186
unduplicated households/ individuals utilized these units.
TABLE 14— HOPWA FUNDED HOUSING
PROJECT
NAME
Casa Alegre
TRANSITIONAL HousiNG
BEDS/CLIENTS
PERMANENT HOUSING BEDS/CUENTS
23/22
Emmanuel House
21/52
Gerry &Start House`
12/63
Hagen Place
24/25
Son Miguel
5/12
Stable Ground
8/10
Mills End
2/2
S. Projects in Developmental Stage
The HIV /AIDS community through a regional strategic planning process has prioritized the
development of permanent housing for individuals with HIV /AIDS. The populations that have been
identified are the undocumented, ex- offenders, women with children, and people with multiple
diagnoses (including the seriously mentally ill) as subpopulations who are often unable to secure
housing stability within the existing HIV /AIDS housing continuum.
48 DRAFT 2013 -2014 CAPER
140t-97
The City of Santa Ana awarded a $90,000 HOPWA grant to Mercy House for rehabilitation of a four -
bedroom home in unincorporated Anaheim. Two of the bedrooms will be set aside for disabled
individuals with HIV /AIDS.12
6. Distribution Analysis
The longer -term transitional and permanent housing units funded by HOPWA are scattered across
the County of Orange including cities in the north (Anaheim), central (Santa Ana), west
(Westminster) and south (Laguna Beach) portions of the county. Those activities which are
individual -based (as opposed to unit - based), such as rental assistance, life skills training, and
housing coordination, are available to any qualified client regardless of location.
12 This project is (mown as Mills End.
49 DRAFT 2013- 2014 CAPER
Exhibit 2
19F -58
D. Part 1 -C: Barriers or Trends Overview
A significant factor impacting accomplishment of HOPWA goals in Orange County is the continued
high cost of housing, which increases the size of subsidies necessary to make decent, safe and
sanitary housing available to clients. An additional factor is the high unemployment rate which
makes it extremely difficult for clients to obtain gainful employment, and in particular, employment
offering health care benefits. Neither of these factors are within the power of the City to
significantly impact.
Other factors noted by service providers in the 2013 -2014 report period include the following:
• The current economic climate has reduced contributions via fundraising activities
• The period of time clients need transitional housing and /and financial assistance is longer
• There is an increase in the number of HIV /AIDS infected individuals being released from prisons
There has been in increase in first -time homeless with'HIV /AIDS
• There is an increased need for housing for HIV /AIDS populations with barriers such as housing
for undocumented and sex offenders
50 DRAFT 2013 -2014 CAPER
19F 99
E. PART 11: ACCOMPLISHMENT DATA - CHART 1 (PLANNED GOAL) AND CHART 2 (ACTUAL)
1. Supportive Services in conjunction with HOPWA Housing Assistance: if money is spent on case management and employment training, outcomes must be
reported in Access to Care and Support (See Chart 4-a).
2. Supportive Services NOT In conjunction with HOPWA Housing Assistance: if money is spent on case management and employment training, outcomes must be
reported in Access to Care and Support (See Chart 4 —c.).
3. Housing Placement ACtivittes: if money is spent on housing placement activities in conjunction with HOPWA Housing Assistance, outcomes must be reported In
Access to Care and Support (See Chart 4 -ab if not In conjunction with HOPWA Housing Assistance, outcomes must be reported In Access to Care and Support (See
Chart4-c).
51 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -60
HOPWA Performance
Charts 1 (planned goal)
and 2 (actual)
Outputs
Households
Funding
HOPWA
Assistance
I Non -HOPWA
—
tea'
_
a
3 m
3
3
17
Tenant -based Rental Assistance
50
57
0
0
$600,000
$533,160
$0
2.
Units in facilities supported with operating costs: Number of households supported
3.
Units In facilities developed with capital funds and placed in service during the program
year: Number of households supported _
4.
Short -term Rent, Mortgage and Utility payments
Housing Development (Construction and Stewardshipwffacility based housing)
Output units
5.
Units in facilities being developed with capital funding but not yet opened (show units of
housing planned)
6.
Stewardship (developed with HOPWA but no current operation or other costs) Units of
housing subject to 3- or 10- year use agreements
7.
Adjustment to eliminate duplication (i.e., moving between types of housing)
Total unduplicated number of households /units of housing assisted
Supportive Services
Output Households
8.
