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HomeMy WebLinkAboutMARIPOSA LANDSCAPES, INC. (PARK MAINT.) - 2015 3RD AMENDCity of Santa Ana Clerk of the Council AGREEMENT TERMINATION FORM ?M9 J c c fll Use Only Please complete this form when the attached agreement and all CITY F SANTA ANA amendments (if any) are no longer in effect. CLERK OF COUNCIL Return form to the Clerk of the Council Office (M-30). Call 647-6520 if you have any questions. The agreement with y' j oa ; Ley) c 'lea p2 , + No. was completed on 11,31 and final payment has been made. (List all amendments. Use space below if needed.) t�a-7 I Department: .PJZPC�44 —� oos Phone/Ext.: A- C&S lA "ap6-C3lS-Gi Signature: Date: 4 � FR{l f1C �n �ninli S' �Z t " THIRD AMENDMENT TO LANDSCAPE AND MAINTENANCE AGREEMENT A- 2015 -028 THIS THIRD AMENDMENT TO LANDSCAPE AND MAINTENANCE AGREEMENT made and entered into this 17`x' day of Febrnary,VOI5, by and between Mariposa Landscapes, Inc,, a Califorua corporation ( "Contractor ") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "), RECITALS: A. The parties entered into that certain Landscape and Maintenance Agreement A -2014- 015, dated Jamey 6, 2014 (hereinafter "said Agreement ") by which Contractor has provided park landscape maintenance services for Santa Ana Parks, District 3 covering eleven (11) City properties. B. The parties amended said Agreement on October 21, 1014 to add District 4 to the Scope of Work and properties for Contractor to maintain, and to amend the Compensation and Term clauses of'said Agreement. C. The parties entered a Second Aniendrnent dated January 20, 7015, to amend the Compensation and Term clauses of said Agrentrilat on a short -term basis in order to complete the Request for Proposals ( "RPP ") proee,ss. D, The City issued an RFP for landscape maintenance services on October 15, 7014. The proposals received were all rejected due to excessive cost estimates. E, The parties now wish to amend the Scope of Services, and lire Co:mponsation and Term clauses of said Agreement in order to analyze the situation and district boundaries and complete the Request for Proposals process again., F. i "he parties ate also amending to comply with the new legal requirements of Senate Hill 7, W'HEREBORE, in consideration of the covenantee contained in said Agrecmont, and subject to all the terms and conditions of said Agreement, except those amended in this Third Amendment to Agreement, the parties agroe as follows: 1. Section '1, SCOPE OF SERVICES, shall be as stated in said Agreement and any Devia dons from the original Scopes of Services included in said Agreement for District. 4 are sot forth in Exhibit A•'1, attached Loreto and incorporated herein by reference. 2, Section 3. COMPENSATION, shall be, amended and updated to inolnde the following: c. City agrees to pay, and Contractor agrees to accept as total payment for its services covering District 3, compensation in the aanmmt of $882,208,80, which includes a 10% contingency for unanticipated work needed, for the term of Februay 1, 2015 through January 31, 2016. d. City agrees to pay, euid Contractor agrees to accept as total payment for its services covering District 4, compensation in the amount of $861,612.44, which includes a 10% contingency for unanticipated work needed, for the term of .February 1, 2015 through January 31, 2016, e. Contractor agrees that it shall pay state prevailing wages to its employees performing landscape maintenance services to the City hereunder due to the passage of Senate Bill 7. 3. Section 4, TERM, shall be amended to include the following pertaining to District 3 and District 4 landscape maintenance services: "The Term of this Agreement with regard to Districts 3 and LI, shall begin on February 1, 2015, and terminate on January 31, 2016, unloss terminated earlier in accordance with Section 13, below." 4. Except as hereinabove wnended, all terms and conditions of said Agreement shall remain in Rill force and effect. (Signatures on Fbdlowi:ng age) IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Agreement on the date and year first written above. ATTEST: Maria D, Huizar Clerk of the Council APPROVED AS TO FORM: SONIA CARVALHO City Attorney i Lisa Storck Assistant City Attorney AECOIMENDED POR APPROVAL: Gerardo Monet, Executive Director Parks, Recreation and Community Services Agency CITY OF SANTA ANA Dav' avazos City Manager "CONTRACTOR" Mariposa Landscapes, Inc, Terry Nor'ega President R L A N D S January 28, 2015 Mike Lopez /Frank Arroyo City of Santa .Ana 20 Civic Center Plaza Santa Ana., CA 92701 Phone 714- 647 -3321 Cell 714 -231 -6112 Email MLopez50santa- ana.org F pr' ;n - I C A p PROPOSAL AI E S I N C LRe: District #k4 Landscape Maintenance Interim Contract Extension. � J Description This proposal provides for all labor, material, and equipment to perform the interim landscape maintenance services at all locations ovithin District 14 in the City of Santa Ana. The term to be from February 1, 201.5 to January 31, 2016. Price Total Mon thly price, ........................ ............................... ....................:65,273.67 Sixty -Five Thousand Two Hundred Seventy -Three And 67/100 Terms: Per the RFP /specifications. Exclusions: See attached. Time Project start date is currently 3 days after acceptance, Limits Time l'i'mit for the acceptance of this proposal is 30 calendar days from the above elate, Respectfully submitted, Joshua Cho — Estimator joshua@r nariposa- ca.corn 626- 705 -0235 cell 626- 960- 3809fax Mike Lopez — City of Santa Ana Signature and Date 16,627 ARROW HIGHWAY. MVIINDALE CA 917(k) CA, tANMCAIPE CONTRACTORS LICENSF NO, 592268 TL. 626 o 960 , 0196 FAX 626 , 960 0 6477 if [f Clarifications/ Exclusions 1. The pricing is based on the current specifications (the latest release for Dist. 1, 4 & 5) as directed by the City of Santa Ana for the extension of the interim District 4 agreement with the proposed end date of January 31, 2016, 1 Eliminate seasonal tasks involving the applications of commodities, including but not limited to, fertilizer, seed /topper for renovations, USDA mix sand, no pre•emeagent, etc. 3. Mariposa would fulfill all aspects of the specification regarding service levels, including but not limited to pesticide /weed abatement, mowing- edging•cletailing, irrigation management and repair, servicing plants and planter beds, tree maintenance, daily cleaning of pavement, etc, 4. Sport field /turf renovations would not be a part of the agreement. 5. Mariposa would hire a sweeping sub - contractor to clean parking lots (at Centenrdal Park), preferably early in the morning before cars arrive once per week. 6. Irrigation assistant will be allow to perform the work of Certified Irrigator for District 4 as previously agreed upon during the meeting between the City of Santa Ana and Mariposa Landscapes, Inc. on January 27, 2015. 7. pressure washing - to be excluded, B. Amr ual Tree Evaluation Report — to be excluded. 9. Vine planting (250 —1 gallon) —to be excluded. 10. Playground /tot -lot area; armual turf berm, renovation — to be excluded. 11. Overseedin& 1 lb/ 1,000 pox month — to be. excluded. SCOPE OF WORK INCLIJ'DED IN PROPOSAL Ball Diamond Maintenance: sub contract Drinking Fountain: inspect and cleaning Plags: inspect daily General Maintenance; trash & debris I-Iardscape Maintenance: Irrigation; Parking Lot Sweeping; Centennial Paxl< (College) Picnic facilities & etc.: Playground /tot lot: Site amenity (Clean — NO press wash: all picnic areas Soccer /Football Field Maintenance: inspect Sports Court Maintenance, blowing & every other week wash down Tennis & BB Nets: replaced as needed - city to provide nets Tennis Courts; wash down Trash Cans: Tree Care: Turf Care (casual & sport /priority): Weed control - turf; Weed, Disease &Pest: M- C &USIONS: Aeration: Annual tree evaluation report: Certified Irrigator: Chemicals: no pre - emergent Pertilization: Mulching: monthly Overseeding (sport fiel,cha): Overseeding — 11b/ 1.,000 per month Playground /tot -lot; Annual turf berm renovation Pressure washing: Seed /Topper for Renovations: Sod: Sports Field /'Turf Renovations: Synthetic Turf: Topper USGA mix sand,: Vines: (250 —1 gal) per year: O Z 'S b z �Z n m C i m 's a_ z Z n m N 1p 01 tl� 1T W N F' m m in I A w N� 0 TIM 3 p G S d v � � � N N Gl N '• r�i � ro d �' W rt, y F ry W H N D n ro w ON O O O A N lD O w O O V W O V} ih 44 7 N A W In N CO �O lD J W .ia l6 N O� 0. V A W w .p .Ap In N m w to V w A N O N M W O W W lw0 0 V J W J W In N W N N Vt N pl tD W 01 N N N N W J 1D VI N C11 V N "[ f1 W N W N ,;P m .p w w W co m m p N N N N M In V pJ O q W W Ol 0� W W Sn tT 1-+ W A O W W p 4 W W W W W m (T N m r� W Ol C i m 's a_ z Z n m EXHIBIT A CITY OF SANTA ANA LANDSCAPE MAINTENANCE SERVICES SCOPE OF SERVICES DESCRIPTION AND SCOPE OF WORK GENERAL CONDITIONS A. FUNCTIONS AND RESPONSIBILITIES 1. City - Director's Authority The Director's Representative is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director's Representative. In the event that the Contractor effects any such changes at the direction of any person other than the Director's Representative, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director's Representative shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the City determines that no extra costs are involved. The Director's Representative shall also have the authority to suspend portions of the specifications and withhold the cost of the suspended portion of the agreement at his /her discretion. The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. When the performance of the work or completion per schedule is determined to be sub - standard or not on schedule, the Director's Representative may recommend that all or a portion of payment be withheld. In addition, the Director's Representative shall have the option to hire another qualified contractor to perform any portion of the work specified and withhold payment in the amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director's Representative shall decide all questions, which may arise as to the interpretation of the quality of work, manner of performance, completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. 2. Contractor a) Local Office The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m. with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. Page 1 b) Submittals Prior to contract commencement, and by the first of every month thereafter, Contractor shall submit to the Director's Representative for approval: 1) The Excel Park Maintenance Inspector's Inspection Schedule including a detailed annual, monthly, weekly and daily work schedules consistent with task frequencies in Exhibit A; 2) In accordance with Section 1776 of the California Labor Code, not less than the general prevailing rate of per diem wages for each craft or type of worker and mechanic needed to execute the contract in the locality in which the work is to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work as determined by the Director of Industrial Relations of the State of California, shall be paid to all workers employed. The Contractor shall post at the job site a copy of said minimum wages. The Contractor and all Subcontractors shall submit certified weekly payrolls to the City of Santa Ana.; 3) Names, titles, schedules and assignments of all persons working on the project; 4) Copies of invoices and packing slips of name, type and quantities of commodities purchased; 5) Annual /monthly pesticide use report completed on the City's Excel form; and, the proposed monthly pesticide application schedule including date, time, target pest and proposed pesticide. The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late. c) Uniforms and Vehicle Identification The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests and ANSI approved safety shoes. All uniforms will be marked by patch, silk screen or embroidery with the company name and logo or other form of identification. All equipment shall be clearly identified on both sides and rear of the vehicles as belonging to the Contractor, well maintained, in excellent working condition, be clean in appearance and without extensive visible damage, dirt graffiti etc. In addition, all vehicles shall have the company's name, contractor's license number and contact information clearly identified on both sides and the rear of the vehicle. The Director's Representative reserves the right to direct the Contractor to remove an employee or piece of equipment for not meeting high maintenance and appearance standards. Page 2 B. SAFETY REQUIREMENTS All work performed under this contract shall be completed with maximum safety as the priority above all other requirements. The Contractor shall be incompliance with his /her companies City approved Illness and Injury Prevention Program. All work performed under this contract shall be performed in strict compliance with all federal, state and local safety laws, regulations or other authoritative mandates that protect workers and the general public, including but not limited to, California MUTCD safety mandates on traffic closure, excavation /trenching /shoring, confined space, blood borne pathogens, hazardous waste identification and transport and pesticide use and reporting. In the event unsafe work is observed by City staff or otherwise reported, the Director's Representative may at his discretion order the Contractor to stop performing and pay all costs and or damages resulting from the delay. In addition, the Contractor shall submit to the Director's Representative each year upon renewal of the agreement his /her updated Illness and Injury Prevention Plan. C. SAFETY NOTIFICATION If Contractor identifies a potential safety issue, Contractor shall: 1. Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and "A" frame barricades or equal substitute around the condition. 2. Notify the Director's Representative of the condition first by phone and then in writing (e -mail is acceptable) including digital photographs of the potential safety concern. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have no further responsibility regarding the condition. D. UNDERGROUND ALERT SYSTEMS Underground Alert Systems (telephone number 1- 800 - 422 -4133) must be notified 48 -hours in advance prior to any excavation work. E. PROPERTY DAMAGE Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement. F. ACCESS TO PRIVATE PROPERTY Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and /or consent required from City and /or property owner. G. PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall protect City and /or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre- approved for removal. Contractor shall abide by the City's "Policy for Driving on Park Property" (See Attachment 4). Page 3 H. TRAFFIC CONTROL The Contractor will not interrupt traffic flow on City streets without obtaining a no -fee permit from the City. Prior to performing maintenance activities where Contractor employees work immediately adjacent City vehicular lanes or any other situation covered under the California MUTCD, the Contractor shall implement no -fee permitted City approved traffic safety plans to protect the health and welfare of its employees and the general public. MONTHLY REPORTS Prior to the first of each month the Contractor shall submit to the Director's Representative for approval: 1) the Excel Park Maintenance Inspector's Inspection Schedule including a detailed annual, monthly, weekly and daily work schedules consistent with task frequencies in Exhibit A; 2) certified payroll of employees assigned to the contract areas; 3) organizational chart or equal listing the names, titles, schedules and assignments of all persons working on the project; 4) invoices and packing slips of name, type and quantities of commodities purchased; 5) annual /monthly pesticide use report completed on the City's Excel form; 6) irrigation report including, but not limited to, name of park/facility, location in park /facility, controller letter, station numbers and their description (sport/priority turf, casual turf, groundcover, shrub, annual color) days of week on /off, run times, start times, water budget percent, weekly ET, percent of ET programmed, a detailed description of system deficiencies and schedule of repairs; and, 7) "green waste" recycling report. The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late. J. WATER COST City will pay for water used by Contractor pursuant to this agreement up to a specified amount detailed in a monthly Estimated Applied Water (EAW) report. Should the amount of water applied exceed the monthly EAW then the Contractor shall pay the cost of the excess water. K. SPECIFICATIONS INTERPRETATION The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the sole discretion of the Director's Representative, and the Contractor shall abide by all such interpretations. L. PROTECTION OF EXISTING FACILITIES AND STRUCTURES The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and /or Director's Representative shall make the determination of fault. The Director's Representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty -four (24) hours of the damage incurred. If the Directors Representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. Page 4 Contractor shall call Underground Alert (800) 422 -4133) at least two working days prior to digging for line locations. Any damage or problems shall be reported immediately to the Director's Representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized Director's Representative for a timely resolution of the problem. M. SUBSTITUTIONS Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. N. CERTIFICATION OF MATERIALS All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the Director's Representative. The Director's Representative will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non - satisfactory items at his /her cost. O. CONTRACTOR NEGLECT Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRF. P. CONSTRUCTION EQUIPMENT The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of the public from injury and damage from such equipment. Q. SOUND CONTROL REQUIREMENTS The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not disturb the general public. R. INQUIRIES AND COMPLAINTS The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most commonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City of Santa Ana, Director's Representative, and /or private citizens during normal working hours. