HomeMy WebLinkAbout22zDD - SPEC - REPLACEMENT VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2014
TITLE:
CONTRACTS AWARD FOR
REPLACEMENT VEHICLES
SPEC NO. (14 -063)
{STRATEGIC PLAN NO. 6,2)
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CITY M AGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2ntlReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to National Auto Fleet Group for the purchase of a maintenance stake bed truck
in an amount not to exceed $70,485, and to Coastline Equipment for the purchase of a backhoe
loader in an amount not to exceed $91,154, subject to non - substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. Replacement of City vehicles is based on mileage
and performance. Due to budget constraints in past years, the City focused primarily on
replacing Police Department patrol units. Consequently, other vehicles have exceeded their
useful lifecycle resulting in increased maintenance and repairs costs and lowered vehicle
performance.
Based on the City's lifecycle replacement criteria, two vehicles have been identified for
replacement with the following equipment: one John Deere 310K backhoe loader and one E450
Ford Super Duty truck. The backhoe being replaced is 28 years old and is therefore non-
compliant with existing AQMD diesel standards. The E450 truck will be used by the Parks,
Recreation and Community Services Agency Park Maintenance Division and will be outfitted with
an electric drive system through a partnership with the California Energy Commission (CEC). All
costs associated with the electric drive system conversion will be funded by the CEC.
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The National Joint Powers Alliance contract
with National Auto Fleet Group for fleet vehicles and the statewide contract awarded to Coastline
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Contracts Award for Replacement Vehicles
October 21, 2014
Page 2
Equipment for ground maintenance equipment were awarded as a result of open competitive
bidding and meet the City's requirements
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2, Address deferred maintenance on City buildings and equipment.
FISCAL IMPACT
Funds are available in the Fleet Maintenance Equipment Replacement account (07510101-
66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director 0-p—
Finance and Management Services Agency
CURS /sp
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