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Home My WebLink About25E - AGMT - GREASE CONTROL PROGRAMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 7, 2014 TITLE: AGREEMENT WITH ENVIRONMENTAL ENGINEERING & CONTRACTING, INC., FOR FATS, OILS, AND GREASE CONTROL MANAGEMENT PROGRAM (Strategic Plan No. 6, 1, C) 2 'MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Environmental Engineering & Contracting Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney to provide fats, oils, and grease control program management services for a one - year period expiring October 31, 2015, in an amount not to exceed $300,000. DISCUSSION In October 2004, the City adopted an ordinance amending Chapter 39 of the Santa Ana Municipal Code to control the discharge of fats, oils, and grease (FOG) from food service establishments (FSE's) into the City's sewer collection system. In January 2005, the City began a comprehensive FOG Control Management Program that includes regular inspection of all FSE's to ensure compliance with the City's ordinance. The FOG ordinance and program are required by the California State Water Quality Control Board. Although staff performs project management oversight and compliance enforcement, the majority of the work involved in the FOG control program, including field work and inspections, has been performed under contract by consultants. The proposed agreement provides for continued inspection of all FSE's on a regular basis, as well as planning, review, and evaluation of the FOG Control Management Program, as needed. The agreement also provides for staff training, data gathering, database management, mapping, technical support, coordination with other agencies, and serving as the City's liaison for FOG - related issues. On July 11, 2014, the City issued a request for proposals (RFP) for FOG control program management services (Exhibit 1). The City received two proposals, which were evaluated by a selection committee for content and responsiveness to the RFP. The final scoring for the firms is as follows: 25E -1 Agreement with Environmental Engineering & Contracting, Inc. for FOG Control Management Program October 7, 2014 Page 2 Company Name Rating Environmental Engineering & Contracting Inc. 94.7 Orange County Pumping Inc. Non- Responsive /Disqualified Staff recommends awarding a contract to Environmental Engineering & Contracting, Inc. The contractor has a proven track record with other municipalities, and has the resources and technical experience to provide FOG Control Management Program services. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACTS There is no environmental impact associated with this action. FISCAL IMPACT Funds are available in the Sanitary Sewer Service account (No. 05617640 62300). l7N011,`i:UZKK0111103 FYe Mousavi our, P.E. Francisco Gutierrez nQ Exe utive Director Executive Director 1'9 Public Works Agency Finance & Management Services Agency EG /NS /AF Exhibits: 1. Request for Proposal 2. Agreement 25E -2 AGREEMENT FOR FATS, OILS, AND GREASE (FOG) CONTROL MANAGEMENT PROGRAM THIS AGREEMENT, made and entered into this — day of October, 2014 by and between Environmental Engineering & Contracting Incorporated, a California corporation, (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter <,City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of Fats, Oils and Grease (FOG) Program Management. EEC is prepared to assist the City with the multifaceted tasks and services associated with its existing FOG control program, These services include, but are not limited to, providing oversight and administration of a comprehensive FOG program, which includes food service establishment (FSE) inspections, assisting with enforcement of the City's FOG control ordinance (NS- 26 -70), public education and outreach, geographic information systems (GIS) support, computer maintenance management systems (CMMS) support, and training. B. Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services as set forth in Consultant's Proposal, attached hereto as Exhibit A. Specifically those services as identified at pages 8-15 of said Proposal which is incorporated herein by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The annual not -to- exceed cost estimate for the requested services is $300.000.00, during the tern of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not EXHIBIT 2 25E -3 be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on October 31, 2015, or until funds are exhausted or unless earlier terminated as provided herein. A. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors; if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising fi-om bodily and personal injury, including death resulting therefrom. and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage; in the total amount of $I,000,000 per occurrence and in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insured provisions. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. 25E -4 c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. b. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services provided pursuant to this Agreement. Consultant's liability for claims arising in relation to monitoring services provided pursuant to this Agreement, whether in contract, tort or otherwise, shall not exceed the amount of fees paid by City to Consultant under this Agreement during the twelve months preceding the claim. In no event shall Consultant be liable for any loss of business profits, consequential or indirect damages arising from the negligence of Consultant in providing monitoring services pursuant to this Agreement. This limitation does not apply to liability arising from the installation or maintenance of the equipment provided pursuant to this Agreement. 25E -5 CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement, S. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax 714- 647 -6956 With courtesy copies to: Public Works Agency— Water Resources City of Santa Ana 220 South Daisy (M -85) Santa Ana, California 92703 Fax 714- 647 -3345 and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647 -6515 To Consultant: Environmental Engineering & Contracting, Inc. Mr. Jim Kolk 501 Parlccenter Drive Santa Ana, California 92705 Fax (714) 667 -2310 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes 4 25E -6 of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 4. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant; and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party,, or anyone acting on behalf of any party, which is not embodied herein. 10. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 11. TERMINATION This Agreement may be terminated by City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination. However, payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 12. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement 25E -7 shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 14. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 15. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall inderrmify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO C4hiessistant e B J val C City Attorney v 25E -8 RECOMMENDED FOR APPROVAL: FRED MOUSAVIPOUR Executive Director Public Works Agency ENVIRONMENTAL ENGINEERING & CONTRACTING, INC. JOHN SHAFFER President 25E -9 EXHIBIT A SCOPE OF SERVICES 25E -10 25E -12 s,. q4 Y July 31, 2014 lENA"l1TC>1YMlEN1r^L ENGINEERING & CONTRACTING, INC, 501 Parkcantar Drive, Santa Ana, OA 92705 Phone (714) 667 -2300 . Fax (714) 667 -2310 www.eecworld.com Mr. Armando Fernandez City of Santa Ana Public Works Agency 220 S. Daisy Avenue, Building A Santa Ana, California 92703 Subject: Proposal to Provide FOG Control Program Management (Bid #14 -045) Dear Mr. Fernandez: Environmental Engineering & Contracting, Inc (EEC) is pleased to present this proposal to provide assistance to the City of Santa Ana (City) in managing its Fats, Oils, and Grease (FOG) Control Program. EEC understands that the City is looking for a program management contractor with the necessary FOG expertise and experience to properly represent the City while implementing this important task. As described in the enclosed proposal, EEC is uniquely qualified due to its successful management of the City's FOG Control Program on a contract basis for the past 10 years, and its experience in the design, implementation, and /or management of FOG control programs for 14 other agencies in California. EEC has thoroughly reviewed the request for proposal and scope of work. EEC's previous and unique experience with FOG control programs throughout the U.S. and specifically with the City of Santa Ana will ensure that there will be no learning curve associated with this project. EEC's expertise and reputation is perfectly suited to help the City continue its successful FOG Control Program. Thank you for the opportunity to respond to the City's request for proposal. I look forward to an opportunity to discuss EEC's proposal. Respectfully, Environmental Engineering & Contracting, Inc. [Wet Signature Here] John Shaffer President Enclosure: EEC Proposal to Provide FOG Control Program Management Mid - Atlantic Once: 200 Harry S. Truman Parkway, Suite 330 • Annapolis, MD 21401 • Phone (410) 263 -2234 * Fax (410) 266 -8660 Northern California Office: 2100 Embarcadero, Suite 25S913 A 94606 • Phone (510) 225 -9262 • Fax (510) 867 -2053 25E -14 Table of Contents 1.0 FIRM EXPERIENCE .............................................................................................. ..............................1 1.1 Introduction ......................................................................................... ............................... 1 1.1.1 Company Details ...................................................................... ..............................1 1.1.2 Background .............................................................................. ..............................1 1.2 Related Experience ............................................................................... ..............................3 1.2.1 City of Santa Ana: FOG Program Management and Inspection Services .............. 3 1.2.2 Costa Mesa Sanitary District: FOG Program Management and Inspection Services................................................................................... ............................... 4 1.23 Irvine Ranch Water District: FOG Program Management and Inspection Services................................................................................... ............................... 