HomeMy WebLinkAboutU.S. DEPARTMENT OF JUSTICE - COPS GRANT FUNDINGr rr'
a a %XS. DEPARTMENT or JUSTICE
OFFICE Or COMMUNITY ORIENTED POLICING SMICL3
145.N S=et, ME, Washington, DC 20530
Grants Administration Division
COPS Hiring Program
Treasury Account Symbol (TAS) 15X0406
Grant At 2114W.WX0039 Al
OR[ g: CA03019
Applicant Organization's Legal Nance; Santa Ana, City of
UWI S 4f 0831332470000
Law Enforcement Executive: ChdefoCel-COD: art,
Government Executive: CltyMvi , Cavaz os
Award Start Date; 04100iifi4 Award End Date: 08/31 /2417
Full-Time Officers Funded: 10
New hires: 10 Rehires - Scheduled for Lay -Off': 0
Rehires - Previously Laid Off, 0
Award Amount: $1,250,000.00
Ronald L. Davis
Dirochu•
09/28/2014
Date
By signing this Award Docamcnt, the grantoe agrees to abide by all FY 2014 COPS Hiring Program (CHP) grant terms and conditions
and, if applicable, the Special Award Conditions mid /or Righ Risk Conditions in the Award Document Supplement.
Curios Rojas 1011$12014
Signature of the Law Enforcement Erecattve /Ageney Fxoeutive Date
David Cavazos 10/1412014
Signature of the Qovernment E.eecutivo /ramncial Officer Date
False incautious or claims made in connection with COPS grants may result in fines, imprisnwrtnnC, debarment from participating in
federal grouts or contracts, and /or ally runratVy available by law to 1110 Federal GovernnaanL
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
U. S, Department of Justice
Office of Coinmunio, Oriented Policing Services
2014 COPS hiring Program Grant Terms and Conditions
By a igning the Award Document to accept this COPS Filling program (CHP) grant, the gra[[[ce agrees to abide by the following grant terms and conditions
1. C ,rant Owner's Ntrull ll. The grantee agrees to comply with the [arms and conditions in the 2014 COPS Fairing Program Grant Owner's Maaral; COPS statute (42
U.S.C. li. 3796dd, at soq.); 38 C.F.R. Part 66 or 28 C,RR, Part 70 as applicable (governing administrative requirements for grants sad cooperative agreements); 2 C.F.R.
Pmt 225 (OM13 Circular A -87), 2 C.F.R. Part 220 (OhIB Circular A -21), 2 C.RR. Part 230 (OMB Circular A -132), and 48 C.F.R. Part 31.000 at seq. (FAR 31.2) as
applicable (goveming cost principles); OMB Circular A•131 (governing audits); represeauatlons made in the Clip grant application; and all other applicable program
requirements, laws, orders, regulations, or einulam
2. Assurances mid Ceytifeations. The grantee acknowledges its agreement to comply with the Assurances and Certifications fornu that were signed as part of its
CHP application.
3. Allowable Costs. The funding Linder this project is for the payment of approved full -time entry -level salaries and fringe benefits over three years (for a total of 36
months of funding), up to a maximum federal share of $125,000 per officer position for career law enforcement officer positions lured and/or rehired on or after the
official grant award start date. Any salary and fringe benefit costs higher than entry-level that your agency pays a CHP•iltnded officer must be paid with local funds.
Your agency is required to use CHP grant funds for the specific hiring categories awarded. Funding under this program may be used for the Following categories:
a. Hhing new officers, which includes filling existing officer vacancies ihst are no longer funded in your agency's budget;
b. Rehiring officers laid off by any jurisdicdaft as a result of state, local, or Bureau of Indian Affairs (81A) budget cuts; and/or
a Rehiring officers who were at the time of grant appliealiou, scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or BTA
budget cats.
L'yotn agency's local fiscal conditions have changed and your agency needs to obapge one or mom of the fimded hiring categories, your agency should request a post.
award grant modification and mcalve prior approval before spending CHP funding under the new category,
The Financial Clearance blemorandmn (PCM), included in your award pa kage, specifies the amount of CRF foods awarded to your agency, You should caretully
review your FCM, which contains the firm[ officer salary and fringe benefit categories and amounts for which your agency was approved Please note that tine salary
and tl•inge benefit costs requested in your CHP application may have been adjusted or removed. Your agency may only be reimbursed for the approved Cost categories
that are documented within the FCM, up to the amounts specified in the FCM. Your agency may mm use CLIP funds for any casts that are not identified as
allowable In the lrfnancial Clearance A•lomorandmn.
