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HomeMy WebLinkAboutG4S SECURE SOLUTIONS (USA) INC. - 3RD AMEND-2014City Of Santa elan^ Clerk of the Counc+. AGREEMENT TERMINATION Please complete this form when the attached agreement is no longer in effect. 2070 FES -6 FW 3' 37 Return form to the Clerk of the Council Office(M-30). �� Sk �ifY Call 647-5237 if you have any questions. CITYCLE OF COUNCIL p The agreement with No. A—,,Q— n\Z-{— a? G was completed on and final payment has been made. Revised 07-23-07 Department: ?\:Z /A Phone/Ext.: gglq Signature: Date: INSURANCE ON FILE A -2014 -215 WORK MAY PROCEED UNTI INSURANCE EXPIRES CLERK OF COUNCIL DATE: q—Z �--/ THIRD AMENDMENT TO AGREEMENT THIS THIRD AMENDMENT TO AGREEMENT is entered into on September, _ 2014, by and between G4S Secure Solutions (USA) Inc„ a Florida corporation ( "Contractor "), and the City of Santa. Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS: A. The parties entered into that certain Agreement A -2011 -122 dated May 2, 2011, (1?creinafYer "said Agreement ") by which Contractor has provided security guard services for various City facilities. B. The ,parties entered into a First Amendment to Agreement ( #A- 2011 - 122 -01) dated August 22, 2013, by which the ,parties revised the Scope of Services, Compensation, Term, and Insurance sections of said Agreement. C. The parties entered into a Second Amendment to Agreement ( #A- 2014 -116) dated May 20, 2014, by which the parties revised the Scope of Services, Compensation, and Term sections of said Agreement. D. In accordance with the terms and conditions of said Agreement, the parties wish to supplement the Scope of Services by Location, and Amend the Compensation sections as well as the Security Staffing Plan provided to the City. WfIEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Third Amendment to Agreement, the parties agree as follows: Section 1, SCOPE OF SERVICES, shall be supplemented to 'include the specific security patrol services at the defined locations detailed in the Scope of Services by Location attached hereto and identified as Exhibit 2 and incorporated herein by this reference. [Note: there is no Exhibit 1 attached to the Third Amended Agreement.] The schedule for said services s'hal'l be provided according to The City of Santa Ana G4S Security Staffing Plan attached hereto and identified as Exhibit 3 and incorporated herein by this reference. 2. Section 2, COMPENSATION, shall be amended to increase total compensation to Contractor to an amount not to exceed $608,016 per year, for a potential three (3) year total of $1,824,048 to pay for the specific SCOPE OF SERVICES detailed in this Third Amendment to Professional Services Agreement, as identified in the G4S Cost Sheet attached hereto and identified as Exhibit 4 and incorporated herein by this reference. 3. Except as hercinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Jose City Attorney CITY ANA DAVID CAVAZOS City Manager G4S SECURE SOLUTIONS (USA) INC. 2 I Oki 94 1131lya SCOPE OF SERVICS BY LOCATION CITY HALL City Hall and the Ross Annex are located at 20 Civic Center Plaza and open Monday thru Thursday and every other Friday, 8am to 5pm. City Hall is located within the Civic Center Complex that includes City, County, State and Federal offices. The City Departments housed at City Hall include City Manager's Office, Clerk of the Council, City Attorney's Office, Community Development Agency, Personnel, Public Works Agency, Planning and Building Agency and Finance Department. City Hall provides residents and the public with various services ranging, but not limited to Cashier, Business License, Dog License, Planning counter, Public Works counter, Building Plan Check, Community Preservation, Housing Administration, Police/Fire Plan Check, Purchasing, Risk Management, Economic Development etc. I. SCOPE The City's goal is to provide deterrence against crimes of vandalism, theft and bodily injury at City Hall and Ross Annex, IL RESPONSIBILITY OF CONTRACTOR The Contractor will provide Custom Protection Officer services approximately 108 hours per week at City Hall Monday through Friday. The City reserves the right to adjust the guards assignment /hours as needed to better serve internal and external customers. In addition, provide two guards for the duration of the scheduled Council Meetings, The Contractor shall perform set-vices including, but not limited to, the following: • Perform roving patrols of Interior and exterior building areas. • Complete incident and daily operating reports. • Respond as necessary to support other life safety duties as identified in post orders and standard operating procedures. • Direct patrons to areas within the Civic Center. • Mitigate various issues that arise in and around City Hall based on Civic Center activity. • As needed, escort staff or visitors to parking locations. • Report building maintenance and safety concerns as necessary. • Four times a day —Inspect public access restrooms