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the Director's Representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against the Contractor, or the Director's Representative may deduct such cost from any amount due to Contractor. All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and /or Director's Representative. If any complaint is not abated within a reasonable time, Page 5 the Director's Representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the Director's Representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director's Representative, the Director's Representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges. S. NOTIFICATION OF LOCATIONS OF WORK The Contractor shall notify the Director's Representative when the contractor's crews will be working within the SAPRF. Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. II. GROUNDS /LANDSCAPE MAINTENANCE SPECIFICATIONS A. DEFINITIONS 1. "Director's Representative" shall mean the Executive Director of Parks, Recreation and Community Services designated representative. 2. "SAPRF" shall mean Santa Ana Park and Recreation Facilities. 3. "Pruning" shall mean the practice of removing lateral shrub or tree branches and may also be referred to as "trimming." 4. "Weed" shall mean any undesirable or misplaced plant. 5. " Hardscape" shall mean any resilient surface other than turf or planting beds, such as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt pavement, mowstrips, etc. B. SCOPE OF WORK It is the intent of this agreement to significantly and continually improve the quality of the facilities. The Contractor shall provide all labor, training, materials, tools, equipment, transportation, hauling, dumping, fertilizers, pesticides, chemicals and other items needed to perform high quality grounds /landscape maintenance pursuant to the terms defined herein. The Contractor shall provide all grounds /landscape maintenance at work sites listed herein, including, but not limited to pruning /trimming, shaping and training of trees, shrubs, and ground cover plants, removing and controlling weeds, controlling plant diseases and pests; mowing turf, edging /detailing turf and ground cover; irrigating plant material; maintaining and repairing irrigation systems; removing trash and debris; ball diamond maintenance; picnic area maintenance; tot -lot maintenance; and, other services required to maintain the work sites in a safe, attractive and useable condition. The Contractor shall maintain all plant material in a healthy and beautiful condition using the best industry/ horticultural accepted standards for growth, color, and appearance as determined by the Director. Contractor understands that it is assuming maintenance responsibility of the parks /locations "as is" and is responsible for significantly improving all aspects of the parks, irrigation system, hardscape, turf, ground cover, sport fields, sport courts, playgrounds, plants and all other areas to the quality described in these specifications, attachments and interpreted by the Director's Representative. C. EXTRA WORK It is the City's intent to keep parks and other public recreational sites in a beautiful and exceptionally Page 6 well maintained condition. This specification is designed to continuously improve parks and public recreational sites. It is with this intent in mind that the Director's Representative may consider authorizing extra work. Extra work will not be initiated without written authorization. In emergency situations, a not to exceed price may be submitted by contractor via e-mail for review /approval by City. The Director's Representative may request that the Contractor submit proposals for extra work in order to repair or improve the grounds - landscape in the contract sites. The Contractor shall submit proposals using the City's Proposal for Authorization for Extra Work (AEW) spreadsheet. The Contractor shall complete the spreadsheet in its entirety using his /her proposed extra work pricing (that is a part of this agreement) in order for the proposal to be considered. City reserves the right to request materials /equipment receipts with invoices. All labor shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. City will pay up to 10% mark -up on parts. D. OUTSIDE OF SCOPE Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the exception of irrigation heads and lateral lines, by any of the following may be considered outside the scope of this Agreement: (1) Acts of God (2) Civil Disorder (3) Vehicle Collision (excluding Contractor and its employees and subs) (4) Excavation or re- surfacing of the street (5) Power failures (6) Underground wiring damage Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of Director that one of the above occurred in order to be excused from performing under the Agreement. 1. Scheduling of Work — Routine Maintenance a) The Contractor shall provide landscape /grounds maintenance between the hours of 6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may be modified only with the Director's Representative consent. Landscape /grounds maintenance that generates excess noise cannot begin before 8:00 a.m. b) The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. In addition to the Contractor submitting the Monthly Park Maintenance Inspector's Inspection Schedule and other required monthly reports, the Contractor shall submit weekly schedules listing the work tasks, crew performing the task, and the projected hours to complete the task. The schedules shall be emailed to Director's Representative by Thursday at 4:OOpm for the upcoming week. Any changes in scheduling shall be reported in writing 48 hours before the proposed change and must be approved by the Director's Representative. The schedule shall include days of the week and what person /crew will be performing specific work in accordance with the specification. 2. Work Force The Contractor shall provide the number of staff that shall significantly improve the quality of the parks per the specifications and attachments. The City shall determine what the "appropriate number" of certified staff shall be based upon the existing condition of the irrigation systems and the overall health of the landscapes. Your proposal will be evaluated on the qualifications of the individuals and the amount of FTE's you assign to each district. Copy of certificates and qualifications is required with proposal submittal. Page 7 a) Contractor's supervisory personnel (Supervisors) shall have five years' landscape maintenance experience or education in Ornamental Horticulture, Landscape Architecture, Irrigation Technology or related field. Supervisors shall possess landscape /grounds management skills required to implement modern methods and newly developed horticultural, arboriculture, integrated pest management, irrigation management /repair, soil science and sport turf management procedures and /or practices. Supervisors shall accompany the Director's Representatives on weekly inspection tours of the contract sites. During the tour the Supervisor shall indicate the work completed the previous week, any changes that were made or are being contemplated and the work scheduled for the upcoming week and month. b) The Contractor shall provide the appropriate number of , Certified Irrigation Technicians (CIT) and Certified Irrigation Technician Assistants (CITA) in each district to audit, report, inspect, design, improve, restore, repair, recommend improvements and manage the City of Santa Ana's park irrigation systems using sustainable water conservation methods and practices. The City shall determine the "appropriate number" of certified staff shall be based upon the existing condition of the irrigation systems and the overall health of the landscapes. Failure of the Contractor to provide the appropriate number of certified staff who possess the minimum certification credentials for each class of irrigation technician shall cause the City to penalize the Contractor up to $300 per day for each number of irrigation technicians not made available to the City and to cause the City to hire certified irrigation technicians and withhold the cost of hiring irrigation technicians from the Contractors monthly invoice. who possess, at minimum, the qualifications described below: (1) Certified Irrigation Techs (CIT) shall be current Certified Irrigation Technicians per the City of Santa Ana's Irrigation Technician criteria. Certified Irrigation Techs shall repair irrigation systems per the City of Santa Ana's Park Services specifications and details. (2) Certified Irrigation Tech Assistants (CITA) shall be current Certified Irrigation Technician Assistants per the City of Santa Ana Irrigation Technician Assistant criteria. CITA's shall, under the direct supervision of the CIT when assisting the CIT's with the repair of irrigation systems per the City of Santa Ana's Park Services specifications and details. The CITA's may assist the CIT's by preparing the work site for the CIT to perform the improvements or repairs to the irrigation system. The CITA may excavate, expose, clean or otherwise prepare an area needing improvement or repair. The CITA may prepare the work site independently of the CIT. However, the CITA must work in the presence of the CIT at all times improvements or repairs are being made by the CITA. The CITA may make the improvements or repairs only when the CIT is present where the improvement/repair is in progress in order to instruct /train the CITA. Under no circumstances shall the CITA affect the improvement or repair of a system without the CIT immediately present overseeing the CITA work. The CITA may work independently to manually irrigate any planting or turf area that is in stress. c) The Contractor may select from the list of Qualified Agricultural Pest Control sub- contractors or provide his /her own qualified staff /equipment to perform agricultural pest control services. Furthermore, the Contractor shall provide the appropriate number of Qualified Pest Control Operators who possess a State of California Qualified Applicator License (QAL) or Qualified Applicator Certificate (QAC) in order to apply pesticides (see Attachment 8). Qualified Applicators shall personally apply all pesticides per the Department of Agriculture Pesticide Laws and Regulations per the specification and the Page 8 Agronomic Plan. QAL's /QAC's may oversee unlicensed Contractor staff backpack applications of glyphosate. The Contractor shall respond to all City requests for pesticide control of pests within 40 hours of written email notice by the City or the Contractor shall be penalized up to $300 per day. d) The Contractor shall provide an International Society of Arborist TRAQ Certified Hazardous Tree Professional employee or consultant to perform all work associated with tree evaluation, inventory, report writing and management. e) The Director's Representative may evaluate each of the Contractor's staff and if he /she finds that a Contractors employee or sub - contractor's employee is not performing to the satisfaction of the Director's Representative, the Director's Representative shall require the Contractor to remove the employee from work sites at his or her discretion within 24 hours of written notice. 3. Materials The Director's Representative shall approve or reject all materials delivered to the work site. In addition, the Contractor shall not apply any materials until the Director's Representative inspects the materials to confirm they are correct per specifications. Note that the Director's Representative may stay at the work site to confirm that all materials are applied correctly and in the quantities specified. Materials applied by the Contractor prior to the Director's Representative inspecting the materials shall be considered not applied. Therefore, the Contractor shall not be given credit towards the quantity of the specified material required to be applied by the specification. The Contractor shall then be required to deliver the specified quantity of material to the work site and, following the Director's Representatives approval, apply the materials in the presence of the Director's Representative: a) Prior to the application or use of any materials the Contractor shall submit to the Director's Representative a minimum 48 hours before delivery to the work site a list of all materials and /or chemicals that may be used pursuant to the terms of this Agreement. The list shall include the name of the product, the products specifications, and the quantity of materials, prescribed method of use /application, Material Safety Data Sheets and chemical analysis where applicable, recommended usage and any other manufacturer's data that may be pertinent. The list must be submitted before any materials /chemicals are used pursuant to this Agreement. b) The materials and chemicals utilized in furtherance of this Agreement shall comply with the following standards: (1) All fertilizers shall be complete, furnishing the required percentage of nitrogen, phosphoric acid and potash to keep turf, trees, shrubs and other plants in a healthy and vigorous growing condition. (2) Pesticides including but not limited to: Insecticides, fungicides, herbicides, algaecides, aviacides, and rodenticides shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer's original container. (3) Materials shall as specified herein, matching those existing at the work site, or as specified by the Director's Representative. c) All materials delivered to the site shall be accompanied by a packing slip or other form from the vendor indicating the specific commodity delivered and the quantity. Page 9 4. Trash Disposal and Recycling All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed composters /green waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. As an alternative, the City may allow Contractor to dispose of green waste and trash in bins provided by the City. The City will determine the amount of green waste and trash allowed to be dumped in these bins based on historical amounts. Any additional disposal fees must be paid by Contractor. At no time will the contractor be allowed to dispose of trash or green waste that was not collected as part of this contract. If the City finds that the contractor is disposing of trash from other contracts, the City will discontinue this service for the contractor and the contractor will be required to pay for their own trash service. E. ROUTINE MAINTENANCE Each morning at the start of the workday the Contractor's Supervisor shall inspect each site and respond immediately to any malfunctions, vandalism, hazardous conditions or otherwise abnormal conditions that are inconsistent with the quality standards specified herein or threaten people and /or property by reporting the condition immediately to the Director's Representative. Routine maintenance shall include but not be limited to the following service. 