Only actual allowable costs incurred during fire grant award period will be eligible for rcimburaminn t and drawdown, Ifyour agency experiences any cost savings over
the course of die grant (for example, your grant application overestimated the total entry -level officer salary and fringe enriches package), your agency may not use that
excess funding to extend the tongth of the grant beyond 36 months. Any funds remaining after your agency has dmwu down for the costs of apptnved salaries and
fringe benefits incurred for each awarded position during the 36 -momh Ru ding pared will be deobligated during the closeout process, and should not be spent by your
agency,
4. Local Nlatcb, Grantees are required to contribute a local match of at least 25 percent towards the total cost of the approved grant project, unless waived in writing
by the COPS Office. The local match must be a cash match From finds not previously budgeted for law enforcement purposes and must be paid during the grant award
period. The fecal match contribution must be matte , on an increasing basis during each year of the tbree -year grant period, with the federate share decreasing
accordingly.
5. 3annlsmnntlne, Not Supplanting. State, local, or BIA funds budgeter) to pay for sworn officer positions irrespeoivo oft& receipt of CHP grant funds may notbc
reallocated el other purposes or refiu and as a result of a CHP grant being awarded. Non - federal funds must remain available for and devoted to tat purpose, with CHP
funds supplementing tense non - federal funds. Funding awarded cannot be obligated until after the grant award stwt date. This means that CHP funds cannot be applied
to any agency cost Or obligation laeut'1'ed prior to the award start date. In addition, your agency must take active and timely Steps pursuant to its atamlardproinn ures to
fully Fund law enforcement costs already budgeted as well as fill all locally. funded vacancies resultng from attrition during the life of the grant.
6. Retention. At the time of grant application, your agency committed to retaining all sworn officer positions awarded under the CHP grant with state and/or local
funds for a minimum of 12 months following the conclusion of 36 months of federal funding for each position, over and above the number of locally- funded swoon
officer positions that would have existed in the absence of the grant. Your agency cannot satisfy the intention requirement by using CHP41inded positions to till
locally-tundcd vacancies resulting from attrition.
7. Rxtmnslaus, Your agency may request an extension of the grant award period to receive additional time to implement your grant program. Such extensions do not
provide additional funding, Grants may be extended a maximum of36 months beyond the Initial award expiration date. Any request for an extension beyond 36
monrlhs will be evaluated on a case -by -case Irasia. Only those grantees that can provide a roasonablejustificatioa for Mucci will be granted no -cost extensions.
Reasonabhe justifications only !winds difficulties in filling COPS - fimded positions, ofticertumover, or odtorcircunsstances that interrupt the 36 -month grant funding
period. An extension allows your agency to compensate for such delays by providing additional time to complete the full 36 months of sunning for each position
awarded. Extension requests must be received prior to the end dive of the award,
S. Modifications. During the CHP grant award period, it may become necessary for sun agency to modify its CHP grant award due to changes in an agency's fiscal or
law enforcement situation. Modification requcds should be submitted to the COPS Office when an agency determines that it will need to shift officer positions
awarded in one hiring category into a thlTerent hiring category, reduce tine tool number oPpositions awarded, shift funds among benefit categories, and /orreduce the
onhy4cvel salary and fringe benefit amounts. Car example, an agency may have been awarded CHP grant finding for ten now, additional full -time sworn officer
positions, but due to severe fiscal distresslcnnstrniays, the agency datemiines it is unable to sustain all ten positions and must reduce its request to Five f ftl -time
positions; cr an agency may have been awarded CLIP grant funding far two new, additional sworn officerpositions, bet due ro fiscal distress /coustraints the agency
needs to change the luring category firm the new hire category to the rehire category for officers laid off or scheduled for lay -off oa a speci fie, future date post -
Page 1 Of 5
U. S. Department of Justice
Office rif Conlaunity Orienaed Policing StaTioes
2014 COPS Hiring Progrant Grant Terms and Conditions
application. Grant modifications under CHP are evaluated on a case -by -case hruis. The COPS Office will only consider a modification request After an agency makes
flail, approved budget and/or personnel decisions. An agency ntny implement the modined grant award following written approval front the COPS Office. Please be
aware that Lite COPS Office will not approve any modification request that results in an increase of Federal funds.
