HomeMy WebLinkAbout22B - SPEC - REPLACEMENT VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 7, 2014
TITLE:
CONTRACTS AWARD FOR
REPLACEMENT VEHICLES AND
NEW BOBCAT SKID -STEER LOADER
(SPEC. NO. 14 -058)
(STRATEGIC PLAN NO. 6, 2)
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on1"Reading
❑
Ordinance on 2n'Reading
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Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts to National Auto Fleet Group for the purchase of various replacement vehicles in
an amount not to exceed $446,799, and Clark Equipment Company for the purchase of a new
Bobcat skid -steer loader in an amount not to exceed $50,250, subject to non - substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on mileage
and performance. Due to budget constraints in past years, only Police Department patrol units
were replaced. Consequently, other vehicles have exceeded their useful lifecycle resulting in
increased maintenance and repairs costs and lowered vehicle performance.
Based on the City's lifecycle replacement criteria the following Police and Public Works Agency
vehicles will be purchased: two Honda Civics NGV, three F -250 Ford trucks, six Ford
Interceptor Police sedans, one Chevy % ton utility truck, and one Ford Explorer. The vehicles
being replaced range from model years 1998 to 2006 and therefore experience more downtime
and require an aggressive and more expensive maintenance program.
Additionally, the Public Works Agency Water Resources Division performs a variety of
maintenance and repairs to the City's water distribution system. A skid -steer loader is needed to
collect soil, mud and other debris during water system repairs. This piece of equipment will allow
for prompt cleanup and eliminate debris from City streets.
2213-1
Contracts Award for Vehicles and Skid -Steer Loader
October 7, 2014
Page 2
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The National Joint Powers Alliance contracts
with National Auto Fleet Group for fleet vehicles and Clark Equipment Company for heavy
construction equipment were awarded as a result of open competitive bidding, and meet the
City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2, Address deferred maintenance on City buildings and equipment.
FISCAL IMPACT
Funds are available in the Fleet Maintenance Equipment Replacement account (no. 07510101 -
66400for $338,554) and in the Public Works Water System Maintenance, Water Quality &
Measurement and Water Administration /Engineering accounts (nos. 06017641 -66400 for
$50,250; 06017644 -66400 for $58,245 and 06017645- 66400 for $50,000).
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Fre Mousavipour, P.E.
Executive Director
Public Works Agency
CODS /sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22B-2