HomeMy WebLinkAboutORANGE, COUNTY OF SHERIFF'S DEPARTMENT - 20144
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A-2014-194
AGREENIENT-VO TRANSFER FUNDS
MR 21114 EM ARD BI RINE MEMORIAL JUSTICE ASSIS GRANT PAG)
PROCR.01
IIIIS AGREEMENT i� erituTW into tl e 5u' day ol`Aupst 1OL4, which. date is cuuwcrar.: d for
purpos,,g or r,.Ccrcnoc only, by wid. lbctwuon the COUNITY OF ORANGE, a potitical subdMs[ocl of the
I- -Calit'cm I '��rqA
Slate ol -m;L her�inaller r�-Ctmcd to cm "COUN [ Y", and, CJ+t� 0
j municipal corpur"Irlon, heneinaftcr rcC%�rrcd to as
WHEREAS, COCJIFNTY, acting duough its Shxiff-Cclroncr Dt:partalQnL hcrQinafLQr rcCcrr,:d Lu
Lvti 'SF[FRIFF. in its oapaoity is the lead agency on lbe[ialf oC N�:c[4C units of lotia' governnleIIL. inoloding,
SEERIH: a SUBGRANTEE, has appLicd for, rccci4cd and accepted thd E&Aard Byrnt: N44vmvial
Justwe Aiai8cancc (irant fi-ont dtc, US. Dcpamrnent of Justice, Office of fwstico Pro-Irams, Burcau of
f ustiQe Aisktull" jvreim fteT rs6cvrzl,d to as -the plant-,l.
NanIIEREASI the purpose ul, the grant ix to supplemtmt t1w rcsour"s mailable to thc rualu
agrenuv Orunuc Courq, N-u-AtJir e Laboratory- lavi,sfigativQ Tair. (PRO ACT), and
hi vwlous progr'tma designated to prevent and conzroL criaic within thz CounLy of Otut'V that, am
opc�rx�A by individual agmiows includul in the abwqw-referenced txveIv; units of local pvtClau'vir, as
set f
urtil in Aaachmemt A hemto ("Program Narratjvt'), which is attacbcd hereto anti imuurporatcd
herc iii. by raters Gaon .
WHEREAS, the cera:s of clic grant rectuirQ that certain goat fun&i he trmrifun:e:d to
suBop..kNrEE to bC uSW Farr the ',=m purplasc.,i, which may include local irviriafivm techicat
strategic plannin." r'- carch & tvalu-Ltian, dam cotkeutioa' trail-Lial'! Perstaluul, equipRICTI!,
forvislc Laboratories, iupplics, Qontractuat suppurt, and 'i'estem.s for law eaafbrceaaaettt, as
more parli(ndarly described in Attaihmert A hereto.
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
I. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
I to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ( "How to Apply for JAG
I Grant Reimbursements "), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ( "JAG Program Allocation "), which is
attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment "] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
I equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
I information in accordance with requirements set out in Attachment D ( "Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements "), which is attached hereto and incorporated herein by
reference.
28
CFDA 16.738
FY2014 JAG Program
U.S. Department of Justice
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7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E ( "FY 14 Grant Award & Special Conditions ") and incorporated herein
by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
I written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
CFDA 16.738
FY2014 JAG Program
U.S. Department of Justice
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period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
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CFDA 16,738
FY2014 JAG Program
U.S. Department of Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: �� '2014
APPROVED AS TO FORM:
COUNTY COUNSEL%,/
By
Nicole Sims, Deputy
DATED: d '2014
ATTEST:
By
City Cleric
DATED: 2014
CFDA 16.738
FY2014 JAG Program
U.S. Department of Justice
COUNTY OF ORANGE, a
subdivision of the State of (
Sandra Hutclifens, Sheriff - Coroner
Sheriff - Coroner Department
"COUNTY"
SUBGRANTEE
By Please See Attached
Name and Title
City
DATED: 2014
APPROVED AS TO FORM
Laura A. Rossini
Senior Assistant City Attorney
Page 5 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
RECOMMENDED FOR APPROVAL:
ATTEST:
�zaR
CLERK OF THE COUNCIL.