1. Turf Care Turf care shall be differentiated by the two types of turf - "Casual Turr' and "Sport/Priority Turf. The Contractor shall maintain mowers that provide a smooth, even cut without ridges or depressions and without tearing of the leaf blades (caused by unsharpened mower blades). Mowing shall be performed at the speed the mowers manufacturer specifies to maximize quality of cut. Mowing shall be performed with straight and flowing patterns approved by the Director's Representative. The emphasis will be on quality mowing vs. speed, uneven cuts and unprofessional patterns. All visible turf clippings shall be removed from the site the same day turf care occurs pursuant to SAMC Chapter 16. Furthermore, the Contractor shall prevent turf clippings from leaving the site into streets or any other adjacent properties. From time to time the Director's Representative will direct the Contractor to change mowing patterns to minimize rutting and compaction. a) Casual Turf Mowing All "casual" turf (non- sport /priority turf) shall be mowed: 1) weekly April 1 through October 31 and, 2) every other week November 1 through March 31. The Contractor may use rotary mowers to mow casual turf. The City prefers that the Contractor use Kubota L5060 tractors equipped with turf type tires and tractor powered Trimax ProCutS3 -237 91" rotary mowers for the large turf areas greater than 69" wide and Trimax ProCutS3 -178 69 "rotary detail mowers for areas between trees and other park amenities (see Attachment 6). The Director's Representative shall determine height of cut. String trimmers are not allowed for mowing turf. Any visible clippings, on the turf or on hardscape shall be collected and disposed of pursuant to SAMC Chapter 16. b) Priority Turf Mowing All "sport /priority" turf shall be mowed once a week all year. Any visible clippings, on the turf or hardscape, shall be collected and disposed of pursuant to SAMC Chapter 16. Page 10 The Contractor shall mow the sport /priority turf areas at 1/2 ". In order to achieve a quality cut at this height and not leave clippings the Contractor will perform a first cut using a rotary mower with clipping catching capability followed by using a Kubota L5060 tractor equipped with turf type tires and tractor powered Trimax ProCutS3 -237 91" rotary mower and a walk behind Jacobsen Eclipse2 reel mower along skinned infield brickdust areas, turf infields, turf infield foul areas, soccer /football fields, soccer /football out of bound areas (see Attachment 6). The Director's Representative shall direct the Contractor to mow the sport/priority turf lower than 1/2" if necessary. Note that the ball diamond infield maintenance sub - contractor shall be responsible for mowing turf infields, including foul territory turf area, 36" beyond the skinned infield arc, and other designated ball diamond turf areas. (See Attachment 1). c) Edging and Detailing Edging /detailing shall be performed at the same time mowing occurs. All edging shall be performed with the use of a McClain's edger or approved substitute walk- behind or fixed blade stick edger. Contractor shall edge all turf adjacent to all improved hard surfaces such as concrete, decomposed granite, asphalted concrete paved areas, pavers, etc. Edging /detailing may occur with string trimmers around park amenities that are not immediately adjacent paved surfaces. Chemical detailing of turf may occur only with the Director's Representatives approval. If chemical detailing is performed, the Contractor shall spray maximum 3" and use the string trimmer to remove the treated turf within one (1) week after symptoms of phytotoxicity become recognizable. Any visible clippings or soil, on the turf or hardscape, shall be collected and disposed of pursuant to SAMC Chapter 16. (1) The Contractor shall use the McClain's edger, or approved substitute, to edge straight lines along fences, walls, or long flowing arcs. The Director's Representative may require the Contractor to use string or rope lines to edge straight lines if the Contractor's staff fails to achieve this quality without this method. (2) The Contractor shall detail around trees, along walls /fences and other park amenities first using a sharpened shovel cut to establish a concentric round circle around trees, poles, etc. Once the initial detailed circle is established a string trimmer may be used to maintain the circle. Should the circle begin to deform the Director's Representative shall direct the Contractor to repeat the detail process. Shovel cut detailing shall be repeated a minimum of every 3 months to maintain crisp evenly round lines. (3) The Contractor shall detail turf not greater than 1" away from park amenities walls or fences. Detail lines shall be made straight and shall be maintained straight. The Contractor shall, at his own cost, supply sandy loam top soil and an approved turf sod to reduce any existing bare soil areas along walls /fences that are greater than 1 ". d) Fertilization (1) Sport /Priority Turf - Contractor shall apply fertilizer two times per year (first week of January and July) per the City's Agronomic Plan. Page 11 e) Irrigation -All Turf (1) Contractor shall ensure irrigation schedules are continually monitored to provide adequate moisture in the soil for healthy turf, and avoid excess wet conditions. The Contractor shall visually check all sites each morning and physically check each sites systems monthly indicating in writing the: 1) site name; 2) the controllers manufacturer, model and serial number; 3) controller letter /number; 4) run days; 5) start times; 6) station run times; 7) water budget percentage; 8) weekly Et; 9) deficiencies noticed; and, schedule to cure /repair deficiencies. (2) Contractor shall not schedule irrigation of casual turf or sports fields that would impact programs /events or at least 24 hours prior to the mowing process. During cooler periods of the year avoid irrigating 48 hours prior to the mow procedures to ensure a quality cut of the turf. (3) Under normal conditions the contractor shall not schedule irrigation on Friday and Saturday nights to avoid wet conditions during weekend usage. Prior approval will be required to irrigate during weekends to coordinate with reservations. (4) Turf areas shall be watered as required by weather conditions to provide adequate moisture for optimum growth. At no time shall turf areas show a lack of green color or a loss of resilience due to lack of water, unless approved or directed by the Director's Representative for water conservation purposes). If Contractor estimates additional water above and beyond the monthly Estimated Applied Water (EAW) may be needed, he /she shall request approval from the Director's Representative prior to exceeding the monthly irrigation budget as detailed in the Monthly Water Conservation Report Estimated Applied Water (EAW) requirements. Failure to get approval from Park Services prior to exceeding the monthly irrigation budget will result in the Contractor paying for the excess water. (5) When an irrigation system does not adequately provide water to the turf area in which it is installed, due to any reason including but not limited to controller failure, valve failure, broken heads, poor system design, etc., the Contractor shall direct their CITA's to immediately provide supplemental irrigation at no extra cost to the City. The Contractor may use any reasonable means necessary to uniformly irrigate turf areas. Contractor may also submit AEWs with engineered drawings to improve these areas of the system. Failure to maintain turf in a green and healthy condition will result in deductions from the monthly invoice. (6) Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed not to exceed the EAW. In the event that Contractors water consumption exceeds the EAW City may deduct said overages from the Contractor's monthly invoice. (7) Contractor shall ensure that all Certified Irrigation Technicians (CIT) and Certified Irrigation Technician Assistant (CITA) working on irrigation possess the following credentials (see Section 2 Workforce): Certified Irrigation Technician a. Fullerton College Associate in Science Ornamental Horticulture or Landscape Management. Or Certificate of Proficiency in Landscape Irrigation Program totaling over 30 units Page 12 b. Mt. San Antonio College Associate of Science in Ornamental Horticulture or Park and Sports Turf Management. Or two skilled Certificates in landscape and park management totaling over 30 units. c. UC Riverside Certificate in Landscape Irrigation Certificate Program d. Irrigator Tech Certificate Program (must possess all of the following): i. Certified Irrigation Repair Technician (CIRT) ii. Certified Irrigation Auditor (CIA) iii. Smart Water Certified (SWC) iv. Certified Irrigation Installer (CII) Certified Irrigation Technician Assistant a. 50% completion of Fullerton College Certificate of Proficiency in Landscape Irrigation Program b. 50% completion of UC Riverside Certificate in Landscape Irrigation Certificate Program c. Irrigator Tech Certificate Program (must possess all of the following): i. Certified Irrigation Repair Technician (CIRT) ii. Certified Irrigation Installer (CII) (8) From time to time City staff will advise contractor of special events occurring in contract areas and contractor will be required to adjust irrigation scheduling to avoid negatively impacting the event. Should the contractor fail to properly adjust irrigation or otherwise prepare the area for the special event, a failure to perform in the amount of $916 will be assessed for liquidated damages. f) Weed Control -All Turf The Contractor shall notify the Director's Representative via email a minimum of 48 hours in advance of any pesticide applications. The required information shall be the name of the QAL /QAC and company performing the application, the proposed pesticides to be applied listing the manufacturer /name of the pesticide, the rate(s) of application, the reentry period and the method of application. Furthermore, the Contractor shall copy the email to the Agricultural Commissioner's Office, thereby, notifying their Inspectors of your sub - contractor's or QAL /QAC intent to apply pesticides. Furthermore, Contractor's sub - contractor or QAL /QAC shall post on A -frame barricades plastic sealed 18 "x24" at minimum 300' intervals (where applicable) public notification posters listing the company performing the application, the proposed pesticides to be applied listing the manufacturer /name of the pesticide, the rate(s) of application, the reentry period and the method of application. (1) The Contractor's Agricultural Pest Control sub - contractor or QAL /QAC staff shall continuously apply Post Emergent Herbicides to keep all turf, casual and sport /priority turf, free of all turf type weeds, especially Dallis Grass, Goose Grass, Smut Grass, Poa Annua, Nut Sedge, Neddle Grass and broadleaf weeds at all times. The Contractor shall, along with the monthly Pesticide Use report, submit a written schedule for weed abatement in turf specifying the method, day and location where weed abatement will be performed. The Director's Representative will review and approve written schedule taking into consideration the park's use. Should the Contractor fail to control weeds in turf to the satisfaction of the Director's Representative he /she may hire an agricultural pesticide operator to perform the work and subtract the cost for this work from the Contractor's monthly invoice. (2) Contractor's Agricultural Pest Control sub - contractor or QAL /QAC staff may apply Dimension pre- emergent herbicide to all turf areas as needed in order to Page 13 control the germination and growth of all weeds in all turf year around. i.e. Dallis Grass, Goose Grass, Crab Grass, Nutsedge, Plantain, Oxalis, etc. (3) Should turf type or broadleaf type weeds germinate, the Contractor shall control the weeds immediately upon recognition by way of selective and /or broad - spectrum post emergent herbicides and methods approved by the Director's Representative. g) Replanting -all turf (1) Should turf begin to stress for any reason, or become thin in appearance, the Contractor shall direct CITA's to begin immediately applying supplemental water and shall overseed these turf areas using Stovers Seed Company Bermuda Dunes (spring /summer) or Jacklin Seed Company CSI perennial rye (fall /winter) seed at the manufacturer's recommended rate and process. The Contractor shall use STA approved '/4" minus compost seed topper to cover the seed topper pre mixed with California Organic 7 -1 -2 Phyta Boost fertilizer at a rate of 35 cubic yards per acre. (2) Should turf die back to the point where soil is visible, the Contractor shall install thick cut sod to those turf areas using West Coast Turf Bandera Bermuda cropped over with perennial rye grass (fall /winter) and West Coast Turf Bandera Bermuda (spring /summer). (3) The Contractor understands and accepts that at the beginning of the agreement there may be existing turf areas that are thin or bare. The Contractor, by entering into the agreement, shall routinely and at no extra cost to the City, repair thin or bare turf areas by overseeding or sodding with approved seed or sod until a thick healthy stand of turf is established. (4) Contractor also understands and accepts that Santa Ana is a very heavily used park system, including increased foot traffic, athletic play, and other uses and, therefore, acknowledges that he /she will immediately respond to thin or bare areas in turf without delay. h) Aeration The Contractor shall aerate casual turf areas one (1) time per year in March, and sport/priority turf four (4) times per year in March, June, September, and December. Aeration shall be performed by AerWay aerator using shatter tines. Contractor shall perform multiple passes per the Director's Representatives direction (in the same direction) in heavier compacted areas. i) Sport /Priority Turf — Optional As Extra Work The Contractor shall have a "Sport /Priority Turf Renovation Crew," separate from their "Routine Maintenance Crews," to perform all aspects of the sport turf renovation process. The exception to the above requirement shall be the Contractor's scheduling of CMIT's, CIT's and /or CITA's to audit, repair, improve and manage the sport /priority turf's irrigation systems. (1) Renovations shall be a maximum of 12 weeks from date of closure to date of reopening the fields: during the spring /summer or the fall /winter (as determined by the Director) the Contractor shall renovate sport/priority turf using: Page 14 (a) spring /summer - Stovers Seed Company Bermuda Dunes seed at six (6) pounds per 1,000 square feet in bare areas and four pounds per 1,000 square feet where turf exists; (b) fall /winter — Simplot Jacklin Seed Company CSI self- repairing perennial rye seed at three (3) pounds per 1,000 square feet and Stovers Seed Company Bermuda Dunes seed at two (2) pounds per 1,000 square feet. (2) This shall be accomplished by mowing the existing turf down to ' /a" followed by verticutting (straight blades spaced 1.25" to 1.50" apart) to remove thatch. Prior to seeding, the contractor shall eradicate all weeds and have the irrigation system functioning properly and have a plan to provide supplemental irrigation as necessary to germinate the seed to 100 %. Seeding shall be performed followed immediately by covering the seed with Santa Ana Mix (STA tested and approved '/4" minus compost seed topper pre mixed with California Organic 7 -1 -2 Phyta Boost fertilizer at a rate of 35 cubic yards per acre using a Dakota Turf Tender or approved equal). (3) The Contractor shall guarantee 100% uniform germination within 10 weeks from the time the first application of seed or will sod any thin or bare areas with "thick cut" (thickest available cut) West Coast Turf Bandera Bermuda sod or West Coast Turf Bandera Bermuda Sod that has been "cropped over" with perennial rye grass. Renovation must be completed within three months of field closure. The Director's Representative shall determine the quantity of thick cut sod needed to achieve 100% coverage. (4) Overseeding: Once per month the Contractor shall overseed sport fields at a rate of one (1) pound per 1,000 square feet by mowing the existing turf down to 1/2" followed by verticutting (straight blades spaced 1.25" to 1.50" apart) to remove thatch. This overseeding occurs on all priority sport turf regardless of whether or not a renovation was completed. The Director's Representative shall have it within his /her authority to aggregate several months of overseeding together in lieu of overseeding one time per month. 