HomeMy WebLinkAbout20A - AA - BRISTOL ST SIGNAL SYNCREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2015
TITLE:
COOPERATIVE AGREEMENT WITH OCTA FOR
IMPLEMENTATION OF THE BRISTOL STREET
TRAFFIC SIGNAL SYNCHRONIZATION
PROJECT (PROJECT NO. 156829) AND
AMENDMENT TO THE FY 2013/2014 CIP (NON -
GENERAL FUND)
(STRATEGIC PLAN NO. 6, 1, B)
1
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a cooperative agreement with the
Orange County Transportation Authority, subject to nonsubstantive changes approved by the City
Manager and City Attorney, to implement the Bristol Street Corridor Traffic Synchronization project,
and establish the City's share of the project matching funds to be $254,835.
2. Amend the Fiscal Year 2013/2014 Capital Improvement Program by approving an appropriation
adjustment rescinding the Measure M2 Competitive funding appropriation in the amount of $962,000
for the Main Street Corridor Traffic Signal Synchronization project.
3. Approve the reallocation of $250,000 in Measure M2 Local Fair Share funds from the Main Street
Corridor Traffic Signal Synchronization project to the Bristol Street Corridor Traffic Synchronization
project.
DISCUSSION
On October 21, 2013, the City Council authorized staff to submit joint applications with the Cities of Costa
Mesa and Newport Beach to the Orange County Transportation Authority (OCTA) for funding
consideration of the Bristol Street Corridor Traffic Synchronization (Bristol Street Synchronization) project.
This regional, inter - jurisdictional traffic signal synchronization and improvements project runs from State
Route 22 in Santa Ana to Jamboree Road in Newport Beach.
In April 2014, the OCTA Board approved funding for the Bristol Street Synchronization project from the
renewed Measure M2 Regional Traffic Signal Synchronization Program. While OCTA will act as lead
agency for the project, a cooperative agreement is needed to identify the roles and responsibilities of
OCTA and the participating agencies, and provide for OCTA oversight to maintain inter - jurisdictional
synchronization on the project during the three -year grant period. Upon project completion, responsibility
for ongoing signal maintenance will revert to the respective local agencies. The Measure M2 grant
provides $1,884,620 for the project and the participating agencies provide $471,155 in matching funds.
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Cooperative Agreement for Bristol Street
Traffic Signal Synchronization Project
April 21, 2015
Page 2
City of Santa Ana's share of the matching funds is $254,835, of which $223,450 is a cash match and
$31,385 is staff support.
In the Fiscal Year 2013/2014 Capital Improvement Program (CIP), Council approved the Main Street
Corridor Traffic Signal Synchronization (Main Street Synchronization) project in the amount of $1,212,000,
funded with $962,000 in OCTA Measure M2 competitive grant funds and $250,000 in Measure M2 fair
share matching funds. However, due to local business concerns that the project might increase speeding
in the South Main area, the project was withdrawn. Speeding concerns on Main Street will be addressed
in a subsequent Safe Mobility study and traffic volumes will be re- evaluated before finalization of the
Circulation Element update. The $250,000 in matching funds that had been budgeted for the Main Street
Synchronization project will be reallocated to the Bristol Street Synchronization project.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B
(equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe
and aesthetically pleasing for all users).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
With the deletion of the Main Street Corridor Traffic Signal Synchronization project from the FY 13/14 CIP,
$250,000 in Measure M2 Local Fairshare funds will be available for reallocation to the Bristol Street
Corridor Traffic Synchronization Project. The appropriation adjustment rescinds the appropriation of
Measure M2 Competitive funding for the Main Street Synchronization project by decreasing the allocation
of $962,000 in the Measure M Street Construction revenue account (03217002- 52332) and in the
corresponding Measure M2 Competitive Street expenditure account (03217663- 66220, Project 14- 6816),
1,r Fred Mousavipour `
Executive Director
Public Works Agency
FM:EWG:vn
Exhibit: 1. Cooperative Agreement
APPROVED A$ TO FUNDS AND ACCOUNTS:
Executive Director`
Finance & Management Services Agency
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COOPERATIVE AGREEMENT NO. C- 4.1882
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
UILL 7
CITIES OF COSTA MESA, NEWPORT BEACH, AND SANTA ANA
FOR
BRISTOL STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS COOPERATIVE AGREEMENT (Agreement), is effective this _ day of
, 201_, by and between the Orange County Transportation Authority, 550 South
Main Street, P.O. Box 14184, Orange, California 92863 -1584, a public corporation of the State of
California (herein after referred to as "AUTHORITY') and the cities of Costa Mesa, Newport Beach, and
Santa Ana (hereinafter referred to as "PARTICIPATING AGENCIES') each individually known as
"Party" and collectively known as the "Parties ".