9, Evaluations. The COPS Office may conduct inanitoring or Spenser national evaluations of tine COPS Hiring Program. The grantee agiroas to cooperate with the
monitors and evaluators.
10. Reports, To assist the COPS Office in the monitoring of your award, year agency will be responsible far submitting quarterly progranmratie progress reports and
quarterly Federal Financial Reports Using Standard Fort 425 (SF -425).
11. Federal Civil Rights Laws, As a condition of receipt of federal financial assistance, you acknowledge and agree that you will not (and will require any
snbgiautees, contractors, agccessors, trans Firma, land assignees not to), on the gmartd of race, enter, religion, national origin (which includes providing limited- Eagl!sh
pro ticient persons a turf gful access to your programs), sex, disability or age, unlawfully exclude any person front participation m, deny the benefits of, or
employment to any person, or subject any person to discrimination in cunnecdom with any programs or activities funded in whole or in part with federal Rinds. Those
civil rights requirements are found In the non- diserindnadon provisions of Title V1 of the Civil Rights Act of 1964, as amended (42 U, S.C. § 2000d); the Crunibus
Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C, § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U. S.C. § 794); the Aga
Discrimination Act of 1975 (42 U.S.C. §6101, At seq ); Title LY of the Edueatfon Amendments of 1972, As amended (20 U.S.C. 1681 at sec.); and the corresponding
DOJ regulations. implementing Hsose statutes at 28 C.F.R. Part 4.2 (subparts C, D, E, G, and 1). You also agree to comply with Executive Order 13279 Equal Treatment
for Faith -Based Organizations and its implementing regulations at 28 C.F.R. Part 38, which requires equal uoahnent of religious organizations in the funding process
and non-discriniiration of beneficianes by Faidi -Based Organizations on the basis of belief or nou- belief.
12. Equal Employment Odoartunity plan (ESOP) All recipients of funding from tie COPS Office must comply with the federal regulations pertaining to the
development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E).
13, Grant @fondtm•ing Activities. Federal taw requires that law enforcement agencies receiving federal loading from the COPS Office must be monitored to ensure
compliance with their grant conditions and other applicable statutory regulations. The COPS Office is also interested In tracking the progress of our pmgmmnt i and die
advancement of community policing. Bath aspects of grant irnplanacmadon— compliance and progrmmnatic benefts —ere pmt of the monitoring process coordinated
by the U.S. Ueparnnett of Justice. Count monitoring activities conducted by the COPS Office include site visits, office -based grant reviews, alleged noncompliance
reviews, Financial and programmatic reporting, and audit resolution. As a CEP grantee, you agree to cooperate with spit respond to any requests for Information
pertaining to your grant.
14, Employment Eliulbihity, The grantee agrees to complete and keep on file, as appropriate, a Bureau of Cifiaenahip and hnmlgrmiou Sen ions Employment
Eligibility Verification Form (1.9). This Form is to be used by recipients of Federal Rinds to verily that potions ore eligible to work in the United Sates,
15. Community Policing, Community policing activities to be initiated or enhanced by your agency were identified and described in your CLIP gram application
Your agency developed a cotumunily, policing plan for the CID' grant with specific reference to a crime or disorder problem and the following elements of community
policing: a) problem solving —your agency's plait to assess and respond to Clio problem identified; b) community partnerships and support, including related
governmental and couununity initiatives Hrat complement your agemy's proposed use of CHP treading; and c) organdzatiorud trm>sfnrnntion —how your agency will
use die funds to reorient its mission to continually policing or outhouse its involvement in And commitment to community policing.
