HomeMy WebLinkAbout25zGG - AGMT - LANDSCAPE SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2014
TITLE:
AGREEMENT AMENDMENT WITH
MARIPOSA LANDSCAPE FOR
LANDSCAPE SERVICES IN DISTRICT
FOUR (STRATEGIC PLAN NO. 6, 18)
1
CITY M2EGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on tat Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Mariposa Landscape for landscape maintenance services, increasing the compensation by
$179,502, which includes a 10% contingency, to an amount not -to- exceed $1,155,665, for a
period from November 16, 2014 to January 31, 2015, subject to non- substantive changes
approved by the City Manager and the City Attorney
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for the landscape
maintenance of all City parks and recreational facilities. The landscape maintenance is currently
divided Into four park districts and the Civic Center. On August 14, 2014 the City received a 90-
day termination letter from Azteca Landscape, the company maintaining District four. On
September 16, 2014 City Council approved the release of an RFP for District four, along with two
other districts. To allow time to receive and evaluate proposals; staff is requesting an agreement
amendment for the period of November 16, 2014 through January 31, 2015 with Mariposa
Landscape, who currently provides excellent landscape maintenance service in District three.
Mariposa will provide service for District 4 at a cost of $65,273.67 per month ($163,184.00 for 2
'/2 months). A 10% contingency ($16,318) is also included for unanticipated work for a total
increase of $179,502.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #1, Establish and maintain a Community Investment Plan for all City assets, Strategy
b, Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users.
FISCAL IMPACT
Funds are available in the PRCSA -Park Maintenance M &R Buildings and Grounds account (no.
01113250 62320) and Police Department - Contractual Services account (no. 02614450 62300).
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Agreement Amendment with Mariposa Landscape
October 21, 2014
Page 2
4d
Gerardo Mou t,
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez, vu Oz°
Executive Director
Finance and Management Services Agency,
i
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AMENDMENT TO LANDSCAPE
AND MAINTENANCE AGREEMENT
THIS AMENDMENT TO LANDSCAPE AND MAINTENANCE
AGREEMENT made and entered into this 21" day of October, 2014, by and between
Mariposa Landscapes, Inc., a California corporation ( "Contractor") and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Landscape and Maintenance Agreement A -2014-
015, dated January 6, 2014 (hereinafter "said Agreement ") by which Contractor has
provided park landscape maintenance services for Santa Ana Parks, District 3
covering eleven (11) City properties.
B. The parties now desire to amend said Agreement to add District 4 to the Scope of
Work and properties for Contractor to maintain on a short-term basis in order to
complete the Request for Proposals process.
C. The parties also wish to amend the Compensation clause of said Agreement to cover
such additional services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to include the following
language pertaining to District 4:
"Contractor shall perform landscape maintenance services for Santa Ana Parks,
District 4, as set forth in the Specification for Routine Maintenance, attached hereto as
Exhibit A, attached hereto, in conformance with City's Request for Proposal 13 -010
(RFP) dated May 14, 2013 on file at the Parks, Recreation and Community Services
administrative offices and the maps included therein. All referenced documents are
incorporated in this Agreement by reference. The Executive Director of Parks,
Recreation and Community Services Agency may order additional services for
unanticipated but necessary services required during the term of this Agreement."
2. Section 3. COMPENSATION, shall be amended and updated to include the
following:
"c. City agrees to pay, and Contractor agrees to accept as total payment for its
services covering District 4, a fee of $65,273.67 per month ($163,184.00 for 2Y2
months). The total sum to be expended under this Amendment for the services at
District 4 shall not exceed One Hundred Seventy -Nine Thousand Five Hundred Two
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Dollars ($179,502.00), which includes a ten percent (10 %) contingency of $16,318.00
for unanticipated work needed in District 4, through January 31, 2015.
Section 4, TERM, shall be amended to include the following pertaining to District 4
services:
"The Term of this Agreement with regard to District 4 only, shall commence on
November 16, 2014 and terminate on January 31, 2015, unless terminated earlier in
accordance with Section 13, below."
4. Except as hereinabove agended, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to
Agreement on the date and year first written above.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA CARVALHO
City Attorney
By: di _� L
Lisa Storck
Assistant City Attorney
CITY OF SANTA ANA
David Cavazos
City Manager
"CONTRACTOR"
Mariposa Landscapes, Inc.,
Terry Noriega
President
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