HomeMy WebLinkAbout25F - AGMT - INMATE FOOD SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 20, 2015
TITLE:
AMENDMENT TO AGREEMENT WITH
ARAMARK CORRECTIONAL SERVICES
INC. FOR INMATE FOOD SERVICES
{STRATEGIC PLAN NO. 1, 3A}
CITY MANAGE
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As ]Recommended
❑ As Amended
❑ Ordinance on 161Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with Aramark Correctional Services, Inc. to provide inmate food services in accordance
with a sliding scale not to exceed $1,412,140 and exercising the option to amend the agreement for
one year, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On January 17, 2012, Council approved a three -year agreement with two, one -year renewal options
with Aramark Correctional Services, Inc. to provide inmate food services at the Santa Ana Jail. The
food service program includes daily meals for all inmates, weekly inmate commissary service and
operation of the cafeteria in the Police Administration facility. Aramark Correctional Services, Inc. also
provides catering services to various City meetings and events. The existing agreement for the Santa
Ana Jail inmate food service program expires January 31, 2015.
Aramark has requested a revision to their price per meal to account for fluctuations in Average Daily
Population (ADP), as shown in Exhibit A of the agreement, effective February 1, 2015. Aramark
Correctional Services, Inc, has performed satisfactorily during the agreement term and staff
recommends renewal of the agreement.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 Community Safety, Objective #3, Promote fiscal
accountability to ensure financial responsibility at all levels of the organization, Strategy 3a,
Continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police
Department provides programs and services efficiently and effectively.
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Aramark Amendment
January 20, 2015
Page 2
FISCAL IMPACT
Funds are available in the Police Department's Jail Services fund for inmate food services (account
no. 01114475-62300) and various departmental Operating Materials & Supplies account (account
63001) for the catering services. Commission revenue will be deposited into the Inmate VNelfare
Recovery account (account no 02314002 57403) and the General Fund Kitchen Rental account
(account no 01114002 57461).
Carlos Rojas
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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FOURTH AMENDMENT TO AGREEMENT
THIS FOURTI-[ AMENDMENT TO AGREEMENT is entered into on January 20, 2015
by and between ARAMARK Correctional Services, LLC., a Delaware limited liability company
( "Consultant ") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ( "City ").
RECITALS:
A. The parties entered into that certain Agreement #A- 2012 -008, dated June 6, 2012,
(hereinafter "said Agreement ") by which Consultant has provided meal service and
commissary services for the Santa Ana Police Department and Detention Facility.
B. The parties entered into a First Amendment to Agreement # A- 2012 -194 dated September 17,
2012, amending the scope of services to provide for healthier inmate meals and for the
provision of kiosk payment for commissary services, increase compensation to pay for the
new meal plan, and increase the cost of a meal to $1,98 effective September 1, 2012.
C. The parties entered into a Second Amendment to Agreement #A- 2013 -033 dated February 1,
2013, increasing the cost per meal 2.6% for a total of $2.03 a meal pursuant to the Consumer
Price Index (CPI).
D. The parties entered into a Third Amendment to Agreement #A- 2014 -024 dated January 21,
2014, increasing the cost per meal 2.1 % for a total of $2.073 a meal pursuant to CPI and by
way of mutual agreement of the parties.
E. In accordance with the terms and conditions of said Agreement, the parties wish to amend the
compensation paid by the City to the Consultant from a set cost per meal to a sliding scale
model, as shown in Exhibit A. The parties agree that the amendment will be effective as of
February 1, 2014. The parties also agree to exercise the first of two one year extensions of
the Agreement.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to
all the terms and conditions of said Agreement, except those amended in this Fourth Amendment
to Agreement, the parties agree as follows:
Section 2.A, COMPENSATION, shall delete in its entirety subsection (a.) and replace it with
the following.
a. CITY agrees to pay, and ARAMARK agrees to accept as total payment for
each Prime Option inmate meal served pursuant to this Agreement, a per
meal cost as indicated in the attached sliding scale model (Exhibit "A"
incorporated herein by reference as though incorporated in its entirety)
determined by the weekly average daily population for that week.
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2. Section 2.C, COMPENSATION, shall be added and shall read as follows:
C. TOTAL AGREEMENT COMPENSATION
During the term of this Agreement, the total compensation for the Agreement shall not
exceed one million, four hundred and twelve thousand, one hundred and forty dollars and zero
cents ($1,412,140.00),
3. Section 3, TERM, is amended to provide that the termination date of the Agreement is January
31, 2016 with one additional one year extension subject to approval of the City Attorney and
Chief of Police.
4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
Ey:15� �C�uA-k
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Carlos Rojas
Chief of Police
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
ARAMARK CORRECTIONAL
SERVICE, LLC.
Mark Adams
Chief Financial Officer
Vice President of Finance
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Exhibit A
City of Santa Ana, California
Effective February 1, 2015
No. of Inmates* Price per Mead
255-304
$2.932
305-354
$2.598
355-404
$2.366
405-454
$2.235
455-504
$2.177
505-615
$2.177
*The total number of inmate meals served per week is divided by 21 in order to determine the price point
on the sliding scale. These numbers include the 5% Market Basket increase for 2015.
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