1) Supportive Services In conjunction with HOPWA housing activities
376
7T
0
0.
$902,159
$833,510
$0
ii) Supportive Services NOT in conjunction with HOP housing activities
9.
rdJustment to eliminate duplication'
Total Supportive Services
Housing Placement Assistance'
10.
Housing Information Services
11.
Permanent Housing Placement Services
otaI Housing Placement Assistance
Housing Development; Administration, and Management Services
12.
Resource Identification to establish, coordinate and develop housing assistance resources
13.
Grantee Administration ( maximum 3% of total) (I.e., costs for general management,
oversight, coordination, evaluation, and reporting)
$46,459
$32,016
$0
14.
Project Sponsor Administration (maximum 7% of total) (i.e., costs for general management,
oversight, coordination, evaluation, and reporting)
Total costs for program year
$1,548,618
$1,398/686
' $0
1. Supportive Services in conjunction with HOPWA Housing Assistance: if money is spent on case management and employment training, outcomes must be
reported in Access to Care and Support (See Chart 4-a).
2. Supportive Services NOT In conjunction with HOPWA Housing Assistance: if money is spent on case management and employment training, outcomes must be
reported in Access to Care and Support (See Chart 4 —c.).
3. Housing Placement ACtivittes: if money is spent on housing placement activities in conjunction with HOPWA Housing Assistance, outcomes must be reported In
Access to Care and Support (See Chart 4 -ab if not In conjunction with HOPWA Housing Assistance, outcomes must be reported In Access to Care and Support (See
Chart4-c).
51 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -60
F. HOPWA CAPER Chart 3 on Measuring Housing Stability Outcomes:
Instructions: Please enter in column 1 the total number of eligible households that received the types of housing
assistance specified. In column 2, enter the number of eligible households continuing to participate in each
specified type of assistance (which might involve a temporary absence of not more than 90 days for treatment
purposes, with an intent to return). In column 3, enter the number of households within each specified type of
housing assistance who left the program during the program year by destination. If a household fractured during
the program year, report only on the destination of the individual that made the household HOPWA eligible.
Please refer to the destination codes that appear below this table for reviewing the stability housing outcomes.
Type of Housing
Assistance
-
- [1]
'.Total Number of Households.
Receiving HOPWA Assistance
(2)
Number of Households Continuing
(3)
Number of Exited Households
Component and Destination
Tenant -based Rental
Assistance
57
46
1(Emergency Shelter) =0
2 (Temporary - Housing) =0
3 (Private Housing) = 1
4(Other HOPWA) =0
5 (OtherSubsidy) =0
6Hnstitution) =0
7(Jail /Prison) =1
8(Disconnected) =1
9(Death) =2
Facility -based Housing
Assistance
.
_
1(Emergency Shelter) _
2(Temporary Housing) _
3(Private Housing) _
4(Other HOPWA) _
5(Other Subsidy) _
6(Institution) _
7 (Jail /Prison) _
8(Disconnected) _
9(Death) _
Short -term Housing
Assistance
Total Number of Households
Receiving HOPWA Assistance
Of the Total number Households.
Receiving STRMU Assistance this
operating year
Status of STRMU Assisted Households
at the End of Operating Year
Short -term Rent,
Mortgage, and Utility
Assistance
102
What number of those households
received STRMU Assistance in the
prior operating year:
15
What number of those households
received STRMU Assistance In the
two (2) prior operating years (ago):
12
1(Emergency Shelter) =2
2(Temporary Housing) =25
3(Private Housing)* =20
4(Other HOPWA) =0
5(Other Subsidy) =8
6(institution) =1
7 (fall /Prison) = 2
8(Disconnected) =0
9(Death) =0
52 DRAFT 2013 -2014 CAPER
Exhilit
19F-dl
G. HOPWA Outcomes on Access to Care and Support.
a. Support in conjunction with HOPWA- funded Housing Assistance
Instructions: Please report on the access to care and support for households receiving case management,
employment training, and /or housing placement assistance (ONLY) that is in conjunction with HOPWA- funded
housing assistance only (See Part 2, item 8 -i, 10 and 11). Report on the household status at program entry (or
beginning of operating year for households continuing from previous year) and program exit (or end of
operating year for households continuing services in the following operating year), if eligible individual living
with HIV /AIDS accessed services.
b. Income.