4 1.2.4 City of Anaheim: FOG Program Management and Inspection Services ................ 5 1.2.5 Orange County Sanitation District: FOG Program Inspection Services ..................5 2.0 PERSONNEL EXPERIENCE ................................................................................... ..............................6 2.1 Project Staffing ...................................................................................... ..............................6 2.2 Subconsultants ...................................................................................... ..............................8 2.3 Project Management ............................................................................ ..............................8 3.0 SCOPE ................................................................................................................. ..............................8 A. Project Management ............................................................................ ..............................8 A.1 Value -Added Program Management Services ......................... ..............................9 B. FSE Inspections and Enforcement ......................................................... ..............................9 B.1 Value -Added FSE Inspection Services ................................... ............................... 11 C. Mapping ............................................................................................... .............................11 A.1 Value -Added Mapping Services .............................................. .............................12 D. Computerized Maintenance Management System Support ............. ............................... 12 D.1 Value -Added CMMS Services ................................................ ............................... 13 E. Waste Discharge Requirement and Sewer System Management Plan ............................13 E.1 Value -Added WDR /SSMP Services .......................................... .............................13 F. Presentation (Sample Inspection) ...................................................... ............................... 14 G. Training and Support ........................................................................... .............................14 H. Summary of Deliverables ................................................................... ............................... 14 I. Estimated Hours / Project Schedule .................................................... .............................15 Tables Table 1 Summary of Key Staff Qualifications .................................................... ..............................7 Appendices Appendix Resumes Appendix B Exhibits *Note: Fee proposal is provided in a separate, sealed envelope with this package. EEC Proposal to Provide FOG Program Services 25E -15 July 31, 2014 Section 1.0 - Firm Experience 1111FINUIT Environmental Engineering & Contracting, Inc. (EEC) is pleased to submit this proposal to provide continued fats, oils, and grease (FOG) program management services to the City of Santa Ana (City). Based on our extensive experience and successes in the development, implementation, and management of FOG programs throughout the country, including the City, EEC is poised and prepared to assist the City with the multifaceted tasks and services associated with its existing FOG control program. These services include, but are not limited to, providing oversight and administration of a comprehensive FOG program, which includes food service establishment (FSE) inspections, assisting with enforcement of the City's FOG control ordinance (NS- 26 -70), public education and outreach, geographic information systems (GIS) support, computer maintenance management systems (CMMS) support, and training. This proposal was prepared in accordance with the requirements outlined in Bid #14 -045. 1.1.1 CompanyDetafls Number of Employees: 40 Years in Business: 19 Corporate headquarters: 501 Parkcenter Drive Santa Ana, California 92705 Phone Number: (714) 667 -2300 Fax Number: (714) 667 -2310 W e bs ite: www.eecworld.com Certifications /Licenses: Class A General Engineering Contractor License Hazardous Substances Removal Certification Small Business Enterprise (California Department of General Services) Small business as prescribed by the Federal Acquisition Regulations Tax Identification Number: 33- 0665828 City Business License #: 189071 Primary Project Contact: Mr. Jim Kolk Project Manager/ FOG Program Manager Phone: (714) 667 -2300 Fax: (714) 667-2310 E -Mail: jkolk @eecworld.com Secondary Project Contact: Mr. Ramon Gallegos GIS Supervisor Phone: (714) 667 -2300 Fax: (714) 667-2310 E -Mail: rgallegos @eecworld.com 1.1.2 Background EEC is a full- service environmental consulting firm that provides high - quality, cost - effective environmental, engineering, technology, and consulting services to public and private entities throughout the United States. EEC was founded in 1995 to fulfill a need for technical excellence and personal service in environmental consulting. EEC comprises a team of experts in engineering, EEC Proposal to Provide FOG Program Services 1 July 31, 2014 25E -16 environmental compliance, environmental science technology and data management systems, chemistry, toxicology, hydrogeology, geology, and industrial hygiene. The environmental division routinely performs Phase 1 /11 Environmental Site Assessments, soil and groundwater investigations, air monitoring, and asbestos and lead testing. The division also prepares and implements site assessment work plans, preliminary endangerment assessments, remedial action plans, and closure reports for regulatory acceptance and approval. Finally, the division undertakes coordination and negotiation with regulatory agencies on behalf of clients throughout a project's duration. The construction division supports projects originating from the engineering and environmental departments, but also undertakes projects independently. This division removes underground and aboveground storage tanks; installs, operates, and maintains remediation systems; designs and builds electrical panels /control systems, and performs general construction services, including operation of heavy equipment. EEC Proposal to Provide FOG Program Services 2 July 31, 2014 25E -17 EEC's divisions are supported by a technology services division that facilitates efficient collection, storage, and review of large data inventories. This department uses computer -aided drafting and design (AutoCAD), GIS, and database technologies to support and manage projects across the firm's divisions. The department identifies the right technologies for the client's most critical needs and ensures that the chosen technologies will stay relevant and effective long after project completion. In addition, EEC employs an in -house editor to ensure the consistency, accuracy, and readability of the firm's documents. Finally, the administrative team supports the entire firm with project - related activities, such as accounting and invoicing. 1.2 Related Experience EEC has extensive experience in providing FOG control program services and has expertise with a broad range of complementary services that have gained EEC an excellent reputation and working relationship with federal, state, and local agencies. EEC has provided extensive FOG control and NPDES services to more than 30 cities and sewer districts in Southern California, including the following: City of Anaheim City of Santa Ana Garden Grove Sanitary District City of Fullerton City of Stanton Irvine Ranch Water District City of La Habra County of Orange Midway City Sanitary District City of Orange Costa Mesa Sanitary District Orange County Sanitation District Furthermore, EEC has developed a detailed understanding of the City of Santa Ana's FOG control program database and comprehensive FSE inspection program. Through experience gained from previous work for the City and the EEC team's unique knowledge of the City's FOG control program, EEC will continue to provide a flexible and cost - effective approach to meeting the City's project goals and needs. Following is a selection of short project descriptions that are representative of EEC's FOG inspection experience. 11A City of Santa Ana: FOG Program Management and Inspection Services EEC developed, implemented, and supported management of the City's FOG program and conducted on -site FSE inspections. EEC compiled and maintained an exhaustive list of FSEs within the City's boundaries and inspected each FSE to inventory cooking equipment, fixtures, floor sinks and drains, and grease- removal equipment (GRE), as well as evaluate compliance with FOG program regulations. EEC developed a FOG program database that stores the kitchen equipment inventory and s a created inspection frequencies based, in part, on an FSE's�� potential to release FOG Into the sewer system. EEC used the City's GIS to determine an FSE's potential to impact sewer line elevated maintenance locations (EMLs). EEC has been inspecting FSEs in Santa Ana for the past decade. Project highlights include: r • FOG program development and management support J inspector Using Mobile • Permitting inspections Device to Gather FSE Data wyacyosv ave F c • FSE kitchen BMP inspections • GRE inspections EEC Proposal to Provide FOG Program Services 3 July 31, 2014 25E -18 • FSE noncompliance notifications • Compliance inspection and follow -up efforts • Sanitary sewer overflow (SSO) response and support • Mobile FOG inspection deployment 1.2.2 Costa Mesa Sanitary District: 170G Program Management and Inspection Services EEC currently provides many of the same services the City is requesting —FOG program management and inspections, GIS support, CMMS support, and modeling services —to the Costa Mesa Sanitary District (CMSD). Some project specifics are provided below: • Enforcement project development and management • Cityworks implementation and support services • FOG program development and management • FSE database creation and management • Infiltration and inflow analysis support • GIS development and management • FSE FOG inspections and follow -up • CCTV source identification inspections • Training services • Hot -spot analysis • Hydraulic modeling 1.2.3 Irvine Ranch Water District: FOG Program Management and Inspection Services EEC conducted a FOG characterization study that