RECITALS:
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working
together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed
Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to enhance
countywide traffic flow and reduce congestion; and
WHEREAS, the AUTHORITY has completed the competitive 2014 Call for Projects (hereinafter,
"2014 CALL ") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION ") prepared by the City of Costa Mesa (hereinafter referred to as the
"APPLICANT AGENCY ") for implementation of signal synchronization of traffic signals along Bristol
Street (hereinafter, 'PROJECT'); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
out PROJECT; and
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COOPERATIVE AGREEMENT NO. C -4 -1882
BRISTOL STREET — TSSP
1 WHEREAS, the PROJECT will include approximately forty -five (45) traffic signalized
2 intersections as identified in the APPLICATION; and
3 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
4 certain hardware and software upgrades to intersection traffic controller units, traffic telematics and
6 intertie systems, Advanced Transportation Management Systems (ATMS), and other associated
6 systems (hereinafter collectively referred to as "ITS ELEMENTS "), which will be constructed and/or
7 Installed and implemented as part of the PROJECT as identified in the APPLICATION; and
8 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
9 coordinate the inclusion of other traffic control elements (OTHER ELEMENTS) that should be
10 installed at the same time as the construction of the PROJECT and are not a part of this Agreement;
11 and
12 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the sole
13 responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course
14 of the project; and
15 WHEREAS, based on the APPLICATION, the AUTHORITY agrees to implement the
16 PROJECT; and
17 WHEREAS, the PARTICIPATING AGENCIES per the M2 Ordinance, agree to provide
18 PROJECT funding in a combined cash match and in -kind services match of Four Hundred Seventy -
19 One Thousand One Hundred Fifty -Five Dollars ($471,155.00), or equivalent to twenty percent (20 %) of
20 the PROJECT cost, as shown in Attachment A; and
21 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
22 Agreement to implement the PROJECT in support of Project P; and
23 WHEREAS, this Agreement defines the specific terms, conditions and funding responsibilities
24 between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the
25 PROJECT.
26 WHEREAS, the Authority's Board of Directors approved funding for the PROJECT and
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COOPERATIVE AGREEMENT NO. C- 4.1882
BRISTOL STREET — TSSP
1 authorized the Chief Executive Officer to negotiate and execute this cooperative agreement on April 8,
2 2013.
3 WHEREAS, the CITY of Costa Mesa's City Council approved this Agreement
4 on the _ day of , 20
5 WHEREAS, the CITY of Newport Beach's City Council approved this Agreement
6 on the _ day of 20-
7 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement
8 on the day of 20_
9 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
10 PARTICIPATING AGENCIES as follows:
11 ARTICLE 1. COMPLETE AGREEMENT
12 A. This Agreement, including any attachments incorporated herein and made applicable by
13 reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this
14 Agreement between AUTHORITY and PARTICIPATING AGENCIES and it supersedes all prior
15 representations, understandings, and communications between the parties. The invalidity in whole or in
16 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
17 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
18 incorporated by reference herein.
19 B. AUTHORITYS' failure to Insist on any instance(s) of PARTICIPATING AGENCIES'
20 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
21 relinquishment of AUTHCRITY's right to such performance or to future performance of such term(s) or
22 condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
23 and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
24 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
25 written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
26
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1 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
2 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
3 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
4 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
5 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
6 AGENCIES except when specifically confirmed in writing by an authorized representative of
7 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
8 accordance with the provisions of this Agreement.
9 ARTICLE 2. SCOPE OF AGREEMENT
10 This Agreement specifies the roles and responsibilities of the Parties as they pertain to the
11 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
12 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
13 any other supplemental agreements that may be required to facilitate purposes thereof.
14 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
15 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
16 A. AUTHORITY shall implement the PROJECT based on the intent of the usage in the
17 APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures
18 contained in the CTFP Guidelines.
19 B. AUTHORITY shall provide oversight in order to maintain inter - jurisdictional traffic signal
20 operational integrity between PROJECT and other similar existing and new M2 Project P funded
21 projects not older than 3 years.
22 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
23 necessary to comply with California Environmental Quality Act (CEQA) regulations for PROJECT.