PROGRAM ti,tttlw.vriN -F.
General Descriotion of Progat,rm Activities;
Che Ec xard Byrne M- alnriul 1 -olio A.;sistaance Gram UA(rt ftaxts waiti ho utrllzed to support u
broad raas:gW. oractivi,tics two prevent and control crime Within tftc Cbunh 01 "Ot;lao) , The Crvurrty
o[ Orum_ge has been eertitlud dkpa carte; therefiire, tflis joint applicuriarn includes tweke units cif
local goverximcnt for which tfie applicant anti tiscat aaent is the t `ounry of E ?G'a:nge_
The JAG iuncts Will be Gttilizuei t'cn- the pro ranipur-p+r+e ;erects outlined in the grant So{iCiaativn.
the twclwe units of tocal goverruneat it the jarrisdsctiori will tatilize the Kurds ftx tow
u €urcenlcut. tocaE iniCiataiwes, technical av,rttanec, swat is ptaiuin-r' resevrcit R ev'ahiatioit,
data collection. personnel, ecquitutiew, foreasic laboratories, AAp[rlies, cramtractuul supl)nrt and
intbrination. systems lbr progrnan aruas, The JAG funds ,support: all coniponcnts of tha c6minal.
jaastice BySMIJ, tr-,!M risttlti jwirkdictional drug and ga rig task furc;es to crzmc prevention programs,
prosecution and court. curreutions, drug treatment and en4iurcemenc and tevbnolgg r
talk pl'174'� rYnl:.i1 f 4.
Muth- i„etzts Funding:
III btnctit the County 0c orarrtsge, the twelve unity ctk" lrrcul rzoaermntcnt
involved in this grant apphcation haave agreed Io utilize '521.043 fapl>ro- imatety X4.84 °,bb of" the
torah award to suptriemcac the multi. juriaki,ictionat OrangeC'ry €pity Pw- Active Metha rnphetamiu,e
Lcthcnratory tuvestigaaive Team, liereateer Mcn-ed tct as PROACI'.
Pro-,ram Nnrrtttive;
Methamiplietam ine is traditionally the primary druO investigated by lucial, state, «trail fWcrat law
wnlirrncinent ageaxeivs %ithin -the bouadarics ul'Orange County. 5ucccssfu:t elamdestinc
;aretltam plivaciur laboratory pCCk motions r -(Iuim acquitud cmpeetzse and arc especially time
consutnhl� aad labor intensive, focal law etttkircer scat agencies do not have the msoutunss,
spociatizcd training, or safccy equipment required to conduct the staec:i.tlized investigation's
reclttired to conthat thew types rife eratiocva. The labs thwazise Nes ire to xdc rind explosic:e in
nsattire. Children cif cfandestine taboratvey operators anct meth useni areaften ftrrcetL to live in an
cmirun'niew of to is ehentica is %ith Tasting effcotse n their overall physical and mental hertilth,
F'[tC3.Acr Gras traditionally resporrdoa to inw cstagate all claridestinc laharaatory incident, within
0 r:1mgu County while rwhirtaintric- a e(o3c ina estipti -ve; lnaisort with Chase loml. agcmies4 Tht'SC
ilg.Eni:tc'
are gi4c to Forward elan bill'- intalligonce to PROACT for roview, evaluation,. and
subsequent enforcement. action. According to state and local lave emrorwinetit ugencics, the
threat associated with methanipbetam itra trafficking uric) ahuse "Qccds any aathcr drug.