included over 800 initial inspections within the Irvine Ranch Water District's (IRWD's) service area and continues to support FOG program efforts, including FSE inspection services. GRES are inspected to evaluate their size, operational status, and structural condition. FOG program information and education is also provided to FSEs in IRWD. To enhance analysis of the data collected, EEC developed a geodatabase. FSE and GRE data was further analyzed with SSOs and sewer hotspots. Inspection data was instrumental in developing IRWD's FOG program; analysis of the data provided a basis for prioritizing FSE permitting and inspections as well as optimizing IRWD resources. The project scope included the following elements: • Program creation and management • Permitting inspections • BMP and GRE inspections • Compliance inspections • Nonroutine customer support • H2S testing and monitoring • FSE plan submittal program development and management "We have been etteeJnely pCeeceed with I lC "s ezperuse, pr ofessionalr'sm, crud attention to detail concerning data management. " Soha Vuairnia, FOG Progr°cnn Manager Irvine Ranch Ualer Dis /riot EEC Proposal to Provide FOG Program Services 4 July 31, 2014 25E -19 1.24 City ofAnaheim: FOG Program Management and Inspection Services • Compliance /enforcement inspections • New FSE permitting inspections • New FSE plan review • SSO response support • FSE NPDES inspections • FSE BMP inspections • GRE inspections • GIS development SSO response support 1.2.5 Orange County Sanitation District: FOG Program Inspection Services In 2003 EEC assisted the Orange County Sanitation District (OCSD) with the development and implementation of its FOG Program. Currently EEC provides OCSD with inspection services similar to what the City's scope of work for this proposal. The project scope included the following elements: • Health and safety plan development • BMP Inspections • BMP /GRE Inspections • Inspection routing • Inspection QA /QC • Inspection management "EGG hrings unique technical expertise to our -pro,jects and provides practical solutions for our agency, our satellite agencies, and our industries. " Mahin Mlebi, Source Control Manager, Orange County Sanitation District EEC Proposal to Provide FOG Program Services 5 July 31, 2014 25E -20 Section 2.0 - Personnel Experience EEC has assembled a team of highly qualified personnel to assist the City in achieving the goals of the FOG Control Program and completing the requested scope of work. All key personnel have the necessary availability, credentials, licenses, and relevant experience required to successfully complete the proposed scope of work on schedule and within budget in accordance with the City's requirements. A summary of EEC key personnel, regulatory experience, registrations, and credentials is included in Table 1, Summary of Key Staff Qualifications. Key personnel resumes can be found in Appendix A, Resumes. 2.1 Project Staffing The proposed team brings a wealth of FOG management, development, and implementation experience that revolves around similar FOG control programs designed and implemented for OCSD, IRWD, CMSD, the Cities of Orange, Fullerton, Buena Park, Stanton, and La Habra. EEC has lValved a signif cant role in helping our ChY protect the environment and onr citizens. " .lake Wager; ChY Manager City ol'Stanton EEC Proposal to Provide FOG Program Services 6 July 31, 2014 25E -21 Table 1, Summary of Key Staff Qualifications e , e B.S. Industrial Engineering Jim Kolk PACP /NASCCO Certification, CWEA SSO:Reporting Certified, Co- Author 15 % -50% Project Manager 22 and Researcher for the Orange County FOG Control Study — Phase II, (as needed) Performed /Managed over 5,000 FOG inspections General Engineering Contractor John Shaffer Co- Author and lead researcherfor the Orange County FOG Control 5 % -10% Principal -in- Charge 27 Study— Phase I and Phase 11, WEF /EPA FOG Control Workshop (as needed) contributor & speaker, IAPMO FOG Task Group member CWEA FOG inspector trainer M.S. Civil Engineering Greg Arthur 3 0 30 years at EPA. Region 9, Clean Water Act inspector and compliance 5 % -10% Regulatory Advisor expert, NDPES compliance auditor, training and lectures for multiple (as needed): municipal and collegiate organizations Stan Steinbach, P.E. M.S. Chemical Engineering Senior Project Professional Civil Engineer 5 % -10% Manager/ FOG 29 NPDES regulatory expert, co- author and researcher for the Orange (as needed) Control Enforcement County FOG Control Study— Phase I and Phase 11, CWEA FOG inspector Support trainer Ramon Gallegos M.A., Geography: Data Management/ Environmental analysis emphasis, ESRI ArcEditor and spatial analyst, 25 % -60 ° %. GIS /.Database 13 GIS Graphical User Interface design, Access database integration, file (as needed) Design / FOG Geodatabase, AutoCAD, performed and managed over 15,000 FOG Inspector inspections B.S. Mathematics ArcGIS, AutoCAD, ESRI Geodatabase Design and Administration Steve Shaffer (ArcSDE, File, Personal) 10 % -30% Software Systems 12 SQL Server & Microsoft Access Database Design, Administration, and (as needed) Architect Automation Visual Basic Programming and Automation, Windows Administration and Automation Joseph Jenkins B.A. Business Administration Compliance OSHA 40 Hour HAZPWOPER Certification, Pipeline Assessment And 20 %50% Inspector / FOG' 8 Certification Program - (as needed) FSE inspections management and training EEC inspectors and QA /QC Inspection Supervisor :inspection procedures M.S., Geographic Information Systems, In Progress ArcGIS Extensions and Server, AutoCAD, Oracle, SQL Ariana Wilfley 6 Trimble GPS, Magellan Mobilemapper, Garmin Python, Flex, HTML, 10 % -30% Senior GIS Analyst XML (as needed) CMMS: Cityworks Server AMS Administration Training, InfraMap, Mapplet B.S. Geography Abraham Navarro Trimble GPS, Remote Sensory Training, Imagery, Photogrammetry 25 % -60% Information Systems 5 Oracle, SQL, Autodesk AutoCad, (water InfraMap,. CSAR Database (as needed) Analyst - .Management FOG Data Management Angel Bambrick Compliance inspector 40 ° % -80 °% FOG Inspector 3 Conducted over 2,000 inspections (as needed) SSO investigation and response development EEC Proposal to Provide FOG Program Services 25E -22 July 31, 2014 2.2 Subconsultants Based on current staffing capabilities, EEC does not anticipate the need to hire subconsultants or subcontractors for this project. 2.3 Project Management Jim Kolk has served as the primary project manager for the City's FOG Control Program projects for the past 7 years and will continue to serve in this role (for a minimum of 1 year). Mr. Kolk will provide overall management and leadership that will include maintaining an effective team, ensuring availability of technical staff, maintaining quality of work, and resolving project issues. While many tasks can and should be handled directly by technical staff, all project communication will be routed through Mr. Kolk to ensure continuity of project tasks and control of project resources. In the event that Mr. Kolk is unavailable, Mr. Ramon Gallegos will serve as the secondary project manager. A quality assurance / quality control (QA /QC) process will continue to be implemented throughout the project and will include periodic reviews during the planning and execution phases. The project manager will ensure that all the required elements are effectively incorporated into the project and the principal - in- charge will ensure that the project manager is routinely performing this verification. All reports and presentations are reviewed by the project manager and, where appropriate, the principal -in- charge for content and format. In addition, draft and final reports as well as presentations are edited by an in -house technical editor. For technical tasks, including intermediate calculations and determinations of key parameters, verification by technically qualified team members with no prior involvement in the particular task is conducted for accuracy and completeness. Section 3.0 - Scope A. Project Management EEC currently manages FOG programs for four Southern California agencies, utilizing complex databases and GIS tools to collect, organize, analyze, and manage FOG data. Having been closely involved in the development and implementation of key FOG program tools and processes, EEC's technical and field staff is thoroughly knowledgeable with the field data acquisition systems and work flows currently employed by the City. EEC will provide the following services under this task: • Manage the FOG geodatabase and GIS files such as map documents • Collect, organize, and manage the City's FOG Control Program data • Use InfraMap software and GIS to record inspection results and manage inspections • Review FSE inspections results for quality assurance and quality control • Develop reports to summarize inspection results and compliance efforts • Establish inspection schedules, and coordinate and assign inspection tasks to the City's code enforcement inspectors and EEC's compliance inspectors using InfraMap software • Conduct regular meetings with City staff to evaluate the FOG Control Program, provide recommendations, and prioritize project efforts EEC Proposal to Provide FOG Program Services S July 31, 2014 25E -23 • Provide monthly reports summarizing activities conducted and recommendations to the City's FOG Control Program Manager • Provide follow -up documentation assistance and expertise to the FOG Program Manager • Develop residential FOG educational /guidance materials and plan to address residential grease discharge and disposal practices • As needed, develop and coordinate evaluation of the new and emerging grease control technologies. including GRE and chemical /biological additives • Coordinate, establish work schedules, and provide educational and training information to City personnel as needed or as requested by the City • Monitor the Orange County Health Care Agency's (OCHCA's) inventory of restaurants and append any updates, changes, or additions to the City's FSE inventory • Provide the City with background and updates regarding current and emerging MS -4 requirements • Obtain data and information to keep the FSE inventory up to date • Provide the City with experienced and knowledgeable professional staff • Provide the City with inspectors equipped with proper identification including contractor badges and vehicle signage (magnets) A.1 Value -Added Program Management Services Based on its recognized FOG