24 D. AUTHORITY shall perform web -based public outreach activities for the project to
25 communicate major project milestones and results.
26
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COOPERATIVE AGREEMENT NO. C•4.1882
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1 E. AUTHORITY shall provide formats, templates, and guidance In reporting requirements
2 as described in Comprehensive Transportation Funding Program (CTFP).
3 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon close -out of
4 PROJECT, may perform a technical and /or field review to ensure that the CTFP Guidelines, policies,
5 and procedures were followed. Such a review may be performed one hundred and eighty (180) days
6 after the PROJECT three (3) year grant period is complete. If the technical and or field review
7 determines that any of the activities performed are ineligible for CTFP funding, PARTICIPATING
8 AGENCIES must reimburse and return the amount of funding used to perform the ineligible activity to
9 AUTHORITY.
10 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the
11 PROJECT 2014 CALL APPLICATION and Attachment A for the dollar cash match at the start of the
12 PROJECT or at a mutually agreed upon time to facilitate any respective AGENCY funding
13 timeframes.
14 H. AUTHORITY shall request updates on the PROJECT as part of semi - annual review
15 process, including documentation of in -kind match conforming to Attachment A and will include the
16 PROJECT in the list of active projects in OCfundTrAcker until completion of the three (3) year grant
17 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
18 purchase orders.
19 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCX
20 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
21 implementation of the PROJECT:
22 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage,
23 procure, and complete the PROJECT as identified in Attachment A.
24 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
25 C. To collect all data necessary to provide new optimized timing plans including but not
26 limited to manual intersection all movement counts and automated machine traffic and vehicle
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COOPERATIVE AGREEMENT NO. C- 4.1882
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classification counts.
D. To develop and implement raw timing plans optimized for signal synchronization.
E. To provide updated timing plans 'for all control systems and all relevant data used to
develop said plans to the PARTICIPATING AGENCIES.
F. To prepare a "Before and After Study" for the PROJECT as described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY. The 'Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
B.111.9) for the PROJECT. The AUTHORITY shall provide the 'Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY
shall provide a "Before and After Study" video of a representative portion of PROJECT.
ARTICLES. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES:
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
PROJECT's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
PROJECT.
C. To participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and /or ATMS
timing plans and related data upon request.
E. To provide the local cash match and /or documentation for the in-kind services match
for the PROJECT in accordance with Attachment A. Failure to provide included local cash match
and /or evidence of in -kind services match may result in the loss of future participation for competitive
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COOPERATIVE AGREEMENT NO, C -4 -1882
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1 funding opportunities
2 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
3 Attachment A shall provide payment for the dollar match to the AUTHORITY within thirty (30)
4 calendar days of receipt of an invoice.
5 G. PARTICIPATING AGENCIES that have Included an in -kind services match as Identified
6 in Attachment A shall provide documentation of conformance as part of the semi- annual review
7 process.
8 H. To waive all fees associated with any local agency permits that may be required of the
9 OCTA Consultant, sub — consultants, and/or service or equipment providers In the performance of this
10 project.
11 I. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
12 PROJECT as part of semi - annual review process until completion of the three (3) year PROJECT grant
13 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
14 purchase orders.
15 J. PARTICIPATING AGENCIES shall, if specified in the APPLICATION, continue Ongoing
16 Monitoring and Maintenance after the three (3) year grant period is complete and continue until the end
17 of the PROJECT per additional Maintenance of Effort in the APPLICATION.
1s ARTICLE 6. DELEGATED AUTHORITY
19 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
20 Agreement are delegated to their respective City Manager, or designee, and the actions required to be
21 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
22 Executive Officer or designee.
23 ARTICLE 7, AUDIT AND INSPECTION
24 PARTICIPATING AGENCIES shall maintain a complete set of records in accordance with
25 generally accepted accounting principles. Upon reasonable notice, PARTICIPATING AGENCIES shall
26 permit the authorized representatives of the AUTHORITY to inspect and audit all work, materials,
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COOPERATIVE AGREEMENT NO. C- 4.1882
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1 payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a period of
2 four (4) years after final payment, or until any on -going audit is completed. For purposes of audit, the
3 date of completion of this Agreement shall be the date of AUTHORITY's payment of OCTA Consultant's
4 final billing (so noted on the Invoice) under this Agreement. AUTHORITY shall have the right to
5 reproduce any such books, records, and accounts. The above provision with respect to audits shall
6 extend to and /or be included in contracts with PARTICIPATING AGENCIES' contractor.