The COPS Office ileEines community pol let ag as A philosophy that promotes organdratioua ]strategies, which support the systematic use of partnerships and problem-
Sol king techniques, to proactively address the Immediate conditions brat give rise to public safety issues such as crime, social disorder, and fear of odma. CIiP grants
must be used to initiate or edmnce community ty policing activities. All newly hired, additional or retired ofPoere (or an equal number of redeployed veteran officers)
funded under CHIP must implement your agency's approved community policing plan, which you described in your grant application.
16. Conrm tin tty Policing Sell' Assessment Tool (CI' -SAT), The COPS Office will require your agency to complete rte Cmmnunity Po lining Self Assessment Tool
(CP -SAT) twice within the grant perod, at the beginning sad agaln towards the end of your grant period.
17. Contracts With Other Jurisdictions. Grantees that provide law mtbremnent services to anodrerjurisdiction through a contract must ensure that offli fimded
under this grant do not Service the otherju risdiction, but will rally be involved in activities or perform servioes that exclusively benefit the grouse's owaijurisdiedon
18. False Statements False statements or shoals made in connection with COPS grants may, result in foes, imprisonment, or debarment front participating in federal .
grants or contracts, and/or any other remedy available by law.
19. Additional High -Risk Grantee Requirements. The recipient agrees to comply with any additional requirements that may be imposed during the grant
perfonnanee period if fle Awarding agency detonators Heat the recipient Is a Idgh -risk grantee (28 C.F.R. Paris 66 and 70).
20. System for Award Ma rgmnent (SAldl and Universal Identifier Rejuirmients.
The Office of i/bmagement and Budget requess federal agencies to include llte Following standard maned term in all grants and cooperative agreements made on or
after October 6 201o:
A. Requirwnentlin- Systain for Award Management (SAM) Registration
Unless you are exempted Ron this rctluh•emaat under 2 C.F.R. Part 25.110, you as the recipient must maintain die currency of your information in the SAM until you
submit the foul financial report required under this award or receive the final payintar, whichever is later. This requires that YOU review and update the information at
least Annually after the Initial registration, and more frequently if required by cluangee do your information or another award tent.
Page 2 of 5
ii• S. Department of Justice
Office of Cann innify Oriented Policing Serviees
2014 COPS hiring Program Grant Ternis and Conditions
A Reque•o;nentfor Data Universal eYnmabeu•ing Swtam (D(NS) Numbers
If you are authorized to mai<e subawards under ([its award, you:
I. Must notify ponamial subracipien& that no entity(see deh"niticm in paragraph C of this awm•r tens) may receive a subaward dean you unless die entity has
provided its DUNS number to you.
2. May noG make a subaward to an entity unless, the entity has provided its DUNS number to you.
C. Dafiult+arxs
For purposes of this award term:
1. Svstantfor Award b/mtagenient (SdM} moans the Federal ropository into which an entity must provide information requital[ for the conduct of business as a
reeiplant, Additional indamnation about registration procedures tray be found nt the SAKI Internet site at 23guLv jiluj ov,
2. Data Universal Numbering System (DUtUS) number means the nine; or thirteen -digit number esmblisLed and assigned by Dun and Bradstreet, Inc. (D &B) to
uniquely identify business emNtics. A DUNS number may be obtained front D &B by telephone (currently 866.705.5711) or the Internet at
ham: Jt F ^.d en v, do b. co arJw eb Farna,
3. Entity, as it is used ht lids award tern, means all of the following, as defined at 2 C.F.R. Part 25, subpart Cr
a. A govetmne otal organization, which is a start, local gnvemnnan; or Indian Tribe;
b. A foreign public entity;
a A domestic or foreign non - profit organization;
d. A domestic or foreign for - profit organization; and
0. A federal agency, but only as a subrecipient under an award or subaward to a non-federal entity.
4. Subaward:
a. This term means a legal ins cculai f re provide support for the performance of any portion of the substantive project or program for which you
received this award and that you as the recipient award to an eligible subrecipient.
b. The term dons not include your procurement of property and services needed to carry out the project or program (for hunter explanation, see Sec.
_.210 of the attaclunent to OMB Cheulae A -133, "Audits Of Stales, Local Governments, and Non -Profit Organizations ").
c. A subaward nay be provided through any legal agreeuent, including an agreement that you consider a contract,
5. Subrecipient means an entity that:
a. Receives a subaward from you under this award; and
b. Is accomn able W you for the use uC the federal Colors provided by the subaward.