expertise, EEC is afforded the opportunity to work with agencies across the country, exposing the team to a variety of innovative ideas and concepts that can be shared with the City. EEC also works with some of the City's neighboring agencies and can share field intelligence regarding sewer investigations and FSE issues that might impact the City's programs. B. FSE Inspections and Enforcement EEC inspectors are fully trained on procedures for conducting FOG inspections and regulations specific to the City. EEC will monitor inspection progress using the City's InfraMap and GIS tools to ensure the FOG control program tasks are on track to meet inspection and follow -up targets. EEC routinely performs QA /QC, from the work order initiation phase to project completion, of FOG inspectors as well as the data entered into databases and submitted to the City. EEC will also work with the City's FOG Program Manager to evaluate continued implementation of FOG- risk —based inspection prioritization processed to further optimize the City's inspection resources. EEC will provide the following services under this task: • Conduct on -site physical inspections of FSEs as determined by the FOG Program Manager • Provide bilingual outreach and educational materials to FSEs • Provide the City, as needed, with educational and best management practice (BMP) information • Promote the importance of kitchen BMPs • Require inspectors to clearly identify themselves both verbally and with proper identification badges as contract inspectors of the City • Require inspectors to identify their vehicles with magnetic decals as contract vehicles of the City • Coordinate and establish work schedules EEC Proposal to Provide FOG Program services 25E -24 July 31, 2014 Specific FSE inspection categories include: 1. Permitting Inspections. EEC will conduct initial permitting inspections for new, change -of- ownership, and remodeled FSES. Through initial inspections, also referred to as FSE characterization, EEC will identify the type of food, cooking equipment, and kitchen practices that risk contributing FOG to the sewer system. Each FSE will be provided with bilingual educational materials that will help the FSE reduce the amount of FOG released into the City's sewer system. 2. Grease Removal Equipment Inspections. EEC will conduct GRE inspections for FSEs with a grease interceptor or grease trap to ensure each device is in good operating condition and confirm that appropriate maintenance practices are implemented. The inspections are comprehensive and thorough to supportt potential enforcement efforts in the future. Specifically, EEC inspectors will conduct the following: • Measure the layer of floating FOG and settable solids • Determine conformance with compliance criteria • Inspect the mechanical condition of the GRE • Review the maintenance logs and record the last pump - out date • Review GRE pumping record - keeping • Document and capture photographic evidence of all violations 3. Best Management Practice Inspections. Having conducted over 20,000 kitchen BMP inspections, EEC understands the importance of educating FSEs on proper BMPs. EEC will conduct BMP inspections to evaluate compliance with all required Kitchen BMPs, including employee education and training practices. These inspections also provide an opportunity to provide new program educational materials. Specifically, EEC inspectors will assess the following: • Removal of food grinder • Drain screens installed /maintained • Kitchen signage (BMP poster) posted • Scraping practices • Food waste disposal practices • Emergency spill response materials • Utilization of drainage additives • Segregation and proper storage of waste cooking oil • Grease collection log maintained • Employee training log maintained • Lateral cleaning and spill log maintained EEC Proposal to Provide FOG Program Services 10 July 31, 2014 25E -25 4. Compliance Inspections. ECC will conduct follow -up inspections for non - compliance issues as required by the City's FOG Control Manager. This may include issuance of notices of violation (NOVs) to FSEs that are found to be in non - compliance of the FOG control regulations. EEC will assist the City in managing enforcement actions for violations of the City's ordinance. For any FSE or critical source facility identified with deficiencies, EEC will meet with FSE managers /owners or property owners to discuss violations and enforcement and to help develop an appropriate corrective action plan to achieve and maintain compliance. Based on the results of follow -up inspections and issued notices of non - compliance, EEC will review, provide recommendations, and assist the City with any enforcement actions required as a result of violations of ordinance NS 26 -70. S. National Pollutant Discharge Elimination System. EEC will conduct inspections to follow up on NPDES violations identified by the OCHCA. OCHCA inspectors evaluate the following during inspections: • FC60 -NPDES - Improper oil/ Grease Disposal • FC61 -NPDES - Refuse Containers /Trash Bin Enclosure • FC62 -NPDES - Washing Mat /Filter /Trash Bin Parking /Street • FC63 -NPDES - Improper Methods Spill Cleanup /Hosing Area • FC64 -NPDES - Maintenance Records: Lack of/ Not Current • FC65 -NPDES - No Observations Recorded EEC recognizes the follow -up actions necessary for each observation and will confirm if an FSE has conducted /implemented the corrective actions requested by the OCHCA. II.1 Value-Added FSE Inspection Services EEC understands the City's FSE inventory database and key FSE details necessary to determine each FSE's potential to discharge FOG into the sewer system (e.g., cooking equipment). Additionally, EEC inspectors are proficient users of the City's inspection software and will not require any additional training. Inspection results collected in the field are recorded in the geodatabase and used to determine the FSE's compliance status and history. The geodatabase is managed and maintained by two applications: Esri's ArcGIS and iWater's InfraMap. Finally, EEC inspectors are extensively trained in inspection safety and have an impeccable safety track record. EEC inspectors also receive training in SSO response procedures and are readily familiar with the SSO emergency response procedures implemented by the City. EEC fully understands the City's use of GIS and other systems to manage the FOG program data and inspection tasks. EEC understands that the City is requesting mapping and GIS support services to continue extensive use of these systems. Since 2004, EEC has provided GIS support services to the City, including determining the most effective way to manage the City's FOG control program using GIS. EEC has supported the City's implementation of Esri's ArcGIS software and iWater's InfraMap to manage inspections of the more than 800 FSEs and more than 200 GREs. EEC Proposal to Provide FOG Program Services 11 July 31, 2014 25E -26 . ,. «... t .-a 4. ... ,..�.,. ... x, ........ r. ..off ..�.. _� ..a -'a -.z... ...N.x.,.......� �> ... ..: �.... >...... EEC will provide the following services under this task as needed: • Manage and maintain FSE /GRE geodatabase • Review FOG inspection results • Generate reports • Maintain FSE and GRE feature classes • Maintain map documents for InfraMap software • Provide GIS support as specified by the City • Provide as- needed on -site GIS support, including staffing • Identify and address problems or errors in the GIS The FOG program geodatabase is also used to manage issuance of NOVs and subsequent compliance inspections. Using these GIS and database resources developed in- house, EEC will continue to provide effective and efficient inspection management services for the City. EEC will also provide on -site GIS support, including geodatabase editing, feature class development, and map document development. EEC has also developed customized tools to query and review copious amounts of FSE data for analysis and reporting. For example, an inspector or manager can find an SSO or EML in the GIS and readily identify the associated FSEs. Hyperlink tools in the GIS are provided to quickly query the FSE database to return pertinent information related to FSE inspection histories, site pictures, and inspection reports. While the focus of this scope of work will be on FOG program management, EEC understands that FOG is not the only cause of SSOs and that a thorough understanding of the sewer system is critical to preventing SSOs. EEC's experience in sewer line characterization activities has provided a keen understanding of how hydraulic defects in the sewer, such as offset joints, roots, and sags, can impact the ability of a sewer to transport grease within the sewer system. Through utilization of GIS and FSE databases, EEC will provide simple and efficient solutions for organizing, managing, and coordinating all sewer line EMLs related to FSE enforcement activities. CA Value -Added Mapping Services EEC's close working relationship with iWater in developing the FOG inspection module ensured that the system upheld the City's high standards for FOG inspections. EEC understands the software and can recode or modify, troubleshoot, and correct functionality issues as needed. EEC also designed and implemented the geodatabase in which all the inspection data is stored, and can modify the geodatabase as the FOG program evolves. EEC has and can continue to provide specialized GIS and CMMS training specific to the City's GIS configuration and process workflows. Additionally, EEC can augment City staff with on -site GIS support staff as- needed. D. Computerized Management Maintenance System Support EEC is a business partner with Cityworks, Esri, and iWater and is thoroughly familiar with each product suite's capabilities, limitations, and applications. Following industry standards and keeping customization to a minimum when implementing software, EEC's approach reduces the likelihood of failure due to software updates, capability, or maintenance. EEC Proposal to Provide FOG Program Services 12 July 31, 2014 25E -27 EEC will provide the following as- needed CMMS services under this task: • Provide extensive Cityworks knowledge and familiarity with InfraMap and ArcGIS to support City needs D.1 Value -Added CMMS Services EEC implemented the Cityworks CMMS system currently in use at the City and is uniquely familiar with the workflows, hardware, software, and data that the system supports. Further, EEC has experience implementing, integrating, and