The URL can be used to link to this page

Home My WebLink About13D - COUNCIL CMT MINUTESn� �r CITY OF SANTA ANA r4nIl' AGENDA Parks, Recreation, Education and Youth (PREY) Council Committee Monday, April 27, 2015 -- 5:30 p.m. CALL TO ORDER Room 1600, Santa Ana City Hall Ross Annex Committee Members: Mayor Pro Tom Sal Tinajero, Council Member Angelica Amezcua Council Member Roman Reyna Recording Secretary: Ron Ono, Admin Services Manager PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Approval of Minutes of the October 27, 2014 Meeting 2. Update on Youth Commission and Youth Civic Engagement Program (Cheryl Eberly) (Strategic Plan No. 2, 2A) 3. Joint -Use Master Agreement Update (Gerardo Mouet) (Strategic Plan No. 2, 1 B) 4. Park Deferred Maintenance Update (Ron Ono) {Strategic Plan No. 6, 2A, 2B) 5. Update on Zoo Giant River Otter Project (Kent Yamaguchi) (Strategic Plan No. 2, 2E) 6, McFadden /Standard Park Land Swap Prospect Update (Gerardo Mouet) {Strategic Plan No. 5, 4A) 7. Major City Produced Events Update (Jeannie Jurado) (Strategic Plan No. 5, 5C) 8. Review Dog Park Feasibility Studies (Gerardo Mouet) (Strategic Plan No. 5, 4A) 9. Staff Update & Comments STAFF MEMBER COMMENTS COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS ADJOURNMENT If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program / Coordinator, at (714) 647 -5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] City Hall, 20 Civic Center Plaza s P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 a Agenda Item Inquiries: 714.647 -6620 • Website: www.santa- ana.org 1301-1 Santa Ana City Council Miguel A. Pulido, I Vincent F. Sarmiento Michele Martinez Angelica Amezcua I P. David 9enavldes Roman Rayne Sal Tinajero Mayor Mayor Pro Tam Ward Ward I Ward Wards Ward MP ditloGdaantalane om Ward MMarnozOnn tanaom AAmezc,a @een mono om 93¢nav1dQaasana0 anm naev0a5nriya,anenm faloiemat,iaa,xon M Vaa,mlCn,adL3anlaanaam I � I I City Hall, 20 Civic Center Plaza s P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 a Agenda Item Inquiries: 714.647 -6620 • Website: www.santa- ana.org 1301-1 13D -2 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH October 27, 2014 CALL TO ORDER The regular meeting convened at 5:30 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Mayor Pro Tem, Sal Tinajero (Chair) Roman Reyna Councilmember Absent Angelica Amezcua Staff Present: David Cavazos, City Manager Gerardo Mouet, PRCSA Executive Director Carlos Rojas, Police Chief Ron Ono, Administrative Services Manager Jeannie Jurado, Community Services Manager Enrique Marban, Community Services Supervisor Juan Lara, Community Services Supervisor Hiram Uribe, Graphic Designer Public Speakers Adrian Enriquez, Southwest Pony Baseball Ralph Dominguez, Southwest Pony Baseball Moises Vasquez, Southwest Pony Baseball Desiree Gutierrez, Southwest Pony Baseball Fernando Rivera, Southwest Pony Baseball Cory Favrean, Southwest Pony Baseball Cory Nelson, Santa Ana Pony Joe Tagaloa, Southwest Pony Baseball Jorge Robles, Santa Ana Pony Mario Villalobos, Santa Ana Pop Warner • PUBLIC COMMENTS: • Adrian Enriquez indicated the parents of Santa Ana Pony Baseball made improvements at the site for the benefit of the children. • Ralph Dominguez indicated the parents of Southwest Little League are signing over checks to a person's personal account. The original PREY Regular Meeting Page 1 October 27, 2014 13D -3 Southwest Little League was never dissolved. Why is our organization (Southwest Pony Baseball) not being recognized? • Moises Vasquez indicated they held the title of Southwest Little League which is recreational ball. Now they are with Southwest Pony Baseball. How do we clear up the title of Southwest Little League? • Desiree Gutierrez indicated she is part of Southwest Pony Baseball and Santa Ana Pop Warner. Wants to clarify, she and other members were the original Southwest Little League. The Southwest Little League has specific rules that everyone will play. Southwest Little league provides complete uniforms and hats to its players. • Fernando Rivera indicated he has been part of Southwest Little League for a number of years and now with Southwest Pony Baseball. He questions on what Little League does for Santa Ana. The District Administrator has no clue on what is going on in Santa Ana. • Cory Favrean indicated the Treasurer of Southwest Little League lives in Memorial Park Neighborhood. If the program goes, the park goes and the neighborhood goes. He would like the program to move from Little League to Pony League. • Cory Nelson indicated Santa Ana Pony League