21. Re maritime Subaward and Extent! ye Compensation The Office of Management and Budget re l lYS federal agencies to imodul e the tohowing standard award
term in nil grans and cooperative agreements rattle an or after October t, 2010:
a. Ropordsig ofjlrst -ttev subatoards.
L dpplicablltry. Unless you are exemptas provided in Paragraph J. of thus award term, you mast report each action that obligates $25,000 or more in federal foods
Limit dots not include Recovery funds its defined in section 1512(x)(2) of the American Recovery cal Relnveannent Act of 2009, Pub. L. I11 -5) for a subaward to
an entity (see definition; in panagmph e. methis award term),
2, Where and vviteu to report,
t You east report each obligating action described in paragraph a.1. of this award term m www fstc ¢o
H. Forsnbaward information, report no later than die and of the month following the month in which the obligation was made. (For example, if the obligation was
made on illovember 7, 2010, the obligation must be reported by no later than December 31, 2010.)
3. Met to report. You inner report the information about cook obligating action tint the submission fi struntions posted at www.l raxtiv specify.
b, Reporting Total Compensation ofRecipieutB;cocutivev.
1. applicability and what to report, You must report total compensation for each ofyour five most highly cmnpensated executives for the preceding completed Fiscal
year, if—
f the total federal loading authorized to date under this award is $25,000 orators;
it. in the preceding fiscal year, you received- -
(A) 80 percent or more of your annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the
Transparency Ast, as dogruld at 2 OF.R. Part 170.320 (and submvards); and
(B) $25,000,000 or more in amoral gross revanues fimn federal procurement contracts (and subcontracts) and federal financial assistance subject re the
Transparency Act, as dptine[i at2 C.F.R. Part 170.320 (anrl subawards); and
till. The public does not have access to information about 1110 compensation of the executives though periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o('d)) or section 6104 of rho Internal Revenue Code of 1986. (To determine if the public Ins car: net to
tine congrensation infennntion, sae the U.S. Security and Exchange Cmazdssion total compensation filings ut a1y =. (Wauswers /exeeoml r. a .)
2. Where and when ter report. You must report exeolttivo total compensation described in paragraph b.t ut'dus award Comm.
L As part of your registration profile n( www.sam.2ov.
it, By the end of the manta following the month in which this award is node, and annually thereafter.
e. Reporting of Total Compensation of Subrecipient Exeeum,vs.
Page 3 of 5
U. S. Department of Justice
Qftce OfCormrnnrily Orlent<xh PDReirrg Services
2014 COPS Elia•fag Program Grant Terms and Conditions
1. Applreability and what at report. Unless you are exempt as provided is paragraph d. of this award cams, Toreson first -tier snbrecipient under this award, you shall
report the names and total compensation of each of the subreoipient's five most highly compensated executives Rar the subrecilriont's preceding oomploted fiscal
year, if—
L hi the sub'eoiplent's preceding fiscal year, the snbrecipient reeaived-
(A) 80 percent or more of your annual grass revenues from federal peacuxcrnen[eoneracte (and subcontracts) and federal financial assistance subject to tiro
Transparency Act, as defined at 2 C.P.R. Part 170.320 (and subnwaris); and
(B) $25,000,000 or more In annual gross revenues from federal prooaronsantcontracts (and subcontracts) and federal financial assistance subject to die
Transparency Act, as defined at 2 C.F.R. Pat 170320 (and subawards); and
u. The public does not have access to information about the compensation of the executives though periodic reports tiled under scotioa 13(a) or 15(d) of fire
Securities F,xehango Act of 1934 (15 U.S.C. 781t(a), 78o(d)) or see. bon 6104 of the Internal Revenuo Code of 1986. (To determine if the public has access to
the compensation information, see the U. S. Security and Exchange Commission total compensation, rings at yeww.scc, a ovlanswersiexcoomis him.)
