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HomeMy WebLinkAbout25C - AGMT - ENGINEERING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 21, 2015 TITLE: AGREEMENT WITH ITERIS, INC., FOR PROFESSIONAL ENGINEERING SERVICES FOR HARBOR BOULEVARD TRAFFIC SIGNAL SYNCHRONIZATION PROJECT (PROJECT NO. 156828) (NON- GENERAL FUND) {STRATEGIC PLAN NO. 6, 1, B} CLERK OF COUNCIL USE ONLY: F••:• _11 ❑ As Recommended ❑ As Amended ❑ Ordinance on 1°' Reading ❑ Ordinance on 2 °d Reading ❑ Implementing Resolution ❑ Set Public Hearing For® CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Iteris, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide professional engineering services for the design and implementation of the Harbor Boulevard Corridor Traffic Signal Synchronization Project in an amount not to exceed $755,000 for a three - year term expiring December 31, 2018. DISCUSSION On October 21, 2013, Council authorized staff to submit joint applications with the participating agencies for funding consideration under the Orange County Transportation Authority (OCTA) renewed Measure M2 Regional Traffic Signal Synchronization Program. The Harbor Boulevard Corridor Traffic Signal Synchronization Project (Harbor Boulevard Project) was submitted to provide inter - jurisdictional traffic signal synchronization and improvements along the corridor through the cities of Santa Ana, Garden Grove, Fountain Valley, and Costa Mesa. In April 2014, the OCTA Board approved the joint funding request of $1,852,080 from Measure M2 funds. This grant project was included in the City of Santa Ana approved FY 14/15 Capital Improvement Program (CIP). On January 20, 2015, the City Council approved a cooperative agreement with Cities of Garden Grove, Fountain Valley, and Costa Mesa, to implement the Harbor Boulevard Project. The cooperative agreement identifies the City of Santa Ana as the lead agency for implementation. The project will provide and maintain the inter - jurisdictional traffic signal synchronization of the Harbor Boulevard corridor for a three -year period. At the end of the three -year project, responsibility for ongoing signal timing maintenance will revert to the respective local agencies. 25C -1 Agreement for Harbor Boulevard Traffic Signal Synchronization Project April 21, 2015 Page 2 A Request for Proposals (RFP) for professional engineering services to design and implement the project was posted on the City website and Planet Bids on January 23, 2015. Six consultants submitted proposals which were evaluated by a committee comprised of one member from each participating agency. The proposals were evaluated based on the firm's experience, understanding of the project needs, proposed scheduling, and overall approach. Once evaluated, the sealed cost proposals from the top three firms were opened. A summary of the proposal ranking, scores, and costs are: FIRM SCORE RANK COST Iteris, Inc 91.8 1 $699,443 AGA 89.8 2 $754,952 Advantec 85.8 3 $752,690 DKS 82.5 4 Did not open Stantec 78.3 5 Did not open KOA 75.0 6 Did not open Based on the evaluation and cost, it is recommended that Iteris, Inc., be awarded the contract in an amount of $699,443 plus a contingency of $55,557, for a total not to exceed $755,000. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed project is exempt from future review. Categorical Exemption Environmental Review No. 2014 -82 has been filed for the project. 25C -2 Agreement for Harbor Boulevard Traffic Signal Synchronization Project April 21, 2015 Page 3 FISCAL IMPACT Funds are available in the Harbor Boulevard Corridor Traffic Signal Synchronization Project (No. 156828), Measure M2 Competitive Street expenditure account (No. 03217663 - 66220). Fred MoLisavipou'r Executive Director Public Works Agency FM /EWG/VN Exhibit: 1. Consultant Agreement APPROVED,, ,S TO FUNDS AND ACCOUNTS: .(&- FranCISC0NOUtlerrez Executive Director Finance & Management Services Agency 25C -3 25C -4 PROFESSIONAL SERVICES AGREEMENT TIIIS AGREEMENT is made and entered into this 21st day of April 2015 by and between Iteris, Inc, ( "Consultant ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "), RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of traffic signal synchronization and related matters. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the Geld. NOW THEREFORE, in, consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows; TERMS This Agreement shall commence on the date first written above and terminate on December 31, 2018, unless terminated earlier in accordance with Section 13, below. 1. SCOPE OF SERVICES Consultant agrees to perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the Scope of Services - Exhibit A, attached hereto and incorporated by reference. Consultant shall perform and deliver the services in the timeframes specified in Exhibit A or as otherwise requested by the City. The services shall be provided per written request of the Executive Director of Public Works, or designee, after the City's issuance of a Notice to Proceed. 2, COMPENSATION City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the fees identified in the Fee Proposal - Exhibit B, attached hereto and incorporated by reference. The total sum to be expended under this Agreement shall not exceed $755,000 during the term of the Agreement. This includes (1) a fixed amount of $699,443 for services and equipment specified in Exhibit A plus (2) the amount of up to $55,557 for contingency services and equipment if necessary and upon such request for such services or equipment by the City, as both more fully described in Exhibit B. It is intended by the parties that Exhibit B shall fully set forth the entire compensation that is payable to Consultant under this Agreement, including any contingency amount, and shall supersede any other fee schedules appearing in Exhibit A. 25C -5 3. OWNERSHIP OF MATERIALS This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data"), Consultant shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and — — warranty -in- regard -to- Doeuments - &- Data- which- were provided -m- Consultant by -the City. City shall not - be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes untended by this Agreement shall be at City's sole risk. A. PAYMENTS & INVOICES a. Consultant shall submit a monthly invoice by the fifteenth of the month to the City for the services rendered in the prim month. b. All invoices for work performed under this Agreement shall be submitted in a format approved by the City. Invoices shall include the following information at a minimum, and other information as may be necessary: i. Consultant's invoice number ii. Beginning and ending dates for services iii. City project number and/or name (if applicable) iv. Work site address /location (if applicable) V. Tasks or deliverables completed, or percentage ( %) of total senrices completed. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: 25C -6 a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $2,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (o) contain standard separation of insured's provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for awned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with California state law, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not Iess than $1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. iii. Certificates and policies shall state that the policies sball not be cancelled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. If Consultant fails or refuses to produce or maintain [lie insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the, City for any work performed prior to approval of insurance by the City. 7. INDEMNII+ICATION a. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all 25C -7 claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of pertain to, or relate to the negligence, reeldessness, or willful misconduct of the Consultant. b. Consultant shall defend, with legal counsel chosen by City, at Consultant's own cost, expense and risk, any and all claims, actions or other proceedings of every kind covered by Section 7(a) - that maybe brought -or- instituted against City -or its directors; officials offrcers;-employees, volunteers and agents. Consultant shall pay and satisfy any-judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, volunteers and agents as party of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by City or its directors, officials, officers, employees, agents, or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City's attorneys' fees and costs, including expert witness fees. Consultant shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents, or volunteers. 8. LAWS AND REGULATIONS Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the services and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising wherefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 9. CONFIDENTIALITY If Consultant receives from the City information which clue to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by 25C -8 operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 10. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties, In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the authorized representatives of the parties. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination, In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a, As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 25C -9 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity mnployer and shall comply with all applicable federal, state and local laws and regulations, 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation,-perfonnance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. The parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions, Said inability shall be cause for termination of this Agreement. 17. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City; Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.Q. Box 1988 Santa Ana, CA 92702 -1988 Facsimile (714) 647 -6956 With courtesy copy to: Executive Director of Public Works City of Santa Ana 20 Civic Center Plaza (M -36) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647 -5635 To Consultant: Ramin Massoumi Iteri,s, Inc. 25C -10 1700 Carnegie Ave, Suite t00 Santa Ana, CA 92705.5551 (949) 270 -9527 (phone) (949) 270 -9401 (fax) A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. I£ sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall-be excluded. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shalt be incorporated as if fully set forth in the body of this Agreement. -- signature blocks appear on next page -- 25C -11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: n M. Funk ssistant City Attorney RECOMMENDED FOR APPROVAL: CONSULTANT FRED MOUSAVIPOUR, P1. Ramin Massounri Executive Director Vice President Public Works Agency 8 25C -12 EXHIBIT A SCOPE OF SERVICES 9 25C -13 SCOPE OF WORK Harbor Blvd Corridor Traffic Signal Synchronization Project The City of Santa Ana desires to retain an experienced consultant to Implement Harbor Blvd Corridor Traffic Signal Synchronization Project, approved by Orange County Transportation Authority (00 "17A) as part of the 2014 Project P corridors from Renewed Measure M (M2). The project length Is approximately 10.4 miles and Includes 46 signalized Intersections, starting from Chapman Ave in Garden Grove to Newport Ave In Costa Mesa (Exhibit 1). The participating agencies are the Cities of Garden Grove, Fountain Valley, Santa Ana and Costa Mesa. Caltrans Is not a participating agency however preparing timing for $R -22 and 1-405 ramps signals on Harbor Blvd Is a component of the project. Timing Implementation at the ramp signals will be Caltrans' responsibility and there Is no Improvements proposed or planned for Caltrans ramp signals. The goals of the project are to provide all required timing and Improvements, identified in the project application (Exhibit 2), to improve traffic flaw, reduce stop and minimize congestion on the Harbor Blvd corridor. The scope of work Includes but not limited to the followings: • Provide project and contract management throughout the 3 -year project duration. • Provide timing and operation analysis, develop and implement optimized traffic signal synchronization timing for the corridor. • Provide engineering services to prepare plans, specifications and estimates for traffic signal equipment and related Infrastructure improvements. The field improvements contractor will be selected via City Santa Ana's bid and award process. • Provide construction management services to oversee the improvement implementations of the project. • Provide procurement and system Integration services for traffic signal system, monitoring system and related communication system • Provide ongoing signal timing and maintenance support for 2 -year after initial Implementation of the tim ing, The following specific tasks are required to be performed In the course of providing service for the traffic signal coordination project. Tasks are listed In sequential order for clarity. However, tasks may run concurrently or commence prior to the order listed. I. Task 1: Project Management • Project management is ongoing throughout the duration of the project. This task includes day - toWday project management, such as meetings, progress reports, tracking of schedules, Invoicing, and overall administration of the project. The consultant is required to maintain communication to all involved agencies Including OCTA as to the ongoing status of the project. The consultant acts as an extension of Santa Ana staff and will act In that capacity at meetings with the respective corridor agencies. Following are additional specifics required for this task: A. The consultant shall prepare a detailed Project Management Plan that includes budget and schedule estimates for all of the tasks described In the scope of work, providing specific project milestones for review and approval. These Items shall be detailed and Include expected meetings, activities (by work task, whether performed by consultant team or by others), start dates, activity durations, product submittal dates, relationships among work tasks (including critical path Items), and a detailed flow chart for the project tasks, and float time, 25C -14 B. Consultant shall lead a project Kick -Off Meeting with all agency representatives to establish communication channels and protocols discuss the scope, schedule, and budget; gather available Information; and obtain a thorough understanding of the goals for the project. Specific topics to discuss include data collection needs, specific programs or software used end specific construction items and procurement methodologies. C, Consultant shall conduct monthly progress meeting with participating agencies. Consultant shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide minutes for all meetings. Consultant may conduct additional meetings as necessary during the course of the project to address immediate issues or needs. D. Consultant is required to make presentations as necessary to OCTA or participating agency's Council, designated Committee or Interagency meetings to present project purpose and results. E. Consultant shall document and maintain separate project expenses for each participating agency. II. 