2. Ground Cover Care a) Groundcover Care (1) The Contractor shall service ground cover /shrub beds. These areas shall be maintained within their intended bounds and edged and /or detailed to keep the beds looking manicured at all times. Groundcovers shall not be allowed to grow into other groundcover beds, shrubs, vines or on trees. All plant material shall be maintained in an attractive and healthy condition. (2) Ground cover shall not encroach into lawns, shrubs, adjacent desirable bare areas, curbs, wall fixtures, furniture, beneath and /or into other plants, etc. All sites shall be cleaned immediately following each edging /detailing, including streets. b) Monthly replanting of Groundcover Beds All bare areas in groundcover beds shall be replanted from flats once per month at the Contractor's expense with like groundcover genus- species at 12" on center. c) Mulching of Bare Areas Page 15 In all groundcover areas where bare soil is visible or where the groundcover is thin so the soil is visible, the Contractor shall apply US Composting Council STA tested and approved compost mulch 1 " -2" minus by 2" thick minimum twice per year (third week of January and July) and as necessary to maintain uniform and complete coverage. Leaf litter and other organic materials other than mulch shall be removed on a continuous basis. d) Monthly Replanting On a monthly basis the Contractor shall, at their own expense, be responsible for the replanting of ground cover of the same genus- species lost due to vandalism, normal attrition or due to Contractor's failure to perform under the terms of this Agreement. The Contractor shall plant the groundcover from 64 count flats at 12" on center to fill all bare areas in the groundcover /shrub bed. 3. Shrub Care a) Bi- weekly Pruning/Trimming All shrubs shall be serviced every other week. Shrubs growing in the work areas shall be pruned such that the plants remain in a healthy growing condition. Plant growth shall be maintained to prevent overgrowth into passageways, walks, streets, view of signs or in any manner deemed objectionable by the Director's Representative. Dead or damaged limbs shall be removed so that no projections or stubs remain. Pruning /trimming shall be done by hand shears or loppers in a manner to permit plants to grow naturally in accordance with their normal growth characteristics. "Box hedging" may be required on some shrubs, as set designated by the Director. "Box hedged" plants will be required to have all three sides level and straight to the satisfaction of the Director's Representative. In order to achieve straight and level lines of shrubs the Contractor shall run string lines to assure straight pruning. Shear hedging or severe pruning /trimming of plants, unless authorized by the Director's Representative, is not permitted. Topping of plants whose natural growth stems from the base of the plant is not permitted. Should the Contractor top, shear hedge or severely prune plants and disfigure or damage the plants, the Contractor shall be responsible for replacing those plants with like kind and size, subject to approval by the Director's Representative. The Contractor may be requested from time to time to raise the bottom of the shrubs for security reasons. b) Monthly Shrub Replanting On a monthly basis the Contractor, at his own expense, be responsible for the complete removal and replacement of poor looking or unhealthy shrubs, In addition the Contractor shall, at his own expense replace missing shrubs or shrubs lost due to normal attrition or due to Contractor's failure to perform under the terms of this Agreement. The shrubs shall be planted at appropriate spacing so as to achieve complete coverage once the plant is 2 /3rds mature. c) Mulching of Bare Areas In all shrub areas where bare soil is visible or where the shrubs are so thin the soil is visible, the Contractor shall apply US Composting Council STA tested and approved compost mulch V -2" minus by 2" thick minimum twice annually (third week of January and July) and as necessary to maintain uniform and complete coverage. Leaf litter and Page 16 other organic materials other than mulch shall be removed on a continuous basis. 4. Tree Care The Contractor shall perform all tree services per the City of Santa Ana Park Services Tree Services Specifications ( PSTSS) up to a height of 15'. All pruning shall be 'Complete' per the PSTSS (see Attachment 3). a) Tree Service The Contractor shall perform continuous 'Complete' tree pruning service including but not limited to raising tree branches to a safe and functional height for the type of activity beneath or around the tree (see Director's Representative for appropriate heights per activity beneath or around trees). In addition, the Contractor shall remove stubs, damaged, diseased or dead branches from trees. All trees within the scope of work shall be maintained to keep the natural integrity and shapes of the trees. Pruning shall be accomplished in a manner that will ensure that each individual tree is 'Complete' pruned as set forth in the PSTSS (see Attachment 3). In addition, the Director's Representative may require the Contractor to remove or prevent encroachment of trees into the public right of way where the tree blocks vision or is considered undesirable. Low branches overhanging sidewalks shall be trimmed to a height of nine (9) feet above finish grade. Young trees needing pruning /trimming, training, and shaping to develop caliper and a strong structural framework may have low branching laterals and or appropriate sucker growth. Contractor shall remove hangers under 15" and fallen limbs 80 lbs. or less. b) Annual Tree Evaluation Report In November of each year the Contractor shall have an International Society of Arborist TRAQ Certified Hazardous Tree Professional evaluate all District trees and provide a written report by park site listing findings and recommendations by priority of which trees need; 1) immediate service; 2) service within six months; or 3) service within one year; or, 4) service within two -four years. c) Staking, Tying and Guying All trees requiring staking shall be securely staked at all times with stakes and rubber cinch ties approved by the Director. Rubber hoses and wire are not permitted ties. All stakes shall be set perpendicular to prevailing winds unless designated otherwise by the Director. Tree stakes shall also be set a consistent distance away from the trunk of the tree (minimum six (6) inches) to reduce abrasion and cell elongation. The tops of all tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of main or lateral branches of the tree. d) Hazardous Tree Reporting In the event the Contractor detects any tree displaying roots heaving or girdling (either by roots or a foreign material), leaning, broken or hanging limbs, or if Contractor determines that potential safety hazard may exist Contractor shall dispatch their International Society of Arborist TRAQ Certified Hazardous Tree Professional evaluate the trees and provide a written report listing findings and recommendations. Page 17 e) Loss of Trees The Contractor shall be responsible for the complete removal and replacement of any and all trees lost due to the Contractor's failure to perform under this agreement. Failure to perform includes but is not limited to, girdling trees with string trimmers or tree ties, improper planting of new trees, improper pruning /trimming techniques which disfigure or destroy the trees natural integrity and shape, or failure to detect and prevent treatable diseases and insect infestations. All trees that exhibit the signs of disease or pests, or any other signs of distress shall be inspected by an International Society of Arborist TRAQ Certified Hazardous Tree Professional approved by the Director's Representative. Contractor shall provide an exact location and separate evaluation /report for each tree in decline. Contractor shall treat any tree in decline at no additional cost to City. Should the Certified Arborist determine that the tree had a terminal disease that the Contractor could not have treated or prevented, the Contractor shall not be responsible to replace the tree. However, should the Certified Arborist determine that the tree's unhealthy condition or death could have been prevented had the Contractor treated the tree then Contractor shall be responsible for the cost of treatment to restore the tree to a healthy condition or replace the tree. The latest American Shade Tree Conference guidelines for value determination will determine the value of the trees lost. By entering into agreement with the City the Contractor acknowledges that they accept the condition of each tree and should a tree go into decline or expire, the Contractor agrees to replace the tree with like species and size or agree that the City shall withhold payment equal to the value of the tree. 5. Vine Planting, Establishment and Maintenance a) Planting Contractor shall plant 250 per year at its own expense 1 gallon Parthenocissus tricuspidata (Boston Ivy) vines at 15' on center along property walls, building walls, and any other park owned walls until the vines mature and cover the walls. Note that the Contractor shall irrigate the vines and fertilize as necessary to promote healthy and vigorous growth. The Contractor will immediately replace any vine at the Contractor's expense that is lost for any reason including but not limited to lack of water, vandalism, accidental post emergent spraying, etc. b) Vine Service Contractor shall trim the vine once it reaches the top of the wall or at a specific height on the wall, as determined by the Director's Representative. The Contractor shall also prune the vine back to the wall to reduce the width and weight of the vine one -time per year in May. The Contractor shall keep vines off telephone poles or other non -wall surfaces at all times. 6. Weeds, Disease and Pest Control —All Areas Agricultural pest control services shall be performed by a state licensed /certified agricultural pest control sub - contractor or employee (see Attachment 8). The Contractor shall notify the Director's Representative via email a minimum of 48 hours in advance of any pesticide applications. The required information shall be the name of the company performing the application, the proposed pesticides to be applied listing the manufacturer /name of the pesticide, the rate(s) of application, the reentry period and the Page 18 method of application. Furthermore, the Contractor shall copy the email to the Agricultural Commissioner's Office, thereby, notifying their Inspectors of your sub - contractor's or QAL /QAC intent to apply pesticides. Furthermore, Contractor's sub - contractor or QAL /QAC shall post on A -frame barricades plastic sealed 18 "x24" at minimum 300' intervals (where applicable) public notification posters listing the company performing the application, the proposed pesticides to be applied listing the manufacturer /name of the pesticide, the rate(s) of application, the reentry period and the method of application. a) Weed Control All hardscape and landscape areas shall be kept free of weeds at all times. Weeds shall be removed by hand and /or approved mechanical or chemical methods. The Director's Representative may dispatch City staff or other contractor's to remove /eradicate weeds that reach two (2) inches or greater or when weeds exist in turf areas and are not removed /eradicated immediately. In such instance, the cost will be deducted from the Contractor's monthly invoice. Contractor, in accordance with the Agronomic Plan — Pre - Emergent may apply Dimension and Gallery to all turf areas (accept sport/priority fields due for renovation within twelve weeks) and Snapshot two times per year minimum to all groundcover /shrub areas. Note that when applying Snapshot Contractor shall take precaution not to overlap the application on to adjacent turf. Should damage occur to adjacent turf, the Contractor shall remove the damaged turf and replace the affected area with Greg Norman 1 Hybrid Bermuda thick cut sod to the satisfaction of the Director's Representative. Beginning in April all turf shall be sprayed /applied with post- emergent herbicides Revolver (16 -17 oz/acre), Speedzone non -ionic surfactant and ferrous oxide pre -mixed in a tank, per the agronomic pre- emergent plan. All applications shall be applied by a state licensed Qualified Applicator sub - contractor or QAL /QAC using a calibrated boom sprayer with appropriate nozzles. Following the initial application of post- emergent herbicide the Contractor shall continuously apply post emergent herbicides to eradicate all turf of turf and broadleaf weeds. Following the eradication of turf type weeds the Contractor shall overseed with Stovers Bermuda Dunes at two (2) pounds per 1,000 square feet (spring /summer) and Simplot Jacklin Seed Company CSI Perennial Rye at three (3) pounds per 1,000 square feet and Stovers Seed Company Bermuda Dunes seed at two (2) pounds per 1,000 square feet. b) Disease and Pest Control (1) The Contractor shall inspect on a daily basis in the morning all landscaped areas (turf, trees, shrubs, ground cover, and annual color) for presence of disease, insect, rodent infestation or any other pests. If any pests, such as but not limited to, disease, insect, algae, birds, animals, such as rabbits, rats, squirrels, or rodent infestation (rodents including rats, gophers, moles, voles, etc.) is discovered, it shall immediately be controlled by the Contractor Qualified Applicator sub - contractor or QAL /QAC at his /her expense using the safest and most expedient method. Note that rodents, such as rats, if found in the landscape, regardless of whether or not they inhabit adjacent buildings, are considered agricultural pests and shall be treated as a part of this agreement. (2) The Contractor is responsible for inspecting all plant material on a continuous basis and, as necessary, treating plant material to maintain optimum health of the plants. If any plant material (turf, groundcover, shrubs, trees) dies for any reason the Contractor will be required to replace the plant with like species and size at no extra cost to the City. In the case where turf is lost due to pest Page 19 damage, the Contractors shall replace the area of turf lost with thick cut West Coast Turf Bandera Bermuda (during spring /summer) and thick cut West Coast Turf Bandera Bermuda that has been cropped over with Perennial Rye grass (during fall /winter). 