2. Micro and when to report, You trust report subrecipient executive total compensation described in pmagraph o,1. of this award term;
1. TO the recipient,
ii, By the and of the montltfollowing the month during which you malice the subawmd For example, if a subaward is obligated an any date during the month of
October of a given year ((.e., between October 1 and 31), you must report arty required componsatim information of die subrecipient by November 30 oFthat
year.
r6 F=nrptlons
If, in the previous tax year, you tied gross income, from all sources, under $300,000, you tare exempt from the requirements to report:
1. Subawards, and
d. The total compensation of the five most lugluy compensated executives of any sub recipient.
u. Definitions. For purposes of this award term:
1. FAnity means all of the following, as defined In 2 C F.R, Part 25:
I, A governmental Organization, which is a state, local government, or Indian Tribe;
U. A foreign public entity;
Hi, A domestic or foreign non -profit organization;
iv. A domestic or foreign far -profit organization;
v. A federal agency, but only as a subrecipient under an award orsubaward to a non- federal entity,
2. Executive "woos officers, managing partners, or any other employees in management positions.
3. subaward:
i. This term means it legal hrstr nient to provide support for die performance of any portion of the substantive project itrprogram for which you received this
award and [hat you as the recipient award in an eligible submeipient.
fl. The tern does riot include your procurement of property and services needed to carry out dieproject or program (for firrther explanation, see Sec. 210 of
the atti oluttaut to OivI)3 Circular A -133, "Audits of States, Local Governments, and. Non -Profit Organizations "). _.2 A subaward may be provided through any legal agrcourent, including an agreement that you or a subrecipient considers a contract.
4. Subreciptent meats an entity that:
L Receives a subaward hrom you (the recipient) under this tend; mid
iL Is accountable to you for the rise of the federal funds provided by the sub sward,
S. Total compensation means the cash and noucash dollar value eared by the executive rhning the recipient's or subrecipient's preceding fiscal year and includes
the following (for more information see 17 C.F.R. Fart 229.402(c)(2)):
i, Salary and bonus.
ii. Awards ofstock stock options, and stork appreciation rights. Use die doparamourit recognized for financial statement reporting purposes with respect to the
fiscal yens in accordance with the Statement of Financial Accounting Standards No. L3 (Revised 2004) (PAS 123R), Shared Based Payments.
ill, Earnfngs_lor services analar non -equity iedenove plans. This does not include group life, health; hospitalization or inadlcal reimbursement plans than do not
discriminate in favorof executives, and are available generally to all salaried employees,
iv. Orange in pension valet. This Is the change in present value of defined benefit and actuarial pension plans.
v. Above - market it ovangs on deferred compensation that is not tax- qualified.
vi. Other compensation, if the aggregate value of all such other compensation (e. g, sovonmeo, torminalion payments, value of life insurance paid on behalf of the
employee, perquisites or property) For tiro executive exceeds S 0,000.
22. Debarment and Suspension. The recipient agrees riot to award Federal finds trader this program to any party which is debarred or suspended from participation
In Federal assistance programs.
23. Duplicative Pan dhhn The rcoiphe u; understands and agrees to toffy the COPS 0flice ifit receives, from any other source, fund{ng tar the
same train or service also faulted under this mvord.
24. WhisLlehlower Protection. The recipient agrees not to discharge, demote, or Otherwise discriminate against an ernployee as reprisal for the employee disclosing
information that he/sbe reasonably believes is evidence of gross mismanagement a F a Folerah counsel or grant, a gross waste of federal foods, an abuse of authority
relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of low, title, or regulation related to a Forlorn] contract
(including the competition For or negotiation ofa contact) or grant. 'The recipient also agrees to pmvidc to their employees in writing (in tire predominant native
Page 4 of
U. S. Departrneut of Justice
Office of Community Oriented Pollaing Services
2014 COPS Hiring Program Grant Terms and Condttimrs
language of the workforce) of the rights and remedies provided in 41 U.&C. Oil Naass see Appench E in the CranVAward Ownor's Ma nmt for it 11111 text ofthe
statute.
Page 5 of 5
Award Document Supplement
2014 COPS hiring Program (CHP)
By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to
abide by the following Special Award Conditions and/or High Risk Conditions:
Special Award Conditions
Advancing Department of Justice Priority Crime Problem Awards
Your agency has been selected for a COPS Hiring Program (CHP) grant to address a particular
Department of Justice priority crime problem, based specifically on your CHP grant
application's community policing plan to improve your agency's public safety response to the
critical issues of school based policing through School Resource Officers (SRO), Trust
Problems, Homeland Security, Gut. Violence or Homicide Reduction.
Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition
to its CHP grant award that requires your agency's COPS - funded officers (or an equivalent
number of locally - handed officers) to initiate or enhance your agency's community policing plan
to address one of the priority crime problem identified above. By signing the 2014 CHP grant
award, your agency understands and agrees to the following:
• Your agency will implement the one specific community policing plan identified in your
CHP grant application;
• Your agency will address its specific priority crimeproblem throughout the entire CHP
grant period;
• Your agency will implement any organizational changes identified in its CHP grant
application in Section 6B, Questions 13 and .14;
• Your agency will cooperate with any grant monitoring by the COPS Office to ensure that
it is initiating or eauiancing its community policing efforts to address its priority crhne
problem, which may include your agency having to respond to additional or modified
reporting requirements,
_Memorandum of Understanding.Reguirement
(School Resource Officers Problem Area Only?
Grantees using CHP finding to lure and /or deploy School Resource Officers into schools must
submit a signed Memorandum of Understanding (MOU) between the law enforcement agency
and the school partner(s) to the COPS Of ace before obligating or drawing clown funds under this
award.
�"Y U,S, Li nARt u �r c tr {usT cCr
4�f t7rPtc1 OR COMMUNITY 0R1RNTE17 hLlttrlxs SrRUtcEs
COPIS
i'l 145 N Rm c, N.E., Washington, DC 20530
Memorandum
COPS [Bring Program (CHP)
'I'ol Chisf of PoIIcc Carlos ROj as
Santa Ana, City of
Re: COPS Hiring Program Financial Clearance Memo
A financial analysis of budgeted costs has been completed. Costs under this award appear miserable, allowable,
and consistent with existing guidelines. Exceptions / Adjushnents are noted below.
ORI M CA03019
Total Officers Awarded; 10
Grant #: 2014ULWX0039
Officer Costs:
Project Costs Per Offiecri Grand Total Project Costs:
Salaries and Fringe Benefits; $387,448,00 Salaries and Fringe Benefits; $3,87x,435.00
Federal Shnro', $125,000.00 Federal Share: 31,250,000.00
AppI lure t Share: $262,448.00 Applicant Share: $2624485.00
Waiver Granted: No
Budget Cleared Date: 09/2812014
Overall Comments:
A financial analysis of budget costs has been completed, and this Financial Clearance Memorandum IFCM) reflects the amount of federal funds
awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application
may have been updated or corrected from the original version submitted to COPS. You should carefully review your FCM. The FCM contains the anal
officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted
or removed, Your agency may only be reimbursed far the approved cost catagores that are documented within the FCM. Fringe benefits already
reflected in the base salary may not be drawn down individually under Fringe Benefits.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING'
Year 1 — Approved Costs Per
Entry -level Officer
Year 2— Approved Costs Per
Entry -level Officer
Year 3 —Approved Costs Per
Entry -level Officer
Base salary Infor.Atlotl:
$'i8,375.00
$82,286.00
586,406,00
Fringe Benefits
$43,866.44
846,732.15
$49,784,89
Social Security:
$O9p
$0.00
50.00
Nledicare.
