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HomeMy WebLinkAbout13A - COUNCIL COMMITTEE MINUTESCITY OF SANTA ANA COUNCIL COMMITTEE SPECIAL MEETING AGENDA FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY January 27, 2015 12:00 PM CALL TO ORDER City Hal[, Ross Annex Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Michele Martinez, Chairperson Vincent Sarmiento, Vice - Chairperson David Benavides Recording Secretary: Teresa Ramirez, Executive Secretary PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes for January 12, 2015 2. Downtown Banner Program {Strategic Plan 3, 4.a) (Kelly Reenders, CDA) 3. Report on Inclusionary Housing Fund Application {Strategic Plan 5, 3.b) (Kelly Reenders, CDA) 4. FY 14 -15 Second Quarter Actuals of General Fund revenues and expenditures (Strategic Plan No. 4, 2b) (David Cavazos, CMO) Unfunded Pension Liabilities and Other Post Employment Benefits (OPEB) Discussion {Strategic Plan No. 4, 2d (David Cavazos, CMO) Development Services Counter Electronic Queuing System — Progress Update {Strategic Plan 3A) (Vince Fregoso /Matt Foulkes, PBA) Prop 1A— Gas Tax Update (Francisco Gutierrez, FMSA) If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, Sal Tineero, Vincent F. Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Mayor Mayor Pro Tem, Ward Ward Ward Ward Ward Wuldoasantn-ana,o Ward VSe,me orrDSanlaan WaRIneZ05anW an AAme uala] te -e m _DBepavtles(@sena en RR,,n5sana sn STlne em(dsanle -ena a,o City Hall, 20 Civic Center Plaza . P.O. Box 1988 s Santa Ana, California 92702 Mayor & Council Telephone: 714- 647 -6900 • Agenda Item Inquiries: 714. 647.6520 . Website: www.santa -ana ora 13A -1 Special FEDT Agenda 2 January 27, 2015 STAFF MEMBER COMMENTS: COMMITTEE MEMBER COMMENTS: ADJOURNMENT — Next regularly scheduled meeting is March 9, 2015 13A -2 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON FINANCE, ECONOMIC DEVELOPMENT, & TECHNOLOGY REGULAR MEETING MINUTES JANUARY 12, 2015 CALL TO ORDER: City Hall 20 Civic Center Plaza, Room 1600 Santa Ana, CA 5:38 p.m. ATTENDANCE: Council Committee members: Michele Martinez, Chairperson David Benavides, Vice - Chairperson Vincent Sarmiento, Committee Member MEMBERS ABSENT: STAFFPRESENT: None Francisco Gutierrez, FMSA Sergio Vidal, FMSA Teresa Ramirez, FMSA Waldo Barela, FMSA Alvaro Castellon, FMSA Sandra Simon, FMSA David Cavazos, City Manager Kelly Reenders, CDA Marc Morley, CDA Leigh Eisen, CDA Jorge Garcia, CMO Vince Fregoso, PBA GUESTS PRESENT: Ana Urzua, Santa Ana Building Healthy Communities (SABHC); Nancy Mejia, Latino Health Access (LHA); Claudia Arellanes, Santa Ana Business Council PUBLIC COMMENTS(After Item 4 presentation) • Ana Urzua, Campaign Coordinator for Santa Ana Building Healthy Communities spoke in support of Santa Ana Wellness District. • Nancy Mejia, Latino Health Access spoke in support of Santa Ana Wellness District. • Claudia Arellanes, Santa Ana Business Council spoke in support of Santa Ana Wellness District. • Abel Ruiz, works with high school students and organic waste collection, spoke in support of Santa Ana Wellness District. • Samuel Romero, Santa Ana Business Council, resident and former business owner, spoke in support of Santa Ana Wellness District and shopping in Santa Ana. January 12, 2015 1 Finance, Economic Development, & Technology Minutes 13A -3 • Paul Chamberlin, restaurant owner, LHA, Wellness Corridor, spoke in support in Santa Ana Wellness District. • Lynnete Guzman, Kidworks, spoke in support of Santa Ana Wellness District. • Gabriella Bailan, Kidworks, Junior at Segerstrom High School and member of Kidworks, spoke in support of micro farms and Santa Ana Wellness District. • Madeleine Spencer, resident and member of SACRED, spoke in support of Santa Ana Wellness District. • Marilynn Montano, volunteer at El Centro Cultural de Mexico, spoke in support of Santa Ana Wellness District presentation. • Jeanette Rubio, resident and member of Latino Health Access, spoke in support of Santa Ana Wellness District. • Elisabeth LeGuin, resident and professor at UCLA, spoke in support of Santa Ana Wellness District. • Victor Payan, resident and member of Unite Artist of Santa Ana (UASA), spoke in support of Santa Ana Wellness District. • Misael Diaz, resident and artist, has spent last two years documenting history of downtown. Spoke in support of Santa Ana Wellness District. • Julie Castaneda, Kennedy Commission, spoke in support of affordable housing in Santa Ana. • Juan Carlos Macedo, resident and member of SACRED, spoke in support of Santa Ana Wellness District and need for city to support community gardens. AGENDA DISCUSSION ITEMS 1. Approval of Minutes from the Regular Meeting of November 10, 2014. MOTION: Benavides SECOND: Martinez VOTE: AYES: Martinez, Benavides, Sarmiento (3) NOES: None (0) ABSENT: None (0) January 12, 2015 1 Finance, Economic Development, & Technology Minutes 13A -4 (Item 4 was taken out of order.) 