'Task 2: Develop and Implement Traffic Signal Synchronization Timing Consultant shall collect all traffic data; perform field and existing traffic signal inventory as necessary in the project corridor to develop the optimal traffic signal synchronization plans, A. Data Collection 1. Consultant shall conduct one 24 -hour mid -week and two 24 -hour weekend (Sat and Sun) machine counts at every half -mile along the project, 24 -hour data will be used to determine the peak hour counts and synchronization. 2. Consultant shall collect vehicle classification counts at all locations where 24- hour counts are taken. 8 Consultant shall conduct weekday and weekend peak period turning movement counts (TMC) at each and every one of the project signalized intersections. a. Weekday TMC counts shall be conducted for two hours of each peak period (AM, Midday, and PM). b, Weekend TMC counts shall be conducted for one 2 -hour peak period (either on Saturday or Sunday). Exact time and day to be determined from 24 hours counts. 4. Consultant shall conduct special video recording of pedestrian and bicycle counts In all directions for 6 intersections. The video counts shall be continuous from Gam to 7pm. Consultant to provide hourly counts of pedestrian and bicycles report and copy of video. 6. Field Inventory and Exist Timing Parameters Consultant shall perform thorough field inventory of all project intersections Including traffic signal controller, related hardware, geometric layout and existing timing parameters as necessary for timing analysts. B, liming Analysis and Development of Synchronization Plans 1. Consultant shall work with the agencies to develop a model of the study area and calibrate the model based on field observations of existing conditions. Signal simulation shall be conducted In Synchro /Sim Traffic 8.0. The corrldor model must be consistent with all aspects and seamlessly interface and interlace with the County Wide Synchro Network as administered by OCTA GIS /ROADS database, Node or intersection numbering scheme must remain consistent with ROADS. 25C -15 2. Consultant shall develop optimized signal timings using the results from Synchro /SimTraffic 8.0 and recommend any changes to the signal phasing at each signalized intersection that may improve the efficiency of operations. Effort shall be made to provide seamless traffic progression with the City of Anaheim traffic signals on the north end of Harbor Blvd Corridor, 3. Consultant shall prepare, at minimum; a. Three (3) timing plans for a typical weekday which consider the following peak periods: AM Peak, Mid -day Peak, PM Peak b. One (1) timing plan for a typical weekend peak. c. Calculate and provide minimum Pedestrian Crossing Clearance timing based on 3,5 fps walking rate for every signalized Intersection in the project. d. Calculate and provide minimum bicycle clearance timing based on the current Celtrans bicycle requirements for every signalized intersection In the project. C. Implementation and Fine -Tune 1, Upon approval of the optimized signal timings by the agencies, the consultant shall Implement, or assist staff in the Implementation of new signal timings either through the central traffic signal system or direct implementatlon at the Intersection controller units a, Santa Ana staff will be responsible for input all data on its MIST central signal system and necessary activation of the timing synchronization. b. Consultant shall assist other agency staff to input and setup necessary synchronization parameters on their respective traffic signal system, 2. Once new timing is Implemented, Consultant shall flold review the timing and make or suggest timing changes to fine-tune the timing as necessary for each peak, including weekend peak. Santa Ana staff will make necessary changes on its system; Consultant will assist other agency staff in making changes In their respective system. D. Before and After Evaluation Project travel -time data will be collected using the floating car method, a laptop computer, a GPS receiver unit, and the methodologies and software identified below. 1. Before Study Consultant shall conduct a'Before' field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely include traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note; Average Speed, Stops per Mlle, and Greens per Red are the new OCTA MOE, Corridor Synchronization Performance Index (CSPf)), fuel consumption reduction, pollution reduction, and other pertinent Items. The CONSULTANT shall include the CSPI as part of the MOE$ as they are easily identifiable by lay persons relevant to demonstrating corridor improvements. The identified MOE's shall be compiled for the corridor using the floating car method and from Synchro a.0 and from Tru- Traffic Version 10,0, At least five (5) runs will be completed In each direction for each of the three weekday timing plans (a.m., mid -day, and p.m.), and at leastfive (5) runs will be completed in each direction during the weekend plan. 2. After Study Consultant shall conduct two (2) "After" field studies. + First "After" study is to be completed after the completion of the Initial timing Implementation. 