supporting CMMS systems in general and Cityworks systems in particular for other governmental agencies, which currently include the City of Sacramento, CMSD, Yorba Linda Water District, among others. EEC is a Cityworks implementation business partner and has performed multiple implementations and integrations of Cityworks Server, the same software that the City currently uses to manage its workflows. EEC can leverage the experience from these other projects to help the City optimize available resources and avoid costly implementation and integration mistakes. E. Waste Discharge Requirement and Sewer Management Plan EEC staff has comprehensive experience in conducting a wide range of program audits, including sewer system management plan (SSMP) audits. This broad experience has provided EEC with a unique insight to both a regulator's view on conducting audits and a regulated entity's view on being audited. Since the issuance of Order No. 118- 2002 -0014 by the California Regional Water Quality Control Board in 2002, and subsequent issuance of the current Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems (Order No. 2006 - 0003 -DWQ) in 2006, EEC has applied its insight in developing and implementing practical and defensible programs designed to reduce SSOs. EEC will provide the following WDR and SSMP support services under this task: • Conduct 2 -year internal audit due in early 2015 • Provide continued support to the City with WDR and SSMP development and implementation E.1 Value -Added WDR /SSMP Services EEC continues to serve local governments in developing, implementing, and monitoring sensible sewer system management programs tailored to address specific local conditions and ensure compliance with applicable WDRs. EEC has extensive expertise in key SSO of Santa Ana, Stanton, La Habra, Buena Park, El Segundo, and Anaheim, as well as CMSD, with development, implementation, and /or audit of their key SSMP strategies. The EEC team has comprehensive knowledge pf the A evaluation and development of SSO ERPs. In fact, in 2013 t Q EEC assisted the City of Santa Ana with updates to its SSO SSO response training spill simulation ERP and is currently assisting the City of El Segundo with the n same. The updates are based on recent program EEC Proposal to Provide FOG Program Services 13 July 31, 2014 25E -28 enhancements, personnel and equipment changes, and recent changes to the State's WDR requirements for monitoring and reporting SSOs. EEC also provides WDR /SSMP training support, including SSO emergency response training for sewer system maintenance staff. In 2013, EEC conducted SSO emergency response training for the City of San Gabriel, which consisted of an evaluation of current practices and procedures, presentation on the recent updates to the State's monitoring and reporting requirements, and field simulations of SSOs to provide hands -on assessment of SSO volumes and an opportunity to practice SSO containment actions. F. Presentation (Sample Inspection) EEC is capable and fully prepared to perform a sample FSE inspection at the City's direction. Appropriate staff will be made available during the week of August 4 -7 for the sample inspection. During the sampling inspection, EEC will complete the following: • Perform a thorough FSE inspection, including issuance of program outreach and educational materials • Understand and evaluate BMP and GRE compliance issues • Demonstrate proficiency in InfraMAP's FOG inspection module G. Training and Support EEC will continue to provide the City with FSE inspection process training. EEC developed and currently conducts California's only Grease Interceptor Inspector Training Workshop for the California Water Environment Association (formerly conducted for CaIFOG). To date, EEC has conducted seven workshops and trained more than 400 inspectors. EEC most recently provided specialized training for City Redondo Beach and South San Luis Obispo Sanitation District inspectors and has previously provided training for several of the City of Santa Ana Code Enforcement staff. EEC will also continue to provide the City with GIS and CMMS training, which ca occur as needed or on a scheduled frequency. The training will be specific to systems and data used by the City. H. Summary of Deliverables Based on the scope of services, the following deliverables are anticipated for this project: • FOG program protocols assessment reports and recommendations (as needed) • Monthly inspection status reports summarizing inspections conducted, compliance status, and recommendations for follow -up and enforcement actions • Quarterly program review /status meetings with City staff • FOG outreach and educational materials procurement and distribution (as needed) • Updates of FSE inspections database with OCHCA NPDES inspections data (as needed) • Memoranda /reports on emerging MS4 requirements (as needed) • Updates of FSE inspection database with new FSE data from a variety of sources (as needed) • FOG program initiative recommendations /reports (as needed) • Evaluation /assessment reports for emerging GRE devices and additives (as needed) • Mapping document updates and recommendation reports (as needed) • Workflow and CMMS development recommendation reports (as needed) EEC Proposal to Provide FOG Program Services 14 July 31, 2014 25E -29 • Memoranda /reports on emerging WDR /SSMP requirements (as needed) • SSMP internal audit report and recommendations • Classroom and field training on a wide range of FOG /WDR /SSMP /GIS /CMMS topics (as needed) • Monthly Invoices including number of hours by labor category and hourly rates (as included in the fee proposal) • Updated milestone schedule based on assigned as- needed tasks I. Estimated Hours/ Project Schedule Below is a summary of projected labor hours per task based on EEC's understanding of the scope of work, experience with City protocols and information systems, and familiarity with the City's FSE community: Following is a general schedule of tasks and milestones based on the scope of work. During the project kick -off meeting, the schedule will be reviewed with City staff and revised as necessary. Additionally, the schedule will be routinely updated as needed as new tasks are identified and assigned to EEC. "EEC's expertise and responsiveness was instrumental in helping our city meet new stringent seiner regulations. " Ray Hurk. Principal Civil Engineer City of Sania Ana EEC Proposal to Provide FOG Program services 15 July 31, 2014 25E -30 �I i s � o 0 0 i a a i a �ia a I i � � a e v " m ' E t m I a n a a e (n r �5 SIB' u I. vv d8 25E -31 / .11uuaL113 9.11 RESUMES 25E -32 Jim Kolk is an industrial engineer with more than 20 years of project management experience. Jim has extensive expertise in wastewater /sewer system program support, including fats, oils, and grease (FOG) program development, industrial wastewater pretreatment program development, sanitary sewer overflow (SSO) response and data management, storm water compliance, collection system characterization, and geographic information system (GIS) / database integration. Jim routinely manages projects with complex regulatory compliance issues related to State enforcement, consent decrees, and compliance audits. He has managed multiple projects involving development and management of hundreds of permits, including thousands of facility inspections and enforcement actions. Jim has a Bachelor of Science in Industrial Engineering from San Jose State University. Experience Project Manager / Technical Lead, FOG Control Consulting, Various Municipalities I Nationwide Routinely hired by municipalities to provide expert FOG control consulting services ranging from ordinance and permit development, grease interceptor sizing and installation, sewer line characterization, inspection and enforcement procedures, and database and GIS management. Clients include Boston Water and Sewer, Seattle Public Utilities Commission, Orange County Sanitation District, Irvine Ranch Water District, and City of Santa Ana. Project Manager, Food Service Establishment Inspection Management Services, Various Municipalities Southern CA Manages food service establishment inspection programs for five cities and sewer districts in support of FOG - control programs. s Under his direction, 20,000+ inspections have been performed to date and 7,500+ notices of noncompliance or notices of violation have been issued. T Managed issuance of compliance enforcement measures and tracking of implemented corrective actions. Project Manager / Subject Matter Expert, Sanitary Sewer Overflow (SSO) Consent Decree Support, Confidential Client I CA • Managed all technical support activities related to an SSO consent decree response for a California sewering agency. • Work involved detailed assessment of SSO- related programs, recommendation of program enhancements, development and negotiation with the environmentalist group on behalf of the client for reasonable performance measures, and development and implementation of critical program upgrades. Project Manager, Pretreatment Program Development and Implementation for Various Municipalities Nationwide Pretreatment program assessment, development, and implementation of key program elements, including legal authority review /development, industrial waste survey screening and local limits development /implementation. Preparation of program manuals and procedures /guidelines for industrial user inspection, sampling, and enforcement activities. Technical Lead, Industrial Wastewater Pretreatment Audits, Multiple Clients I Nationwide Conducted multiple industrial wastewater pretreatment audits for industries involving categorical industrial user permit compliance, slug discharge control plans, discharge monitoring, enforcement response, and program reporting. Project Manager Various Commercial and Industrial Wastewater Treatment Projects, I Statewide, CA Routinely hired by commercial and industrial clients to assess, design, and develop effective, economical solutions for wastewater treatment systems. Projects include enhancements to aeration system to increase efficiency, digester systems to reduce sludge disposal costs, and lift stations and interceptors to address odors. 