Instructions: Report the household monthly income of households receiving case management, employment
training, and /or housing placement assistance (ONLY) that is in conjunction with HOPWA- funded housing
assistance (See Chart 2, box i).
Number of Households receiving
Number of jabs
I.
1HOPWA Housing Assistance:
that included
H.
$1 -150
Category of Services Accessed
health benefits
$151 -$250
At Entry or
At Exit or
$251 -$500
3
Continuing
Continuing
17
I. Hasa housing plan for maintaining or establishing stable on going;
57
57
= -_
residency
30
viii.
-
ii. Had contact with a case manager /benefit counselor at least once in the
k
last three months (or consistentwith the schedule specified in their
individualized service plan)
W. Had contact with a primary health care provider at least once in the last
three months for consistent with the schedule specified in their
individualized service plan)
iv. Had medical insurance coverage or medical assistance
v, Obtained an Income - producing job created by this project sponsor during
the year
vl. Obtained an income- producing job outside this agency during the year
--
b. Income.
Instructions: Report the household monthly income of households receiving case management, employment
training, and /or housing placement assistance (ONLY) that is in conjunction with HOPWA- funded housing
assistance (See Chart 2, box i).
53 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -62
A. Monthly Household Income at Entry or
Residents continuing from prior Year End
Number of
Households
I.
No income
0
H.
$1 -150
0
iii.
$151 -$250
2
V.
$251 -$500
3
V.
$501 - $1,000
17
vi.
$1001 -$1500
7
vil.
$1501 -$2000
30
viii.
$2001+
6
53 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -62
B. Monthly Household Income at Exit /End
of Year
Number of
Households
I.
No income
1
Ii.
$1 -150
0
$151 -$250
0
Iv.
$251 -$500
1
V.
$501- $1,000
1
vi.
$1001 -$1500
0
vii.
$1501 -$2000
2
viii.
$2001+
0
53 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -62
c. Support NOT in conjunction with HOPWA- funded Housing Assistance.
Instructions: Please report on the access to care and support only for households receiving case management,
employment training, and /or housing placement assistance (ONLY) that is not in coniunction with HOPWA-
funded housing assistance (See Part 2, item 8 -ii, 10 and 11). Report on the household status at program entry
(or beginning of operating year for households continuing from previous year) and program exit (or end of
operating year for households continuing services in the following operating year), if eligible individual living
with HIV /AIDS accessed services.
54 DRAFT 2013 -2014 CAPER
19M3
Number of Households receiving
Number of jobs
HOPWA Housing Assistance :
that included`
Category of Services Accessed
health benefits
At Entry or
At Exit or
Continuing
Continuing
!.Hasa housing plan for maintaining or establishing stable on -going
.376
-
residency
I. Had contact with a case manager /benefit counselor at least once In the
521
last three months (or consistent with the schedule specified In their
individualized service plan)
iii. Had contact with a primary health care provider at least once In the last
530
three months (or consistent with the schedule specified in their
individualized service plan)
Iv. Had medical insurance coverage or medical assistance
v. Obtained an Income- producingjob created by this projectsponsor during
`
the year
vi. Obtained an income- producing job outside this agency during the year
54 DRAFT 2013 -2014 CAPER
19M3
VII. EMERGENCY SOLUTIONS GRANT NARRATIVE STATEMENTS
Santa Ana received $414,408 in ESG funds from HUD for the 2013 -2014 Program Year. These funds
were used to support the program efforts of 21 homeless service programs received ESG funding
during the report period.
A. Assessment of Relationship of ESG Funds to Goals & Objectives
Actions to address emergency shelter & transitional housing; needs of homeless individuals &
families
During the report period, the City of Santa Ana continued to address the needs of the homeless
with ESG funds. Individuals assisted with ESG included Extremely Low and Very Low- Income
people, families, unaccompanied women, men, single /two - parent families, and adult couples
without children. Table 15 provides an overview of how 2013 -2014 ESG funds were utilized to
meet the emergency and transitional housing needs of Santa Ana's homeless individuals and
families.
• Progress made using ESG funds to address Consolidated Plan homeless & homeless
prevention needs, goals, and specific objectives
Table 15 provides a summary of ESG accomplishments for the 2013 -2014 report period. ESG
accomplishments are incorporated into the data listed in EXHIBIT as it relates to specific homeless
objectives and goals fora five -year period and the progress made over one year to meet these
needs.