7 ARTICLE 8. INDEMNIFICATION
8 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES shall defend (at
9 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
10 AUTHORITY), indemnify, protect, and hold harmless AUTHORITY, Its officers, directors, employees,
11 and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits,
12 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
13 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including
14 but not limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES'
15 employees included), for damage to property, including property owned by AUTHORITY, or from any
16 violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts,
17 omissions or willful misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or
18 agents in connection with or arising out of the performance of this Agreement.
19 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
20 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES),
21 indemnify, protect, and hold harmless PARTICIPATING AGENCIES, its officers, directors, employees,
22 and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits,
23 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
24 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including
25 but not limited to Claims arising from injuries to or death of persons (AUTHORITY's employees
26 included), for damage to property, including property owned by PARTICIPATING AGENCIES, or from
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COOPERATIVE AGREEMENT NO. C- 4,1882
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1 any violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts,
2 omissions or willful misconduct of AUTHORITY, its officers, directors, employees or agents in
3 connection with or arising out of the performance of this Agreement.
4 C. The Indemnification and defense obligations of this Agreement shall survive its
6 expiration or termination.
6 ARTICLE 9. ADDITIONAL PROVISIONS
7 A. Term of Agreement: This Agreement shall be effective on 20_, and shall be
8 in full force and effect for forty -eight 48 months through 20.
9 B. Termination: In the event either Party defaults in the performance of their obligations
10 under this Agreement or breaches any of the provisions of this Agreement, the non - defaulting Party
11 shall have the option to terminate this Agreement upon thirty (30) days' prior written notice to the other
12 Party.
13 C. Termination for Convenience: Either Party may terminate this Agreement for Its
14 convenience by providing thirty (30) days' prior written notice of its intent to terminate for convenience to
15 the other Party.
16 D. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
17 state, and local laws, statues, ordinances and regulations of any governmental authority having
18 jurisdiction over the PROJECT.
19 E. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that
20 they are authorized to execute this Agreement on behalf of said Parties and that, by so executing this
21 Agreement, the Parties hereto are formally bound to the provisions of this Agreement.
22 F. Severability: If any term, provision, covenant or condition of this Agreement is held to be
23 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
24 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
25 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
26 G. Counterparts of Agreement: This Agreement may be executed and delivered in any
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COOPERATIVE AGREEMENT NO. C -4 -1882
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1 number of counterparts, each of which, when executed and delivered shall be deemed an original and
2 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
3 H. Farce Maieure: Either Party shall be excused from performing its obligations under this
4 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
5 cause beyond its control, including but not limited to; any Incidence of fire, flood; acts of God;
6 commandeering of material, products, plants or facilities by the federal, state or local government;
7 national fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of
8 such cause is presented to the other Party, and provided further that such nonperformance is
9 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
10 I. Assignment: Neither this Agreement, nor any of the Parties' rights, obligations, duties, or
11 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
12 of the other Party in its sole and absolute discretion. Any such attempt of assignment
13 shall be deemed void and of no force and effect. Consent to one
14 assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
15 right to consent to such subsequent assignment.
16 J. Governing Law: The laws of the State of California and applicable local and federal laws,
17 regulations and guidelines shall govern this Agreement.
18 K. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
19 the court shall award costs and expenses, including attorney's fees, to the prevailing party.
20 L. Notices: Any notices, requests, or demands made between the Parties pursuant to this
21 Agreement are to be directed as follows:
22
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COOPERATIVE AGREEMENT NO. C- 4.1882
BRISTOL STREET — TSSP
To COSTA MESA:
To AUTHORITY:
City of Costa Mesa
Orange County Transportation Authority
77 Fair Drive
550 South Main Street
P.O. Box 1200
P. O. Box 14184
Costa Mesa, CA 92
Orange, CA 92863 -1584
Attention: Raja Sethuraman
Attention: Venita Anderson
Transportation Services Manager
Senior Contract Administrator
(714) 754 -5032
Tel: (714) 560-5427
Email: rala,sethuraman costamesaca. ov
E -mail: vandersonoocta.net
To NEWPORT BEACH:
To SANTA ANA:
City of Newport Beach
City of Santa Ana
100 Civic Center Drive
Public Works Agency
P.O. Box 1768
20 Civic Center Plaza, M -43
Newport Beach, CA 92658 -8915
Santa Ana, CA 92701
Attention: Brad Sommers
Attention: Vinh Nguyen
Senior Civil Engineer
Senior Civil Engineer
(949) 644 -3326
(714) 647 -5612
Email: bsommera(U)newportbeachca.aov
Email: vnauyena�santa- ana.org
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COOPERATIVE AGREEMENT NO. C -4 -1882
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This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the pates hereto have caused this Agreement No. C -4 -1882 to be
executed on the date first written above.