$1436.44
$1,193.15
$1,252.89
Hsalth Insurance:
$16921.00
$18,443.00
520,104.00
Life Insurance:
$090
$0.00
$0.00
Vacation:
$OAD
110.00
$0.00
Siok Leave:
Sam
$0.00
$0.00
Rotiremom:
518,794,00
$19,73$.00
$20,720.00
Worker's Compensation:
$6,427.00
$6,747,00
$7,058.00
Uncmploymaut insuranoa;
$0.00
$090
$0.00
Other Costs:
5588.00
$617.00
$548.00
'Fund Per Year:
5122,241.44
8129,018.15
513(i,188.89
Officer Costs:
Project Costs Per Offiecri Grand Total Project Costs:
Salaries and Fringe Benefits; $387,448,00 Salaries and Fringe Benefits; $3,87x,435.00
Federal Shnro', $125,000.00 Federal Share: 31,250,000.00
AppI lure t Share: $262,448.00 Applicant Share: $2624485.00
Waiver Granted: No
Budget Cleared Date: 09/2812014
Overall Comments:
A financial analysis of budget costs has been completed, and this Financial Clearance Memorandum IFCM) reflects the amount of federal funds
awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application
may have been updated or corrected from the original version submitted to COPS. You should carefully review your FCM. The FCM contains the anal
officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted
or removed, Your agency may only be reimbursed far the approved cost catagores that are documented within the FCM. Fringe benefits already
reflected in the base salary may not be drawn down individually under Fringe Benefits.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING'
A/ `� U,S. i ?1 +nAttrhta u r OF JUSTfC8 ��
�2x,
OTFICR OF COMMUNITY ORlr'wTZ:m lycaL£C£xc SERVICES
*79 145 N Streac, NE, Widitington, DC. 2WO
October 1, 2014
City Manager David Cavazos
Santa Ana, City of
20 Civic Center Plaza
Santa Ana, CA 92702
Chief or Police Carlos Rojas
Santa Ana, City of
60 Civic Center Plaza
Santa Ana, CA 92702
Subject COPS Hiring Program GrantO 2014ULWX0039
ORIU: CA03019
Door City klanme, Cavazos and Chief of Police Rajas:
Congratulations on your agency's award for 10 officer position(s) and •$1,250,000.00 in federal funds over a throe -year
grant period under the 2014 COPS Hiring Program (CHP). The local cash match required for this award will be
,$2,624,,485.00. Your agency may use CHP gram funding to hire new officers or rehire officers who have been laid off, or
arc scheduled 10 be laid off on a specific future dale, as a result of local budget cuts, on or after the official grant award sim4
date. Please note that any changes to rue awarded hiring categories require Fla official review and approval by the COPS
Orficc.
A list of conditions that apply to your grant is Included on your grant Award Document and Award Document Supplement,
If applicable. A limited number of agencies may be subject to or Additional Award Notification as a result of an ongoing
federal civil rights investigation or other grant review or audit o£your agency by the Department orSustice. If applicable to
your agency, the Additional Award Notification is included at the end of this letter and Is murporared by reference as part of
this letter. In addition, a limited another of agencies may be subject to Special Conditions as a result of high risk designation or
other unique circumstances, If imp Iteabio to your agency, these Special Conditions will be found in an Award Document
Supplement in your award package. You should read and familiarize yourself with these conditions. To officially accept
your grant, the award document must be signed electronically via the Account Access link in the COPS website at
www,colisalsdnj.gov within 90 days from the date of this letter.
The official start of your grant is September 1, 2014" Therefore, you can be reimbursed for allowable and approved
expenditures made an or after this date. Please carelldly review tire Financial Clearance Memorandum (hCM) Included in
your award package to determine your approved budget, as some of your requested items may not have been approved by the
COPS Office during the budget review process, and grant Hinds may only be used for approved items, The PCNI will specify
the final award amount, and will also identify any disallowed costs,
Supplemental online award information for 2014 COPS CHP grantees can be found at
hL( 1(,-8 {`f /W.Cnn9.U5dnl novfD9fanit ABA roM =2397, We strongly encourage you to visit this site immediately to access a variety
of Important and helpful documents that will assist you with the implementation of your grant, Including the2014 CHP Grant
Owner's Manual, which specifies the programmatic and financial terms, conditions, and requirements of your grant. In addition,
the above website link includos the forms and instructions necessary to begin drawing down funds for your grant. Please print
out a copy of your application and maintain it with your grant file records.
Once again, congratulations on your CHP award. If you have any questions about your grant, please do not hesitate to call
your Grant Program Specialist through the COPS Office Response Center at 1,600.421.6770.
Sinoeraly,
Ronald L. Davis
Director
ADVANCING PUBLIC SAFETY TkiROUGH COMMUNITY POLICING
ATTEST:
MAJ IV
Clerk o f the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: L� K
Laura A. Rossini
Sr. Assistant City Attorney
RECD VIE ED FOR APPROVAL:
Carlos Rojas
Chief of Police
Santa Ana Police Department
CITY OF SANTA A
DAVID CAVAZOS
City Manager