25C -16 • Second 'After' study is to be completed at the end of the 3 year contract. This is to determine the effectiveness or degradation of the system timing after year 3 due to changes in road conditions, traffic patterns and whether additional timing is necessary. Consultant shall conduct the 'After' field study report representative of the times and days for which synchronization plans was developed. The 'After study must be conducted In the same manner and contain the same MOE's as the'Before' study In order to evaluate the Improvements of the synchronization plans. The identified MOE's shall be compiled for the corridor using the floating car method and from Synchro 8.0 and from Tru- Traffic Version 10.0. At least five (5) runs will be completed In each direction for each of the throe weekday timing plans (a.m., midday, and p.m,), and at least five (5) runs will be completed in each direction during the Saturday midday plan. 3. Synchronized Video Consultant shall prepare 2 synchronized videos of before and after condition, one forAM peak and one for PM peak. The videos shall be synchronized to show side by side of the before and after run. Video to be used for presentation purposes 4. Bluetooth Travel Time System Comparative Analysis Consultant shall perform a travel time comparative analysis between the Bluetooth travel time system on Harbor Blvd within the Santa Ana segment using data collected by the Blui time travel system versus the manual date collected for before & after study. Consultant shall prepare a memorandum comparing the results of the 'Before' and 'After' field study with reference to the specific MOE's and present the findings to the agencies. Consultant shall finalize the memorandum based on comments received from the agencies. III, Task 3: Engineering (PS &E), System Procurement and Integration The project also has a number of improvements that include traffic signals upgrade, traffic surveillance system, detection system, communication system, Traffic Management Center hardware /software upgrades and other traffic signal synchronization related, • All standard field construction that required proper licensed and bonded contractor will follow Santa Ana's bid and award process. These will require Plans, Specifications and Estimate packages to be prepared by the consultant under Engineering (PS &E) task. Payment for field improvements via Santa Ana's bid and award process will be the City's responsibility. • All other improvements including hardwarelsoftware upgrade that can be completed under professional engineering services will be done bythe consultant or its subcontractor under System Procurement and Integration Task. Payment for all work under system procurement and integration will be the Consultant's responsibility. A. Engineering (PS &E) Consultant shall perform all necessary data collection and field review to prepare plans, specifications and estimates and bid packages for the listed improvements. PS &E and bid package for improvement in Santa Ana shall conform to City of Santa Ana's standards and procedures for bid and award. Plans and specifications for improvement shall conform to individual agency's standards; however bid package shall conform to City of Santa Ana's procedures for bid and award. 1. City of Garden Grove: rd 25C -17 From the list of Improvements identified in the Exhibit 2 - Appendix B, the following specific Improvements will require preparation of PS &E: a. Cabinet and controller upgrade b. Video detection installation c. Emergency Vehicle Preemption installation d. Pedestrian equipment upgrade e. All other related improvements on the application but not listed under the consultant procurement and implementation. 2. City of Santa Ana; City of Santa Ana will provide design and PS &E for all Improvements within its jurisdiction. 3. City of Fountain Valley No Improvement proposed. 4. City of Costa Mesa; From the list of improvements identified In Exhibit 2 - Appendix B, the following specific improvements will require PS &E; a. Conduit/pullbox and Interconnecf/flber optic installation b. G.CTV Installationlreplacement c. Cabinet/Service upgrade /replacement d. Pedestrian equipment upgrade e. System detection or video detection installation f. Emergency Vehicle Pre - emption installation g. All other related Improvements on the application but not listed under the consultant procurement and Implementation, B. System Procurement and Integration Consultant under the engineering services shall be responsible for the procurement, installation and Integration of the improvements listed below. All controllers, communication equipment, system hardware and firmware shall have 3 year license /maintenance /guarantee on firmware /software patches, fixes, updates or upgrades. 1. City of Garden Grove No system procurement and Integration. 2. City of Santa Ana o. TMC Consultant will work with Santa Ana staff to determine the details of the Video Management System and Video display System upgrades at the Traffic Management Center (TMC), The system upgrades to include the following: 1, Additional Milestone Video Management System CCTV camera licenses. 2. All necessary server(s), hardware and for operating, managing and recording of the video systems. 3. Upgrade wall display monitors and associated mounting mcdfficatlons and hardware. 25C -18 Consultant shall prepare necessary PS &E, procure and Implement the Improvements. Cost shall not exceed the budget of $100,000 plus 10% contingency. b. BluFax Consultant shall procure and Install BluFax field units at 3 locations as shown In Atta4 Gant -3; Exhibit 2 � Appendix B Consultant shall have the Implementation of the Blufax units completed and Integrated Into Santa Ana's existing BluFax system prior to performing any'Before' study. c. IP Communication Consultant shall procure and install all IP communication equipment (I.e. Ethernet and fiber optic switches) as shown In the Exhibit 2 - Appendix B. If necessary due to budget constraint, Santa Ana can assist In Installing and programming the equipment; consultant must provide detail costs and state such request in the proposal. 3. City of Fountain Valley No system procurement and Integration, 4. City of Costa Mesa a. TMC Consultant will work with Costa Mesa staff to determine the needs of the City to upgrade Its Traffic Signal System or Video Management and Display Systems and related Improvements. Consultant shall prepare PS &E if necessary, procure and implement the system. Cost is not to exceed the budget of $50,000 plus 10% contingency, b. IP Communication Consultant shall procure and install all IP communication equipment (Le. Ethernet and fiber optic switches) as shown In the Exhibit 2 - Appendix B c. Traffic signal controllers replacement Consultant shall procure and install ASC3 traffic signal controller as shown In the Exhibit 2 - Appendix B. IV, Task 4 Construction Management Once the Improvements contracts ara awarded to construction contractors, Consultant shall provide engineering, coordination and documentation support with the contractor as necessary to ensure proper and complete implementation of the project improvements. In addition, ConsulianP shall provide the following services,. A. City of Garden Grove Consultant, as representative for Santa Ana Construction Engineering, shall coordinate with the contractor and oversee all the improvements within City of Garden Grove. However, all construction inspo0on services will be provided by City of Garden Grove, B. City of Santa Ana Santa Ana staff will provide all construction management and inspection services for improvements within Santa Ana, 25C -19 C. City of Fountain Valley There is no construction management far City of Fountain Valley. D. City of Costa Mesa Consultant, as representative for Santa Ana Construction Engineering, shall coordinate with the contractor and oversee all the Improvements within City of Costa Mesa. However, all construction Inspeotion services will be provided by City of Costa Mesa. V. Task S: Provide ongoing Operational and Maintenance Services A. Ongoing