7. Irrigation System Maintenance a) General Responsibilities (1) Contractor's Certified Irrigation Technician (CIT) shall coordinate with Calsense Irrigation to establish a central computerized control irrigation management system at the Contractor's office. The CIT shall have sole responsibility to program all automatic irrigation systems, either from the central computerized control system or in the field, to irrigate all landscape areas detailed in this Agreement. In the event the existing irrigation system fails to provide full and proper coverage, the Contractor shall immediately dispatch CIT'sto repair the system from the RCV to the meter and Certified Irrigation Technician Assistants (CITA) to provide alternate /supplemental irrigation and /or to repair heads /laterals to achieve full and proper coverage to all areas in the work site at no extra cost to the City. Failure of the Contractor's CMIT to respond immediately by dispatching of CIT's and /or CITA's to provide alternate /supplemental irrigation and /or repair heads /laterals to stressed plant material and /or turf areas shall result in up to a $300 per day penalty to the Contractor. Stressed turf or plant material is not acceptable unless approved by the Director's Representative. (2) Contractor's Certified Irrigation Technicians (CIT) shall make repairs to the irrigation system from RCV to the meter per the City of Santa Ana Park Services' specifications and details. (3) Contractor's Certified Irrigation Technician Assistants (CITA) shall be under the direction of the CMIT and CIT and shall assist the CMIT and CIT by preparing an irrigation system for repair. The CITA may trench, clean, prepare the job by bringing the proper tools to the site, bring pipe and fittings to the site, and otherwise assist the CMIT and CIT in job preparation. To allow the CITA to gain training he /she may perform repairs of the irrigation system only in the direct presence of the CMIT and /or CIT. The CMIT and /or CIT must be immediately (physically) present at all times to direct /train the CITA in the art of professional quality irrigation system repairs. Should the CITA be found performing repairs without the presence of the CMIT and /or CIT a penalty of up to $500 will be issued to the Contractor b) Operation of Automatic Irrigation Controllers Where the operation of automatic irrigation controllers is required, the Contractor's CMIT shall: (1) Not duplicate any coded City key furnished by the Parks, Recreation and Community Services Agency for access and operation of the controller. (2) Surrender all keys furnished by the Parks, Recreation and Community Services Agency at the end of the contract period or at any time deemed necessary by the Director's Representative to prevent serious loss to the City of Santa Ana. Page 20 (3) Protect the security of City property by keeping controller cabinet and building doors locked at all times. (4) Refrain from using locked premises for storage of materials, supplies or tools, except as approved by the Director's Representative. (5) Program normal irrigation between the hours of 10:00 p.m. and 4:00 a.m. unless alternative hours are approved by City. c) Water Conservation (1) The Contractors Certified Irrigation Technician (CIT) shall meet once a month with the Director's Representative to review the Monthly Water Conservation Report to discuss water conservation strategies. These discussions may include, but not be limited to, the Contractor turning off irrigation systems during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of the EAW. (2) When Park Services determines that plant material (turf, groundcover, shrubs, and trees) must be irrigated, all controllers shall be activated within twenty -four (24) hours. d) Inspection and Reporting (1) The Certified Irrigation Technicians (CIT) shall physically inspect the operation of all irrigation systems once a month and prepare a written report specifying park name, controller location /name, start times, run times, program name, station number, water budget percent, weekly Et and deficiencies. All deficiencies shall be cured /repaired within five working days or the Director's Representative shall impose penalties for failure to respond and /or hire a Certified Irrigation Technician to remedy the system. The Contractor shall maintain all sprinkler systems using City standard irrigation products and details. All repairs shall be to City of Santa Ana Park Services' specifications and details. Repairs to irrigation heads shall be with matching precipitation nozzles. Contractor shall ensure that excessive over spray /runoff into street right -of -ways or other areas not intended to receive irrigation is controlled. The Contractor shall repair at his own expense, by way of CITA's, any irrigation head and lateral line rendered inoperable or malfunctioning due to attrition, vandalism, etc. All other repairs, RCV to meter, shall be performed by Certified Irrigation Technicians and shall be "tagged" using the City of Santa Ana Park Services "tagging" system noting the Company and Irrigation Tech that performed the repair, the date of the repair and the Contractor's and Irrigation Technicians contact information. All repairs shall be warrantied for two years from the date of the approved repair. All head and lateral lines shall be repaired within five days of discovery of malfunction /repairs needed. All other irrigation repairs shall be performed immediately following approval of the work. (2) The CMIT shall perform a daily visual inspection of all irrigated areas first thing each morning. All areas receiving marginal coverage shall receive supplemental irrigation by being irrigated by a portable irrigation method. The contractor shall furnish all portable hoses, nozzles, sprinklers, etc., necessary to accomplish this additional irrigation. Care shall be exercised to prevent a waste of water, erosion, and /or detrimental seepage into existing underground improvements or structures. e) Repairs Page 21 The Contractor shall be responsible at his own expense for repairs to all irrigation heads, swing joints and lateral lines as a part of this agreement. The City will be responsible for repairs to the irrigation system from the valve to the water meter. The Contractor shall submit proposals to the Director's Representative for extra work to repair /improve the irrigation system from the RCV to the meter. 8. Hardscape & Park Amenity Maintenance a) Non - pedestrian parking lots, curbs, gutters, stamped or other enriched hard roadway surface areas, shall be thoroughly cleaned once per week. (1) The Contractor shall hire a sub - contractor specializing in parking lot cleaning to clean the roadway and parking lots at Centennial Park. The work shall be performed by the sub - contractor in the early morning hours or at a time of day that will not disturb residents. If the work is to be performed during the day, the sub - contractor shall develop a strategy to close off parking lots to prevent people from parking so he /she may clean the entire parking lot. (2) Vacuums, blowers, sweepers, shovels or other approved equipment may be used to clean hardscape areas. Debris shall not be blown or swept onto adjacent planters, streets or property. All debris must be thoroughly cleaned and picked up /removed from the site. All non - pedestrian pavement, curb top /bottom, gutters, etc. shall be thoroughly cleaned. Debris and litter that shall be cleaned includes, but is not limited to, leaves, twigs, branches, loose rock, sand, soil and trash. The City shall approve any equipment that is to be used for cleaning parking lots. Large trash items in excess of five inches length or width, a muddle of smaller items, spills, and any material (including tree /plant material) that creates a safety hazard shall be picked up daily. (3) The Contractor shall perform pressure washing quarterly (second week of July, October, January and April) to remove dirt, grime, algae, stains, gum, tar, etc. from walkways between Park Community /Recreation Centers, Senior Centers and the parking lots to achieve a consistently clean surface, free of all stains and foreign material, etc. Contractor shall also pressure wash around park restrooms. b) Daily Site Amenity Blowing & Cleaning — Contractor shall maintain site amenities, patios, pool decks, playground equipment, and pedestrian paved areas free of debris, slap tags, tape, string, nails, push pins, wire, etc. such as but not limited to, picnic tables, park benches, skate park, walls, planters, pool decks, raised curbing, railing, exterior of buildings, light standards, overhead shelters, etc. (1) All picnic amenities (picnic tables, BBQ, picnic shelters, trash receptacles etc.) and park benches /amenities shall be cleaned daily Monday through Sunday to assure that all trash, stains, spills, debris, glass, staples, nails, tape, wire, etc. is removed. (2) All barbecues shall have ashes, charcoal or any other materials removed once a week. Contractor shall paint the exterior of the BBQ's and the post with heat and rust resistant flat black paint whenever rust appears. c) All parks with flagpoles shall have an American flag displayed at all times. The Contractor shall visually inspect the flag every day to assure it is in good condition. Should, in the opinion of the Director's Representative, the flag is not be in good condition (faded, discolored, torn and /or having holes) the Contractor shall immediately Page 22 request from the Director's Representative a new flag. Contractor shall raise the new flag immediately upon receipt from the Director's Representative. d) Drinking fountains shall be cleaned, sanitized and unplugged on a continuous basis. The Contractor shall use approved germicidal cleaner and products to assure that drinking fountains are clean and polished. The Contractor shall remove all mineral build up, algae, stains, etc. using any method deemed expedient. The Contractor shall achieve this level of quality using a combination of cleansers, pressure washer, metal polish product, hand and /or power tools. Should the drinking fountain be so plugged that dismantling the fountain is required the Contractor shall notify the Director immediately so City staff can make the repair. 9. Playground/Tot -Lot Areas a) Daily Maintenance - The playground /tot -lots /equipment shall be blown free of debris, sand /wood chips on play equipment, rubberized fall areas and surrounding concrete areas daily. Any sand /wood chips that accumulate on the rubberized surface shall be reused. Sand /wood chips and debris on the playground equipment shall be removed. b) Weekly Maintenance - The Contractor shall loosen compacted sand /wood chip areas, re -grade sand /wood chips areas to level condition (eliminating ruts, depressions, build up areas, etc.), sifting of sand /wood chips to assure that debris and any other foreign objects are removed, removal of weeds, and remove exposed filter fiber and dispose of. c) Annual Turf Berm Renovation - The Contractor shall eliminate berms (including pre- existing) in the turf surrounding or in the vicinity of playground /tot -lots by sod cutting /removing existing turf berms a minimum of three rows wide of sod, leveling to the appropriate grade, re- sodding with thick cut Greg Norman 1 Hybrid Bermuda sod and rolling the sod with a 1.5 ton asphalt roller used for sod compaction. e) The City shall be responsible for all playground equipment and tot -lot area safety inspections. 10. Ball Diamond Maintenance The Contractor shall establish a Sport Turf Management crew to specifically perform specified sport field /turf maintenance. The Contractor shall retain a City approved sub - contractor to provide ball diamond infield and warning track maintenance as set forth in Attachment 1. The Contractor shall also establish a Sport Turf Management crew to specifically perform specified sport field /turf maintenance. a) Daily Baseball Perimeter Maintenance Ball diamond perimeter maintenance shall be performed daily. Ball diamond perimeter maintenance shall be defined as all areas outside the field of play and sideline /dugout areas where coaches, players and others associated with the game gather. Ball diamond perimeter maintenance areas shall include but is not limited to grandstands, areas around concession stands, fence lines, warm -up areas, etc. The work that shall be performed on a daily basis shall include picking up trash and debris, blowing off areas to remove brick dust, washing off stains and /or all other foreign material. In addition, removal of such as sunflower seeds or peanut shells, so that all areas, including bleachers, backstops, pavement and landscape areas, are 100% free and clean. All debris mentioned above shall be collected and dispose of. Blowing debris into turf or Page 23 adjacent areas is not acceptable. b) Daily Outfield Maintenance (1) Irrigation checks and repairs to assure that irrigation heads are at the proper grade to avoid injury to players who may fall on them and that no "slippery" areas exist. (2) Fill in of divots and depressions and all uneven areas with USGA mix, organic compost mixed with Stovers Bermuda Dunes grass seed during the spring /summer and Stover Grand Slam perennial rye grass seed during the fall winter to re- establish the areas. (3) Level fence line areas using a rock or leveling rake. c) Weekly Maintenance (1) Contractor shall edge ball diamond fence lines achieve crisp straight lines and a smooth crisp arc where the fence meets the sport turf. All turf detail shall be 1" from fence lines. d) Non - recurring maintenance: (1) During inclement weather the Contractor shall work to reopen baseball fields as soon as possible. The Contractor shall use Diamond Dry or an approved equal to warning tracts and fence lines. In addition, the Contractor shall use hand pumps or any other reasonable method necessary to drain water off the field. 11. Soccer /Football Field Maintenance The Contractor shall establish a Sport Turf Management crew to specifically perform specified sport field /turf maintenance. a) Daily Sport Field Perimeter Maintenance Sport field perimeter maintenance shall be performed daily. Sport field perimeter maintenance shall be defined as all areas outside the field of play and sideline /out of bounds areas where coaches, players and others associated with the game gather. Sport field perimeter maintenance areas shall include but is not limited to grandstands, areas around concession stands, fence lines, warm -up areas, etc. The work that shall be performed on a daily basis shall include picking up trash and debris, blowing off areas to remove brick dust, wash off stains and /or all other foreign material. In addition, removal of such as sunflower seeds or peanut shells, so that all areas, including bleachers, backstops, pavement and landscape areas, are 100% free and clean. All debris mentioned above shall be collected and dispose of. Blowing debris into turf or adjacent areas is not acceptable. b) Daily Sport Turf Maintenance (Monday through Friday) (1) All soccer /football fields shall be inspected every day, Monday through Friday. Contractor shall look for divots, depressions, debris, and other turf marring conditions. If discovered, the Contractor shall fill in divots and depressions with approved USGA mix mixed with Stovers Bermuda Dunes grass Page 24 seed during the spring /summer and Stovers Grand Slam perennial rye grass seed during the fall winter to re- establish the areas. (2) Areas of the field where turf has been worn away due to play shall be raked, dragged and leveled each day to provide a level- playing surface free of divots, depressions and uneven surfaces. The Contractor shall add approved topsoil to these areas as necessary to keep the areas level and safe. (3) Irrigation checks and repairs to assure that irrigation heads are at the proper grade to avoid injury to players who may fall on them and that no "slippery" areas exist. (4) Level fence line areas using a rock or leveling rake. c) Weekly Maintenance (1) Contractor shall edge fence lines achieve crisp straight lines and a smooth crisp arc where the fence meets the sport turf. All turf detail shall be 1" from fence lines. d) Non - recurring maintenance: (1) During inclement weather the Contractor shall work to reopen baseball fields as soon as possible. The Contractor shall use Diamond Dry or an approved equal to warning tracts and fence lines. In addition, the Contractor shall use hand pumps or any other reasonable method necessary to drain water off the field. 