PROA(. r integrates cil. t,t h Ctk.ti ce P nt'ag "ncieti. the Sherttl'i Dcparnuvnt, the € ktrict
Attorricy's Office, the CA Burcau of tnvestigattian rho prcaharion. rJClxartrtteest, and C'Exihl
llrotactivc Sert'ices to eoactuct cr`nninaf iitvastigaticxss cafcl.utctcs nc me'th.unphetantine
laboratory Ofcratorse sru154,lier , an <t tra icicerv,
2014- DI- t3V003c3 page ; I of 20
ATiAC"ilitIEN A 2014- fi,VUX -0033
PRO "+ C I fret wel wilt WON ua wAgsatuurs, ew,riducl ouvart aurN l!lI k1rQ0. aonaiatct Parti lw and
pn>Ir,t b n scarchc& cxw'mlw, scac;h uarrwrw and arrest Knxinal peTetr;[r,.lrs PROACT ha.i
picetcw,,ty d istaiguhhad wdf Q t7CLuNing oil €tl srul'7YtCtg aad dl.LdLitrSltl[b,L, t.ITtls91L14(LYls 1t71ti�
enmiaal ells responsible tare pm %iclinva both the preuursrrr acrd essential ehtnilwals th€tt are
requirod to maoufacture rnethairmtphetatnine. in cssmec, PR.CiACT has twit tiontx.! w; the highly
a0tik;ltat"-p taak e'Abn ag;mrstthe emir, clandt 3,irw nwthPailphewiwn4 leaborator" hlci "8archy,
Min and having a nc us to Orange Count).
Pres:usAar aftchuicuf ,nlurfing hcas enWrgCdd as the preeminent ranter 0C pseatdoephcdrine fair
nWtharnphsatainine lar0dU,:tilaa tiariaughtaut the United Stales. Recent iaw crtforck:nim
inve aitgations suggest that orglAized precursor cltctrui tal snaurliang dt:u�a.ni2aal ions are sUppiyin pl
necessary wivantkies of pseudcrcphatirinu to labor:ua>ry, operators, 'T'hese
operatlilas on: coasi.poscclof individuals or s niurN" wwlwmakenanitiphpurchasesofpn >caU
containing pscudocphedcinu from pliatrma.iQs„ drug strives, and recall ctaticts.'rhese products are
often s hl to nceniicai precursor brokers or directly to mutts€ niphetsrnine laborat+or;t operat €ars.
`i ho success ot'driag marke disruption is duc in hacge part to the circle-4s work of state and focal
law eirParcenaan,t age dies utd the tali: forces Icy comprise.
44crharrsphctalivicu relat c'I criminal active =ity lias increased concurrently %aide the rise in th o
overall threat posed by the taafl:ickingand abuse ordit cim, The nupact of dw nnttautaQWring.
trafficking, and us of inethalriphetainine has been detaascudia to Many cities aara.1 rural counder
tfar €iughuut the Country, State and Eocal law entorceaacnt agviwiek idwrnil'y naeshasnplrctanline as
the dntg that ntwast contributes to violwru crirvie,
aCet'lranaplaanuaainc cri(ival hlcident:, uecaarring, in granite Counry have and con hate to rc ?rOScnt .
thac: nnkioriCy or ati nar;aitic incidents occuriing within the county.
Walt
The Inal of tiro PROAC:`T' Teak Force in to theywkwely seek out and di rapt Clandestine
metha rnphetarrline lah ope=or-i and ntcdtainphctarninc vaerwkinZ organizations in Orange
Cpuaty, thereby providing a safer conairatanity fur tiac, is i:Ewnts, enaployets, and visitors witiWit the
C°utiniyt The olPgcecives Gak`K PROACF Task Ferree are to reduce the acct >illbilityof
methsuttpherccrnhxe in Orange Count), improve pub €ir„ sa&ty in Or,angc County by crraadicaring
hazardous clxndestint nactliatnphetasaai.nt tabs, and idcnciXy, disrupt and arrest suppliers of
uethaniphvr,ataeine precursor and essential Jwraiceals.
yrtr:afc<ates to he used for proieet:
PRE}:` CT Task Force personncl ail'l initiaaic invcstlg.uioll, , Qonduct cot Qrt survealancm coluluet
parobc and probara n scatruhcs. execute search warrants, and arrest criminal p�pctraRc!ra.