to maintain cleanliness and advise building maintenance of needed corrections • Daily— Check and operate City Hall ADA wheelchair lift and document • Daily — Verify and report building interior lighting deficiencies • Daily Evening — Secure dumpsters at loading dock at the end of the day • Daily Evening -- Verify all exterior doors are locked after normal business hours • Daily Evening— Verify and report building exterior lighting deficiencies • Weekly — Check water pressure of all City Hall /Ross Annex drinking fountains Page I of 3 • Monthly — Check all City Hall /Ross Annex AED's per Risk Management Guidelines • Monthly — Check Fire Extinguisher and sign tags for inspection per Risk Management guidelines • As Needed — Adjust walk off mats at entries to City Hall and Ross Annex • As Needed — Advise facilities management of building deficiencies: interior or exterior • As Needed — And as requested by the superintendent perform other duties as needed Custom Protection Officers present at City Council Meetings: One security guard patrols the Council Chambers perimeter and the second security guard patrols the parking structure (Building #19) in front of City Hall to provide safer passage between and around Council Chambers and Building 419. The Contractor shall provide all management, supervision, and overhead for all contractor's employees and shall be solely responsible for instituting and involving disciplinary action of employees not in compliance with Contractor's rules and regulations, as well as any other policy established by the contracting parties. The Contractor shall develop a comprehensive set of Post Orders documenting both general procedures as well as site- specific responsibilities. Post Orders shall be prepared prior to the commencement of the contract and must be reviewed and approved by the City with fifteen (15) days from commencement of contractor's services. All security officers will be required to read and verify they understand the Post Orders and at minimum, shall be tested during the on-the-job training period, and at minimum annually during site inspections, The Contractor shall ensure hiring, training and administration of motivated and professional employees that meet or exceed both the Contractor's and the City's standards and support continuous performance of contract requirements. The Contractor is responsible for the daily personal appearance of security personnel. The Contractor shall provide seasonal uniforms and weather - appropriate protective clothing necessary to identify staff as security guards. Security officers are prohibited from carrying weapons of any kind, including but not limited to: firearms, nightsticks, martial arts weapons or equipment, batons, or any chemical agent spray or liquid. The Contractor shall agree to remove from the site, whenever required to do so by the City, any contractor employee considered by the City to be unsatisfactory or undesirable, within the limits of any applicable laws. Page 2 of 3 Council Meetinp Council Meetings will be hold every first and third Tuesdays of the month. Officer duty hours: 1730 -2100 hours or may be extended until 2300 hours. Officers will remain on duty until released by appropriate authority. Officers (two unarmed Custom Protection Officers) will be assigned duties for the Santa Ana Council Meeting. Officers will report no later than 1730 hours. An officer will be posted immediately outside Council Chambers while another will provide foot patrols in the parking lot adjacent to Council Chambers, monitoring the area to ensure only authorized vehicles are allowed access to park and to deter criminal activity. Page 3 of'3 E EXHIBIT 3 S K O V1 d rt v A v Gl N Ln fD n C G1 s w o N c c o v a o f0 l `4t° 4 3 � z F x g V n E° 3 o -_Ti (O w O s a < � 3 a Y W N m p G m � 3 3 3 m 3 3 3 3 3 3 3 3 3 n n n O o 0 0 0 < W N Y W N 9 W O v 3 3 3 3 A N 3 3 G O N N n K O N W N � N F+ WN G Y Q C W (J 9 0 Z 3 O O O O a v a � O N G K v v v G o p W N 3 3 3 A G w 3 3 3 3 S K O V1 d rt v A v Gl N Ln fD n C G1 EXHIBIT 4 G4S COST SHEET — JUNE 1 2014 TO MAY 31,201 Santa Arta ReeioualTransportation Center (Selected) + 208 hours per week of Custom Protection Officer Service 1 Patrol Vehicle (shared with Santa Ana Zoo) 2 Secure TraxTM Devices Monthly Cost: $ 20,135,4A equals Annual Cost: $ 241,625 Santa Ana City Hall * 108 hours per week of Custom Protection Officer Service (average weekly hours) • 2 Secure TraxTM Device Monthly Cost: 1, 0193.93 Annual Cost: $122,327.16 Council Meeting Services • Approximately 20 hours per month of Custom Protection Officer Service Approximate Monthly Cost: $435 (based on housl ) Approximate Annual Cost: _.