CITY OF COSTA MESA ORANGE COUNTY TRANSPORTATION AUTHORITY
By: By:
Jim Righeimer Darrell Johnson
Mayor Chief Executive Officer
ATTEST: APPROVED AS TO FORM:
M
Brenda Green
City Clerk
APPROVED AS TO FORM:
By:
Tom Duarte
City Attorney
Dated :
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated :
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COOPERATIVE AGREEMENT NO. C -4 -1882
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This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-4 -1882 to be
executed on the date first written above.
CITY OF NEWPORT BEACH
M
Edward D. Selich
Mayor
ATTEST:
By:
Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
By:
Aaron C. Harp
City Attorney
Dated
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COOPERATIVE AGREEMENT NO. C -4 -1882
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This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C -4 -1882 to be
executed on the date first written above.
CITY OF SANTA ANA
By:
David Cavazos
City Manager
ATTEST:
By:
Maria D. Hulzar
City Clerk
Dated : ! 1
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COOPERATIVE AGREEMENT NO. C -4 -1882
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ATTACHMENT A
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
AGENCY
CASH
IN -KIND
TOTAL MATCH
City of Costa Mesa
$125,396.00
$19,984.00
$145,380,00
City of Newport Beach
$56,963.00
$13,977.00
$70,940
City of Santa Ana
$223,450.00
$31,385.00
$254,835.00
TOTAL
$405,809.00
$65 346.00
$471,155.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Costa Mesa
N/A
$125,396.00
City of Newport Beach
$
$56,963.00
City of Santa Ana
$223,4%00
TOTAL
$405,809.00
B. In -Kind Services
i. Specific Improvements (List items and Cost):
Agency
Improvement
Date of
Construction ,
Expenditure
N/A
$
TOTAL
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20A -17
COOPERATIVE AGREEMENT NO. C- 4.1882
BRISTOL STREET— TSSP
ATTACHMENT A
il. Staffing Commitment,
Agency
Staff Position
Type of Service to
Np. of
Fully Burdened
Total ,
Project
Hours
Fiourl Rate
City ofcosta
Transportation
Oversight
16
$200.00
$3,200.00
Mesa
Services Manager
City ofCosta
Mesa
Associate Engineer
Project Manager
40
$150.00
$6,000.00
City of Costa
Mesa
Assistant Engineer
Signal Timing
40
$140.00
$5,600.00
City of Costa
Mesa
Engineering Tech
Technical Field Support
43.2
$120.00
$5,184.00
Total for City of Costa Mesa:
$19,984.00
Agency
Staff Position
Type of Service to
No. of
.Fully Burdened
Total*
Project
Hours
Hourly Rate
City of Newport
Senior Civil
Oversight
15
$170.00
$2,550.00
Beach
Engineer
City of Newport
Associate Civil
Project Manager
48
$130.00
$6,240,00
Beach
Engineer
City of Newport
Junior Engineer
Signal Timing,
Implementation,
19.9
$130.00
$2,587.00
Beach
Monitoring_
City of Newport
Beach
Senior Inspector
Construction Inspecilon
20
$130.00
$2,600.00
Total for City of Newport Beach:
$13,977.00
Agency
Staff Position
Type of Service to
No.'of.
Fully Burdened
Total
Project
Hours
Hourly Rate
City of Santa
Ana
Sr. Civil Engineer
Project Admin / Review
16
$233.00
$3,728.00
City of Santa
Assistant Engineer II
Project Design / Implement /
40
$213.00
$8,520.00
Ana
Construction Engineer
City of Santa
Assistant Traffic
Project Design / Implement/
40
$213.00
$8,520.00
Ana
Operation Engineer
Construction Engineer
City of Santa
Ana
Construction Inspector
Construction Engineer
48
$187,00
$8,976.00
City of Santa
Engineering Interns
Project Design / Implement /
40.03
$41.00
$1,641.00
Ana
Construction Engineer
Total for City of Santa Ana:
$31,385,00
TOTAL IN -KIND MATCH *;
$65,346.00
''°Total amount is the required participation by this Identified agency. The number of hours and hourly rate will be based an
oach agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned'Total "dollars.
Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record
of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to
auditing.
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20A -18