HomeMy WebLinkAbout22B - SPEC - SERVICE AWARDSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 16, 2014
TITLE:
CONTRACT AWARD FOR COMMUNITY
EDUCATIONAL MATERIALS AND
EMPLOYEE SERVICE AWARDS
(SPEC. NO. 14 -070)
(STRATEGIC PLAN NO. 7,2)
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CITY MAN ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on Is'Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to McVicker and Associates for educational and promotional materials,
employee years of service awards, and silk screening and embroidery for a one -year period in
the annual amount not to exceed $55,000, with provisions for two one -year renewals exercisable
by the City Manager, subject to non - substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
City departments and agencies purchase a variety of educational and promotional materials,
employee service awards, as well as silk screened and embroidered garments to operate City
programs and activities. For example, the Public Works Agency (PWA) Water Resources Division
is in the process of implementing a comprehensive water program and will require educational
materials to educate the community about California's Drought State of Emergency and promote
water conservation. Personnel Services purchases service awards to present to employees in
recognition of their years of service to the City, and the Police Department purchases a variety of
garments requiring custom silk screening and embroidery, as well as promotional items to
promote recruitment.
The City contracts with a number of vendors to provide citywide educational and promotional
materials as well as employee service awards, and silk screening and embroidery. Quotes are
solicited for each order and the vendor with the lowest quote is awarded the job. McVicker and
Associates is routinely the lowest responsive vendor and therefore will exceed the $25,000
annual aggregate limit. Staff recommends approval of additional funds to allow for continued
purchases of these supplies.
22B -1
Contract Award for Community Educational Materials and Service Awards
December 16, 2014
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #7 Team Santa Ana, Objective #2 (establish
communication plans to engage and inform employees and the community about City activities).
FISCAL IMPACT
Funds available in the various departmental Operating Materials & Supplies account (63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency -
SH /sp J
22B -2