HomeMy WebLinkAbout25D - AGMT - PARKING FACILITIES OPERATORme simew
CITY COUNCIL MEETING DATE:
APRIL 7, 2015
TITLE:
MONTH TO MONTH CONTRACT
EXTENSION WITH CENTRAL
PARKING SYSTEM INC. FOR
MUNICIPAL PARKING FACILITIES
OPERATOR
(STRATEGIC PLAN NO. 3,4b)
CITY MA GER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
e^0:•
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached contract extension
with Central Parking System, Inc. to manage the City's parking facilities, on a month to month basis,
effective May 1, 2015, in an amount not to exceed $2,500 per month plus, monthly operating
expenses as defined in the agreement ( #A- 2013 -049), subject to non - substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana owns and operates five parking facilities within Downtown Santa Ana
(Downtown). The facilities are vital in providing easily accessible parking for the surrounding retail
businesses and numerous visitors to the area. Four of the facilities are multi -level parking
structures that accommodate both transient and monthly patrons and a surface lot that
accommodates solely transient patrons. Additionally, the facilities provide parking for numerous
events held throughout the year within Downtown.
On April 1, 2013, the City Council approved the award of a two -year contract for parking
management services with no renewal options to Central Parking System, Inc. The term of the
contract commenced on May 1, 2013 and will expire on April 30, 2015. To ensure the continued
daily operations of the parking facilities, staff recommends extending the current contract terms on a
month to month basis while alternatives are being explored for the management of the parking
facilities.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #3 Economic Development, Objective
#4 (Continue to pursue objectives that shape downtown Santa Ana into a thriving, culturally diverse,
2501-1
Contract Extension
Central Parking System Inc.
April 7, 2015
Page 2
shopping, dining, and entertainment destination.), Strategy #4b (Create a comprehensive program
to manage parking that includes innovative strategies to provide parking, create revenue and
enhance accessibility in the downtown.)
FISCAL IMPACT
Funds are available in the Downtown Parking Facilities account (02718861- 62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez A(�
Executive Director
Finance and Management Services Agency
I0
Exhibit: 1. Agreement
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FIRST AMENDMENT TO OPERATING AGREEMENT
FOR PUBLIC PARKING GARAGES & SURFACE LOT STAFFING
AND FIELD MANAGEMENT BETWEEN THE CITY OF SANTA ANA
AND CENTRAL PARKING SYSTEM, INC.
THIS FIRST AMENDMENT TO OPERATING AGREEMENT (this "Amendment') is
made this 7th day of April, 2015, by and between the City of Santa Ana, a charter city and
municipal corporation of the State of California ( "City ") and Central Parking System, Inc.
( "Operator ").
RECITALS:
A. City and Operator are parties to a certain Operating Agreement dated May 1, 2013
(the "Agreement' #A -2013 -049), pursuant to which Operator operates and manages certain
parking garages and lots in and for the City of Santa Ana (the "Premises "), as further described
in the Agreement.
B. The Agreement expires by its own terms on April 30, 2015.
C. City desires Operator to continue operating and managing the Premises beyond
April 30, 2015, in accordance with the terms and conditions appearing in the Agreement and as
further described below.
D. The parties desire to amend the Agreement upon the terms and conditions herein
set forth.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties hereto, duly authorized and intending to be legally
bound, agree as follows:
1. INCORPORATION OF RECITALS. The foregoing Recitals are true and
correct and are incorporated into this Amendment. All capitalized terms used herein shall have
the meanings ascribed to them in the Agreement unless such terns are expressly defined
otherwise herein.
2. TERM OF AGREEMENT. Commencing May 1, 2015, the Agreement will
continue on a month -to -month basis until one party provides the other with a thirty (30) day
written termination notice.
3. COMPENSATION AND REIMBURSEMENT OF OPERATING
EXPENSES. Operator agrees to accept a Management Fee in the amount of Two Thousand
Five Hundred Dollars ($2,500.00) per month for the services set forth in the Agreement. Section
4(a) of the Agreement shall be revised to remove the "not to exceed " language appearing in the
second sentence. Operator shall be reimbursed for all Operating Expenses as set forth in the
Agreement. Operator shall not make any purchases of equipment or supplies over Five Hundred
Dollars ($500.00) without prior written approval of the Contract Administrator.
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4. NOTICE. Section 24 of the Agreement shall be revised to reflect a change in
notice address for Operator as follows:
To Operator: SP Plus Corporation
3420 Bristol Street, Suite 225
Costa Mesa, CA 92626
Attn: Regional Manager
With a copy to: SP Plus Corporation
507 Mainstream Drive
Nashville, TN 37228
Attn: Legal Department
S. NO OTHER CHANGES. .Except to the extent expressly modified by this
Amendment, all of the terms and provisions of the Agreement are hereby ratified and confirmed,
and remain in full force and effect.
IN WITNESS WHEREOF, City and Operator have executed and delivered this
Amendment as of the date first above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
Sonia R. Carvalho
City Attorney
Lisa Storck
Assistant City Attorney
CITY OF SANTA ANA
David Cavazos
City Manager
OPERATOR:
Central Parking System, Inc,
Francisco Gutierrez, Executive Director David Jenkins
Finance & Management Services Agency Senior Vice President
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