4. Santa Ana Wellness District: A Study of Demand and Supply for Wellness Goods and Services in Downtown, Santa Ana, California — (Jeb Brugmann, The Next Practice & Ana Urzua, Building Healthy Communities) Utilizing video conferencing, Jeb Brugmann of The Next Practice (Canada), provided presentation that focused on: 1) What is the downtown's existing competitive advantage — for both traditional and new customer segments? 2) What is the potential to increase sales and to renew downtown retail through a 'wellness district' strategy? 3) How is that potential most cost effectively achieved, with the greatest local economic and social benefit? Three scenarios were provided to councilmembers: 1) The Latino Downtown Revival; 2) The Santa Ana Downtown Tourism; 3) The Post - Latino Downtown. Detail of changes provided within video presentation along with handout of their working draft of Resolution for the City Council. Councilmember David Benavides had several questions for Mr. Brugmann regarding the source of his data and other information. Would like open discussion to review several questions and responses. Committee Chair Martinez stated that health and wellness has been talked about since 2006 and should be a part of economic development. Branding and embracing the Latino community would be an opportunity to be proud of our culture and people that make us a vibrant community. Much of what was presented we are already doing, we just need to balance downtown and set good policies to move us forward. We don't want to miss any opportunities to invest in Santa Ana. Councilmember Vince Sarmiento withheld comment until after public comments were completed. He met with Jeb several years ago. Downtown goes through cycles, cultures, and generational influences. All wanting downtown healthy, successful, and to be a draw from outside and also from immediate area. Continue to reinvent downtown. Latino Downtown label should be embraced. In support of principles outlined in resolution. Initial motion by Committee Chair Martinez to move forward to full City Council in March, with review by staff (City Attorney's Office, City Manager's Office, Community Development Agency) and Ana Urzu. City Manager, David Cavazos, has identified 18 issues regarding policies and authorities. City Manager's office will review and write summary of issues as well as an analysis of the Resolution and forward to the City Council. January 12, 2015 1 Finance, Economic Development, & Technology Minutes 13A -5 Revised Motion: Move forward with staff to work with Ana Urzua, Santa Ana Building Healthy Communities and bring forward to full city council. Staff task: City Manager's office will review and write summary of issues as well as an analysis of the Resolution and forward to the City Council. MOTION: VOTE: Martinez AYES: NOES: ABSENT: SECOND: Benavides Martinez, Benavidez, Sarmiento (3) None (0) None (0) 2. Economic Development Taskforce Recommendation to Develop Citywide Economic Development Strategic Plan (Strategic Plan No. 3.1a) — (CDA) Kelly Reenders, Executive Director, provided presentation on strategic plan listing taskforce panelists and rating of consultants. Committee members would like additional information (background on firms, scope of work, cost breakdown). Highest ranked firm, RSG, has worked with City before in Redevelopment Agency and is retooled. Councilmembers have concerns due to past history and need information on prior expertise in strategic planning with other cities. Councilmembers inquiring on makeup of taskforce who will be covering Latino issues. Executive Director stated all candidates had been invited to attend. (Item 6 was taken out of order.) 