Operational Services CONSULTANT will provide "on -call" signal timing support services for a perlod of two years or 24 months following the Implementation and fine tuning of the final signal timing plans to address any future adjustments that may be needed during this period. CONSULTANT will drive the. length of the project arterial during all designated corridor synchronization timing plans (AM, Mid -day, PM and Weekend peak) on a monthly basis in order to verify that the synchronization timing is working as designed, and complete any necessary adjustments. Consultant shall provide monthly report of the operatlon. B. Ongoing Maintenance Services Consultant will provide communication and detection support for the equipment installed as part of the project. Work Is limited to troubleshoot and provide repair or provide replacement of equipment, up to the allocated budget. V1. Task 6: Project Report A. Final Report • At the completion of timing and improvement implementation, consultant shall prepare a Final Report. The report shall provide complete documentation of the project, including, but not limited to, executive summary, project objectives, project locations, project scope, findings, recommendations, implementation schedule, improvements accomplished, procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system, work performed, data collected: 'before' and 'after' studios and project benefits achieved In terms of fuel savings, travel time, and other measurable parameters. The report shall include for each intersection the lane configuratlons; signal phasing, turning movement data, and cycle lengths for existing and proposed timings for all peak periods. In addition, in a separate binder, all the traffic signal phase sequences signal timing plans, bicycle timing and pedestrian timings shall be documented. The report shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure Improvements that would likely improve the corridor signal coordination project results. Consultant shall present the final report and results of the project to OCTA and city counclls if required. The report shall be completed in accordance with the current CTFP Guidelines. Deliverables: • 5 hard copies of the Final Report • Electronic versions of all reports, data flles and memorandums B. Supplemental Report 25C -20 At the end of three year contract, the consultant shall update the Final Report with a Supplemental report, documenting ongoing operations and maintenance, changes made, the analysis of the final 'After'study, and any additional recommendations to the corridor. Deliverables; • 5 hard copies of the Supplemental Report Electronic versions of all reports, date files and memorandums VII, Budget Allooetion Budget forthe tasks have been approved and allocated as shown In the table below. Consultant may adjust costs for individual task as appropriate; however, the total cost for each agency shall not exceed Its allocated budget. No additional funds will be provided. Item Task Consultant Garden Grove Santa Ana Fountain Valley Costa Mesa Subtotal 1 Primary Implementation $111,776 $190,200 $21,Qp0 $933,024 $656,000 2 Ongoing 0 eratlon & Maint. Services On -going Operational Services $17,640 $15,960 $5,040 $33,600 $72,240 Maintenance Services $7,560 $5,472 $2,160 $11,520 $25,712 Sub Total $136,976 $211,632. $25,200 $378,144 $754,952 _ Total $754,952 VIII. Attachments A. Exhibit 1 — Project Map B. Exhibit 2 -Project Application & Improvements 0 25C -21 Chapman dve EXHIBIT 1 PROJECT MAP Ap NORTH 25C -22 LEGEND —"'°'Harbor Blvd Corridor p City of Garden Grove Caltrans City of Santa Ana O City of Fountain Valley ® City of Costa Mesa 25C -22 EXHIBIT 2 PROJECT APPLICATION AND IMPROVEMENTS 25C -23 CITY OF SANTA ANA FY 2014 Call for Projects Regional Traffic Signal Synchronization Program Project P Harbor Boulevard Corridor Traffic Signal Synchronization Project Supplemental Application Documentation Revised Jan 6, 2014 Submitted by: City of Santa Ana With the cooperation of the following Agencies: City of Garden Grove Caltrans D12 City of Fountain Valley City of Costa Mesa Contact: Vinh Nguyen 714- 647 -5612 vn uyenOmsanta-ana.ora 25C -24 - I a -- Section 1: Key Technical a, e °cnaoa�aa Information AVO _ 1 NORTH a. The network of Harbor Boulevard is Garden Grove being proposed for traffic signal i synchronization. According to Figure 1, the Waslniinsle�& project limits are from Chapman Ave in the City of Garden Grove to Newport Blvd in the m City of Costa Mesa, which will have inter- . o 5i Santa Ana agency coordination among five jurisdictions. 0 0 0 Ed,,v Asia ♦ter b. Designation of the corridor to �'OU!tialn0 vAfoy i synchronize: © ® Priority Corridor ❑ Signal LEGEND % e j'' �� Harbor Blvd Corridor Synchronization Network Corridor awlfj emoo? t ❑Master Plan of Arterial Highways Corridor 9 0 e ® City of Garden Grove ® Coltrane ® { •city of Santa Ana C. Project start date: May 1, 2015 a'84 et1 ' a City of Fountain valley Project end date: May 1. 2018 ±= § City of Costa Mesa All agencies commit to operate signal synchronization beyond the three year grant m, period for. 4 90 years ❑l year ❑2 years „ 1 El years ❑Other 3 S Figure l: Signalized intersection and Proposed Project limits d. Signalized intersections that are part of the project: see Table I 2 25C -26 Table 1: Project Traffic Signals for the Harbor Boulevard Slanal_ nIchronizatign Pro ect , Intersection Name Jurisdiction 1. Chapman Ave @IIarbor Blvd 2. Resort We /Target Ctr @ Harbor Blvd 3. Twinlree Ave rr7, Harbor Blvd 4. I,an son Ave @ Harbor Blvd 5. - -- Water Park Harbor Blvd Garden Grove 6. Palm St @ Harbor Blvd _ 7. Garden Grove Blvd (a) Harbor Blvd S. Harbor PI a Harbor Blvd 9. SR -22 WB RmLij) Banner St @ Harbor Blvd Caltrans_ 10. _ Trask Ave @ Harbor Blvdry 11. Cardinal St a), Harbor Blvd Garden Grove 12. _ Westminster Ave n) Harbor Blvd -� 13. Hazard Ave C� Harbor Blvd 14• 5th St R Harbor Blvd -� 15. 1st St cd Harbor Blvd Santa Ana 16. McFadden Ave a0 Harbor Blvd 17. Kent Aye @Harbor Blvd - 18. Lilac Ave a Harbor Blvd 19. 20. Edin ,er Ave ` «) Harbor Blvd -- Heil Ave Harbor Blvd Fountain Valle `/ 21- _ Warner Ave (& Harbor Blvd 22. Se rerstrom Ave (a) Harbor Blvd 23. Garry Ave c), Harbor Blvd Santa Ann 24. MacArthur Blvd a, Harbor Blvd 25. Scenic Ave aD Harbor Blvct �� ��� 26. Sunflower Ave (� IIarbor Blvd 27. Law Court @ Harbor Blvd Costa Mesa 28. South Coast Dr (ta ) IIarbor Blvd 29. I -405 NB Ramp Harbor Blvd 30. _ 1 -405 SB Ramp Harbor Blvd - Caltrans 31. Gilsor Ave c IIarbor Blvd 92. Date PI r7 Flarboc Blvd 33. Nuttue Pl rd IIarbor Blvcl �.._ ��_ - _ 34. Baker Se @IIarbor Blvd_ 35. Adams Aver Harbor Blvd 36, Mesa Verde/ Peterson PI @ Harbor Blvd 37. Merrimac Wy @ Harbor Blvd -� 38. Pair Dr Ft3 Harbor Blvd Costa Mesa 39. -_ _ Harbor Ctr a Harbor Blvd 40. Wilson St rD Harbor Blvd 41. Victoria St a, HarUcr Blvd 42. _�Y Iiamilton St a) IIarbor Blvd M 43. Bay St @ Harbor Blvd 44. 