HomeMy WebLinkAbout22A - SPEC - ASPHALT STREET MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 2, 2014
TITLE:
CONTRACT AWARD TO HARDY &
HARPER, INC. FOR ASPHALT STREET
MAINTENANCE (SPEC. NO. 14 -072)
(STRATEGIC PLAN NO. 6, 1c)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
Cl Ordinance on1"Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Hardy & Harper, Inc. for asphalt street maintenance for a one year period in
an annual amount not to exceed $610,000, with provision for three one -year renewals
exercisable by the City Manager, subject to non - substantive changes approved by the City
Manager and the City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining
approximately 400 miles of streets within the City of Santa Ana. In order to maintain a quality
infrastructure, asphalt street maintenance and repairs are required.
Services provided under the asphalt street maintenance contract include the excavation and cold
milling of existing roadways, construction of asphalt concrete pavement, crack sealing and
concrete repairs. In addition, the contract provides for water and sewer system maintenance,
including utility trench repair, water valve box repairs and adjustment of manhole frames and
covers to grade.
The notice inviting bids was advertised on October 20, 2014 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
66 Vendors notified
2 Santa Ana vendors notified
4 Bids received
2 Bids received from Santa Ana vendors
1 Vendor requested to withdraw its bid
22A -1
Contract Award for Asphalt Street Maintenance
December 2, 2014
Page 2
Bids were received and opened on November 12, 2014 and evaluated (Exhibit 1). The bid
received from Hardy & Harper, Inc, a Santa Ana vendor, is responsive to the contract
specifications, meets the City's requirements for maximum quality service at minimum price and
complies with prevailing wage requirements. The annual amount is based on staffs projection
for next contract year.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds are available in the Public Works Roadway Maintenance, Water System Maintenance and
Sanitary Sewer Services accounts (nos. 02917660 - 62300, 06017641 -62300 and 05617640-
62300).
I �J
F d Mousavipour
Executive Director
Public Works Agency
PG /sp
APPROVED AS TO FUNDS AND ACCOUNT:
�rA1
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
22A -2
ABSTRACT OF BIDS
ASPHALT STREET MAINTENANCE (SPEC. NO. 1
Bidder
All American Asphalt
Excel Paving Co.
Hardy & Harper, Inc.
Location
Corona
Long Beach
Santa Ana
Bid
Total $4,297,700.00 $3,787,375.00 $1,955,090.00
* $19,550.90
$1,935,539.10
* 1 % Santa Ana Vendor Preference
EXHIBIT 1
22A -3
22A -4