$550Q__ Santa Ana Zoo at Prentice Park • 7 hours per week of Custom Protection Officer Service (Nightly vehicle patrol checks) 1 Security Vehicle (Posted at SAMLARC) Monthly Cost: $66Q 66 equals Annual Cost: $7928 Santa Ana Corporate Yard • 118 hours per week of Security Service • 1 Secure TraxTM Devices Monthly Cost: _$8 206.9 equals Annual Cost: 598.483 Santa Ana Library locations • 60 hours per week of Security Service at Main Library (l2 hours of weekly Overtime built in) + 20 hours per week of Security Service at New Hope Library Monthly Cost: $5,748.60 equals Annual Cost: 68.983 Centennial Park • 20 hours per week of Security Service (4 hours of weekly Overtime built in) • 1 Electric Golf Cart Patrol Page I oft Monthly Cost: $1 514.07 equals Annual Cost: $15169 As- Needed Security Annual Cost: up to $45.000 Hourly Rate — Traditional Security Officer: _ $16.05 /hour Hourly Rate — Custom Protection Officer: _ $21.78/hour Hourly Rate — Custom Protection Supervision: _$22.58 /hour_ Total Price Annual Cost Not to Exceed: _$608,016 All charges for security guard services for this contract are included in the above total. Page 2 of 2 CERTIFICA`m OF LIABILITY INSURANCE DA jo l aYY THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO, RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the. certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this cergficats does not confer rights to the certificate holder In lieu of such ondorsement(s). FiFoRwF,,R Aon Risk services, Inc of Florida 1001 Brickell Bay Drive Suite 1100 Miami FL 33131 USA CONTACT NAME: PNi No.En); (866) 283 -7122 No , (800) 363 -0105 E•MAL ' ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL S GL53OZ718 INSURED G4s Secure solutions (USA) Inc. 3,395 University alvd 3upiter FL 33458 USA INSURERA National Union Fire Ins CD of Pittsburgh 19445 INSURERS: New Hampshire Ins co 23841 INSURERS: Illinois National Insurance co 23817 INSURERD: ' INSURER E: PREMISES(6,.orW.1 $5,000,000 Men EXP(lmy one pemon) INSURER F. COVERAGES CERTIFICATE NUMBER: 570051688054 REVISION NUMRER- THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REAUIREMENT', TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSP VWDRI POLICY NUMBER IMMIDDITrITi ammennYTI)l LIMITS OENERALLIASIULY GL53OZ718 "011i"BIlf 1U/U1/Z014 EACH OCCURRENCE $5,000,000 k COMMERCIALGENERA LABILITY CLAIMS-MME X❑OCCUR PREMISES(6,.orW.1 $5,000,000 Men EXP(lmy one pemon) Excluded PERSONALAAWINJURY $5,000,000 GENERAL AGGREGATE $510001000 GEN% AGGREGATE LIMITAPPLIES PER: PRODUCTS- COMPIOP'AGI $5;000;000 X PRO- pp,ILW El LOC A AUTOMOBILE LMMLITY CA 4 - -3 A05 10/02/2014 COMBINED SINGLE LIMIT $5,000,000 -- 60DILY INJURY (P., pe,nm) B X ANY AUTO 'CA 640-39 -37 10/01/2013 10/61/2014 A ALL OWNS° SCHEDULED AUTOS AUTOS W HIREDAUTOS NOOWNED AUTOS MA GA 640 -39 -38 VA 10/01/2013 10/01/2019 BODILY INJURY PW aodd u PROPE RTY DAMAGE PmeaMmt UMBRELLALUIB OCCUR EACH OCCURRENCE EXCESS Lim CIAIMSfAAOE AGGREGATE OEO RETENTION 6 A WORKERS GOMPENSATiON AND EMPLOYERS'LMBK -nY YIN AnA'�ROPRIETORr PAhIMERIEMECI1fIVE OFFICEWM EMBER hNN 6XCwDEOT N (Myemadam:ym NH) DES'A T, OF OP wicf Bbebw NIA WC01, 630735 ADS WC015630736 CA :L O1 2013 10/01/201310/01 13575172614 /2014 X X STAID. O TORY LIMITS E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 E.L. DE3EISE•POLN;YLINR $1,000,000 A Excess WC XWC6636227 10 01/2013 10/01/2014 EL Each ACC dent 5110001000 OH- StatUtory WC EL Disease - Policy $1,000,000 SIR applies per policy ter s & condi tens EL Disease - Ea Emp' $1,000,000 DEBGUPTIONOFOPERATIONS /LOCATIONSIVEHICLES(AVachA M101,AddIWm Remarks Schedu6,amme.paw Mrpuked) contract Name: Agreement for Provision of Security Guard Services; Service: security Guard Servicesi G45 Office: LAN. The City of Santa Ana, its officers, employees, agents, volunteers and representatives are included Ss Additional Insured with regards to the General Liability policy. The policies evidenced herein are primary to other insurance available to the certificate holder, but only to the extent required by written contract with the insured. This insurance shall not be cancelled, or materially reduced in coverage or limits except after 30 days written notice has been given to the City of Santa Ana. CERTIFICATE HOLDER A FROV/E"D AS TO The city of Santa An La wl.tt �,J 20 Civic Center Plaza r J Santa Ana CA 92701 USA wss1StariL CITY ALLOVn SHOULD ANY OF THE ABOYE DESCRIBED FOLLOW BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELVERED IN ACCORDANCE WITH THE POLICY PROVISION& P Me 01988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD c 9 0 0 2 0 °o N 0 Z u t: 41 O POLICY NUMBER: GL 530-27 -1a COMMERCIAL GENERAL LIABILITY CG 2010 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. •Itr ♦ II This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITYCOVERAGE PART SCHEDULE Name Of•Addltltinal Insured, Person(s) Or Organization s Location ($) Of Covered Operations ANY PERSON OR ORGANIZATION WHOM YOU PER THE CONTRACT OR AGREEMENT BECOME 013LI ,{"`,MATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. )nformation uired to complete this Schedule, if not shown above will be shown in the Declarations. A. Section II — who Is An Insured is amended to Include as an- additional insured the persoXs) or organization's) shown in the Soheduta, but only wRtf respooE to 1lability for bodily Injury , "property, damage" W "personal and advertising injury" caused, in whole or In part, by: 1. Your acts or omissions; or 2. -The acts or omissions of those acting on your behalf; In the performance of your ongoing operations for the additional etsured(s) at the location(s) designated above, However. 