19th St @IIarbor Blvd 45, NawPort Blvd a3 Harbor Blvd 46. Wilson St fit) Center Wy 25C -27 e. Traffic Forum members: Garden Grove California Department of Transportation Santa Ana Fountain Valley Costa Mesa Section 2: Lead Agency M City of City of Santa Ant will be the lead agency ❑ OCTA agency is requested to be the lead ❑ County of Orange will be the lead agency Section 3: Resolutions of Support !resolutions of support from Traffic Forum members are provided on Appendix A, 4 25C -28 Section 4: Preliminary Plans for the Proposed Project L Primary Implementation a. Project Administration The multi jurisdiction project of Harbor Boulevard will be led by City of Santa Ana. Project Administration services will include but not limited to administration, engineering, design, coordination, presentation and other related responsibilities to ensure the timely implementation of the project. b. Developing and implementing optimized signal synchronization timing In accordance with the Traffic Signal Synchronization Master Plan, the proposed synchronization of Harbor Boulevard will involve the Traffic Forum members to design and implement signal tinning synchronization across jitrisdictional boundaries to mitigate traffic and improve volume throughput along the corridor. Coordination parameters for peak traffic periods will be dependent upon existing field conditions, traffic patterns and maintaining cross- coordination. Timing plans for Caltrans intersections will be prepared and ,provided to Caltrans for implementation. The project will take into account of Harbor Blvd timing at Hotel Way in the City of Anaheim. Effort will be provided, to the extent feasible, to maintain cross - jurisdiction synchronization on Harbor Blvd into the City of Anaheim. c. Producing a Before and After Studv for the project The efore and After 51u for Harbor Boulevard will be conducted as defined by Regional Traffic Signal Synchronization Program guidelines. The studies will collect empirical data before and after the Primary Inhplementation. With proposed installations of Bluctooth monitoring stations at selected major intersections, accurate, real -time travel time will be measured along with staff test chives. The data will then be compares( for the effectiveness and differences in the performance of the new traffic synchronization. d. Engineering Design of Signal Irrhprovennents for tyre Project The City of Santa Ana will be performing the engineering design in-house for all signal improvements within its City limits. City staff will field verify and design the upgraded infrastructure along with new equipment to implement and maintain the new traffic synchronization. For inrprovemerrts in City of Garden Grove, Fountain Valley, Costa Mesa and Caltrans where and if engineering design is 5 25C -29 needed, the agency's staff will provide existing/as-built information and assist the project consultant to prepare the plans. e. Proposed Signal Imlrrovements Garden Grove The City is proposing to upgrade existing detection to Video Detection, replace pedestrian heads with countdown types, upgrades and install Emergency Vehicle Preemption at eight intersections. In addition, the City will upgrade the traffic signal cabinet at Cardinal St. C la trans No proposed improvements. City of Santa Ana All of the traffic signals along Harbor Blvd within the City are proposed to have Ethernet communications, which will enable various locations to have Bluetooth travel time measuring systems and digital closed - circuit television carnera systems for real -time monitoring, evaluation and line tuning of the new synchronization plans. Approximately 3,200 feet of new conduit and 9,500 feet of new fiber optic cable will be installed. Form locations are being designed to have System Detection upgrades. In addition, the City is proposing to replace pedestrian heads with countdown types at four intersections. The City is also proposing upgrades to the Video Management System and Central System at the Traffic Management Center (TMC). The TMC improvements include upgrade of video display software and associated workstation /hardware, additional CCTV licensing, upgrade of display from analog to digital monitors. These TMC improvements will enhance the ability of the City to monitor and maintain traffic synchronization on the corridors. Fountain Valle No proposed improvements. 9 25C -30 Costa Mesa The City is proposing the installation of interconnect conduit with fiber optic cable along with Ethernet Communication equipment and CCTV camera system at various locations. The City is also proposing traffic signal cabinet & ,foundation upgrades at nine intersections. In addition, the City is proposing installation of Uninteruptible power Source, Emergency Vehicle Preemption and replace pedestrian heads with countdown types at several locations. The City is also proposing upgrades to the existing Traffic Management Center. 2. Ongoing Maintenance and Operation Ongoing maintenance and operation period will start after signal timing is implemented and last for a period of two years. It will consist both of (1) monitoring and improving optimized signal thiiing and (2) communications and detection support. Ongoing Maintenance will not be provided for Calt ans intersections. Descriptions of both are provided below: a. Monitoring and improving optimized signal timing After the Primary hnplementation of the new coordination parameters, the corridor will monitored and fine tuned monthly or as needed for the duration of two years. Improvements to the signal synchronization will be made according to the test drives and changing field conditions. b. Communications and detection support The communication and detection systems will be monitored and repaired as necessary to maintain efficient corridor synchronization throughout the project schedule. c. Final report After the threc year grant period, a final report for the project will be developed and will include before and after studies, updates of the results from the ongoing maintenance and operations phase raid will establish completion of all CTFP Guideline requirements. 7 25C -31 Section S: Total Proposed Project Cost by Task Primary Implementation The Primary implementation will include the following elements. Table 2. Estimated ted Cost of Proposed Signal Iinprovenrtx for harbor Boulevard by Agency Total Mntcb Cash in -Kind a. Project Administration $5600 $1,200 516,000 _ K Developing and Implementing Optimized Signal S ochrnnizatiar Timin $178.000 $15,200 $20,400 c. Producing a Before and After Study for the proposed project $46,000 $9,200 $0 Total I - Project Admin Develo sin /Im lelent Thlih , PInnLRe3)ort, and Engincerin Dcxl m $310,000 $25 G, 00 $36,400 c. Proposed Sig it System Improvements Description of Unit Material, il1atch Agency Harbor Work at This Price Unit Design Tax, & TuMI _ Location e Labor Cash In -Kind Video Detection _ Garden Grove Chapmnn Ave Upgrade, EVP, Ped $29,500 1 51,000 $29,500 $30,500 $6,100 so U rude Resort Video Detection _ Garden Grove Way /Target Upgrade, EVP, Peel $29,000 1 $1,000 $29,000 $30,000 $6,000 so _ Ctr Il r rode Garden Grovc Ttvintree Ave _ Video Detection Garden Grove Lampson Ave Upgrade, EVP, Ped $33,700 1 51,000 $33,700 $34,700 $6,940 s0 U rude Carden Grove Water Park Video Detection -_'- Darden Grove Palm St Upgrade, EVP, Ped $20,000 1 51,000 $29,00(} $30,000 $600 $0 _._.