6. Update on 815 North Harbor Multi- Housing Project Financing (Strategic Plan No. 5.3a) — (CDA) PowerPoint presentation and handout provided by Executive Director, Kelly Reenders. C &C Development Company in partnership with City on this project. Proposed unit mix: 68 three - bedroom units and 1 two - bedroom unit. Motion to move item forward. Kelly Reenders, Executive Director, updated committee on progress and timeline of MOTION: Sarmiento SECOND: Martinez VOTE: AYES: Martinez, Sarmiento, Benavides (3) NOES: None (0) ABSENT: None (0) January 12, 2015 1 Finance, Economic Development, & Technology Minutes 13A -6 5. Report on Inclusionary Housing Fund Application (Strategic Plan No. 5.3b) - (CDA) Kelly Reenders, Executive Director, provided committee members a memo on Housing Opportunity Ordinance Inclusionary Housing Funds Application that outlined the application timeline and outreach efforts. A draft of the Affordable Housing Funding Application was also provided for review. Committee Chair Martinez would like a copy sent to Mayor and all City Council members so they can be fully aware. ITEMS MOVED TO NEXT COMMITTEE MEETING Due to time constraints, the following items will be placed on the next meeting's agenda. • ( #3) Report on Downtown Banner Program • ( #7) FY 14 -15 Second Quarter Actuals of General Fund revenues and expenditures • ( #8) Unfunded Pension Liabilities and Other Post - Employment Benefits (OPEB) • ( #9) Development Services Counter Electronic Queuing System — Progress Update COMMITTEE MEMBER COMMENTS -None STAFF MEMBER COMMENTS - None Adjournment — 7:53 p.m. Teresa R irez, CA -OM Recordi g Secretary, CDA January 12, 2015 1 Finance, Economic Development, & Technology Minutes 13A -7 13A -8 CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT JANUARY 27, 2015 5:30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Benavides, Martinez, Reyna, Police Chief, OCFA Division Chief, Senior Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Minutes of the 12 -8 -14 Meeting 2. Patrol Deployment/Geographic Policing (Discuss deployment of patrol personnel into smaller neighborhood areas to increase accountability and effectiveness.) — Commander Jason Viramontes {Strategic Plan Goal No. 1, If and 1j} 3. Police Officer Body Cameras (Update on Obama Administration funding for police officer body cameras /Introduce the formation of the intra - Department Exploratory Committee.) — Chief Rojas {Strategic Plan Goal No.1, If and 3b} 4. Police Department Special Events Costs (Review Police Department costs related to special events.) — Chief Rojas {Strategic Plan Goal No. 1, 3a} ®If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for l� accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.1021 ncil Miguel A. Pulldo, Vince Sarmiento, Michele Martinez, Angelica Amezcua, P. David Benavides, Roman Rayne, Sal Tinajero, Mayor Mayor Pro Tem, Ward 2 Ward 3 i Ward 4 Ward 5 Ward 6 MPUlltlo(o2sanla -ane om Ward MMadnez(Aaan[a -ana cm PAmezcua(Aeanla -ene on DBenevlrlas(�sanaan RRevnano san acrd eT'neeol�san aana om VSe mlantoi santa -ana om City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 • Age rIaMISies: 714. 647.6520 • Website: www.santa- ana.ora 20 Update on Asset Forfeiture Funds (Discuss and review of 2013 Asset Forfeiture Fund Expenditures) — Admin. Manager Robert Carroll {Strategic Plan Goal No. 1, 3a) Santa Ana Volunteers Hourly Contributions 2014 Report (Discuss Santa Ana Police Department's volunteer program.) — Chief Rojas (Strategic Plan Goal No. 1, 1f) Homeless Check -In Center (Update on the check -in center and property storage facilities) — Sr. Management Asst. Alma Flores {Strategic Plan Goal No. 5, 3d) COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS 1. Police Recruitment 2. Fireworks 1 Garage Conversion Discussion 4. Restorative Justice 5. Transgender Community 6. Towing Contracts /RFP Process 7. Myrtle /Townsend, the area around KidWorks ADJOURNMENT — The next Public Safety and Neighborhood Improvement meeting is scheduled for Tuesday, March 24, 2015 at 5:30 PM at the City Hall Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at http://www.santa:aD2.org/strategic-planning/. 1(7��If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana Miguel A. Pulido, Vince Sarmlento, Michele Martinez, Mayor Mayor Pro Tem, Ward 2 NPUIIAO(ASanFa- ana.om Ward 1 MMerllnazrmsanla- ana.om I VSanlenttoeuanta-ana.ofa City Hall, 20 Civic Center Plaza Mayor & Council Telephone: 714 - 647.6900 • A Angelica Amezcua, Ward 3 I AAmezcualo�sanls- ana.om • P.O. Box 1988 Benda Item Inquiris 13A -10 P. David Benavides, Roman Rayne, i Sal Tinajero, i Ward Ward i Ward j ARenavltles(alsante- ana.om RftevnaiUSanle- ana.om ST nale oitlsan�a -ene 1 i I • Santa Ana, California 92702 s: 714.647 -6520 • website: www.santa- ana.orn CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MINUTES December 8, 2014 CALL TO ORDER: Santa Ana Police Department Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:30 PM