PROACT will continue to Focus on disrupting asu{ elianin ating utdiwsdtaalS and cimim-ti cells
iesjatnl -hale for Providing both the e scut aG ehetaicatx thitt are required to manufacture
r1mllanlphetatttaric:..
If) 14- !t, ;41:"t -003, page 2 of _ "a
IlT C:Ei;t11; T':t „ „ "til4- 97.I- F3V0038
prRr),AC"T <<a ilI ca,nnnue us uhh7v inno� aril v tnc ^- stl�w,aIive tectnliclaac`s in an akntpt ter iden@i €y
and apprabend ntethampheia in it) c dandies ac IAmatmi, v icalanxs. Exam ofuchniques Usk
i act ade: cep drse soka s oi' laboaro, y apparatw4 a ad e'."ientiat QhcnnOfv use of Court aut hop zed
cloccronic tracking dCCtec` -, c,rirct.ap itare.,tig aura, pmui.ng chemical sourecs, tis %ell a
Concinu ", to s-5kt and Cm r into partncNllips with al oratlge Gmnly hnx eTt6rceawat 1 cncio�,
at all levels yr lnmatcuse. invec dgations_ C'lwC .CT will Conthave to aazaintuiat nn caret -going training
protLle in an atts anipc to smy curm at F 1h all progressive case laic and ac t Invcst ?.r;ikc
mchniques, v vc'elt as nw sallaq procedures,
Lastla, Me. E ROAC"T task Forcu sub scrllsex us the phili.mop by rhat the existence or
u7 tllamphut ott in4 laboratories, k defined by'aa Owec- pronged ck4le o0ae: l aateon,
MaanuNturing and Distribution. Subscribitag to thk philosophy, PROACT will continue, to
Scus on disc updag each of these pronp to the base of its atlsingd
I�ra°ed i�a_deettihers:
Meth [As
1't:PTAf. f BOAC T ALi.00ATK t S21, 043
201hrk1- L4`<,OtS'rti Page 3 OF 29
A"1I 'ACIBIEN 1 A 2014- 1J.3- M-OUIr1
2014J AC 6suaeartittrrtC F'nrnr
Cirp: Santa Ana
T1ty City, ol'Santa A n,a propoa,vs to nse the 1)[4 3u<,t c ?,ssiscaa,cc Gt°aatt Program lundi :e as
€idtcaw"
Pnrr2+ase Areas.
L,cd�.0 EaaPut:cetrrunt
I roLlram Narrative.
Thrcxsgl7, lllc uaa oF%w ar1C fora <lintR, rlte City oh SrurtcxAna F'r(�pY.axe a three prong d til3preraclt t,t
ruduuirta criminal a du tty. ['uncialuaag will ahkaw;
I J r ugnentuti, n ofour Gang Funding w ill, prop -idk; fi)r gaag, en c.rcemeitt
activity with supt>rmssion details working overtime to tamet sixeitie nforeement ttt a;tng
zt xrin rs istv�f i ua ufolent b Ixas ere. ilxe department currently tacks the rna npor ver and
Bicc„ l rcu +oorees to <ad(inss tht s pcobltm, these ofi"tcen ^.c w it] be deployed directly into the
neighborinotads. being mot acganvcit at'fizctcd by imag acrivity activity as d will (w funded For the
three -year grtnnt period.
"'.) E;nshancenwnt of L ducutional' Opportunities. The Santa rent Police Npattment' bciic,,es
Commatrity Oriented. Policing f f" OP) has been and most re¢rnaiu at the care of criune
ri, uction. A major conat on,.rtt Df CO is educational opportunitrew offered to residents. with
lrirntfing seaveedy cut, edttctTtion;d pmgarns and staffing that provided this valuable eesoarce
have Been rueiuced. Offli; N as wall as n to -sworn staff" will off`cr CE)P rutmed training
prop'anti am au overtime basis lo, Lem ptete 11-d gouL Raiding will cw cr (tic attire laran3t
Int rfort75:ame period_
3.1 E,nhantcennclit ofCommunity Poticiag. F auding WW pnntvicie for coer muarity policing
Crifiorecntnen +.Operations with xnppre3sl la details working ovetiime to address crimes of
public e,'kov der speki licsltg tied to cemniuni €y compt lint's. The department currently atili;*e:s
a ctoboo ccrnanttanity complaint tracking sy'stenn to ensura respoasnvcctess to rosidcnt coaecrns,
t flding mill cover the entire +^.�tnt performance pe6od.