25E -33 John is the founder and president of EEC. John has more than 25 years' experience managing water resource projects and more than 17 years' experience representing municipalities and private industries, including forming stakeholder groups and business coalitions. John leads the EEC FOG team that is nationally recognized as a leading FOG control expert and has developed, implemented, and assessed more than 14 FOG control programs. Under his direction, the EEC FOG team has conducted FOG characterization studies for 15 cities and wastewater districts. When FOG was identified as a leading cause of sanitary sewer overflows and consequential beach closures in California, John was at the forefront of efforts to curb FOG discharges to the sewer system, serving as the program manager in the largest FOG control study in the country conducted on behalf of Orange County Sanitation District and its 26 member agencies. John holds a General Engineering Contractors License and is a member of the Water Environment Federation, California Water Environment Association, and California Association of Sewer Agencies. Experience Program Manager, Sanitary Sewer Overflow Study I National Oversaw a $250,000 national research study for Orange County Sanitation District and County of Orange on the causes and solutions to sewer system overflows (SSOs), in response to the growing problem of beach closures in Orange County, California. Evaluated the causes of grease blockages due to wastewater discharge from restaurants and residences, which create sewer line blockages resulting in SSOs, and sewage flowing to storm drains, creeks, and eventually beaches. Project Manager, 30 Industrial Storm Water Compliance Programs I Statewide Managed 30 separate industrial storm water compliance programs throughout California and oversaw the following: stormwater sampling, containment system design and installation, stormwater pollution prevention plans, stormwater monitoring and reporting program preparation, and permitting with the California Regional Water Quality Control Board. Project Manager, Sewer System Characterization I Orange County, CA Managed over $1 million of sewer system characterization projects for cities and wastewater agencies in Orange County and oversaw CCTV inspections, sewer mapping using GIS, and structural and sewer blockage source identification. Project Manager, Storm Drain Sampling & Characterization, City of Aliso Viejo I Aliso Viejo, CA Managed the sampling and characterization of storm drains in the City of Aliso Viejo. Oversaw sampling for total coliform, fecal coliform, fecal streptococcus, and E. coli bacteria. Determined sources of coliform and coliform total maximum daily load for Aliso Creek. Project Manager, California Fats, Oils and Grease (CaIFOG) WorkgroupI CA Represented CaIFOG in negotiations with the International Association of Plumbing and Mechanical Officials concerning critical Uniform Plumbing Code revisions that would affect every sewering agency in California. CalFOG is a special workgroup within Tri -TAC that focuses on the development of FOG control tools that may be used throughout the State. Tri -TAC is a statewide technical advisory committee composed of members from public agencies and other professionals responsible for wastewater treatment; Tri -TAC is jointly sponsored by the California Association of Sanitation Agencies, the California Water Environment Association, and the League of California Cities. The constituency base for Tri -TAC collects, treats, and reclaims more than 2 billion gallons of wastewater each day and serves most of the sewered population of California. Project Manager, Various Municipal Ordinance Negotiations with Stakeholders I National Retained by numerous municipalities as a negotiator with multiple stakeholder groups to propose and finalize municipal ordinances that directly affect businesses, environmental groups, and homeowners. Negotiated issues, including wastewater discharge rates, sewer use ordinances, and environmental impacts. 25E -34 Ramon Gallegos is a GIS supervisor with 15 years of experience, including 8 years in FOG database management and FSE inspection coordination for FOG programs. Ramon has led multiple FOG control projects in which he was responsible for managing over 10,000 FOG program inspections, using spatial analysis to develop efficient inspection routes, and developing inspection frequencies based on such variables as an FSE's proximity to a hotspot, cooking equipment, and inspection compliance history. Ramon has learned approaches that work for FOG programs. He has been an asset to cities facing complex FOG- related challenges, such as pinpointing sources. He has also supported agencies with sewer system management plan audits and reviews, and has managed GIS research, fieldwork, data collection, data processing, data management, and asset management. Ramon has a B.A. and M.A. in Geography from California State University Fullerton and teaches higher education courses in GIS. Experience Program Manager, FOG Inspections Program, Various Cities and Water Districts I Orange County, CA Managed 10,000+ FOG inspections of 5,000+ FSEs for various cities and water districts in Orange County. Developed concise, efficient process for reporting of inspection results to agencies. GIS Specialist, FSE Mapping, Various Cities and Water Districts I Orange County, CA Mapped FSEs, public sewer systems, sanitary sewer overflows, and sewer hotspots in Orange County. Linked maps to Microsoft Access databases containing characterization data for each FSE in service area(s). Developed exhaustive list of FSEs in Orange County using data sets from multiple sources. Used GIS to efficiently manage inspections, process data, and coordinate compliance inspections for 5,000+ FSEs. G1S Specialist, System -Wide Sewer Atlas, Various Cities and Agencies I Statewide, CA Designed and implemented system -wide sewer atlases for public agencies throughout California. Atlases included manholes, sewer pipe segments, sewer hotspots, aerial photographs, parcel data, and landmark features, such as rivers, lakes, learning institutions, parks, and railroads. Atlases displayed all sewer data necessary to allow maintenance personnel to complete work orders efficiently. GIS Specialist, Workflow Process for FSE Monitoring, Various Cities and Water Districts I Orange County, CA Designed /implemented a workflow process to track and monitor FSE inspections and a methodology to capture all necessary inspections of FSEs regardless of inspection frequencies. Developed risk -based management protocol. Staff Scientist, Sewer System Management Plan (SSMP) Development, City of El Segundo I El Segundo, CA Managed documents necessary for SSMP development. Reviewed City's municipal code, standards, and other sanitary sewer requirements, and reported inefficiencies for legal authority. Reviewed and recommended improvements to the City's preventive maintenance / work order program, Overflow Emergency Response Plan, FOG Control Program, and legal authority to comply with WDR, SSMP, and MS4 program requirements and goals. Staff Scientist, Proposal for FOG Control Program Assessment, Boston Water and Sewer Commission I Boston, MA Reviewed and recommended improvements to client's FSE database and data management plans, FSE inspection approach and procedures, and FOG - related sewer hot -spot management, including cleaning practices, CCTV assessment, and maintenance management. Evaluated other mature and successful FOG control programs that had similar needs and goals as BWSC. Staff Scientist, FOG Program Development, Seattle Public Utilities Commission I Seattle, WA Reviewed and recommended improvements to public outreach efforts and residential and commercial website portals. Worked with SPUC and King County to review and improve their Public Health Department websites. 25E -35 Joseph has performed more than 4,000 inspections of food service establishment (FSEs) for compliance with fats, oils, and grease (FOG) control programs, including those of Costa Mesa Sanitary District, City of Santa Ana, City of La Habra, City of Anaheim, and Irvine Ranch Water District. Joseph has also conducted thousands of NPDES storm water inspection for industrial and commercial stormwater NPDES compliance. Joseph manages and schedules FSE inspections and provides training and quality control / quality assurance for EEC's FOG inspectors. Joseph is also the lead auditor for sewer system management plan (SSMP) audits. To date, Joseph has conducted internal SSMP audits for the Costa Mesa Sanitary District, City of La Habra, City of Buena Park, City of Santa Ana, and City of Anaheim. Joseph has a B.S. in Business Administration from York College and an Environmental Management Certificate from the University of California, Irvine, Extension. Experience FOG Inspector, FOG Inspections for Multiple Cities and Sewer Agencies I Statewide, CA Lead FOG inspector for multiple cities and sewer districts. To date, has completed thousands of FSE inspections in support of agencies' FOG control programs and has achieved a high rate of compliance for those FSEs. Senior Staff, FOG Control Consulting for Various Municipalities I Statewide, CA Supports EEC's project managers in providing FOG- control consulting services ranging from ordinance and permit development, grease interceptor sizing and installation, sewer line characterization, inspection and enforcement procedures, sanitary sewer overflow (SSO) response and procedures, and database and GIS management. Lead Auditor, SSMP Internal Audits, Various municipalities I Statewide, CA Assists EEC's project managers to provide support for internal audits of SSMPs for various agencies. Reviews SSMP related documentation and conducted interviews of municipality staff members. Completes technical reports documenting findings and recommended corrective actions. Lead Inspection Trainer, FOG Inspector Training, City of Redondo Beach I Redondo Beach, CA Developed and conducted FOG inspection training for City of Redondo Beach staff. Training included a comprehensive classroom session and multiple days of inspection training in the field. Lead Trainer, SSO Prevention and Response, City of San Gabriel I San Gabriel, CA Trained City of San Gabriel staff on prevention of and response to SSOs. Training consisted of a classroom session that reviewed State and City monitoring and reporting requirements, proper response procedures, and proper volume calculation methods. Training also consisted of a field session where different volumes of water were spilled and staff members practiced containing the spill, estimating the volume of spilled water, and completing the field reporting forms. Senior Staff, FOG Control Program Manual Development, Baltimore County I Baltimore, MD Developed the FOG Control Program Manual for the Baltimore County FOG control program. Manual included procedures for inspecting FSEs, requirements for installation of grease control devices, and FSE educational materials, including best management practices, that were created by EEC. Compliance inspector, NPDES Inspections and Program Management, Cities of Santa Ana and Anaheim I Orange County, CA Performed hundreds of NPDES inspections for the City of Anaheim and the City of Santa Ana. Manage the monthly NPDES inspection program and train inspectors on the proper inspection procedures. 