in 2 years has doubled in size. If Little League continues the kids will not go back to Little League. He would like to be together with Little League as Pony League, because there are not enough fields for everyone. • Joe Tagaloa indicated he teaches and coaches at Santa Ana High School. He explained his experience, that Santa Ana Little League was a part of the community. He does not see it anymore and he would like to help the community. • APPROVAL OF MINUTES o Minutes of July 28, 2014 accepted as presented. • UPDATE ON NEW YOUTH SPORTS, AFTER SCHOOL AND WELLNESS PROGRAM o Public Comment: ■ Ralph Dominguez indicated this program can help the community. Reminded the audience that youth scholarship is available to residents. Indicated that City programs should work together with the existing non - profit sports programs and not work against it. o Staff Presentation: ■ Gerardo Mouet explained that the community provided input into the Strategic Plan that was later approved by City Council. The Strategic Plan identified the need for Youth Sports Programs, After School Programs and Wellness Programs. PREY Regular Meeting Page 2 October 27, 2014 13D -4 ■ Jeannie Jurado indicated 150 participants have already signed up for Girls Basketball. She anticipates 420 participants in Boys Basketball when registration opens in November. The 2015 Youth Sports Program will include Rookie -Ball Baseball and Flag Football, Soccer and Tennis Camps, excursions to college and professional sporting events. The After School Adventure Program will include Homework assistance, sports, arts, games, etc at El Salvador, Logan, Memorial, and Santa Anita Parks that will serve 60 children. Four other sites (Centennial, Jerome, Madison and Salgado) are pending. The Wellness Program includes Jerome Community Garden. We are in the process of hiring Wellness Education Interns for this program. The Youth Sports Scholarship Program will provide $100,000 for Youth Scholarship, $50,000 for the renovation of DYSC Field #4 and $50,000 for two Part time General Maintenance workers. • Councilmember Reyna indicated he likes the program, but maybe it should also include the Library. He asked when the program started and is concerned that the participant number should be higher. If the program is at Centennial Park where would it be held? • Gerardo Mouet indicated we have access to Godinez High School Classrooms for the program. • Councilmember Tinajero followed up on Ralph Dominguez's statement of not working against existing programs and indicated the City Program is Recreational and the Other Programs are Competitive Programs. • UPDATE ON SPORTS FIELD MAINTENANCE AND PROGRAMMING • Public Comment: ■ Jorge Robles indicated the Santa Ana Pony Baseball has increased from 450 to 800 participants. We need fields for both Little League and Pony League. The fields at Santiago and Cabrillo parks should be modified to accommodate community needs and sports lighting should be installed on the Windsor Park field to expand its use. • Staff Presentation: • Gerardo Mouet indicated that the PREY committee provided clear direction to keep fields open during the summer. Staff has met with sports organizers to understand their needs in order to adjust field maintenance schedules. Staff will also be meeting with Santa Ana Pony. It's all a matter of supply and demand. • Jeannie Jurado indicated this approach will make fields available. We met with Santa Ana Pony at Riverview Parks that provided recommendation to maintain one field at a time. • Councilmember Reyna asked what programs are taken place at Cabrillo, Windsor, and Heritage Parks. Staff responded Cabrillo is used by Northeast Little League and Adult League, Windsor is used by Soccer and Heritage is used by Soccer and Travel Leagues. PREY Regular Meeting Page 3 October 27, 2014 13D -5 • Gerardo Mouet indicated the recent division of Southwest Little League was just brought up. Staff will meet with the league to understand the issue. • Councilmember Reyna is concerned about checks being written to individuals and not to the organization. This can create problems. Staff should follow up and he would like to be included in the discussions. • Councilmember Tinajero indicated Windsor should be used by other organizations and not only soccer. Also Spurgeon is a joint use field that should be utilized for sports program. People leave Little League because the organization does not provide good service. We should look at Spurgeon, Windsor, Jerome, Cabrillo and Delhi fields to program then more efficiently. At the end of the