HomeMy WebLinkAbout20B - AA - REPLACE HVAC UNITREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2015
TITLE:
(SPEC. NO. 14 -056)
(STRATEGIC PLAN N 6,1G
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
.--G• _D
❑ As Recommended
❑
As Amended
❑
Ordinance on ls`Reading
❑
Ordinance on 2ndReading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve an appropriation adjustment transferring funds from the Public Works Water
Quality & Measurement, Sanitary Sewer Service, Roadway Cleaning accounts and from
the Finance and Management Services Building Maintenance accounts to the City Yard
Operations account, for the purpose of replacing an HVAC unit at the Corporate Yard
Public Works Administration Building.
2. Award a contract to AP Construction Group for the replacement of a rooftop HVAC unit in
an amount not to exceed $134,500, subject to nonsubstantive changes approved by the
City Manager and City Attorney
DISCUSSION
The Finance and Management Services Agency Building Maintenance oversees City facilities to
ensure mechanical systems operate safely and efficiently and meet all applicable laws and
regulations. The commercial grade rooftop HVAC system at the Corporate Yard Public Works
Administration Building was installed in 1991. After twenty -four years of services the system is
frequently out of order and requires continuous repairs. Approval of the recommended action will
provide for the replacement of the system which has exceeded its useful life.
The notice soliciting proposals was advertised on September 23, 2014, on the City's online bid
management and publication system. A summary of the solicitations and proposals received is as
follows:
31 Vendors notified
11 Vendors downloaded the solicitation
10 Vendors attended the job walk
4 Proposals received
Proposals were received, opened on October 20, 2014 and evaluated (Exhibit 1). Proposals were
scored based in part on vendor's responsiveness to the specifications, experience and financial
20B -1
Contract Award for HVAC Unit Replacement
April 21, 2015
Page 2
stability as well as pricing. The proposal received from AP Construction Group was ranked No. 1
in the evaluation process and meets the City's requirements. The recommended award amount
includes a $5,000 contingency.
4r '.7A11*116JUW1i/e11 Eel zIJ,I=1di1
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy G (Develop and implement the City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans.
FISCAL IMPACT
Upon approval of the appropriation adjustment transferring $43,608 from the Public Works Water
Quality & Measurement account (06017644- 63001), $8,617 from the Sanitary Sewer Service
account (05617640- 66220), $30,913 from the Roadway Cleaning account (06817641- 61000) and
$51,362 from the Finance and Management Services Building Maintenance account (07310100-
66200), funds will be available in the City Yard Operations account (08510138- 66200).
Public Works Agency
JA/MM /sp
Exhibits: 1. RFP Abstract
APPROVED AS TO FUNDS AND ACCOUNTS:
Executive Director
Finance and Management Services Agency
20B -2
Contract Award for HVAC
April 21, 2015
Page 2
Unit Replacement
HVAC UNIT REPLACEMENT (14-056)
AP Construction JCT Mechanical Los Angeles Air Pardess Air
Bidder Group Inc. Conditioning Inc. Inc.
Location Van Nuys Lancaster La Verne Los Angeles
Ranking 1 2 3 4
EXHIBIT 1
I►1-
r�-