25E -36 Steve Shaffer is a software systems architect who has been studying and applying concepts of database design and its geospatial applications. Steve has applied this knowledge on a number of projects utilizing database design, coordination of data digitization and data entry quality control, and data analysis and reporting. All of these tasks have been performed with a strong emphasis on geospatial integration and interpretation. Steve has a B.S. in Mathematics from the University of California, Los Angeles, and has taught GIS for Civil Engineering at Loyola Marymount University in Los Angeles. Experience Application Architect, CMMS Upgrade, City of Sacramento j Sacramento, CA Lead technical consultant for Department of Utilities' Cityworks CMMS; developed upgrade and test plans and lead system upgrade team. Technical consultant on workflow streamlining and reconfiguration initiatives to support the CMMS upgrade; analyzed existing workflows for efficiency improvements and reconfigured CMMS to support revised workflows. Software developer for custom extensions to Cityworks Server web application, and lead trainer for CMMS rollout. System Architect, GIS/CMMS Implementation and Support, City of Santa Ana I Santa Ana, CA Lead architect and implementer of Resources Division's Cityworks Asset Management System. Led needs assessment for implementation of modern GIS -based asset and maintenance management system; analyzed maintenance activities, workflow, current technology infrastructure, available software, and deployment options; designed roadmap for City's successful implementation of Cityworks. System consists of Cityworks database with web -based and tablet -based interfaces for stationary and mobile use. Technical expert in system migration to cloud -based infrastructure to give field crews live, direct connection to the Cityworks database from anywhere. System Architect, GIS/CMMS Implementation and Support, Costa Mesa Sanitary District I Costa Mesa, CA Lead architect and implementer of a modern GIS -based asset and maintenance management system for the Costa Mesa Sanitary District. System enables internal staff to track the condition of assets, work orders, maintenance history, and inspection results, and access engineering -grade locational information and aerial imagery contained in the district's GIS. Currently supporting expansion of the system by integrating it with sewer - capacity modeling software and deploying it to tablet computers for field crew use. GIS Analyst, GIS Needs Assessment and Strategic plan, City of Pomona I Pomona, CA Assisted in assessment of client's growing need for modern GIS technology, and helped develop strategy to upgrade the City's technology infrastructure within stringent budget. GIS Analyst, GIS Databases, Various Cities and Water Districts I Orange County, CA Assisted in development, design, implementation, and maintenance of GIS databases, applications, and workflows for mapping and management of water utility network assets. Built GIS data repositories using industry- standard data models and tools to ensure maximum compatibility, portability, and efficiency when working with data and tools from other agencies and entities. Assisted in development, design, and implementation of multiple inspection management databases and applications for cities and water districts; systems store inspection data for 10,000+ facilities and increase the efficiency and accuracy of compliance inspections. Developed user - friendly interface for data entry, quality control, reporting, and automatic generation of permits, inspection forms, and historical reports. 25E -37 APPENDIX B EXHIBITS 25E -38 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program EXHIBIT "D" REFERENCES 31 25E -39 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: City of Santa Ana Address: 220 S. Daisy Avenue Santa Ana, CA 92703 Contract Amount: $300,000 Description of supplies, equipment, or services provided: FOG program support Reference Customer Name: Costa Mesa Sanitary District Address: 628 W. 19th Street Costa Mesa, CA 92627 Contract Amount: $190,000 Mr. Rudy Rosas, Water Contact Individual: Resource Manager Phone Number: (714) 647 -3387 Facsimile Number: (714) 647 -3345 Year: 2004 - Present Mr. Robin Hamers, Contact Individual: Manager / District Engineer Phone Number: (949) 631 -1731 Facsimile Number: (949) 548 -6516 Year: 2004-Present Description of supplies, equipment, or services provided: FOG program management and inspections, GIS, and CMMS support Reference Customer Name: Orange County Sanitation District Address: 10844 Ellis Avenue Fountain Valley, CA 92708 Contract Amount: $20,000 Description of supplies, equipment, or services provided: FOG program inspections EEC REFERENCES, PAGE 1 OF 2 Mr. Merrill Seiler, Principal Contact Individual: Environmental Specialist Phone Number: (714) 593 -7436 Facsimile Number: (714) 962 -6957 Year: 2011- Present THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE 32 25E -40 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program Reference Customer Name: City of Anaheim Address: 200 S. Anaheim Boulevard, Suite 276 _ Anaheim, CA 92805 Contract Amount: $200,000 Description of supplies, equipment, or services provided: FOG program Reference Customer Name: Irvine Ranch Water District Address: P.O. Box 5700 _ Irvine, CA 92619 Contract Amount: $180,000 Description of supplies, equipment, or services provided: FOG program support Mr. Jonathan Heffernan, Contact Individual: Operations Supervisor Phone Number: (714) 765 -6860 Facsimile Number: (714) 765 -5225 Year: 2008 - Present Mr. Soha Vazirnia, Contact Individual: FOG Program Manager Phone Number: (949) 453 -5852 Facsimile Number: N/A Year: 2004 - Present Reference Ms. Christiana Daisy, Customer Name: West Basin Municipal Water District Contact Individual: Operations Project Manager Address: 17140 Avalon Boulevard Carson, CA 90746 Contract Amount: $180,000 Description of supplies. equipment, or services provided: GIS support EEC REFERENCES, PAGE 2 OF 2 Phone Number: (310) 660 -6233 Facsimile Number: (310) 516 -1576 Year: 2013 - Present THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE 32 25E -41 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program EXHIBIT "E" STATEMENT OF UNDERSTANDING 33 25E -42 City of Santa Ana, PWA RFP - Fats, Oils, and Grease (FOG) Control Management Program Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he /she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm Environmental Engineering & Contracting, Inc. Signed and Printed Name: Title president Date 07/31/2014 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. KIM 25E -43 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program EXHIBIT "F" CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR 01 25E -44 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor; state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the interests of the United States. 36 25E -45 City of Santa Ana, PWA RFP - Fats, Oils, and Grease (FOG) Control Management Program 2. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, no discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Firm Environmental Engineering & Contracting, Inc. Signed and Printed Name: Title President Date 07/31/2014 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. 37 25E -46 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program EXHIBIT "G" NON - COLLUSION AFFIDAVIT m 25E -47 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program NON - COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above no collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this no collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Sig State of California, County of Ora Subscribed and sworn to (or affirmed) before me on this day of 20 , by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. a] 25E -48 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program EXHIBIT "H" SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY INSURANCE ,M 25E -49 A� V CERTIFICATE OF LIABILITY INSURANCE DATE 7/30/2014W) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s). PRODUCER Garrett/Mosier /Griffith /Sistrunk Risk Management & Insurance Services 12 Truman Irvine, CA 92620 CONTACT NAME PHONE gqg 559 -6700 qIC No l: (949)559-6703 AID No Exit E -MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC N INSURER A: Great Divide Insurance Company 25224 www.gmgs.com OB84519 INSURED Environmental Engineering & Contracting, Inc. 501 Parkcenter Drive INSURER B; Peerless Insurance Company 24198 INSURER C: CLAIMS -MADE ❑✓ OCCUR INSURER D: Nautilus Insurance Company 17370 Santa Ana CA 92705 INSURER E: INSURER F: $ 100,000 COVERAGES CERTIFICATE NUMBER: 21049180 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE A = SU D POLICY NUMBER POLICY MMIDIYYYY MMIDDM' YY LIMITS Grill Griffith COMMERCIAL GENERAL LIABILITY GLP2006942 -11 10/31/2013 10/31/2014 EACH OCCURRENCE $ 5,000,000 CLAIMS -MADE ❑✓ OCCUR AAGE RENTED PREM SES TO occur ante $ 100,000 MED EXP (Any one parson) $ 5,000 PERSONAL &ADV INJURY $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 5:000,000 POLICY ✓� PRO- JECT [:] LOU PRODUCTS - COMPIOP AGG $ 5,000,000 $ OTHER: B AUTOMOBILE LIABILITY CBP9589097 4/30/2014 10/31/2014 COMB dEDISINGLE LIMIT IS 1000,000 BODILY INJURY (Par person) $ ANYAUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ NON -OWNED HIREDAUTOS AUTOS UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION$ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PRO PRI ETORIPARTNERIEXEC UTIVE YIN WCA2008815 -11 5/24/2014 5/24/2015 ,/ STATUTE 0RH E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) NIA E. L. DISEASE - EA EMPLOYE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 D Pollution Liability CCP2006941 -11 10/31/2013 10131/2014 Each Poll Occurrence $5,000,000 