• Implementation of comprehensive homeless planning strategy with ESG projects
Santa Ana's homeless strategy aims to provide a complete range of activities that keep individuals
and families in their home during times of crisis, and assists those already homeless to obtain the
housing and services needed to achieve self- sufficiency. As summarized in Table 15 and EXHIBIT 4,
the City has made strides to provide this continuum of services for the City's homeless. An
additional summary of 2013 -2014 accomplishments is provided as EXHIBIT 11.
55 DRAFT 2013 -2014 CAPER
Exhibit 2
19F -64
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B. Matching Resources
Program regulations require that the City TABLE 16 —ESG MATCH
match ESG expenditures dollar for dollar.
Subrecipients receiving Santa Ana's ESG funds
are informed of this match requirement during
the application process and are required to
identify the amount and sources of matching
funds. During the course of the year, a
certification and copies of checks, award
letters, etc. that document match funds is
required by the City. Table 16 summarizes the
source and amount of ESG matching funds
o
Other Federal Funds
$120,000
Local /County Government
$0
Private Funds
$561,820
Fees
$0
State Government
$67,000
Other
$15,373
,.TOTAL
$764,193
provided by Subrecipients during the 2013 -2014 report period.
C. Activity and Beneficiary Data
Emergency Solutions Grant recipients are required to provide quarterly accomplishment reports,
which contain all HUD required data for IRIS reporting. Over the past years the City has revised ESG
report forms in an effort to capture required HUD data more efficiently. Presently there are no
significant problems in collecting, reporting, or evaluating the information reported by
subrecipients. The reliability of data is reviewed during annual on -site monitoring visits.
D. Homeless Discharge Coordination
The City has certified to HUD that it will undertake efforts to develop and implement a homeless
discharge plan. HUD has stated that as part of the City developing and implementing a homeless
discharge coordination policy it may use ESG homeless prevention funds to assist Very Low- Income
individuals and families at risk of becoming homeless after being released from publicly funded
institutions such as health care facilities, foster care or other youth facilities, or corrections
institutions or programs.
On a regional basis, the County's Community Services - Housing and Community Development
Department has taken the lead in developing and implementing a discharge plan for the entire
county and has solicited the assistance of cities such as Santa Ana. As this plan evolves, the City will
explore various options in programming that ensures the needs of Santa Ana's residents are met
while also addressing regional planning efforts. At the present time ESG homelessness prevention
funds are not being utilized in support of a discharge plan.
Exhibit 11
Exhibit 2
19F -67
VIII. EXHIBITS
Exhibit 1 City of Santa Ana CDBG Target Area & Area of Minority Concentration Maps
Exhibit 2 Public Hearing /Comment Period Proof of Publication & Summary of Public
Comments
Exhibit 3 FY 2013 — 2014 CAPER Summary Report (Tables 2A, 2B, and 3A)Consolidated Annual
Performance and Evaluation Report (IDIS Report # PR 06)
Exhibit4 CPMP Sheets
Exhibit 5 PR01 - HUD Grants and Program Income
Exhibit 6 PR02 - List of Activities by Program Year and Project (PR02)
Exhibit 7 PR03 - CDBG Activity Summary Report for Program Year 2013
Exhibit 8 PR06 - Summary of Consolidated Plan Project for Report
Exhibit 9 PR09— Program Income Details by Fiscal Year & Program
Exhibit IO PR22 - Status of HOME Activities (PR22)
Exhibit 11 PR23 - CDBG and HOME Summary of Accomplishments
Exhibit 12 PR25 - Status of CHDO Funds by Fiscal Year Report
Exhibit 13 PR26 - CDBG Financial Summary Report
Exhibit 14 PR27 - Status of HOME Grants
Exhibit 15 PR33 — HOME Match Liability Report
Exhibit 16 HOME Annual Report (HUD Form 40107)
Exhibit 17 PR80— HOPWA Measuring Housing Stability Outcomes
Exhibit 18 PR81— ESG Performance Measures Report
Exhibit 19 PR82 — HOPWA Units /Households & Funds Expended
Exhibit 20 PR91— ESG Summary Report
Exhibit 11
Exhibit 2
19F -68