i he Santa Ataa Police Ctopm'Cnm( is ttdditionntly providing 10"6 of its IIlocated Cunds to the Pro -
Act Program in support of " their operutiona,1 needs
Tints Eunzling ecicnate: to narprouimatety 1,027him, of ad+litiouat Law entlorcem,entresources
Wi l'tin our communuy.
The Dcpartmeit will utilize the funck for personnel oaertime and fivolline taK enfixcernent
wFety cquipnt;cnt, as ncadW. The rmnamdcr oft €ne luads c611, be utilized to offer educatiemal
OPPOrta+tities For neighborhood a,tiociatiOuts, eornmcnnity gathkerfnS.s aal residents ranging drool
daldirtm to adults,
Pauc 23 kit 29
Tha Sauna Ana Kni t it savo gang popukown oafsppracimat d, (i, <,y(lt} aactamt,, tint die tics Mull
wo pacas oftlic CC's ppt? hrion however dis crinninal ule.niem cOn,<iW,,c,4 a sklm6cant
impact on hsar in tlau amamw il:y and rhrcatcas tha satyr; and udbtlity of`,)m aeighboncood.,. TN
Dcpartnwtir routinely rectxivcs be vc eim 2U and rd spcatkic coranviatty c mplilnts per ssselc,
witch dtrecdy unpact the twit €ity atPiiC for our rtsidciats. EnNswamem aciatcd activities vvill be
cmitsted with all edcc,arivaat compon., -w, which wilt eahinnee ptttrlic UrdCrstaiaaiinx, teta i and
etraxtzcicrcce,
Goals of the trrolect:
"fhc goyal of axis (project is to reclrace criminal activity and fncrcasc public iafety tlsnata th
err rianecd enfurcetncnt and edacationol etfores.
4ta uteelys tar be used for projet:
The use of adeotiva enflnuement ove byre, response to colnalla nity ootntalnLau. conpled with
crime atudys €s data allows resource~ to be ipec'ilically dcph>ye¢t in areas of incnsased criminal
aactitrity d araag time fr rya :s "dead to he most beneficial to pwjeet go a1.r
1. Contact;nang nxntn[; xs and individaais inkcotvtd in crimes ofptNic disorder to gain.
imellillcnce, investigati%c iniormation and cninrc probtoao Solving forprosmitori,al
purposes while striving, 4x res;olvc longstanding cuttimanity concerns,
I lacrea3e dic number of atteat,7 iad prosecution of gang Member,
lncrcuie the nrtnher OfcaaMuaunityCooaplaintaS resufued.
t. Redact: the [':ar gang* mcntlaeri awls in the comAnuairy aad decrease community
cmwerma th angh high, v i,,4hi lily police presence and ett. orceancnt actik hies.
5; offer enhanced educational t. wpprartunitiei through sctao ; is, eotr ananity associations and
noigM vrhood watch gran pip-
Project identifier,
Gang,: Cducaitt7tl; Conlntttait'), Politang
Btrdt+etand Btici;et Narrative-
Fonds will lac utilized For peniontnel dvortinae and frondine haw eosiarce men t safety equtpaxent as
nec+ Qd, No hands arc allocated liar travel.. sappties, ccar'sult ;.ratty car crnitracts.
I,02ta.3d heaters @ % 72 per how,
Lglrapaaent: S M068
Wq ti, O ;LsEI
l4)!&UJ.S.'L W 3 :S Page 24 oV Ica
VCIACIJNILNT A 20 14-DJ-HXA)f)J8
J Tactical Llwrouics Hil-ruial Canicra 11cad Cor PCSSCOJ 501
f Both prk�k�s froin quote &W�l 5-5-141
t I ) Tax $ [ —I 'M
Thite[fitc, and/or imied plarl.