__ _- U Garden Grove Video Detection Gorden Grove Blvd Upgrade, EVP, Ped 533,700 I $1,000 533,700 $94,700 $6,940 s0 U rade Video Detection �_ - - GardenGrove Harbor P) Upgrade, EVP, Ped $32,000 1 $11000 $32,000 533,000 $6,600 s0 upgrade Caltmns SR -22 WB Off' -_�-- Rmnr Video Detection Garden Grove Trask Ave Upgrade, EVP, Ped $29,000 1 61,000 629,000 530,000 $6,000 s0 U o rado Video Detection Garden Grove Cardinal St Upgrade, EVP, Pecl 846,400 1 $1,000 $46,400 $47,400 $9,480 so Upgrade, Cabinet Upgrade System Detection, _ Garden Grove/ Wcorninster CCTV Camera $20,000 I $2,000 $20,000 $22,000 2400 52,000 Santa Ana Ave System, Bluetooth Tmvel Timc Install Fiber in Existing Conduit, System Detection, Santa Ana Hazard Ave Elhemel $14,200 1 53,000 $14,200 $17,200 $440 $3,000 Communication, Bluetoo(h Trnvel _ Phne_Pad I) !00cle 25C -32 25C -33 Install Fiber in Existing Conduit, System Detection, $mrta Ann 5th St CCTV Cabinet Irsndl, Ethcnrel $39,200 1 $4,000 539,200 $43,200 $4,640 54,000 Communication, PPUT Phasing, Ped Upgrade Santa Ana Ist St Install Fiber in Existing Conduit $10,()00 1 53,000 $10,000 $13,000 $(I $2,600 Install Fiber in Snnm Ana Meradden Ave Existing Conduit Bluetooth Travel $19,000 I $3,000 $I 7,00D $20,000 $1,000 $3,000 Time _ CCTV Systen>, Santa Ana Rent Ave Ethernet $12,000 1 $0 $12,000 $12,000 $2,400 $0 Communication Fountain - "- Valley /Santa Lilac Ave Ann Fountain Valley /Santa Edinger Ave Bluctooth Travel $5,0()0 1 50 $5,000 $5,000 $1,000 $0 - Ana Time Fcantai» -- Valley /Snnm Heil Ave Ann -_- Install Catduit � - ��' Fiber, System Santa Ana Warner Ave Detection, Ethernet Co n»nunientiot, $85,000 I $3,000 S85,000 $8 8,000 $14,000 $3,000 CCTV Camera Install Conduit �C -- Fiber, Ethernet Santa Ana Segerstrom Ave Communication, CCTV Camera 557,000 1 $3,000 557,000 $60,000 $9,000 43,000 System, Pod rode Install Conduit k Santa Ana Garry Ave Fiber, Ethernet Communication, $50,200 1 $3,000 $50,200 $53,200 $7,640 $3,000 ,_,_�, Ped [Jpgrnde MacArthur. Install Conduit& Santa Ana Blvd Fiber, Ethernet 559,200 1 $3,000 $59,200 $62,200 59,440 $3,000 Communication, TIMC Upgrade, Motorist Santa Ana TMC Irfarmation System, $ 100,000 1 $0 $100,000 5100,000 $2Q0o0 50 Video System (Jmade Install Conduit& Costa Mesa Scenic Ave Fiber, Ethernet Omnnrunlcation, $15,800 1 $700 515,800 $16,500 $3,300 $0 EVP, I'ed (J n ,cads Install Conduit &. Fiber, CCTV Camera System, Costa Mesa Sunflower Ave Ethernet Communication, $52,500 I ,$2,200 $52,500 $54,700 $10,940 $q Cabinet Upgrade, Battery Backup, EVP 25C -33 10 25C -34 Install Conduit & -- Fiber, Ethernet Costa Mesa Law Court Communication Cabinet Upgrade, $q 1,500 I $1,700 $41,500 543,200 58,640 $0 Battery Backup, EVP hetall Conduit & Costa Mesa South Coast Or Fiber, CCTV Cnmora System, $24,800 1 $1,100 $24,800 $25,900 55,180 $0 EVP, Ped Upgrade Caltmns 1405 NE Off Controller Upgrade, Ram r GPS Unit Caltmns µ1 -405 SE OU Controller Upgrade _ Rem Install Conduit & Costa 4lesa Gisler Ave Fiber, CCTV $23,600 I $1,000 $29,600 $24,600 $4,920 $0 Camera System, __ EVP, Yed 0 grade Costa Mesa Date Pl CCTV Camera System, EVP $16,500 1 $700 $16,500 _ 517,200 $3,440 s0 Install Conduit & Costa Mesa Nutmeg Pl Fiber, EVP, Ped $11,600 l $500 SII,600 $12,100 $2,420 s0 U �mde Install Conduit & Fiber, CCTV Costa Mesa Baker St Camera System, Cabinet Upgrade, $61,300 f $2,500 561,300 $6300 $12,760 50 Battery Backup, ade EVP, Ped Upgrade Costa Mesa Adams Ave Install Conduit & Fiber, EVP 58,000 1 $400 $8,000 $8,400 $1,680 SO Mesa Costa Mesa Verde/1'otnrson EVP, tied Upgrade $9,300 t 5400 S9,3Uf1 $9,700 $1,940 SO Cabinet Upgrade, Costa Mesa Merinnac Wy Battery Backup, $45,800 1 $1,900 $45,800 547,700 $9,540 SO @VP, Ped U, mete Install Conduit & Fiber, CCTV Costa&lese Fair Di Camera System' Cabinet Upgrade, S60,100 i 52,500 560,100 562,600 512,520 $0 Battery Backup, EVP, Pod Upgrade Costa Mesa Harbor Ctr EVP, Ped Upgrade 58,100 1 $400 $8,100 S8,500 $1,700 So CCTV Camera. _ Costa Mesa Wilson St System, Cabinet Upgrade, EVP, Ped $41,300 1 SI,700 $41,300 543,000 $8,600 so U n rflde CC 'f V Camera _ . Costa Mesa Victoria St System, Cabinet $41,300 1 $1,700 $41,300 $43,000 $8,600 $0 Upgrade, EVP, Pod Upgrade Install Conduit & Costa Mesa Hamilton $I Fiber, Ethernet Communication, S48,300 1 $2,000 $48,300 $50,300 $10,060 50 BVP, Pml U. rade Install Conduit fi _ Fiber, CCTV Costa Mesa Buy St Cumora System, Ethernet $87,600 1 53,600 587,600 591,200 $18,240 $0 Conan LIT) icadoil, EVP, Pod Upgl'adc 10 25C -34 *: Details of improvement and cost are listed in the Appendix B 11 25C -35 Install Conduit & Fiber, CCTV Camem System, Costa Mesa 19th St Ethernet Communication, $74,300 1 $3,100 5'74,300 MAN $15,480 $0 Cabinet Upgrade, Battery Backup, EVP, Ped U � grade Costa Mesa Newport Blvd lVitson St & Ethernet Costa Mesa Center Nvay Communication, $8,000 1 51,400 $8,000 $9,400 S1,880 $0 CmnrollerUt lade Ethernet Costa Mesa TMC Communication, $58,000 1 51,400 $58,000 $59,400 $11,880 50 :fMC UL - Subtotal: Estbantert eocl of "Pi opnserf Signrr(System Lnprovemems"(tatal oornGGatil $65,900 $1,468,800 S 1,5:14,700 $280,340 $26,600 g. Contingency r n 10 °/a of tlxe €&timated costs of "Proposer( Signal System _ In rovennents' S146,1180 $29,376 $0 h. Cpnstnuuion management u r m 15% of the estimated costs of "Proposed — Si mnl $ stem Im rovements" for support mid_inspection costs) $220,320 50 $44,0(>4 Total 2- Signal System Improvements, Cfntstrinetien Suppurt(lnspeetlml, and Confln -ang Costs $1,901,900 $309,716 S70,664 Totals 1+2 $2,211,900 � $442,3AD_____. *: Details of improvement and cost are listed in the Appendix B 11 25C -35 Ongoing Maintenance and Operation a. Monitoring and improving optimized signal timing Estimated Cost:. $72,240 b. Communications and detection support Estimated Cost: $30,960 Table 3: Estimated Cost of Proposed Ongoing Maintenance and O eration Descri tion of Work Description Unit Price Cast Monitoring and Drive monthly nd improve Cirnin > } g parameters along improving optimized signal P b r 43( ) signals for 24 months after signal timing is $70 per signal per month $72,240 timing implemented Communications Monitor, maintain and repair communication and $30 signal and detection detection along 43( *) signals for 24 months after signal per per month $30,960 support timing is implemented Project team will develop a final report for the project. Project final report This report will be completed after the three year grant Negligible Negligible period. 