ATTENDANCE: Council Committee members: David Benavides Michele Martinez Roman Reyna STAFF PRESENT: David Cavazos, CMO Carlos Rojas, PD Devin Leonard, OCFA Laura Rossini, CAO Ken Gominsky, PD Robert Carroll, PD Alma Flores, CMO Eileen F. Greene, Recording Secretary PUBLIC SPEAKERS: Massimo Marin Susan Sandoval Debbie Muise Eric Scandrett Ann Salisbury Monica Suter Renee Hernandez Tish Leon Rich Garcia Steve McGuigan Richard Barasch Rick Niedermayer Alfonso Alvarez 13A -11 George Garcia Alberta Christy Larry Klein Dave Hoen America Najera Abraham Medina Ed Murashie Chairman Benavides opens the meeting with item No. 1 on the Agenda. AGENDAITEMS 1. Approval of Minutes of 9 -29 -14 Meeting Motion: Approve the Minutes of 9 -29 -14 meeting. MOTION: Benavides SECOND: Martinez VOTE: AYES: Benavides, Martinez NOES: None (0) ABSENT: Reyna Motion carries. At this time, Chairman Benavides asks for those public speakers who want to comment on an agendized item. PUBLIC COMMENTS Massimo Marin asks the Committee to move forward with a storage center for the homeless, preferably at the OCTA building. He asked for a day center with bathrooms or port-a- potties, operating hours for the bathrooms, 6:00am — 10:00pm. Susan Sandoval, resident, here on behalf of Community United for Justice. Supports a center for the homeless at the OCTA building that would provide bathrooms, storage facilities, and security. AGENDA Chairman Benavides goes back to the Agenda and explains that some items may be taken out of order. 13A -12 2. Recruitment Update (Follow -up) — Admin. Manager Robert Carroll [Strategic Plan Goal No. 1, 5a} Police Admin. Manager Carroll gives a Power Point presentation updating the Police Department's efforts on recruitment and hiring of police officers. Currently, there are 38 sworn vacancies which are primarily the result of retirements. During the past year, 17 officers have been hired, and the COPS grant provides funding for 10 additional officers. The Department presently has five Background investigators, and commencing July 1, 2015, a Senior Personnel Analyst will be assigned to the Police Department to focus on hiring. Items 7 and 8: Property Storage Options for the Homeless Population and Bathroom Access Hours for the Homeless Population, respectively — Sr. Management Asst. Alma Flores {Strategic Plan Goal No. 5, 3d} Senior Management Assistant Alma Flores has a Power Point presentation addressing a check -in center which would offer safe and secure storage, resources such as education, job training, and information on housing, and would provide bathrooms. SMA Flores asked for the Committee's support to bring this to the City Council meeting on December 16th for fimding. Spoke about the use of performance measures that the City would use to evaluate the effectiveness of the center. At this time, it would be a pilot program with the goal of transitioning people into permanent housing. City Manager Cavazos also asked the Committee for their approval to move forward on December 16th as a pilot program. MOTION: Michele Martinez requests to move this item to City Council on December 16t11 SECOND: Benavides VOTE: AYES: Martinez, Benavides, Reyna NOES: None (0) ABSENT: None 6. Jail Pro Forma (financial statement) — Admin. Manager Robert Carroll {Strategic Plan Goal No. 1, 4a} Police Admin. Manager Robert Carroll has a Power Point presentation updating the financial state of the jail business model. The jail had been operating with an $8 million deficit for fiscal year 2011 -12. In 2013 -14, staff analyzed jail operations to identify new cost - saving efforts and new revenue opportunities. The Cormcil approved an increase to the US Marshal's per diem rate, and the Jail implemented a new Pay -to -Stay program and new booking fees. In November, the Council approved the new Bureau of Prisons agreement. By utilizing part-time Correctional Services Officers, the Jail anticipates a cost savings which will continue to grow. 13A -13 At this time, Chairman Benavides comes back to Public Comments from speakers who wish to address items that are not on the Agenda. PUBLIC COMMENTS: Debbie Muise, resident of Morrison Park neighborhood: requests reconsideration for the elimination of Santa Ana's five park rangers. Neighborhood associations were not notified about the park ranger issues. Eric Scandrett, resident of Morrison Park: would like residents to be notified when major changes are to be made, such as recent discussions about traffic guards, homeless shelters, and now park rangers. Ann