12. Sport Court Maintenance a) All sport courts shall be blown off daily. Courts and fence lines shall be completely free of dirt, debris, etc. b) Contractor shall continuously replace tennis and basketball nets when they become worn or vandalized. The City shall furnish nets. 13. General Maintenance and Clean -Up For All Parks and Contracted Sites The Contractor shall establish a Trash Crew to blow down all paved areas, pick -up trash /debris and to empty trash receptacles daily. Daily Maintenance a) All trash and debris (twigs, branches, sand, gravel, rock, wood chips, glass, metal, paper, etc.) on the ground or in trash receptacles shall be blown- off /removed from all worksites landscaped and paved areas each day Monday through Sunday before 12:00 p.m. This includes all parking lots, landscape areas, paved areas, street curb gutters, flood control channels, etc. The Contractor shall not blow broken glass or any other potentially hazardous materials into landscape areas. Trash shall consist of all items 80 lbs. or less. All trash receptacles and lids shall be wiped clean with a germicidal product. (1)- Picnic shelters, drinking fountains, picnic shelter concrete pads, trash receptacles, concrete or asphalt areas with stains around trash receptacles, park Page 25 security lights, park benches, walls, ball diamond backstops, ball diamond dugouts, ball diamond and other sport concession areas /patios /perimeter areas and ball diamond bleachers and the pavement beneath them and other park amenities shall be cleaned daily. b) The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance. c) After heavy windstorms or other inclement weather that impacts sites under this agreement, the Contractor shall bring in extra staff to clean all parks areas within two (2) days at no cost to the City. Debris (80 lbs. or less), such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion, etc., shall be removed from the worksites. d) The Contractor shall keep sidewalks and all other paved areas clean and free of any debris, dirt, glass, weeds, leaves, etc. at all times. e) Drain inlets shall be checked and if necessary cleaned once per day to avoid flooding of areas during inclement weather. 14. Other Requirements a) Work Not Scheduled The Director's Representative may delete a portion of or the entire work site from contractual maintenance during a construction period or any period where the Director determines that work cannot be scheduled. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the Contractor. The amount of reduction will be based on the percentage of area involved and will be determined by the City. 15. City Inspection The Director's Representative shall regularly inspect the parks, playgrounds, fields and all other City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the manner, and to the professional degree set forth in the Specifications, The Contractor agrees that the City shall; 1) withhold from Contractor's next monthly payment, the City's actual or estimated cost of performing the work; or, 2) hire a contractor or City staff to perform the work not performed and then withhold from the Contractor's next monthly payment the City's actual cost for performing the work to bring the property into conformance with the specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per park, per item specified herein not performed, per day not meeting the specifications during any such inspection. Furthermore, it is not the Director's Representatives responsibility to inform the Contractor when work specified in the specifications was not performed or that deficiencies exist. It is the Director's Representatives responsibility to inspect the properties to verify that work was performed to the specified level of quality and time frame followed by reporting that the work was performed satisfactorily or not. It is the Contractor's responsibility to provide adequate supervision and staffing to perform all aspects specified in this agreement. Page 26 ATTACHMENT SUB - CONTRACTOR BALL DIAMOND IN -FIELD MAINTENANCE 1.0 Scope of Work 1.1 The City of Santa Ana Park Services elects to require the landscape general contractor to hire a sub - contractor whose specialty is maintaining baseball /softball infields and warning tracks. The City has researched the average price for a sub - contractor to maintain infields and warning tracks at high level specified in this specification and has determined it is willing to pay a sub- contractor $75.00 per prep for pro /college /high school diamonds and $60.00 per prep for other diamonds. This being known, the landscape general contractor may select one of the three required sub - contractors listed below without prejudice of price. 1.2 State of California Licensed C -27 Contractor specializing in Ball Diamond In -Field Maintenance shall provide in -field and warning track brickdust maintenance for Baseball /Softball Diamonds per the specifications and conditions listed below. 1.3 REQUIRED SUB - CONTRACTORS Contractor shall enter into separate agreements with one of the contractors listed below. These sub - contractors shall perform all ball diamond specialized maintenance in accordance with this specification. Major League Softball, Inc. David R. Johnson, President 621 E. Walnut Ave. Burbank, CA 91501 (818) 559 -8787 Extension 5 (office ) (818) 355 -2169 (mobile) davej(c�misoftball.com (email) Professional Sports Field Maintenance, Inc. 23 Emerald Glen Laguna Niguel, CA 92677 Phone: (949) 661 -0493 Elite Infields 14161 Barber St. Westminster, CA 92683 (714) 913 -8281 linda @eliteinfields.com Diamonds Sports Field Services, Inc Attn: Jeremy Woolston 38 San Tomas Rancho Santa Margarita, CA 92688 (949) 294 -8916 iwoolstonP-diamondssportsfield. com Other ball diamond subcontractors that can demonstrate a history of providing equal quality ball diamond maintenance services in other cities may be considered. Page 27 2.0 Ball Diamond Locations and Quantities/Types of Diamonds at Each Site 2.1 2.2 2.3 2.4 2.5 IM 2.7 2.8 2.9 Adams Park - District 4 2.1.1 One (1) 60' base path Little League diamond with skinned brickdust infield. Cabrillo Park - District 2 2.2.1 One (1) 80'/90' base path Little League Junior /Senior diamond with skinned brickdust infield. Centennial Park- District 4 2.3.1 Two (2) 60' base path Girls Softball /Major Little League diamond with skinned brickdust infields. Delhi Park - District 3 2.4.1 One (1) 60' base path Little League diamond with skinned brickdust infield. El Salvador Park - District 1 2.5.1 Two (2) 60' base path Little League diamond with skinned brickdust infields. 2.5.2 Three (3) base path T -Ball diamonds with skinned brickdust infields. Heritage Park- District 1 2.6.1 One (1) 60' base path Girls Softball /Major Little League diamond with skinned brickdust infield. Jerome Park - District 4 2.7.1 One (1) 80'/90' base path Little League Junior /Senior diamond with skinned brickdust infield. 2.7.2 Two (2) 60' base path Little League diamond with skinned brickdust infields. Madison Park- District 3 2.8.1 One (1) 60' base path Major Little League diamond with skinned brickdust infield. 2.8.2 One (1) T -Ball diamond with skinned brickdust infield. Memorial Park - District 3 2.9.1 One (1) 80'/90' base path Little League Junior /Senior diamond with skinned brickdust infield. Page 28 2.9.2 One (1) 60' base path Little League diamond with combination turf/brickdust infield. 2.9.3 Two (2) 60' base path Little League diamonds with skinned brickdust infields. 2.10 Morrison Park- District 2 2.10.1 One (1) 60' base path Girls Softball/ Little League diamond with skinned brickdust infield. 2.11 Portola Park - District 2 2.11.1 One (1) 60' base path Girls Softball/ Little League diamond with skinned brickdust infield. 2.12 Riverview Park- District 1 2.12.1 One (1) 60' base path Major Little League diamond with skinned brickdust infield. 2.12.2 One (1) 60' base path Major Little League diamond with sport turf and brickdust infield. 2.1.2.3 One (1) Minor Little League diamond with sport turf and brickdust infield. 2.12.4 One (1) T -Ball Little League diamond with sport turf and brickdust infield. 2.13 Rosita Park- District 1 2.13.1 One (1) 60' base path Major Little League diamond with sport turf and brickdust infield. 2.14 Santiago Park - District 2 2.14.1 One (1) 60' base path Girls Softball diamond with skinned brickdust infield. 2.15 Thornton 'Park- District 4 2.15.1 Three (3) 60' base path Girls Softball diamond with skinned brickdust infield. 2.16 Windsor Park - District 4 2.16.1 One (1) 60' base path Girls Softball diamond with skinned brickdust infield. 32 Total diamonds at 16 park sites. 3.0 Schedule of Work to be Completed Page 29 3.1 Adams Park: 5 Days per wk, Feb 1St to July 15" 3 Day per wk, July 16th to Jan 31s' 3.2 Cabrillo Park: 5 Days per wk, Feb I" to July 15th 1 Day per wk, July 16`h to Jan 31" 3.3 Centennial Park: 5 Days per wk Feb 1 St to April 31 st 3 Day per wk May 1St to Jan 31 st 3.4 Delhi Park: 2 day per wk Year round 3.5 El Salvador Park: 5 Days per wk, Feb 1 st to July 15th 3 Day per wk, July 16" to Jan 31St 3.6 Heritage Park: 1 Day per wk Year round 3.7 Jerome Park: Field #1 5 Days per wk, Feb 1 st to July 15" 3 Day per wk, July 16th to Jan 31St Field #2 & #3 1 Days per wk Year round 3.8 Madison Park: 5 Days per wk, Feb 1" to July 31" 2 Day per wk, July 16th to Jan 31St 3.9 Memorial Park: 5 Days per wk, Feb 1St to July 31St 2 Day per wk Aug 1St to Jan 318t 3.10 Morrison Park: 3 Days per wk, Feb 1St to July 15`h 1 Day per wk July 16th to Jan 31St 3.11 Portola Park: 3 Days per wk, Feb 1St to July 15th 1 Day per w1c, July 16th to Jan 31st 3.12 Riverview Park: 5 Days per wk, Feb 1St to July 15th 3 Day per wk, July 16" to Jan 31s' 3.13 Rosita Park: 5 Days per wk, March 1St to July 31St 3 Day per wk, July 301h to Feb 28" 3.14 Santiago Parlc: 5 Days per wk Year round 3.15 Thornton Park: 5 Days per wk Year round 3.16 Windsor Park: 3 Days per wk Feb 1 st to July 15th 1 Day per wk July 16th to January 31" Page 30 4.0 Field Composition Mix (Brickdust) To Be Used When Maintaining In- fields. 4.1 Field In General 4.1.1 When adding field composition mix (brickdust) to any City of Santa Ana infield, the specific type of material to be used is: Stabilizer Solutions Stabilizer Gold Infield Mix (with stabilizer). 4.2 Pitcher's Mound /Home Plate /Basepath Areas 4.2.1 When adding a mix with a higher clay composition material to any pitcher's mound /home plate /base -path area, the specific type of material to be used is: Hill Topper Home Plate and Mound Mix. 4.3 Warning Track 4.3.1 When adding field composition mix to ball diamond warning tracks the specified type of material to be used is: Stabilizer Solutions Stabilizer Warning Track Mix. 5.0 Equipment The contractor shall provide and have "on hand" at all times during the brickdust maintenance operation the following equipment. 5.1 Utility Vehicle Small tight turn radios (13') vehicle designed especially for this type of work. This vehicle shall have the capability to make circle and figure eight patterns completely within the skinned brickdust infield area and not trespass onto adjacent turf areas. Vehicles manufactured by John Deere, Ryan, Toro and Daihatsu may be acceptable. 5.2 Drags 5.2.1 Scarifying Drag: Used to scratch up or loosen up the skinned area. The drag shall be made of heavy -duty steel capable of carrying additional weight ('s). Digging teeth shall be hardened and pointed and be 1/2" in diameter. Pull chain shall be included. 5.2.2 Cutting and Leveling Drag: Used to level and backfill low spots in the skinned area. The leveling drag and cutting blades shall be made of galvanized steel. This drag shall feature cutting blades that are adjustable and capable of cutting down dirt build -up (high spots) and depositing dirt into holes (low spots) creating a smooth and level playing surface. Pull chain shall be included. 5.2.3 Grooming or Finish Drag: Used to complete dragging procedure on a daily basis and lighter /gentle movement of brickdust. This drag shall be galvanized metal "door -mat" link. Pull chain shall be included. Drag shall be 6' in length by 6' in width. Nail Drag: Used to lightly roughen infield surface. Use True Pitch Mound Nail Drag or approved equal 5.3 Other Equipment 5.3.1 Hand Tamp: 20 lb. variety with 48" min. handle. Used to compact worn areas around bases, home plate and pitching mound. Page 31 5.3.2 Plastic Sheeting and Duct Tape: Used to wrap hand tamp head and help prevent wet clay from sticking. 5.3.3 Grade or Grooming Rake: Used to rake and fine level areas. Shall be made of aluminum, 36" wide and a 6' handle. 5.3.4 Heavy Duty Shovels: Used to move material. Round /Square Point and Scoop shovels. 5.3.5 Heavy Duty Hose: Used to water down skinned area. Shall be 3/4" to 1" top quality construction with 225 -psi working pressure. Leaks of any kind are not permitted. Contractor shall have a minimum of 175' of hose on hand at all times. 5.3.6 High Pressure Nozzle: Attached to hose. Use to spray down brickdust and push excess brickdust off turf edges. 5.3.7 Industrial Push Broom: Used to remove excess brickdust from turf edges. Shall be 24" min. wide with heavy -duty dual weight bristles. 5.4 Wet Conditions Equipment" (Add to equipment above) During periods of inclement weather or when the areas are wet the contractor shall have "on- hand" during all brickdust maintenance operations the following items: 5.4.1 Squeegee: Used to push /squeeze water off wet areas or into dry areas or drains. Shall be 24" to 36" wide with neoprene blade and magnesium /aluminum head. 5.4.2 "Super Sopper": Used to collect standing water in brickdust areas. Shall be drum type with exterior sponge and arm holding drum. 5.4.3 Diamond or Beckson Pump: Used to remove standing water in brickdust areas. Shall be plastic with flexible piston and value. 5.4.4 Infield Sopper with Wringer and Bucket: Used to collect standing water in brickdust areas. Sopper shall be geotextile- covered sponge typical for absorbing chemical spills. 6.0 Meetings 6.1 Contractor shall provide City of Santa Ana staff with a contact person and a phone number to reach the contact person from the hours of 6:30am — 5:00pm, Monday — Saturday. 6.2 Contractor shall appoint and identify to City of Santa Ana staff a "site supervisor ". This site supervisor shall meet with staff as requested at time and place agreed upon by both parties for as long as the contract is in effect to discuss any problems /concerns that may arise and any goals for the week. 6.3 In November of each year for as long as the contract is in effect, Contractor shall personally meet with staff, along with the designated site supervisor, to discuss and outline schedules for "Annual Renovations" (listed in Section 10.0). 7.0 Daily Infield & Warning Track Maintenance 7.1 General 7.1.1 Contractor shall remove all litter, broken glass and hazardous debris from infield and dugout areas. 7.1.2 Contractor shall keep brickdust and dugout areas in a clean and weed free condition. Page 32 Dugouts shall be cleaned daily and be free of brickdust, stains, weeds and other debris. Dugouts shall be hosed down weekly so they are completely free of any brickdust or other stains /gum, sunflower seeds, etc. 7.1.3 Contractor shall hose and /or sweep and hose out all dugouts so they are 100% free of brickdust, brickdust stains or any other debris. 7.2 Maintenance Procedure 7.2.1 Retain smooth and level playing surface, using the following daily procedure. The contractor shall remove all bases before beginning any work on in -field and re- install after all work on in -field is completed. 7.2.2 After removing all bases, the contractor shall scrape /wire brush all base post anchors and base inserts. This will help facilitate the base removal and installation. 7.2.3 The Contractor shall rake /shovel loose material from high spots back into low spots /worn areas on running paths, sliding zones, and any other low spots /worn areas appearing on the field before any watering or dragging shall take place. 7.3 Home Plate Area /Batter's Box Area Holes. 7.3.1 Sweep /Rake away all loose brickdust -mound mix - calcine clay. 7.3.2 Wet area until moist. 7.3.3 Scarify area ('s) [batter's box hole ('s)] with shovel. This will help the mix bind better. 7.3.4 In a 5 gallon bucket mix "mound mix" with water to desired consistency. Do not use infield mix for this purpose. 7.3.5 Backfill "mound -mix" material into hole ('s). 7.3.6 Tamp the area firmly with steel tamp. Note: The tamp will be most effective if you cover the bottom with plastic. Tape the plastic to the tamp handle. The plastic keeps the clay from sticking to the tamp's bottom. 