HomeMy WebLinkAbout20A - AA - CITY EVENTS AND SENIOR MOBILITYREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 2, 2014
TITLE:
RECOGNITION AND
APPROPRIATION OF 2014 -2015
REVENUE AND EXPENDITURES FOR
CITY EVENTS, THE CIVIC CENTER
AND THE SENIOR MOBILITY
PROGRAM (STRATEGIC PLAN NO. 5,
46)
CITY MAOAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2 n Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Approve an appropriation adjustment recognizing anticipated city event revenue from
fiscal year 2014 -2015 in the amount of $375,000 in the Parks, Recreation and Community
Services City Events revenue account (no. 01113002 53331) and appropriate funds to the
Parks, Recreation and Community Services Agency expenditure accounts (no. 01113230
various).
2. Approve an appropriation adjustment recognizing revenue from fiscal year 2014 -2015 in
the amount of $104,890 in the Civic Center revenue accounts (no. 07413002 various) and
appropriate funds to the Civic Center expenditure accounts (no. 07413250 62320 and
07413260 66220).
3. Approve an appropriation adjustment recognizing anticipated revenue from fiscal year
2014 -2015 in the amount of $5,952 in the Parks, Recreation and Community Service -
OCTA- Transport revenue account (no. 16913002 52040) and appropriate funds to the
Parks, Recreation and Community Services Agency - OCTA -VNCOC Senior Mobility
Program expenditure account (no. 16913201 62300).
DISCUSSION
Several events occur within the City of Santa Ana during the year. Events like Cinco de Mayo
and Fiestas Santa Ana were produced by a promoter company, which is no longer in existence.
In recognizing the great value of these events, the Parks, Recreation, and Community Services
Agency (PRCSA) recommended that the City act as the Event Manager and include additional
events during the year. The Event Manager is responsible for providing all the necessary
equipment, stages, electricity, carnival rides, vendor booths, and insurance for an event. The
decision to not retain a promoter company to promote the events and accomplish this undertaking
with City Staff was finalized in fiscal year 2013 -2014.
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Recognition and Appropriation of 14115
Revenue and Expenditures
December 2, 2014
Page 2
In December 2013, starting with Plaza Navidena, the PRCSA began producing a number of
events, listed below. Several of these events were new, such as the four Plaza Santa Ana
events while some have a long- running history like Cinco de Mayo and Fiestas Santa Ana.
2014 -2015 Events
1. Fourth of July
2. Shakespeare in the Park
3. Plaza Wellness- Summer
4. Fiestas Santa Ana
5. SOMOS
6. Plaza Founders -Fall
7. Plaza Navidena- Winter
8. Plaza Primavera - Spring
9. Dia del Nino
10.Cinco de Mayo
As part of managing the event, city staff is requesting appropriations be made from anticipated
revenue to be generated from these events to fund contractual costs. Anticipated city event
revenue for the fiscal year 2014 -2015 is estimated at $375,000.
The Parks, Recreation and Community Services Agency maintains the Civic Center Authority
account. For the fiscal year 2014 -2015 budget, County representatives and City staff met to
discuss increased maintenance and improvements in the Civic Center area. City staff is requesting
an appropriation adjustment to recognize $104,890 in Civic Center Maintenance Revenue and
appropriate the same for maintenance and improvements in the area. This is revenue that will be
received from the County upon submittal of a reimbursement request.
Lastly, PRCSA receives funding from OCTA to operate a senior mobility program in Santa Ana.
Through an agreement between the City, OCTA and Vietnamese Community of Orange County
( VNCOC), a local non - profit, a portion of the program is operated VNCOC. Each year OCTA
submits a check to the City in which the city then provides VNCOC funding in the same amount for
their portion of the program. For FY 2014 -2015, the City appropriated $80,329 that is to be
provided to VNCOC, but received $86,281 from OCTA. Therefore to provide the entire amount to
VNCOC, as per the agreement, city staff is requesting an appropriation adjustment to recognize
$5,952 in OCTA revenue and appropriating the same to the Parks, Recreation and Community
Services Agency - OCTA - VNCOC Senior Mobility Program expenditure account.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement
& Sustainability, Objective #4, Support neighborhood vitality and livability, Strategy b, Improve
neighborhood quality by locating or providing access to complementary services and public
facilities, including access to healthy food options (community gardens, farmers' markets, corner
markets, etc.) in neighborhoods.
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Recognition and Appropriation of 14115
Revenue and Expenditures
December 2, 2014
Page 3
FISCAL IMPACT
The appropriation adjustments will recognize fiscal year 2014 -2015 anticipated city event
revenue in the amount of $375,000 in the Parks, Recreation and Community Services City
Events revenue account (no. 01113002 53331) and appropriate funds to the Parks, Recreation
and Community Services Agency expenditure accounts (no. 01113230 various), anticipated Civic
Center revenue in the amount of $104,890 in the Civic Center revenue accounts (no. 07413002
various) and appropriate funds to the Civic Center expenditure accounts (no. 07413250 62320
and 07413260 66220), and anticipated OCTA revenue in the amount of $5,952 in the Parks,
Recreation and Community Service -OCTA- Transport revenue account (no. 16913002 52040)
and appropriate funds to the Parks, Recreation and Community Services Agency - OCTA -VNCOC
Senior Mobility Program expenditure account (no. 16913201 62300).
Gerardo Mou C,
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
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