Professional Liability Each Prof Liab Claim $5,000,000 General Aggregate: $5,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached name space Is required) All operations of the named insured subject to the terms and conditions of the policies. As respects General Liability coverage, City of Santa Ana, its officers, agents & employees are added as Additional Insureds and this insurance is primary per ENV2154AO906 attached. As respects General Liability coverage, a Waiver of Subrogation is hereby included per CG24040509 attached. CERTIFICATE HOLDER CANCELLATION All operations City Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Y of THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 Civic Center Plaza ACCORDANCE WITH THE POLICY PROVISIONS. Santa Ana CA 92701 AUTHORIZED REPRESENTATIVE t Grill Griffith ©1988 -2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD CERT NO.: 21049190 Nasisea Rom 7/30/2014 9:25:52 AM (PET) rage 1 2SE -50 GLP2006942 -11 Environmental Engineering & Contracting, Inc. ENDORSEMENT This endorsement forms a part of the policy to which it is attached. Please read it carefully. ADDITIONAL INSURED- BLANKET- OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Who is An Insured (Section II) is amended to include as an insured any persons) or organizations, for whom you are performing operations under a written contract or agreement, which is in effect prior to the performance of your work which is the subject of such written contract or agreement, that such person(s) or organization(s) be added as an additional insured on your policy, but Only with respect to liability for bodily injury, property damage or personal and advertising injury caused, in whole or in part, by: 1. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your ongoing operations for the additional insured; or 2. Your work performed for such person(s) or organizations(s) and included in the products - completed operations hazard, only when required by the written contract or written agreement. With respect to damages caused by your work, as described above, the coverage provided hereunder shall be primary and not contributing with any other insurance available to those designated above, but only when required by written contract or agreement. © 2006 by Berkley Specialty Underwriting Managers LLC, an affiliate of Nautilus Insurance Company and Great Divide Insurance Company. All rights reserved. © 1985 -2006 by Insurance Services Office, Inc., material used by permission. ENV 2154 A 09 06 Page 1 01 1 CERT NO.: 21049180 Maii66a Rome ] AM /30/2019 9:25:52 (PDT) Page 2 .25E-51 Environmental Engineering & Contracting, Inc. 7/30/2014 POLICY NUMBER: GLP2006942 -11 COMMERCIAL GENERAL LIABILITY CO 24 04 05 09 Igo) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS /COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Oroanization: Blanket where required by written contract or agreement, Such written contract or agreement must be in affect prior to the performance of your work which is the subject of such written contract or agreement. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown In the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included In the "products-completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 06 09 0 Insurance Services Office, Inc., 2008 CEH'P NO.: 21049160 Marissa Romo 7/30/2014 9:25:52 A (PITT) Page 325E-52 Page / of t EXHIBIT B FEESCHEDULE 25E -53 Fee Proposal - FOG Control Management Program (Bid #14 -045) Environmental Engineering & Contracting, Inc. (EEC) is pleased to submit this fee proposal to provide continued Fats, Oils, and Grease (FOG) Program Management services to the City of Santa Ana (City). Based on EEC's experience with similar scopes of work and familiarity with the systems and operations at the City, the annual not -to- exceed cost estimate for the requested services is $296,725. This fee is inclusive of the projected food service establishment (FSE) inspections identified in Exhibit C of the RFP, as well as the level of as- needed support services anticipated for the year. A breakdown of labor costs per task for this scope is provided in the table below. Unit costs for the various FSE Inspection types (Exhibit C) and EEC's 2014 Fee Schedule (hourly rate schedule) are provided in the following pages for your reference. Tasks Project Management GIs/CMMSI , 120 GIs �0 `. Labor Hours Principal In Regulatory 8. 10 Projection Sr. PM 40 Sr. Compliance ;',10 30 Total '.218 Projection $ Cost ',33,400 FSE Inspections FSE Inspection Quantity and Unit Costs per Exhibit C $ 198,800 - Mapping >50 '50 0 0 : 0 -. 0 o 100 $. 42,500 CMMS Support 60 80 0 0 10 0 0 150 $ 19,100 WDR and SSMP 20 " 0 8 10 - 20 75 -;0 -133 $t. 19,875 Training and Support 20 1 30 0 0 10 20 0 80 $ 10,550 Misc. Direct Expenses $ 2,500 - Sub -Total 270 1 160 1 16 20 80 1 105 1 30 681 $ 296,725 EEC Fee Proposal - FOG Control Management Program FP -1 July 31, 2014 25E -54 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program EXHIBIT " C" C94ci11yW -A11 M II_1W17 NZ1111112 E` 25E -55 City of Santa Ana, PWA RFP - Fats, Oils, and Grease (FOG) Control Management Program Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on an (hourly cost, time and materials basis - see narrative) for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials and or software will be purchased by the contractor only after discussed and authorized by the City's project manager or designee in writing. Fats, Oils, and Grease (FOG) Management Program FEE SCHEDULE TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Environmental Engineering & Contracting, Inc. REQUIREMENT: The undersigned declares that he /she has carefully examined the request for proposal, that he /she has examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said Proposed Scope of Services, for the unit price(s) set forth in the following schedule: Item # Proposal Item Unit Quantity Unit Price Amount 1. Permitting Inspections EA 350 $ 120 $_42,000 2. Grease Removable Equipment EA 350 $_80 _ $_28,000 (GRE) Inspections 3. Best Management Practices (BMP) EA 500 $_ 74 _ $ 37,000 Inspections 4. Compliance Inspections EA 750 $_120 $90,000 5. NPDES- Inspections EA 120 $ 15 $ 1,800 29 25E -56 City of Santa Ana, PWA RFP — Fats, Oils, and Grease (FOG) Control Management Program Proposer shall attach a separate hourly rate schedule with hourly rates for staff per job classification and equipment. The use of Subcontractors is allowed but will require approval by City prior to start of any assigned work. When a Subcontractor performs all or any part of the work, a markup shall be applied to the Subcontractor's actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work. Environmental Engineering & Contracting, Inc. Ph: (714) 667 -2300 Fax: (714) 667 -2310 LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS 501 Parkcenter Drive, Santa Ana, CA 92705 BUSINESS ADDRESS John Shaffer President PRINTED NAME OF AUTHORIZED AGENT TITLE jshaffer @eecworld.com SIGNATURE OF AUTHORIZED AGENT DATE E -MAIL ADDRESS 33- 0665828 743267 A, HAZ, C10 FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IF APPLICABLE) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. 30 25E -57 ENGINEERING & CONTRACTING, INC. 541 Porkosnter Drive, Santa Arta, CA 02705 Phone (714) 567.2900 Fax (714) 567.2310 2014 Fee Schedule PERSONNELCHARGES The charge for all time required for the performance of the Scope of Work, including office, field and travel time, will be billed at the hourly rate according to the labor classifications set forth below: Labor Classification Hourly Rate Staff Engineer /Geologist /Scientist $115 Sr Staff Engineer /Geologist/Scientist $125 Project Engineer /Geologist /Scientist - 1 $150 Project Engineer /Geologist/Scientist- 11 $160 Sr Project Engineer /Geologist /Scientist - 1 $180 Sr Project Engineer /Geologist/Scientist - 11 $200 Principal Geologist $225 Principal $225 Project Assistant $90 Technician $90 Drafter $110 Sr Technician $105 Compliance Inspector $105 Analyst GIS /Technology $95 Sr Analyst GIS /Technology $105 Specialist GIS /Technology $115 Sr Specialist GIS /Technology $125 Supervisor GIS /Technology $145 Director /GIS Technology $160 Construction Technician $75 Construction Field Supervisor $95 Construction Manager $100 Sr Construction Manager $125 Technical Editor $95 Emergency response and client requested work during non - standard business hours will be charged at a rate of 1.25 times the standard hourly rate. When EEC Staff appear as expert witnesses at court trials, mediation, arbitration hearings and depositions, their time will be charged at 2.0 times the standard rate. All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate. Travel Vehicles used on project assignments will be charged at $50 per day. Mileage is billed at the current rate established by the Internal Revenue Service plus mark up. Per Diem is billed at a unit cost of $50 per day. Airfare, lodging, rental cars and associated expenses are billed at cost plus mark up. Field Equipment Field Equipment is billed at standard unit costs. Rate schedules are available upon request. Subcontractors and Reimbursables The costs of subcontractors, materials, equipment rental and costs incurred will be charged at cost plus 15 %. Other Proiect Charges The cost of additional report reproduction and special project accounting will be billed as appropriate. Plotting plans are charged by size, black and white or color, and by the number of copies supplied. Shipping and Postage Shipping charges include couriers and the postage necessary will be charged at cost plus markup. Interest Charges Interest on late payments will be charged at the rate of 1.5% per month. Payment Terms Net 30 days apply to all work performed and invoiced unless superseded by a specific executed contract. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing and new assignments. $an + Gram Wr + Air + W9Bta Lrr + Skumwater + 00 + beirroodid + RomeMon + Cwutruntinn 25E -58 EXHIBIT C ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL GENERAL LIABILITY POLICY Insurance Company This endorsement modifies such insurance as is afforded by the provisions of Policy relating to the following: The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as additional insureds ( "additional insureds ") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective Policy # Issued to this endorsement form as a part of Named Insured Countersigned by Authorized Representative 25E -59 25E -60