HomeMy WebLinkAbout25C - AGMT - PARK CUSTODIAL SRVSQ=F 0 W
CITY COUNCIL MEETING DATE:
JANUARY 20, 2015
TITLE:
AGREEMENT AMENDMENT WITH
ABM FOR PARK BUILDING
CUSTODIAL SERVICES (STRATEGIC
PLAN NO. 6, 1 B )
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize the City Manager and Clerk of the Council to execute an amendment to the
agreement with ABM for park building custodial services, increasing the compensation by
$15,054.88, which includes a 5% contingency, to an amount not -to- exceed $153,390.88,
subject to non - substantive changes approved by the City Manager and the City Attorney.
2. Authorize the City Manager and Clerk of the Council to execute an amendment to the
agreement with ABM for park building custodial services, increasing the compensation of
the renewal periods by $28,763.46, which includes a 10% contingency, to an amount not -
to- exceed $167,099.46, subject to non - substantive changes approved by the City
Manager and the City Attorney.
DISCUSSION
In June, 2014 the City entered into an agreement with ABM for custodial services of Santa Ana
park buildings within the city. At various times during the term of the agreement the City adjusted
the scope of services by adding sites to the routine monthly service schedule, which was paid
from contingency funds. These sites will result in $27,527.55 of added costs during the term of
the agreement. The scope at the Cypress Center was also adjusted as staff determined the
scope of service at this location could be reduced, which will result in a decrease of $7,201.
Additionally, since the term of the agreement is over 50% complete, contingency funds will be
adjusted to equal five percent of the new total service cost during the period, rather than the
usual ten percent, which will result in a decrease of $5,271.67. The net result of these changes
is an increase of $15,054.88 during the term agreement, for an amount not -to- exceed
$153,390.88.
Lastly, since these changes occurred at various times during the year, the renewal amount to
account for a full year of the revised scope will be $167,099.46 ($151,908.60 of routine service
plus 10% contingency), which is an increase of $28,763.46 from the original agreement of
$138,336.
25C -1
Agreement Amendment with ABM
January 20, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilitie's & Infrastructure,
Objective #1, Establish and maintain a Community Investment Plan for all City assets, Strategy
b, Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users.
FISCAL IMPACT
Funds are available in the PRCSA - Facility Maintenance, M &R Buildings and Grounds account
(no. 01113260 62320).
APPROVED AS TO FUNDS AND ACCOUNT:
Gerardo Mouet," I '
Francisco Gutierrez,
Executive Directot
Parks, Recreation and Community
Executive Director
Finance and Management Services Agencyk.-
Services Agency
_n
25C -2
FIRST AMENDMENT TO CUSTODIAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, made and entered into this _ day of
2015, by and between ABM Onsite Services -- West, Inc., a California
corporation ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ( "City ").
RECITALS
A. City and Contractor entered into Agreement #A -2014 -106, dated June 1, 2014, for a
contractor having special skill and knowledge in the field of janitorial and custodial
services ("said Agreement").
B, In accordance with the terms and conditions of said Agreement, the Parties desire to add
to the scope of services and increase the compensation in said Agreement.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions of said Agreement, except as herein modified, the parties agree as follows:
Section 1, SCOPE OF SERVICES, shall be amended to add five (5) new locations in
Districts 2 and 4, and revise the scope of one (1) existing location in District 3, for park
building custodial services, as set forth in Exhibit A attached hereto and incorporated
herein by this reference.
2. Section 3, COMPENSATION, the relevant portion of said section shall be amended to
increase the annual compensation of $138,336.00 by $15,054.88, which includes a 5%
contingency amount, such that the total annual amount to be expended under said
Agreement shall not exceed $153,390.88 during the initial one (1) year term of said
Agreement, which pursuant to the tenors of said Agreement terminates on May 31, 2015,
unless terminated earlier pursuant to the terms of said Agreement.
The relevant portion of said section shall also be amended to increase the annual
compensation of any renewal period by $28,763.46, which includes a 10% contingency
amount, such that the total annual amount to be expended under said Agreement shall not
exceed $167,099,46 during any renewal year of said Agreement.
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
r
25C -3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
the date and year first above written.
ATTEST:
MARIA D, HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Aty / A
By:
Ryan
FOR APPROVAL:
GERARDO MOUET
Executive Director
Parks, Recreation & Community Services Agency
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONTRACTOR:
ABM Onsite Services — West, Inc.
Iaines M. Altieri
Regional Vice President
25C -4
EXHIBIT A
SCOPE OF SERVICES
(Attached)
3
25C -5
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