1.' The Insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured Is required by a contract or agreement, the Insurance afforded to such additional Insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured. B. With respect to the Insurance afforded to these additional Insureds, the following additional exclusions apply: This Insurance does not apply to "bodily injury" or- "property damage" occurring after. 1, All work,, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance -or repairs) to be performed by or on behalf of the additional insureds) at the location of the covered operations has been completed; or 2. That portion of "your work" out of Which the Injury or damage ads" has -been put to ifs Intended use by any person or organization other than another contractor or subcontractor engaged In performing operations for a principal as a part of the some project CG 2010 0413 0 insurance Services Office. Inc., 2012 Page 1 of 2 POLICY NUMBER; GL 830 -27 -18 COMMERCIAL GENERAL LIABiLITY OG 20'37 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAPEFULLY. ADDITIONAL. INSURED -- OWN:E11% LESSEES OR CONTRACTORS - COMPLETED OPERATiONS This endtsement modifies insurance provided under the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTSICOMPLI TED OPERA11ONS LIABILITY COVERAGE PART SCHEDULE Name Of Addition[ Insured Person(s) ororga nlzation s Location AnitDascription of Corn laved operations ANY PERSON OR ORGANIZATION WHOM YOU BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A.RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO PER THE CONTRACT OR AGREEMENT' Information required to complete this Schedule if not shown above will be shown in the Declarations. A. Section 11 —Who Is An Insured is amended to Include as an additional Insured the person(s) or organizallon(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or, in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and Included in the "products-completed operations hazard ". However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured Is required by a contract or agreement the Insurance afforded to such additional insured will not be broader than that which you are required by the contract or •agreement to provide for such additional insured. S. With respect to the Insurance afforded to these additional Insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured Is required by a contract or agreement, the most we will pay on behalf of the additional Insured is the amcuntof insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whlehever is less. This endorsement shall not Increase the applicable, Limits of Insurance shown in the Declarations. CG 20 37 0413 0 Insurance Services Office, Inc., 2012 ' Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT f/ This endorsement, effective 12:01 A.M. 10101/2013 Forms a part of Policy No. OL 530 -27 -18 issued to G4S HOLDING ONE, INC. By: NATIONAL UNION FiRE INSURANCE COMPANY OF PITTSBURGH, PA LIMITED ADVICE OF CANCELLATION PROVIDED VIA E -MAIL TO ENTITIES OTHER THAN THE FIRST NAMED INSURED This policy Is amended as follows: in the event that the Insurer cancels this policy for any reason other than non - payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First-Named insured is under an existing contractual obligation to notify a certificate holder when this policy Is oarfeeled (hereinafter, the °Certificate 'Hold'er(s) ") and has provided to the Insurer, either directly or through Its broker of 'record, the email address of a contact aueach such entity; and 3. the insurer received this information after the First Named Insured receives notice of cancellation of this policy and prior to this policy's cancellation effective date, via an electronic spreadsheet that is acceptable to the hysura "r, the Insurer wilt provide advice of cancellation (the "Advice ") via e-mail to each such Certificate Holders within L_jO days after. the First Namad Insured provides such information to the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to Such Certificate Holders)i as soon as reasonably practicable after the First Named insured provides such Information to the Insurer. , Proof of the insurer emailing the Advice, using the Information provided by the Fast Named Insured, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endoisierrieht does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this andorsement invest any rights in any entity not insured under this policy. The following. Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the Insurance company shown in the header on the Declarations page of this policy. All other terms, conditions and exclusions shall remain the same. 107414 (03/11)