'Proposed Ongoing Maintenance and Operation $103,200__ ( "): Ongoing Maintenance and Operation will not be provided for dmce (3) Caltrani intersections. Total Project Cost including Primary Implementation and Ongoing Maintenance and Operation for Three Year Grant Period Total Estimated Cost: $2,315,100 Cfuble 2 + Table 3 = $2,211,900 -1- $103,200) Comments (if any): 12 25C -36 Section 6: Project Schedule by Task for the 3 Year Grant Period Project: start date: May 1, 2015 Project end date: May x.201& Primary Implementation .._ __.. Task_ Starting Date Ending Date sa, Project Administration May 1, 2015 May 1, 2018 b. Developing and implementing June 1, 2016 May 1, 2018 optimized signal synchronization May 1, 2015 May 1, 2016 timing c. 1'rodacing a Before and After Study May 1, 2015 June 1, 2016 d. Engineering design of Signal System Improvements May 1, 2015 Sept 30, 2015 Construction Support/ Inspection and Sept 30, 2015 May 31, 2016 Contingency Costs f. Contingency �— Scpt 30, 2015 May 31, 2016 g. Construction Management May 30, 2015 May 31, 2016 Ongoing iVIaluteaaance mad 01>eration Task Starting Date Ending Date a. Monitoring and improving optimized signal tuning June 1, 2016 May 1, 2018 b. Communications and detection support —� - _c. June 1, 2016 May 1, 2018 Producing a Final Report April I, 2017 May 1, 2018 13 25C -37 Section 7: Matching Funds Table 2 (Implementation): M2 Funds Requested $1,769,520 Phase Match Amount $442,380 In-kind match ainount _._ $107,064 Cash match amount $335,316 Total Phase Cost $2,211,900 Table 3 (Ongoing Activities): IkI2 Funds Requested $82,560 Phase Match Amount $20,640 In -lrind match amount $4,248 Cash match amount $16,392 Total Phase Cost $103,200 Project Total: M2 Funds Requested $1,852,080 Total Match Amount (min 20 %) $463,020 In -kind match amount (max 20%) $'111,312 _ Cash match amount $351,708 Total Project Cost $2,315,100— Total Match Ratio (to total project cost) - $463,020 / $2,315,100 = 20% AGENCY TOTAL MATCH SUMMARY Ageney Cash r In -Kind Total Match Garden Grove $75_,446_ $12,069 $872515 Santa Ana $91,028 $49,432 $140,460 Fountain Valley $5,640 $0 x;5,640 Costa Mesa _. 179,594 $49,811 405 Caltrans $0 $0 __2$229 $0 TOTAL $351,708 $111,312 $463,020 Note: No improvements are proposed for Caltrans locations; only timing plans will be prepared and given to Caltrvns for' implementation. Cost for timing is included in Cities of Garden Grove & Costa Mesa. 14 25C -38 MA'T'CH BREAKDOWN (CASH VS IN -KIND SERVICES) A. Cash Match Agency Fundin Source Amount of Casit Contribtltiott _ Garden Grove M2 Fairshare $75,446 _ Santa Ana M2 Fairshare 591,028 Fountain Valley M2 Fairshare $5,64q Costa Mesa A MD $179,594 Caltrans _ $0 TOTAL �$351,70R B. In -Kind Services i. Sbecl�c Lnnrewements (I tst items nntl Cost): Agency Improvement _ Date of Construction Expenditure Fully Burdoned Agency Staff Position TOTAL $0,00 fl. Staz`inaCommrtment: *: Estimate, subject to change 15 25C -39 —� —� No. of Fully Burdoned Agency Staff Position Two of Service to Project Hours* Hr Rate* Total* Associate Engineer Design/Implementation/Review 40.00 $95°00 $3,800 Sr. Traffic Signal Implementation /Constr. Engrng 30.00 �— $75.00 2 .SO $2,250 Garden rve Grove rabic Sig<tal Electrician Implementation /Constr. Engrng 40.00 $50.00 $2,000 Construction I nsp ector Constr. n r Ct Egn 6 34.95 $115.00 ry $4,019 —� Sub Totat for Garden Grove $12,069 Sr. Civil Engineer Admin/Review 32.00 $23100 $7,456 Assistant Engineer 11 Design %Implement / Const 70.00 $213.00 $14,910 F'ngrng Santa Assistant Traffic _ Design/Implement /Constr _ Ana O cr Engineer En r 70.00 $213.00 $14,910 Construction Inspeator Constr Engrng 40.00 _ $187.00 $7,480 Engineering Interns g S Design/Implement /Constr 114.04 $41.00 $4,776 Eogrng i. Subtotal For Santa Ana $49,432 Transportation Services Ma Oversight 36.00 $200,00 nageC $72,000 > Costa Mesa Associate Engineer Project Manager 12000 . $I50 °00 — $18,500 Assistant Engineer __ Signal Timing 95 °00 $140.00 $13,300 _ Enginee°ingTech _Technical Field Support 94. 26, $120°OO $1I,31 l _ Subtotal for Costa Mesa $49,811 TOTAL IN -JUND MATCH *: Estimate, subject to change 15 25C -39 Section 8: Environmental clearances and other permits "A categorical exemption will be obtained for this project upon project award." Section 9: Calculations used to Develop Selection Criteria Inputs: I . Vehicle Miles Traveled (VMT): Segment Current Average Daily Traffic Distance (mi) VMT ADT *D Chapman Ave to Latn sou Ave 28,000 0.5 14000 Lam son Ave to Carden Grove Blvd 33,000 0.66 21780 Garden Grove Blvd to Trask Ave 39,000 0.5 19500 Trask Ave to Westminster Ave 53,000 0.5 26500 Westminster Ave to Hazard Ave 48,000 0.5 _ 24000 Hazard Ave to 1st St 48,000 0.5 24000 1 st St to McFadden Ave 45,000 0.48_ 21600 McFadden Ave to Edinger 45,000 0.75 33750 Edin >ee Ave to I3eit Ave 42,000 0.2_5_ 10500 Heil Ave to Warner Ave 42,000 0.7t _ 29820 Warner Ave to Segerstron. Ave 42,000 _ 0.36 15120 Se erstrotn Ave to MacArthur Blvd 42,000 _ 0.46 19320 MacArthur Blvd to Sunflower Ave 44,000 _ 0,44 19360 Sunflower Ave to South_ Coast Dr 44,000 0.28 12320 South Coast Dr to Gilser Ave _ _ 59,000 0.32 _ 18880 Gilser Ave to Baker St 59,000 0.48 28320 Baker St to Villas W G2,000 0.17 y 10540 Village Wy to Adams Ave 55,000 0.3 16500 Adams Ave to Fair Dr 43,000 0.7 _ 30100 Fair Dr to Wilson St 40,000 0.5 20000 Wilson St to Victoria St 39,000 0.25 9750 Victoria St to Ba St 34,000 0.25 8500 Bay St to Newport Blvd 27,000 0.55 14850 Total Project VM"l• 449,019 Source of ADT are from OCTA 2012 Traffic Flow map 16 25C -40 Section 10: Include any additional information or documentation deemed relevant by the applicant Project Summary Z All guidelines were met for this project ❑ Not all qualifications were met, provide an explanation below of why the guidelines were not met for this project. 17 25C -41 Calculation and estimated Points Criteria Estimated Points 1. Vehicle Miles Traveled (VMT) (20 Points) VMT =449 010 (Sec Above Table) 20 2. Cost Benefit Ratio: (15 Points) Calculatio,ii for Total Project Cost/ VMT= 2 330 450 /449.010= 5.2 --- 13 3. Project Charactcristics: (10 Points) Signal Coordination; Communications and detaction supEorC New or upgraded communication systems •md detections Intersection/field 10 system modernization and reolacement New Protective /Permissive gigpAl& TMC Upgrades 4. Transportation Significance; (10 Points) Priority Corridor 10 5. Maintenance of Effort: (5 Points) 0_ years beyond 3 veal grant period 0 6. Project Scale: (10 points) a. Number of signals = 46 b. Number of signals bginit synchronization / Total number of 4 corridor signals= 46/ 97= 470 7. Number of,turisdietions: (20 Points) 5 jurisdictions 20 R. Current Project Readiness: (5 Points) Pro•eJ ct start date: Mav 1 2015 5 9. Funding Match: (5 Points) 1466,090 / $2.330.450 = 20' 0 Total Points 82 Section 10: Include any additional information or documentation deemed relevant by the applicant Project Summary Z All guidelines were met for this project ❑ Not all qualifications were met, provide an explanation below of why the guidelines were not met for this project. 17 25C -41 APPENDIX A. Resolutions of Support (on file) 18 25C -42 APPENDIX R Improvements Detail Costs 19 25C -43 s i a ° s m s a K h 25C -44 V g s r r o � c y AW V N N o� VNi IryR W. J L ryp b +ii yr r r b W W Nt0 uOl N^ 0 N °•w i°o'o m r 4 E > c v L5 g 19 p C p m� 0 a D t u°i m tJ E ryo 25C -44 V g s r c V N N q� b VNi IryR W. ryp b +ii yr r b W W Nt0 uOl N^ 0 N r 4 25C -45 "99 5 9 g §25. F6� G »C'P SRi pY E r�S� M UGgry. G P GIR IN IN MINIMUM III NUNN 11111111 1111111111111 1111,11111 IN 1111111111 ollillillillillillillill imillillillillillilliilill 1 IN M1111111 111 1 25C -45 "99 5 9 g §25. F6� G »C'P SRi pY E r�S� M UGgry. 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