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Home My WebLink AboutFULL PACKET_2014-12-16SPECIAL MEETING AGENDA DECEMBER 16, 2014 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vincent F. Sarmiento Vice- Chairperson - Ward 1 VS a org Angelica Amezcua Authority Member - Ward 3 AAm e z Roman A. Reyna Authority Member - Ward 5 RR- sant -a-amig 4— Sonia R. Carvalho General Counsel Miguel A. Pulido Chairperson Michele Martinez Authority Member- Ward 2 NEMarting a-Ana.orp P. David Benavides Authority Member- Ward 4 Sal Tinajero Authority Member - Ward 6 .S'I'i nL* r A-, s a nta-- -a- -a . Wu Authority Member telephone. 714-647-6900 Agenda item inquiries: 714447-6520 Kelley Reenders Maria D. Huizar Executive Director Recording Secretary NOTE: Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City AAA Program Coordinator, at (714) 647-5624, Please call prior to the meeting date, to allow the City enough time to make reasonibleitritigeriietits for accessibility to this meeting. [Americans witli Disabilities Act, Title 11, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014 -2019) Detailed information at: isttp:// .santa- ana.orcg /strateclic planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate - Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals /Objectives /Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity • Honesty ° Responsibility . Fairness • Accountability Respect - Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments /Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and /or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2- 104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non - confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647 -6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santaa- ana.pM Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. I IOU SING AUTHORITY AGENDA 2 DECEMBER 16, 2014 CITY OF SANTA ANA HOUSING AUTHORITY MEETING DECEMBER 16, 2014 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS TINAJERO, AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO City Manager, General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION. • Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. REGULAR MEETING MINUTES OF DECEMBER 2, 2014 RECOMMENDED ACTION.• Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION. Excuse Housing Authority Members absent. 3. QUARTERLY REPORT OF CONTRACTS UNDER $25,000 ENTERED INTO BY THE EXECUTIVE DIRECTOR {Strategic Plan No. 51 RECOMMENDED ACTION.• Receive and file. HOUSING AUTHORITY AGENDA 3 DECEMBER 16, 2014 JOINT SESSIONS OF THE CITY COUNCIL AND HOUSING AUTHORITY 4. HOUSING SUCCESSOR ANNUAL REPORT" FOR .[,'Y 2013-14 — LOW AND MODERATE INCOME HOUSING ASSET FUND {STRATEGIC PLAN NO. 5, 11 Community Development Agency HOUSING AUTHORITY ACTION RECOMMENDED ACTIONS: Receive and file. CITY COUNCIL ACTION RECOMMENDED ACTIONS. • Receive and file. *** END OF CONSENT CALENDAR *** COMMENTS 5. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 DECEMBER 1G, 2014 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA DECEMBER 2, 2014 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 7:51 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair SAL TINAJERO, Chair Pro Tern ANGELICA AMEZCUA P. DAVID BENAVIDES MICHELE MARTINEZ ROMAN REYNA AUTHORITY MEMBERS Absent: VINCENT F. SARMIENTO STAFF Present: DAVID CAVAZOS, City Manager SONIA R. CARVALHO, Authority Counsel MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Consent Calendar Items. 1 through 4. MOTION: Benavides VOTE: AYES: SECOND: Tinajero Amezcua, Benavides, Pulido, Martinez, Reyna, Tinajero (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Sarmiento (1) HOUSING AUTHORITY MINUTES 1 DECEMBER 2, 2014 1. SPECIAL MEETING MINUTES OF OCTOBER 21, 2014 MOTION: Approve Minutes. 2. EXCUSED ABSENCES - None 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM: JULY 2014 - SEPTEMBER 2014 {Strategic Plan No. 5, 3} At its regular meeting of October 8, 2014, by a vote of 4.-0, (Sandoval, Verino absent) the Community Redevelopment and Housing Commission recommended that the Housing Authority receive and file the Quarterly Report for Housing Choice Voucher Program: July 2014 - September 2014. MOTION: Receive and file. *** END OF CONSENT CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS - None ADJOURNED - 7:52 P.M. Maria Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 2 DECEMBER 2, 2014 Ti .. k 6 r. .. _ DECEMBER 16, 2014 TITLE QUARTERLY REPORT OF CONTRACTS UNDER $25,000 ENTERED INTO BY THE EXECUTIVE DIRECTOR (STRATEGIC PLAN NO. 5) CUTIVE DI CTOR RECORDING ❑ As Recommended ❑ As Amended Receive and file the Quarterly Report of Contracts entered into between July 1, 2014 and September 30, 2014 valued at $25,000 and less. DISCUSSION On October 6, 2008, the Housing Authority increased the Executive Director's authority to execute agreements from an amount not to exceed $10,000 to $25,000. Agreements valued at greater than $25,000 require approval by the Board of Directors. This is the same authority granted to the City Manager by the voters through a Charter Amendment in November 2006. The authority granted to the Executive Director required the submission of a quarterly report (Exhibit 1) to the Housing Authority at a public meeting on all such agreements. The report is required to include the names of contractors and the amounts of each contract. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. K'; Quarterly Report of Contracts Entered Into by the Executive Director December 16, 2014 Page 2 Executive Director Community Development Agency Exhibit 1: Quarterly Report of Contracts KR/MZ/np K EXHIBIT Housing Authority Quarterly Report of Contracts (July 1,2O14- September 3O.2O14) IVENDOR NAME I DATE I NUMBER I AMOUNT IDESCRIPTION - 7 Hearing officer in dispute resolution and mediation John LRosenthal 7/1/2014 I415'HN-001 $25,000 services for the Housing Authority. Staff Training, Rent comparable portal, Administrative Nan McKay &Associates 9/1/2014 1415-HN-005 $15,000 Plan Revision Services. �� REQUEST FOR COUNCIL/ HOUSING AUTHORITY ACTION MEETING DATE: 1091544 Elm FUND (STRATEGIC PLAN NO. SIT MANAGER EXE VE DIRECT. R RECOMMENDED ACTION Receive and file. lipom Y IM I CLERK OF COUNCIL USE ONLY: APPROVED As Recommended As Arnended EJ Ordinance on 1 st Rpading 0 Ordinance on 2nd Reading 0 ImpWrnenting Resolution 0 Set Public Hearing For CONTINUED TO INWINEXIEW Pursuant to the Dissolution Act, the City Council on January 9, 2012, designated the Housing Authority as the Successor Housing Agency to the dissolved Community Redevelopment Agency of the City of Santa Ana (RDA). Effective February 1, 2012, the Housing Authority retained the housing assets, duties, functions and obligations of the former RDA and continued to complete the housing development projects encumbered prior to the dissolution of the RDA. A N11111tem 914.1111141Q] M] ANA Wa 0• 6 of If 1.711 a L-74 11I 12 Housing Successor Annual Report December 16, 2014 Page 2 I I *q' 11 .,I E PLEASE SEE CITY COUNCIL AGENDA ITEM 80A FOR EXHIBITS: 1. Housing Successor Annual Report FY 2013-14