HomeMy WebLinkAbout22zCC - SPEC - GPS TRACKINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 21, 2014
TITLE:
CONTRACT AWARD TO USA FLEET
SOLUTIONS FOR GPS FLEET TRACKING
AND ENGINE DIAGNOSTIC UNITS
AND MONITORING SERVICES
(SPEC. NO. 14 -059)
(STRATEGIC PLAN NO. 6,2)
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FAT
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1�'Reading
❑ Ordinance on 2 "dReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to USA Fleet Solutions for the purchase of 50 GPS fleet tracking and engine
diagnostic units and monthly monitoring services for 111 units in an amount not to exceed
$53,480, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division (FFCS) provides maintenance and repair services for approximately 500 City
vehicles. To assist in the overall fleet maintenance and performance, FFCS purchased 61
engine monitoring and diagnostic vehicle units in May 2013. Monitoring services provide
valuable diagnostic and tracking data to help service the fleet utilizing a proactive methodology.
Examples of this data include odometer tracking, check engine light diagnosis, vehicle location
and route tracking. This information helps FFCS staff to quickly identify engine repair needs and
poor driving habits, which when identified early can reduce fuel consumption and reduce
emission of dangerous greenhouse gases. Additionally, the GPS units will assist in tracking and
measuring the success of recent driving policies such as idling time and hard braking. Since
implementing the initial GPS program in 2013, idling time has been reduced by 34.4% in those
vehicles with GPS units. This reduction decreases both fuel consumption and engine wear which
results in decreased maintenance costs. The 50 additional units will be installed in the remaining
vehicles belonging to the Public Works Agency.
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The National Joint Powers Alliance contract
with USA Fleet Solutions was awarded as a result of open competitive bidding and meets the
City's requirements.
22CC -1
Contract Award for Fleet Tracking Devices
October 7, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2, Address deferred maintenance on City buildings and equipment.
FISCAL IMPACT
Funds are available in the Fleet Maintenance Equipment Maintenance- Garage Operation
account (no. 07510100 - 62300) for $37,230 and the Fleet Services Air Quality Improvement
account (no.03110101-66400) for $16,250.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez 5�
Executive Director
Finance and Management Services Agency
CL /DS /sp
22CC-2