7.3.7 Wet area until moist using a hose and power nozzle. Cover areas with calcified clay. 7.4 Pitcher's Mound 7.4.1 Follow same procedure for repair of home plate /batter's box area utilizing dry "mound mix" for this purpose. Do not cover with infield mix. 7.4.2 Add to the above the following: Rake all loose material from bottom to top and cover with "Mound Mix ". 7.5 General Brickdust Skinned Infield Areas 7.5.1 After raking /shoveling loose material from high spots back into low spots /worn areas on running paths, sliding zones, and any other low spots /worn areas appearing on the field, the Contractor shall fill all remaining low spots with new Stabilizer Solutions Stabilizer Gold Infield Mix (with stabilizer). brickdust from stock and make level. Page 33 7.5.2 The contractor shall clean all excess brickdust beneath or next to the backstop; dugout chain link fencing and /or infield chain link fence lines so that the infield brickdust is level with the dugout pavement and pavement outside the infield. 7.5.3 Lightly water entire infield before dragging. Note: Watering shall penetrate brickdust to a minimum depth of 1/8" deep min. This process is crucial to keeping brickdust in place and not going air borne. 7.5.4 Drag infield utilizing small utility vehicle as specified with "grooming or finishing drag ". Circular or figure eight drag patterns shall be used (see details 1 -A & 1 -13). Alternate drag patterns or reverse direction of drag patterns daily to avoid ruts and high /low areas. Speed of drag procedure shall not exceed 7 mph. 7.5.5 When dragging the skinned infield, the contractor shall stay away from all turf edges a minimum of 18 ". This will help in avoiding lips at brickdust/turf edges. This 18" gap shall also apply to all backstops and chain link fence areas. 7.5.6 Contractor shall hand rake all base paths on combination turf /brickdust infields. 7.5.7 When the dragging process is complete, the contractor shall stop the drag in a different location daily. This will stop the accumulation of brickdust in focused areas. At this time roll -up the drag, place it on the vehicle and remove all debris accumulated in the drag at this spot and rake out material emptied from drag. 7.5.8 After dragging, hand rake the 18" edges using the "grade or grooming rake ". The rake shall be held at an angle as to not push brickdust onto /into turf areas. 7.5.9 After raking the 18" edges, the contractor shall clean all excess brickdust on the turf edges utilizing a high pressure water nozzle or heavy duty broom. NO brickdust shall be permitted on the turf edges at any time. If in the determination of City staff, an unsafe lip situation exists (an unsafe lip is Y27 or greater) in any turf /brickdust border area infield to brickdust, base -paths or brickdust to outfield), contractor will be required to remove or level the soil build -up with a sod cutter and re- establish the in -field boundaries with a string line or suitable method and re -sod up to the border to remedy the situation at contractors expense. Pre - existing conditions shall be corrected during contract start -up. 7.6 Final Watering 7.6.1 This is the most time consuming and a very important element of the procedure. 7.6.2 The contractor shall final water the skinned brickdust to a depth of 1/4" minimum. 8.4 Rainy WeatheriWet Field Procedure 8.1 On the next scheduled working day after a rainfall, the following procedure, in the order listed, shall be adhered to: 8.1.1 Remove all standing water from low spots either by skimming off excess water and spreading it out to dry areas or using a pump /sapper system. 8.1.2 Rake out (scarify) wet areas. 8.1.3 Apply Stabilizer Solutions Stabilizer Gold Infield Mix (with stabilizer) from stock to all Wet Areas and Rake Out. Cap with calcified clay Turface. 9.0 Work to be Completed "BI- MONTHLY" 9.1 To maintain levelness of all fields, contractor shall, once every two months, scarify drag built up amounts of materials at high spots and cut and level drag the scarified material to low spots. The Contractor shall fill any remaining low spots with new Stabilizer Solutions Stabilizer Gold Infield Mix (with stabilizer) brickdust from stock and make level. Cap with calcified clay Turface. Note: Staff shall identify areas to scarify /cut and level drag to the contractor at weekly meetings with contractors appointed site supervisor (as per section 6.2 of contract). 9.2 Heavy water scarified and cut and leveled areas to a '/3" min. depth and allow settling in before play on field. Note: Due to heavy watering and its need to settle before play, staff shall provide a schedule of bi- monthly scarify /cut and level drag dates to contractor. 10.0 Work to be Completed "ANNUALLY" 10.1 Each year, the following renovation is to be done on all fields in conjunction with the City's Annual Sports Turf Renovation Schedule. Fields renovated may change from year to year. 10.1.1 Contractor shall laser grade each ball diamond. Contractor shall scarify drag built up amounts of materials at high spots and cut and level drag the scarified material to low spots. The Contractor shall fill any remaining low spots with new Stabilizer Solutions Stabilizer Gold Infield Mix (with stabilizer) brickdust from stock and make level. Note: Staff shall identify areas to scarify /cut and level drag at the November meeting with contractor's owner (as per section 6.3 of contract). 10.1.2 Contractor shall verify and maintain all base distances, pitching rubber distances and pitching mound specifications per the Little League, Pony /Colt League specifications for each specific field. Contractor shall repair any specifications not being met on any field. In addition, the Director's Representative may elect to pay extra for the Contractor to install 1/2" new Stabilizer Solutions Stabilizer Gold Infield Mix (with stabilizer) to in- fields at all diamonds (minimum 25 tons per Girls Softball /Major Little League Field and minimum 50 tons per Junior /Senior Little League Field). Also, the Director's Representative may elect to pay extra for the Contractor to install a minimum of 2 ton of Turface calcite clay per Girls Softball /Major Little League Field and 4 tons of Turface calcite clay to Junior /Senior Little League Fields Responsibility for and purchase of necessary materials shall be at contractor's expense. 10.1.3 The Director's Representative may elect to pay extra for the Contractor to rebuild pitcher's mound and batters boxes to MLB specifications for high school /college /senior- junior diamonds and Little League specifications for Little League major diamonds using Hill Topper Mound Mix capped with calcified clay by Turface. 11.0 Work To Be Completed "AS DIRECTED" 11.1 Replace Base ANCHORS as directed. Note: City of Santa Ana uses the Hollywood Breakaway base anchoring system. Contractor shall install base anchors into the ground per manufacturer's standards. Top of stake shall be approximately 2" below the surface grade so that the base sits level and flush against the surface on all sides. Page 35 11.2 Replace Bases as directed. Note: City of Santa Ana shall be responsible for supplying all necessary base anchors and /or bases to the contractor as needed. 11.3 Replace or Remove /Level /Re- Install home plates as directed. Home plate shall be 1" above finish grade of batters circle. 11.4 Replace or Remove /Level /Re- Install pitching rubbers as directed. Note: City of Santa Ana shall be responsible for supplying all necessary home plates and /or pitching rubbers to the contractor as needed. 11.5 When given direction to complete "as directed" work, contractor shall complete the directed work on the next working day. 12.0 Infield Turf Maintenance 12.1 Infield turf shall mean all sport turf in the infield, the foul territory of the infield and 36" beyond the infield and warning track brickdust skin line /arc. Infield and warning track turf shall be mowed and edged one (1) time per week. 12.1.1 Contractor shall use a Jacobsen Eclipse2 "greens" reel mower to provide "putting green" quality finish cut. 12.1.2 Infield turf shall be cut between 1/2" and 1/4" per staff's direction. 12.1.3 All turf clippings shall be collected and disposed of. 12.1.4 Edging of infield arc shall be performed by infield sub. Straight lines shall be edged by running a string line to assure lines are edged perfectly straight. 12.2 Infield turf shall be irrigated to maximize healthy growth of the turf while conserving water. Over watering will not be acceptable. 12.2.1 Contractor shall check and program the automatic irrigation controller as often as necessary to assure the correct amount of water is applied to the infield sport turf. 12.2.2 Contractor shall provide any areas of the turf supplemental watering using a garden hose on an as needed basis to assure a high quality turf infield. Infield turf shall be fertilized two (3) times per year in the first week of January and April and when the field is renovated each year per the agronomic plan. The Contractor shall use California Organic products 'Phyta- Boost' 7 -1 -2 fertilizer at 600 pounds per acre, and 'Compel' compost at 300 pounds per acre. 12.2.3 Contractor shall distribute the fertilizer evenly using a mechanical broadcaster. No hand distribution will be allowed. 12.3 Infield turf shall be aerated using a walk behind piston type aerator as often as deemed necessary by Staff. 12.4 Infield turf shall be kept weed free at all times. Page 36 12.4.1 Any grasses other than the original hybrid Bermuda, and cropped over perennial rye installed in the infield shall be eradicated immediately upon notice. The Contractor may choose the method of eradication, however, may not damage the turf. 12.4.2 Any broadleaf and /or turf type weeds shall be eradicated immediately upon notice. The Contractor may choose the method of eradication, however, may not damage the turf. 12.5 Infield turf shall be kept free of disease and rodents at all times. 12.5.1 The Contractor shall be responsible for identifying and treating any diseases or rodents immediately upon notice. 12.6 Infield turf annual renovation (Optional, at City's request, as a contingency item) 12.6.1 Each year the infield turf shall be renovated: 1) verticut using the straight blade reels with blades 1.26- 1.50" apart; 2) mowed to 1/4" high immediately following verticutting; 3) overseeded with Stovers Seed Company Bermuda Dunes at a rate of 8 pounds of seed per 1,000 square feet; and, 4) top dressed immediately following seeding by Materials using "Santa Ana Top Dress Mix" 114" minus STA tested /approved compost -seed topper with California Organic Phyta -Boost 7 -1 -2 fertilizer pre -mixed (35 cubic yards seed topper to 700 pounds of organic fertilizer). 12.7 Infield monthly overseeding (Optional, at City's request, as a contingency item) 12.7.1 Each month the infield turf shall be verticut using the greens reel mower straight blade reels with blades 1.26- 1.50" apart and overseeded with Stovers Seed Company Bermuda Dunes at a rate of 1 pound of seed per 1,000 square feet or Simplot's Jacklin Seed Company CSI Perennial Rye at a rate of 1 pound of seed per 1,000 square feet. 13.0 General Contract Provisions 13.1 Contractor shall provide and is responsible for all equipment necessary to carry out the work outlined in the contract. There will be no available storage for equipment. Contractor will be responsible for bringing in and then removing all equipment necessary to carry out the work outlined in the contract. Page 37 ATTACHMENT ANNUAL COLOR PLANTING AND MAINTENANCE SPECIFICATION Before each annual planting the area should be tilled 8 to 16 inches deep. Organic matter in the form of nitrified redwood must be incorporated to a depth of 8" of the top soil. The contract administrator may adjust this if adequate organic matter is already present in the soil but the successful bidder must be prepared to incorporate this organic matter at every color rotation. Organic matter must comprise 25% of the soil volume where the roots will be. This requires 2" of nitrified redwood tilled to an 8" depth. Apply 1.5 pounds of nitrogen per 1000 sq. ft. as a complete low nitrogen material with a ratio of 1:2:1, 1:1:1, 1:2:2 or similar. Do not use a higher rate of nitrogen as this may result in excessive vegetative growth and a suppression of flowering. After establishment, fertilize as necessary to maintain a robust appearance and maximum flowering. After incorporating organic material and other supplements, the beds must be raked smooth and slightly mounded. Sticks clods and other material must be removed from the bed. During planting gently crush the root mass with the fingers to stimulate root growth in the surrounding soil. Begin planting in the center of the bed and keep traffic in the worked soil to a minimum. Make the hole slightly larger than the root ball and set the plant at the same depth or slightly higher than it was growing in the container. Smooth out the soil around the plants after planting, including footprints. Water plants to a depth of 5 inches immediately after planting for 4" plant material (deeper for larger pots). Plants are to be rotated four times a year and are to be kept disease free and healthy on a consistent basis. There must be no dead or missing plants at any time and the beds must be kept in a weed free condition. Plants will be in 4" pots and will be planted in an 8" triangular spacing pattern. Rows must be in a straight alignment at the time of planting. Plant species that may be planted at different times of the year may include, but not be limited, to the following annual bedding plants as approved by the Director: • Spring /Summer — April through October 1 Alyssum, Lobelia, Salvia, Marigold, Gloriosa Daisy, Penstemon, Cosmos, Dahlia, Impatiens, Begonias, Double Impatiens, Petunia, Verbena, Vinca rosea (periwinkle) Zinnias • Fall/Winter Iceland poppies, Pansies, Viola, Stock, Snapdragons, Primroses, Ranunculus Vandalism Contractor shall check annual color beds daily (Monday through Friday). If plants are missing or vandalized, the Contractor shall provide the City's representative with a proposal to replace missing /damaged plants. After the City's Representative signs the proposal, the Contractor shall then replant /replace missing /damaged plants within 48 hours. The City's contract administrator shall be the sole judge of whether the above specifications are met. The contract administrator shall also approve the types and combinations of color bedding plants prior to installation. Page 38 ATTACHMENT CITY OF SANTA ANA PARKS, RECREATION & COMMUNITY SERVICES TREE SERVICE SPECIFICATIONS 1.00 INTRODUCTION Trees and other woody plants respond in specific and predictable ways to pruning and other maintenance practices. Careful study of these responses, has led to pruning practices, which best preserve and enhance the beauty, structural integrity, and functional values of trees. In an effort to promote practices, which encourage the preservation of tree structure and health, the following policies and procedures have been established. These specifications are presented as working guidelines, recognizing that trees are individually unique in form and structure, and that their pruning needs may not always fit strict rules. 