HomeMy WebLinkAbout25B - AGMT - EQUIPMENT RENTALREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 2, 2014
TITLE:
AMENDMENT TO AGREEMENT WITH Al
PARTY FOR RENTAL AND INSTALLATION
OF EQUIPMENT FOR ADDITIONAL EVENT
{STRATEGIC PLAN NO. 5, 5C}
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 16' Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Al Party for the rental and installation of equipment for city events, increasing the
compensation by $2,939.06, subject to non - substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency is responsible for providing several city
events during the year. Recently, the City contracted with Al Party for the rental of equipment for
the Fiestas Santa Ana event in September. City staff decided to use the same company for
equipment rental for the SOMOS event in October. Therefore an amendment to the agreement that
is in place for the Fiestas Santa Ana event is needed to add the SOMOS event and cost. In order to
provide continuous service to the City, Al Party Rentals provided services for the event even though
the parties were not able to bring this amendment to Council until after the event occurred.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement &
Sustainability, Objective #5, Promote a strong arts and culture infrastructure, Strategy C, Promote
arts and culture by partnering with artist groups and merchants to hold events celebrating art in
public plazas, parks and other City - controlled open space
25B -1
Agreement with Al
December 2, 2014
Page 2
FISCAL IMPACT
Party for Rental Equipment
Funds are available in the Recreation Community Services Contract Services - Professional
account (no. 01113230 62300).
Gerardo Mouet,
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
25B -2
AMENDMENT TO AGREEMENT WITH Al PARTY RENTAL
FOR PROVISION, INSTALLATION AND
REMOVAL OF RENTAL EQUIPMENT
THIS AMENDMENT, dated as of November 18, 2014, by and between Al Party Rental
(hereinafter "Contractor ") and the City of Santa Ana, a charter city and municipal corporation
(hereinafter "City ").
RECITALS
A. The parties entered into an Agreement ( #N- 201.4 -198) ("said Agreement ") for Contractor to
provide, install, maintain, and remove equipment for a City - sponsored event.
B. The parties desire to amend said Agreement to add another event, increase compensation and
confirm extension of the Term thereof.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree to amend said Agreement as follows:
1. Section 1, Scope of Work, is hereby amended to include another event, the "Sunday
on Main Open Streets" (SOMOS) which took place on October 5, 2014. In order to provide
continuous service to the City, Contractor provided its services for such event, although the
parties were not able to bring this Amendment to council until after the event took place.
2. Section 2, Compensation, is hereby amended to include expenses associated with the
additional event in the amount of Two Thousand Nine Hundred Thirty Nine Dollars and Six
Cents ($2,939.06) as set forth in the Invoice (Exhibit A), attached hereto and incorporated herein.
Total compensation under said Agreement as amended shall not exceed Fifty One Thousand
Nine Hundred Seventy Dollars and Six Cents ($51,970.06).
3. Section 3, Term, was amended and extended by a writing executed by the City
Manager and City Attorney dated September 30, 2014, per the terms of said Agreement.
4. All other terms and conditions included in said Agreement shall remain unchanged
and have the same force and effect.
25B -3
IN WITNESS WHEREOF, the parties hereto have executed this Amendment the date and year
first above written.
ATTEST:
CITY OF SANTA ANA
Maria D. Huizar David Cavazos
Clerk of the Council City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: iJ � a
Lisa 5torck
Assistant City Attorney
RECOMMENDED FOR APPROVAL: CONTRACTOR:
Al Party Rentals
Gerardo Mouet
Executive Director of Parks,
Recreation and Community Service
25B -4
By:
Title:
FRIA RT T
OFL.FSr1ATE WITH STYLE
251 E FRONT STREET P 666.217.2789
COVINA, CA 91723
AIPARTYRC'NTAL.00M F 626.967.7572
Invoice
�_�10/9/2014 T^'n13026
Customer * 6499 Job Desor. 10/5 EVENT-.SOMOS
CITY OF SANTA ANA PARKS REO
-, Date Out 10/512014
4 _ ( T � ��� C 'Q � i � �� Terms Aging Oate
/! _ I, DUn1' # Due upon receipt llrL', 1U/9/2014
Y'aitl Wert1 4 ..� 11� i � � rwld Flora i � •..- ...,.........._..r- ._...,.. W �_h.�... I
Ordered By: GEMA RAMIREZ L✓UTe
Salesman: RENE MARTINEZ
Delivery and Pickup
Delivery : Sun 10/6/2014 6:30AM Contact: GEMA RAMIREZ
Pickup Date: Sun 10/ 6/2014 4:OOPM Phone: 951.733 -7434
Location: MAIN STREET 5TH & WARNER
Used at Address: 5TH & WARNER - CORNER ; SANTA ANA, CA 92707
Delivery Notes; DELIVER SUNDAY AT 6:30 AM -- COMPLETE BY 6 AM -- SET UP TABLES & CHAIRS
EVENT SUNDAY 9AM -4PM
PICKUP SUNDAY AT 4 PM -- COMPLETE BY 6 PM
Qty
-. Items. Rented Disc Amt Disc%-
Each
Price
X13
CANOPY, 10'X10'PAGOOA WHT - -_ ... _,,... ..- .�__._e...- ..._......- _..,_� $0,00
$95.50
$1,216.50
$134.4a
13 -10' X 10 %0' WHITE PAGODAS
MUST BE INSTALLED ON LEVEL GROUND.
46
CANOPY, . SASE STEEL $0.00
$5.50
$253:00
20
'TABLE, B. X 30" $0.00
$0.40
$160100
11- PER 10X10 - -NO LINENS
40
CHAIR, SAMS WHITE .$0.00
$1.110
$44.00
2- PER 10X10
MUST SE INSTALLED ON LEVEL GROUND
ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
AS DELIVERED TO AVOID ADDITIONAL CHARGES
CHAIR WEIGHT LIMIT IS 200LB$
20
LABOR, TABLE SET UP $0.00
$1..50
$30.00
40
LABOR, . CHAIR SET UP $0,00
$0,50
$2090
1
DELIVERY, SUNDAY $0.00
$500:00
$500.00
1
PICKUP SUNDAY $0.00
$000.00
$500.00
4
CHAIR, SAMS WHITE $0.00
$17.00
$08100
.�Rontal
Mlsc Ch$0.00
^m5alo�6
$27 98.6��
F
$134.4a
12 -�
Total Amount: $2,939.06
626.967.0500 Phone
Payment Due upon receipt
Total Paid $0.00 I Total Due $2,939.06
626. 967 -7572 Fax
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25B -5
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