year, we should look at participation numbers to allocate fields. He reminded the audience that fields belong to the City of Santa Ana, not to the sports organization. • Councilmember Reyna indicated while Valley High School Sports Complex is under construction, Valley will need 3 fields to accommodate their program. • Councilmember Tinajero requested items # 6 (Major City Produced Events Update) and # 7 (Arts and Culture Update) be tabled. • Public Comment: ■ Ralph Dominguez indicated the Park Rangers have always assisted the leagues whenever there is an incident in the park and he supports the Park Ranger program to continue. The Memorial handball court is a problem gambling area and the courts should be removed. • Staff Presentation: • Gerardo Mouet provided a history of the Park Ranger program, when they use to be full time Rangers. Could not keep them long because after being trained as a Park Rangers, they would apply for SAPID or School Police positions. Several years ago to continue the ranger program the agency hired retired SAPID officers as part time rangers. This worked well, until Cal PERS regulations indicated Cal PERS retirees can no longer work after a certain period of time under a Cal PERS system. On January 1, 2015, SAPID will take over the Park Ranger Program. • Chief Rojas indicated it will be a new and improved system. Currently, SAPID responds to 11,000 calls for services in parks. The Park Rangers respond to 17% of calls for service and SAPID responds to the remainder of calls. We will assign a full time officer to manage the program with a comprehensive plan to address safety in parks. SAPID has more resources than Parks and Recreation. • Councilmember Reyna asked if an in -house person will manage the program. PREY Regular Meeting Page 4 October 27, 2014 13D -6 Chief Rojas replied "Yes" it will be an in -house person. Any gaps will be covered by SAPID overtime. DISCUSS SPECIAL OLYMPICS OPPORTUNITY • Gerardo Mouet indicated there is a proposal that next year Santa Ana will host a portion of the Special Olympics. He plans to work with the Kiwanis Organization to form a volunteer fund raising committee. The proposal will be presented to the City Council on November 18tH • Councilmember Reyna asked how big is the Committee. • David Cavazos indicated as big as anyone that wants to volunteer. DISCUSSION ON YOUTH SPORTS SCHOLARSHIP PROGRAM o Mr. Mouet indicated City Council approved $200,000 for the Scholarship Program. City Council requested PREY to review how the Scholarship Program would be implemented and the type of program. After a consensus, PREY will discuss the concept with the entire City Council on September 2, 2014. o Discussion focused on using $100,000 of the Scholarship Program funding for Youth Sports. The remaining $100,000 would help address deferred maintenance repairs (50 %) and part time general maintenance staffing (50 %). o Councilmember Reyna indicated he supported this proposal since it addressed all areas of need (Scholarship program and Deferred Maintenance). o Mayor Pro Tem Tinajero also indicated this would be a good compromise to address both needs. c David Cavazos indicated we need to identify the maximum number of participants that would be eligible to receive scholarships per household. s PUBLIC COMMENTS • Mario Villalobos indicated the Memorial sports fields are closed every summer for renovation in order to be ready for the Pop Warner season. Because the renovation was not done this summer, the fields are not in good shape. This was one of the best fields in the conference. Please take into consideration Pop Warner's use of Memorial Fields. • David Cavazos indicated he would like to meet with Mario and Gerardo to tour the field and understand the situation. PREY Regular Meeting Page 5 October 27, 2014 13D -7 STAFF UPDATE AND COMMENTS o Gerardo Mouet announced that Memorial Park Exercise Area ribbon cutting is scheduled for Tuesday November 18th at 4:00pm. The project was designed and built by in -house staff. • COMMITTEE MEMBER COMMENTS o Councilmember Reyna indicated sports save his life. Recreation is a value to kids and provides the skills to move on to competitive sports. o Mayor Pro Tern Tinajero indicated he sees value in competitive sports, By providing opportunity to play and compete, improves and provides a better product. Staff needs to look into Memorial Park field usage and a process to improve the system. We have growing pains that need adjustment. • FUTURE AGENDA ITEMS o None • ADJOURNED: 7:07 p.m. PREY Regular Meeting Page 6 October 27, 2014 13D -8