HomeMy WebLinkAbout22B - SPEC - ASPHALT POTHOLE REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 2, 2014
TITLE:
CONTRACT AWARD TO ALL AMERICAN
ASPHALT FOR ASPHALT POTHOLE
REPAIR (SPEC. NO. 14 -074)
(STRATEGIC PLAN NO. 6, 1c)
CITY MA GER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I "Reading
❑ Ordinance on 2ntlReading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to All American Asphalt for asphalt pothole repair for a one year period in an
annual amount not to exceed $450,000, with provision for three one -year renewals exercisable
by the City Manager, subject to non - substantive changes approved by the City Manager and the
City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining
approximately 400 miles of roadway within the City of Santa Ana. Services provided under the
asphalt pothole repair contract include the repair of all potholes and the repair of all damaged
pavement areas not exceeding 100 sq. ft. in area with asphalt overlay. The contract will also
provide for sidewalk ramping to reduce risks to pedestrian traffic.
The notice inviting bids was advertised on October 20, 2014 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
66 Vendors notified
3 Santa Ana vendors notified
5 Bids received
3 Bids received from Santa Ana vendors
Bids were received and opened on November 12, 2014 and evaluated (Exhibit 1). The bid
received from All American Asphalt is responsive to the contract specifications, meets the City's
requirements for maximum quality service at minimum price and complies with prevailing wage
requirements. The annual amount is based on staffs projection for next contract year.
22B -1
Contract Award for Pothole Repair
December 2, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds are available in the Public Works Roadway Maintenance account (no. 02917660 - 62300).
r d Mohsavipour
Executive Director
Public Works Agency
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APPROVED AS TO FUNDS AND ACCOUNT:
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
228 -2
ABSTRACT OF BIDS
ASPHALT POTHOLE REPAIR (SPEC. NO. 14 -07
All American
Bidder Asphalt
Ben's Asphalt, Inc. Excel Paving Co.
Location Corona
Santa Ana Long Beach
Total $495,600.00
$549,500.00 $611,500.00
* $5,495.00
$544,005.00
Bidder Hardy & Harper, Inc. TLG Pavinq Co.
Location Santa Ana Santa Ana
Bid Total $582,000.00 $777,100.00
* $5,820.00 * $7,771.00
$576,180.00 $769,329.00
* 1 % Santa Ana Vendor Preference
EXHIBIT 1
22B -3
22B -4