Ntoarlis 1 X36; Gan�-,, E af"� ccirimL and communio, Complaint vilrorceillInt confillw s alroughaut
the [M: of dic gram,
klollliNq 1-34.- Fducarioll,O endeavarq continue tluoughiiut dic lifo oNbc gnam-
I undlult
L'Foal Allocation:
1 1
p ROACTContrbution ( IOTe
$11,358
Adm hiismat i v�: Fee (q'� 0):
SLOJ17
S92,001
2014-M -BX -04IR Page 25 tit' 211
AF['ACI-MFN 1' 13 2014- W- RX -00,18
1vv °tr. rQR.Gl r�lsLM�N• ,
4.ainn trotar c }ties IE ttertzc:at3 tli t � r skates the f0flQL;�%jUgj
A. Your aagenty s request for r6m bnPienlentin the irnomlt of. .. ......
:
E. Againsl:Gr ink:, rLavat'1�1014a1)�-F.`. <-G(.1.3F
C. List of items 1 nrch$ „scd and �,,Pe5 or rostff baing clacmcd for the quarter that CnBic'h your ctty s
initial vvrite-ap /re gaai'St;
DT certification that, yon complied With all proenremenc p. �Jc "edlireS rjutlinod my our agg act'`'s
pr+rcurement mannai and Pinanr;lal and administrative regntrenients set Barth in the current
01 P Financial guide;
L. Letter is to be sigamt by the person anthor4 aecf to the JAG Pfagrnm MOU ( City Manager).
L Beguired attacbmentg to the letter!
A. FrDERAL FIVANCTAL REPORT
Your agency is required to submit eiaf arterly Pa> ieral Financial Regaon u-va ng a Sua ndard Form
SF-425
(} WlY�X. This report cc�k3 Cts elte ccnttc.alznilye actnrd federal[ airanfea speaat, u n l uT audatc�tl
Ofthga &ti� es tneurred, seacT C1le unolahgated balance o {' federal ittetds. The feclecal Financial
Report is due, at the Sheriffs Depar'tnreat Financial Mvisiun by the due da tos indicated frietaw:
Qtr. ending• 03-31 -YY due no later theca 4/10
Qlts•. ending 06- 30 -Y'Y due any later tlran'7 /(ft
Qtr, ending 09- 30- YY'due no later than 10/10
Qtr. ending 1.2.31 -YY due no l tter than 01/10
A helpful hints guide fart completing Federal Financial Report is available at the f%7l -t}iP
website at:
B. 1NyQt h SELLING OCSD
a. The package should include an invoice ftonn the city biMng the Orange county
Sheriff's Department CMD). The invoice /bilf should, referencF the grant naanert grant
number and quarter ending date -
b. OCST5 will reference your city's invoice number whera reivabursement is made taaYOU
clty.
C. B1 .(SUfgx„;D+EUMENT5
a. All tnvoicesfreceipts and relevant iinachase orders pertaining to federal nannies
spent.
b, Time Sheets and part of payroll register shooting personnel name or other ineiavldual
identifier and det 0s of payroll cost, c'latimed, If any.
c. copies orsigne: dcheckw fccpnrchase( a) and general [edger reports cteraarly
indicating expenditti res for the quarter.