Salisbury, resident of Floral Park neighborhood: Santa Ana is one of the most densely populated cities in America; she wants the parks to be safe. Would like the park rangers to remain, believes the police will not want to take reports of low -level crimes. Monica Suter, here on behalf of Service Employees International Union (SEIU), Santa Ana Chapter, currently President. Ms. Suter is also a City employee for almost 16 years. Indirectly heard that the Park Ranger program was going to be eliminated and sent an e -mail to Ed Raya, Executive Director, Personnel. Concerns involve not only our members, but the community members. Do not want to move this to the Police Department because of the low level crimes that won't be addressed. Put this item on hold. Renee Hernandez, Santa Ana City employee representing the park rangers: hold off on a decision, look at all alternatives. The park rangers provide a very important service. Tish Leon, regarding the park rangers: at least give the community a chance for their input. Ms. Leon was also upset about the arrests of two females over the weekend. The females are community activists who were arrested at a DUI checkpoint while they were there with Cop Watch. Complaint of the officers being disrespectful, as well as jail staff. Rich Garcia, Memorial Park Neighborhood Association: out of 35 neighborhood associations, only one knew about the park ranger item. He said he was speaking for the leaders of all the Associations saying there needs to be transparency regarding safety issues for the public. Steve McGuigan, Riverview West and Westend COP: high density areas that need park rangers in the parks, not the police. Want the police out patrolling the streets. Table the decision for now. 13A -14 Richard Barasch: 75 million dollar grant for body cameras, use of cameras actually de- escalates situation, people behave more. Apply for a grant for body cameras, Taser is one company. Also have Emergency Operations Coordinator come out to Com -link meetings. Rick Liedermayer, President of AYSO soccer league in Santa Ana: says the park ranger item was on the Agenda back on January 25t1' 2013, but it was moved and never brought up again until now. AYSO league administrators depend on the park rangers. He is concerned that if you eliminate the park rangers, need to hire more police officers and how long will it take them to get up to speed on Parks & Ree policies and procedures? Alfonso Alvarez, Madison Park neighborhood: Obama's proposal for funding to the local community towards the purchase of body cameras is good public policy. Other cities that use body cameras have seen a reduction in civil complaints and lawsuits. George Garcia: If you want to do away with the park rangers, why don't you get rid of the school police too? We can have all policing. He would like the park rangers to stay in Thornton Park for security. Alberta Christy, former city council member and resident Valley Adams /Centennial Neighborhood Association: Alan Dobey was the former Executive Director of Parks and Recreation who developed the park ranger program. I was told it was a PERS issue and, if so, hire retired Sheriff s. We need enforcement in the parks. Larry Klein, Morrison Park, does volunteer work in the parks. He says the park rangers take care of enforcement, lighting, equipment such as tennis nets. He is not sure the police would consider this a priority. Find a solution to try to keep the park rangers. Dave Hoen, resident, agreed with everyone to keep the park rangers. Provide additional services for the homeless, but let's do it with the eye of trying to improve our city. America Najera spoke about incident on December 5`h, alleging police misconduct towards two long time community activists who had worked on the car impoundment policy that was passed in 2011. She demanded all charges be dropped and that the Police Department not get involved in community work. Wants more funding for community -based projects, not more police. Abraham Medina, Boys and Men of Color. Police harassment needs to stop, violent community policing practices. Minor was beat up for trying to exercise his constitutional rights, asking if he was being detained or arrested. Police also threatening community members who are trying to do good for the city. 13A -15 Chairman Benavides brings the meeting back to Items on the Agenda: 4. Broaden Communications Information Sharing and Community Awareness of Public Safety Activities (Update on the City's Emergency Operation Center and community