HomeMy WebLinkAbout22A - SPEC - SEWER SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 17, 2015
TITLE:
CONTRACT AWARD TO SANCON
ENGINEERING INC. FOR SANITARY
SEWER LINING SERVICES
(SPEC. NO 14 -084) (NON- GENERAL FUND)
(STRATEGIC PLAN NP. 6, 1 C & F)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on I"Reading
❑ Ordinance on 2nd Reading ❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Sancon Engineering Inc. for sanitary sewer lining services for a three -year
period in an annual amount not to exceed $500,000, with provisions for one two -year renewal
exercisable by the City Manager and City Attorney, subject to non - substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division operates a sanitary sewer collection system
comprised of a network of approximately 390 miles of sewer mains, two sewer lift stations, 48,500
sewer laterals and 8,000 sewer manholes. The Water Resources Division conducts on -going
video inspection of the sewer system to evaluate the structural integrity and overall condition of the
sewer collection system. Sanitary sewer lining repairs are scheduled based on the results of these
video inspections which identify sewer assets with structural defects and /or root intrusions. This
contract provides for rehabilitation of affected sanitary sewer system sections. This trenchless
sanitary sewer lining method is cost effective, less disruptive to traffic and extends the useful life
cycle of the City's sewer collection assets.
The notice inviting bids was advertised on December 2, 2014, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
57 Vendors notified
2 Santa Ana vendors notified
3 Bids received
0 Bids received from Santa Ana vendors
Bids were received and opened December 30, 2014 and evaluated (Exhibit 1). The bid received
from Sancon Engineering Inc. meets the City's requirements for maximum quality service at
minimum price and complies with prevailing wage requirements. The annual not -to- exceed
contract amount is based on the projected budget allocation for these services.
22A -1
Contract Award for Sanitary Sewer Lining Services
February 17, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C
(invest resources and technology to extend the service life of existing infrastructure to protect the
City's investment and support a high quality of life standard); and Strategy F (perform periodic
measurements to monitor and update each asset's condition and ensure adequate funding for
repair and /or replacement costs in future budgets).
FISCAL IMPACT
Funds are available in the Public Works Sanitary Sewer Service Fund account (No. 05617640-
66220).
Public Works Agency
FM /NS /AF /sp
Exhibit 1: Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22A -2
ABSTRACT OF BIDS
SANITARY SEWER LINING SERVICES
Insituform Sancon
Bidder Technologies, LLC Engineering Inc.
Location Chesterfield, MO Huntington Beach
Terms Net 30 Net 30
Total $596,950.00 $506,000.00
EXHIBIT 1
22A -3
Southwest Pipeline &
Trenchless Corp.
Torrance
Net 30
$569,800.00
22A -4