All of the above documents most he nrav €ded to out of#ic0• otherwise your claim will not be
processed Please verad your clahns to;,
Ora qe County Sheriff's tYegaarhnenk- Financial /,kr3ittfn, Division
Arm. Karla Lazaridi.s
320 N. 6ioaver SGZet, Suites 103, Santa Ana. CA 92703
Ifyou have any gwrstions ptease call Karla Laearidks at (71 fl 834 -6675-
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FIACt#Ml:NT It 21)14- I }.f -1.1X -0038
Ia'1�t }ta }la Us> AR,D 13!' ',F ttir.NCYl�f;�1,,,,.dL'STIC E'
�. RsI�.,'V, PI OC' R'{ ...»Nk�.M . R ETOR I"c' U-( UI E1� NTS
I'c, '0 ;rttatxcra.tia 02eri'tsatf
Categorie;tl ;tssistatsee Progress Reports
Report in (In 61-1 pros os& u;`, the gr artt prusgam isz requ rvcl. Some ta:ant.a rn.,as rutiuire a inriu d
..UbM7is51oo o'rpro'gri +N ft -Port k1lormation- IWfoit Prrkagart s requtre semiannual w1)(Vorepaartcrfy'
reporting,. Relating rectuirella'!ws arc specified it-, the ,grant sotiQilativa and ill the special
czxaditions spex tFiud ill the "Lwa d, Quez ti n2s coaccntirtg progeress rcpordngr should by directell to
the Program Manager Pctr the award.
Quatrterl� Pr•org- unrnauc (PMT) RQporting periods arc:
,lasnerary I _t' arch 31
April I - JtUxe 30
,Fie €e° I - September 30
Gloater t - December 31
Eielrcae ^" tsg r gci.ii nt nES ttiu C bw raxsa <luo'strc the ( €Ca trl'flze p *race. � Cicll e:cpianrsdon r:rt thcw�
requirrnycnaa can be t4und in the OOP lwi.natr°chd Gwic r, tit'hstrft may he access d at
%,%%v ua la usdo�i g A t :Wartut al i f.;'iGSi. c ,itn-t. Also elaeck apeutat ooadt±icrns an awards for
aajditionai cepOr iag ecquireracttts. GFRS will not pertrak acucKs to fume, tf financial repotting is
delinquent,
rttc rottowing ica ortnatton concssns:
Single All tit Rt :ports
s €'.atcg<trieal progress Reports
Federal Fia,'mcial Reports
Singh Audit Reports
A spccial coalition, may bw mclijdcd with your award that details reporting requirc,rnQears for
audit re ports. Please re ie'x and eonripty with, that spc6ai eonditioa. There is sto form Mutt
subexts`s:sion of audit, rrraorts; however, a nnamival le ttcr is uccdod, rnfounation about the ['utter,
and the rues for siagle audits may be found in the OJ? Financial C,wde, Post award
Rcquireaic ats, alts ht Requirements ,arid in f 1'v R Cirmilur N,i A433, hit €Eit4 of Statew, Local
Ciocettanrent ,
and Stan - Profit OrgatuzaOn.s.
ATTACHMENT CD l.0[4- PJ- €i.X -fHJJS
The ;iul'at at dI rcp ,mr f w rill - rantccs shall he as rot I,,
Sratc and Local Governments, liticitutions of I igher Educatioar., and
Nonprofit ttastituti +ons, Completed audit rcpt r,.« Ftir @: n! :us ca liar t> an'tJ{37
should be mmtec` to 11w F'cdwrat Audit Clow n,hext3e, 1lueea❑ of Ctmsujs, [201 E:tcc
I[h'h wrrcoc, .k fcn'crw {Ile, IN 471 17. Clamplakrd raezd;t reports for hti zc years 2008
anal lat rs�?mu!d ho _subvatitted on the Federal Audit Ctwarimgh +use's WA b site at
htep taarvest r crnsus.gc�e'sacs. 00 NOT subraalt Your audit reports to Olp untcs5
sg ecilicaaity requested.
('oramercial fir ;aniratiom and lud!N iduais. OaQ copy oFats audit ccp-n s should #re
mailed to OffiiQe M'"Justice Programs', Office of chu Chief Eii n i al Officer, ATINN:
Control Dealt, 810 Sevenrta Strk*et iAV- Room 53W. Washingtoo, DC "_'t75r. }1.
Dir cc any ciucstiuns reprdflizng th,w grape pvog aen to Blitraca f:a no,';.
=43€ Tl w C, Rv [Drive South
Graage, CA t)"_Sh�
(714) 93 j-693-