awareness of emergency preparedness.) — Commander Ken Gominsky {Strategic Plan Goal No. 1, 2e and 2f} Commander Gominsky has a Power Point presentation updating the City's emergency preparedness plan to include a community evacuation strategy to respond to natural disasters. The City will also partner with emergency assistance and disaster relief organizations to promote community awareness of emergencies through the City's website, social media, at community events, and a public advertising campaign. The City's Emergency Operations Coordinator is going through all plans, and his recommendations will be forwarded to the Police Department's Senior Management Team for evaluation. The Police Chief will then bring to the City's Executive Management Team. 5. Plan for Community Oriented Policing Survey — Commander Ken Gominsky {Strategic Plan Goal No. 1, la and lb} Commander Gominsky has a Power Point presentation which gives an overview and update of the Community Oriented Policing (COP) survey to complete a COP strategy. It outlines the goal, which is to see what residents and businesses believe COP should be in Santa Ana, plans to reach that goal, and information that has been gathered from several informal discussions that have already taken place. ACTION: Commander Ken Gominsky will give an update on the community engagement policing plan at the next Public Safety meeting. COMMITTEE MEMBER COMMENTS On Item No. 2, Recruitment Efforts: The Public Safety Committee members expressed support for hiring additional patrol officers. They were interested in the recruitment process, and suggested looking at Criminal Justice programs at Santa Ana College and Cal State - Fullerton, as well as using social media. They were interested in how we effectively communicate who we are as a city: how we deal with cultural competence and social equity within our own Police Department. 13A -16 ACTION: Chairman Benavides asked for a report back to the Committee on examples and updates used on social media and the feedback from applicants. He also requested the training police officers receive to deal with cultural competence. On Item Nos. 7 and 8, Homeless Check -In Center: The Public Safety Committee was concerned with funding a pilot program without going through the RFP process and making a policy decision based on the presentation which did not include photos of the pods proposed for storage or the size of the area. ACTION: Sr. Management Assistant Alma Flores to provide more detailed information on the proposed sites and pods for storage. On Item No. 6, Jail Pro Forma: The Committee commended Chief Rojas and the POA for hiring part-time correctional officers as a step in the right direction for lowering the deficit operating costs of the jail. They were also interested in the reduction of IC'E detainees, partially due to immigration reform. ACTION: Police Admin. Manager Carroll will continue to update the Committee on the Jail's operating costs and revenues. The Committee engaged in all topic areas, reinforcing and emphasizing their commitment to community safety as a critical goal in the City's Strategic Plan. Committee Member Reyna requested that there be a presentation at the next meeting regarding how the City is moving forward with our federal lobbyists to secure funding through different grants being offered. Item #3 has been moved to the Agenda for the next Public Safety meeting. 13A -17 FUTURE AGENDA ITEMS ➢ Update on Asset Forfeiture Funds ➢ Police Recruitment ➢ Garage Conversion Discussion ➢ Restorative Justice ➢ Transgender Community ➢ Towing Contracts /RFP process. ➢ Myrtle/Townsend, the area around ICidWorks Chief of Police 13A -18 SANTA ANA UNIFIED SCHOOL DISTRICT /CITY OF SANTA ANA COUNCIL JOINT POLICY MEETING Santa Ana City Hall Ross Annex, Room 1600 Monday, January 26, 2015; 5:30pm AGENDA ITEMS CALL TO ORDER: PUBLIC COMMENTS- Members of the public are allowed three minutes to speak on each agenda item, but when any group desires to address the committee, the committee may request that its members agree on a spokesperson to make the presentation. 1. Approval of Minutes of the June 10, 2013 meeting 2. Review of Joint -Use Issues 1. Centennial Park Home Run Fence 2. Centennial/ Godinez Synthetic Turf 3, Master Joint Use Agreement 3. Main and Walnut /Traffic Safety Issue 4. SAUSD /City Partnership on Wi -Fi System 5. General Discussion 1. Joint -Use 2. Communication 3. Security 6. Roosevelt /Walker Joint Project Update 7. Discuss Schedule for next meeting ADJOURNMENT: City of Santa Ana Santa Ana Unified School District Council Member Sal Tinaiero Board of Education President John Palacio Council Member Angi Amezcua Board of Education Vice President Cecilia Iglesias Council Member Roman Reyna City Manager David Cavazos Superintendent Rick Miller 16-d- If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 - 53411. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title It, 28 CFR 35,102) 13A -19 13A -20 MINUTES OF JOINT POLICY MEETING SANTA ANA UNIFIED SCHOOL DISTRICT & SANTA ANA CITY COUNCIL June 10, 2013 CALL TO ORDER Joint Policy meeting convened at 6:00 p.m. at Santa Ana High School Principal's Conference Room, 520 W. Walnut, Santa Ana, California. ATTENDANCE City Council members Present SAUSD Board members Present Sal Tinajero Roman Reyna Angelica Amezcua Rob Richardson Audrey Yamagata -Noji, Ph.D. City Staff Present: Kevin O'Rourke, Interim City Manager Debbie Kurita, Deputy City Manager Jose Sandoval, Chief Assistant City Attorney Carlos Rojas, Interim Police Chief Gerardo Mouet, PRCSA Executive Director Ron Ono, Administrative Services Manager Jeannie Jurado, Interim Community Services Manager SAUSD Staff Present Stefanie Phillips, Ed.D., Deputy Superintendent, Operations Joe Dixon, Assistant Superintendent, Facilities & Governmental Relations Art Jimenez, Director of Constituency Services Cynthia Gastelo, Board Recording Secretary PUBLIC COMMENTS: None LOCAL CONTROL FUNDING FORMULA o Dr. Phillips provided information on the Local Control Funding Formula. She indicated changes are occurring and funding allocations are in negotiations, but the District anticipates an overall higher level of funding. On June 25th the SAUSD will be adopting a budget based on current law. If additional funding is provided, the District has 45 days to revise the budget. o Dr. Noji indicated the budget is in place for 2013 -14, but it is unknown for 2014 -15. They are pleased the governor's proposal will recognize Santa Ana. City /School Joint Policy Meeting 115ix -� i June 10, 2013 REVIEW OF SCHOOL RADIUS MAPS (Marijuana Dispensaries) • Mr. Richardson indicated there are concerns with the first draft of the initiative and that there is a need to regulate the uses. Schools need to be a free zone from marijuana use. The SAUSD is interested in working with the City to manage dispensary areas. • Chief Rojas indicated there is a Federal code that requires a minimum of 600 foot radius for the placement of dispensary around schools. Approximately 109 locations have been closed that did not meet this requirement. • Mr. O'Rourke indicated that the November 14th ballot has the language of the initiative. The question is -will local measures supersede the Federal requirement? City Council and SAUSD will need to work together to support an ordinance and /or regulation of this issue. • Mr. Reyna stated that he knows of the 600 ft. requirement, but would support an increase of the radius to 1,000 ft. • Mr. O'Rourke asked if this requirement includes private schools. If yes, this would help provide additional support. • Mr. Richardson indicated that there is a need to follow up by the end of the month on the local regulation requirement. REVIEW OF JOINT -USE AGREEMENTS o Centennial Park Home Run Fence • Mr. Dixon provided information on the fence issue and presented the Godinez Fundamental High School proposal to keep the homerun fence up year round. • Mr. Tinajero indicated although the District committed to no fence around the school, there is a need to fence the ballfields. He stated that in order to be competitive the District must play year round. • Mr. Mouet indicated that the original agreement with the District indicated no fencing. The agreement amendment allowed the District to fence, but the fence to be removed after the season. • Mr. Reyna asked if there were gaps in the fence for public access. The response was yes; between the ballfields. • Ms. Amezcua inquired if the reason for the fence to stay up is due to safety. • Mr. Mouet indicated the SAUSD /City staff will work on an amendment to allow the District to keep the fence up year round. o Centennial/Godinez Synthetic Turf • Mr. Mouet indicated that the City collects a soccer surcharge to build new synthetic turf fields. Currently, the account has a balance of approximately $400,000. The PREY Committee suggested using the funds to install synthetic turf on the Godinez football /soccer field. City /School Joint Policy Meeting Pa e 2 Jame 10, 2013 13X -22 • Mr. Reyna indicated since sports lighting exists on the field, it may be a good idea to install synthetic turf, but also recommended the installation of a rubberized track with the project. He asked if the field needed to be fenced. • Mr. Mouet responded; to protect the synthetic turf the field should be fenced. • Mr. Reyna asked about something being done about the track, perhaps being rubberized. • Mr. Tinajero indicated that rubberized track can be an issue. o Current Project Update • Mr. Dixon provided and update on the Willard, Garfield, Monte Vista, Roosevelt and Madison Joint Use projects. • Mr. Reyna stated that at one point the City was to acquire land across Garfield School to develop a park? • Mr. Mouet indicated three homes were acquired by Redevelopment, but most of the site has not been acquired due to the elimination of Redevelopment. o Master Joint Use Agreement • Mr. Mouet indicated that there are a number of different Joint Use Agreements. Walker being the latest one approved. The Godinez Joint Use Agreement created a Technical Advisory Committee of appointed city /school staff that meets once a month. The committee has looked at issues beyond the Godinez site and has discussed the possibility of creating one master joint use agreement. Models of Master Joint Use Agreements have been collected from other school districts. • Mr. Dixon indicated the old joint use agreements do not line up with the new joint use agreements. He suggested one master joint use agreement and one agreement for each giving the opportunity to address all joint -use agreements. • Dr. Noji stated that the proposal would address all the other joint use sites. • Mr. O'Rourke indicated getting there requires a lot of commitment. There are different issues at each site. BUILDING HEALTHY COMMUNITIES • Mr. O'Rourke indicated Councilmember Martinez is very involved with the health issue and the City has adopted a Healthy Communities Resolution. • Chief Rojas indicated the Police Department has sent staff to attend safety committees and healthy committee meetings. • The SAUSD would like additional information about the Santa Ana Building Healthy Communities and perhaps invite someone from the California Endowment to present at a future meeting. City /Schoot Joint Policy Meeting 1 Sig _3 3 June 10, 2013 MOU — SCHOOL DISTRICT CHIEF OF SCHOOL POLICE SERVICES • Mr. O'Rourke indicated the city just completed the budget process, which indicated the need to return the Lieutenant to the City. • Dr. Noji indicated the School Chief has helped make tremendous improvements in the District security program. • Chief Rojas indicated he knows how much improvement the Lieutenant provided to the District and asked if the District is willing to contract and pay 100% of the position cost? He stated that the Police Department needs the person back or to hire a person to contribute to the management and oversight of the agency. • Mr. O'Rourke asked if the individual is willing to move to the District as a District employee? • Mr. Richardson is concerned about community safety and is not concerned about who pays? He stated that the City should be happy that we have a professional running the SAUSD police organization. • Dr. Noji indicated that the City and District should be working together to resolve this situation. • Mr. Richardson indicated that a 90 -day notice is not enough time to recruit for this position. • Dr. Noji asked if there are other options. o Mr. O'Rourke indicated he needs to make it clear that there are no other options, the position is needed back to help with SAPID Operations. LEADERSHIP CHANGES • Mr. Richardson indicated that Dr. Melendez is retiring and the District is interviewing for an Interim Superintendent. An announcement will be made on Tuesday night at the Board meeting. The District is currently doing a nationwide search for a permanent Superintendent. • Mr. O'Rourke indicated the City is recruiting for a permanent City Manager. There have been 64 applications received and the city will be conducting interviews with the top 12 applicants. The City anticipates naming a new City Manager by mid - August. OTHER OPPORTUNITIES FOR PARTNERSHIP • Mr. O'Rourke asked how often should this group should meet? • Mr. Richardson indicated the next meeting should be held in mid - September. • Dr. Noi.i indicated the District will be sending a schedule for the intramural program to Sal Tinajero. ADJOURNED: 7:55 p.m. t'' Gerard Mouet, Executive Director City of Santa Ana PRCSA City /School Joint Policy Meeting Pa *e 4 June 10, 2013 13X -24