1.01 OVERVIEW OF SPECIFICATIONS Any tree work performed in the City of Santa Ana Park and Recreation Facilities ( SAPRF) must be done according to the SAPRF specifications. There are different criteria for priming depending on the purpose for the pruning. a. Complete Prune Specifications are used when circumstances deem the entire tree needs to be fully pruned. Complete and Aesthetic Specifications are used when circumstances deem the entire tree needs to be fully pruned and in addition shall be reduced on the perimeter of the tree canopy to provide a formal appearance. Examples of when Complete and Aesthetic pruning may occur are government civic centers, commercial - retail centers, and formal landscapes where uniformity in appearance is required. c. Safety Prune Specifications require less pruning and are used when specific, possibly hazardous (dead/dying) limbs need removal to eliminate all safety concerns. Safety pruning may be recommended in some circumstances instead of a complete prune. Safety pruning specifications are used for "as needed" pruning as outlined above and address only safety concerns. Safety pruning includes only the basic requirements and does not include the fine pruning detail work outlined in a complete prune. d. Power Line Clearance Prune (PLC) Specifications are used for private tree power line clearance work and for street tree (PLC) pruning when the tree is pruned between its periodic complete pruning cycles. e. Palm Pruning Specifications are used when pruning any type of palm. All specifications are based on International Society of Arboriculture, National Arborist Association and American National Standards Institute criteria. This guarantees that SAPRF trees receive the best possible care. Page 39 1.02 GENERAL REQUIREMENTS The following requirements shall be used during any priming work to be perforrned on SAPRF trees: a. Proper disposal of all tree debris generated. b. Assuring good traffic control and minimize disruption of the public. c. Assuring adequate safety of employees and the public. Prior to starting any tree work on an SAPRF tree, the Contractor must contact an authorized SAPRF representative. Contact Mike Lopez, Park Services Superintendent at 714.647.3324 Office or 714.231.6112 cell phone. 1.03 ISA CERTIFICATION REQUIREMENTS The Contractor shall employee a full -time, permanently certified personnel, as accredited by the International Society of Arboriculture. a. The Contractor shall employee an ISA Board Certified Master Arborist® to oversee the project. The ISA Board Certified Master Arborist a credential is the highest level of certification offered by ISA. This credential recognizes ISA Certified Arborists© who have reached the pinnacle their profession. In addition to passing an extensive scenario -based exam, candidates must abide by a Code of Ethics, which ensures quality of work. Fewer than two percent of all ISA Certified Arborists© currently hold this certification. b. The Contractor shall employee an ISA Certified Arborist© -Tree Risk Assessment Qualification T( RAQ) Working /On Site Supervisor to be on site at all times work is in progress to manage the correct priming of the trees. To earn an ISA Certified Arborist « credential, you must be trained and knowledgeable in all aspects of arboriculture. ISA Certified ArboristV have met all requirements to be eligible for the exam, which includes three or more years of fall -time, eligible, practical work experience in arboriculture and/or a degree in the field of arboriculture, horticulture, landscape architecture, or forestry from a regionally accredited educational institute. This certification covers a large number of topics giving the candidates flexibility in the arboricultural profession. TRAQ is an ISA qualification program that trains arborists how to use the methodologies outlined in the ISA Best Management Practices for Tree Risk Assessment. This qualification promotes the safety of people and property by providing a standardized and systematic process for assessing tree risk. The results of a tree risk assessment can provide tree owners and risk managers with the information to make informed decisions to enhance tree benefits, health, and longevity. A Code of Ethics for ISA Certified Arborists© strengthens the credibility and reliability of the work force. This certification is accredited by the American National Standards Institute, meeting and exceeding ISO 17024. c. All Contractor Working /On Site Supervisor shall be ISA Certified Tree Worker Climber Specialist© and /or The ISA Certified Tree Worker Aerial Lift Specialist. To be a ISA Certified Tree Worker Climber Specialist ®, candidates must have the skill and endurance to climb trees, demonstrate high regard for safety, and be able to get the job done off the ground. This credential is different from the other certifications because you ARE tested in both a classroom setting and a field setting. Candidates must have training in aerial rescue, CPR, and First Aid to obtain this certification. d. The Contractor's employees shall be ISA Certified Tree Worker Aerial Lift Specialist® when working on trees beneath or in the vicinity of utilities. The ISA Certified Tree Worker Aerial Lift Specialist® requires candidates to demonstrate their ability to perform as a competent aerial lift operator. The knowledge gained with this certification can improve the productivity, quality of care, and safety practices of those who earn the credential. Along with proven knowledge of CPR and first aid, candidates have been tested on safety procedures, and must be able to complete thorough truck and tree inspection. Page 40 1.04 SPECIFIC TREE PRUNING SPECIFICATIONS a. All persons performing tree work on SAPRF trees must be trained according to tree care standards accepted by the International Society of Arboriculture. b. All persons performing tree work on SAPRF trees in or around primary electrical lines must be trained to do so according to the "Electrical Safety Orders" of the State of California, including all amendments and revisions. c. When tree pruning cuts are made to a side limb, such remaining limb must possess a basal thickness of at least one third (1/3) of the diameter of the wound so affected. Such cuts shall be considered proper only when such remaining limb is vigorous enough to maintain adequate foliage to produce wood growth capable of callusing the pruning cut so affected within a reasonable amount of time. d. All final tree priming cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Flush cuts, which produce large wounds or weaken the tree at the cut, shall not be made. The branch collar shall not be removed. e. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property. f All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. All major diseases and/or pest problems shall be promptly reported to an authorized SAPRF representative. g. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with smooth wood surface and secure bark remaining intact. All trees six (6) inches in diameter or less shall be pruned with hand tools only. Chain saws will not be permitted on any trees six (6) inches in diameter or less. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or disease problems. h. Whenever pruning cuts are to be made, while removing limbs too large to hold securely in one hand during the cutting operation, the limbs shall be cut off first, one (1) to two (2) feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Such cutting back shall not include the removal of any live, healthy limbs in excess of six (6) inches in diameter without prior approval from an authorized SAPRF representative. i. No more than twenty five (25) percent of the live wood may be removed from the crown of any tree, without approval of an authorized SAPRF representative, excepting live oaks, which are limited to no more than ten (10) percent. Resulting in keeping as much of the crown of the tree as possible. j. Any extraneous metal, wire, rubber or other material (i.e. stakes, ties) interfering with tree growth shall be removed immediately. k. Any defective or weakened trees shall be reported to an authorized SAPRF representative. Specifically, any structural weakness of a tree, decayed trunk or branches, shall be reported in writing, noting the location of the tree by street address and a description of the hazard found in the tree. 1. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, except palms that Page 41 are more than sixty -five (65) feet in height. m. Beneficial animal, bird nests, nesting cavities or other wildlife habitat shall be preserved and protected whenever feasible, unless doing so would create a hazard. 1.05 COMPLETE TREE PRUNING SPECIFICATIONS Complete tree pruning shall consist of the total removal of dead or living branches that may threaten the future health, strength and attractiveness of trees. Specifically, trees shall be pruned in such a manner as to: a. Prevent branch and foliage interference with requirements of safe public passage. Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. b. Remove all dead and dying branches and branch stubs that are one half (1/2) inch diameter or larger. c. Remove all broken or loose branches. d. Remove any live branches, which interfere with the tree's structural strength, and healthful development, which will include the following: 1) Branches, which rub and abrade a more important branch. 2) Branches of weak structure, which are not important to the framework of the tree. 3) Branches, which if allowed to grow, would wedge apart the junction of more important branches. 4) Branches forming multiple leaders in a single leader type tree. 5) Branches near the end of a limb, which will produce more weight or offer more resistance to wind than the limbs are likely to support. 6) Selective removal of undesirable sucker and sprout growth paying specific attention not to nick or damage the sprout "burl'. 7) Selective removal of one or more developing leaders where multiple branch growth exists near the end of broken or stubbed limbs. 8) Selective removal of limbs obstructing buildings or other structures or traffic signs. Generally, limbs closer than five (5) feet to a building or other structure should be removed unless doing so would severely damage a tree. 9) Removal of branches, which project too far outward beyond an otherwise symmetrical form. e. Cut back ends of branches and reduce weight where excessive overburden appears likely to result in breakage of supporting limbs. Page 42 f Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. g. Obtain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by an SAPRF representative to do otherwise. h. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to said trees. i. Clear all branches and foliage within ten (10) feet of primary electrical lines and three (3) to five (5) feet of secondary electrical lines. j. Clear all branches that interfere with telephone, cable and other utility lines within one (1) foot of lines, wherever feasible. 1.06 COMPLETE & AESTHETIC TREE PRUNING SPECIFICATIONS Complete and Aesthetic tree pruning shall consist of work performed in accordance with the specifications in 1.05 Complete Tree Pruning Specifications and in addition shall include that trees shall be consistently and concisely pruned whereby the canopies are "topiaried" in forms consistent with the species of tree being pruned. In specific cases where a group of same specie trees are present, the group of trees may be required to be "topiaried" all the same size and shape. 1.07 SAFETY TREE PRUNING SPECIFICATIONS Safety tree pruning shall consist of the total removal of dead or living branches that may menace the future health, strength and attractiveness of trees. Specifically, trees shall be pruned in such a manner to: a. Prevent branch and foliage interference with requirements of safe public passage. Over street clearance shall be kept to a minimum of sixteen (16) feet above the paved surface of the street, fifteen (15) feet above the curb and eight (8) feet above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. b. Remove dead and dying branches and branch stubs that are two (2) inches in diameter or more. c. Remove all broken or loose branches. d. Removing any live branches, which interfere with the tree's structural strength and healthful development, will include the following: b. Limbs of weak structure or otherwise hazardous. c. Selective removal of limbs obstructing buildings or other structures or traffic signs. Generally, limbs closer than five (5) feet to a building or other structure should be removed unless doing so would severely damage a tree. d. Clear trees of sprout or sucker growth to a minimum height of eight (8) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. Page 43 1.08 POWER LINE CLEARANCE (PLC) PRUNING SPECIFICATIONS When trees are in the proximity of overhead energized lines and equipment, reliability of service, safety, and governmental standards require a reasonable amount of tree pruning to avoid conductor contacts and grounding of circuits through the trees. Power line clearance pruning, therefore, shall consist of the removal of tree branches for proper electric line clearance in order to minimize the likelihood of power outages and improve safety. Specifically, trees shall be pruned in such a manner as to: a. Clear all branches and foliage within ten (10) feet of primary electrical lines. b. Clear all branches that interfere with secondary electric lines within three (3) to five (5) feet c. Protect current tree health, condition and symmetry using Dr. Alex Shigo's book, Pruning Trees Near Electric Utility Lines as a guide. During the tree pruning process, all safe minimum working distances for energized conductors shall be observed. These clearances are defined under ANSI Z133.1 -1994. Current ANSI specifications will supersede these requirements when they take effect. Any contact with energized lines shall be promptly reported to an authorized SAPRF representative. Access to backyards must be closely coordinated with the property owner, whenever feasible. Spikes may be used for PLC pruning on palms or other trees only when needed for proper safety reasons. 1.09 PALM PRUNING SPECIFICATIONS Palms shall be pruned at the 10:00 and 2:00 o'clock positions. Palm pruning shall consist of the pruning of the following, but not limited to, palms (Syagrus romanzoffianum (queen palm), Archontophoenix cunninghamiana (king palm), Phoenix Canariensis (Canary Island date palm), Phoenix Dactylifera (date palm), Washingtonia filifera (California fan palm); and Washingtonia Robusta (Mexican fan palm) per these specifications. a. The removal of all dead fronds and other dead plant parts from the trunk. All loose frond sheaths shall be removed along the entire length of the palm trunk. b. The shaping of the palms "pineapple" beneath the fronds to achieve a consistent and aesthetic appearance. c. The removal of all flowers and f uit parts whether dead or alive. d. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, excepting palms that are more than sixty -five (65) feet in height. e. Palms, especially, the Canary Island Date Palm (Phoenix Canariensis) trunks shall be cleaned of any weed species. The immediate area below the green fronds shall be trimmed to a symmetrical (pineapple) appearance. The shape shall not exceed a minimum of forty -eight (48) inches or a maximum of sixty- (60) inches length below the green fronds. The trunk when pruning operations are complete shall be left in a clean, unscathed appearance throughout the entire length of the palm trunk. Canary Island date palms shall be pruned using a sterilized handsaw. The handsaw must be cleaned and sterilized before and after pruning each tree. Page 44 f. All volunteer palm seedlings must be removed that are growing within the streets, parkways, or setback dedicated areas. 1.10 UNACCEPTABLE PRUNING The following procedures, or others that will result in tree decline, are not allowed (storm damage and other extenuating circumstances exempted): a. Severe cutting back of all growing tips usually referred to as topping, pollarding, or hat racking. b. Flush cutting where a cut is made even with the surface of the trunk or limb, removing the branch collar and branch bark ridge. c. Stub cutting where branch removal results in the base of branch removed protruding more than approximately one fourth (1/4) inch beyond the zone of branch collar and branch bark ridge. d. Removal of a healthy main leader, for reasons other than power line clearance. e. Excessive cutting or lifting that exceeds the International Society of Arboriculture or SAPRF standards. 1.11 DAMAGE TO PUBLIC OR PRIVATE PROPERTY Should any structure or property be damaged during the tree pruning operations, the persons conducting the work shall immediately notify the proper owners and an authorized SAPRF representative. Repairs to property damaged by the responsible party shall be made within forty -eight (48) hours, except utility lines, which shall be repaired the same working day. Repairs on private property shall be made in accordance with the appropriate building code under permits issued by the City of Santa Ana. Any damage caused by the Contractors employees shall be repaired or restored by them at their expense to a condition similar or equal to that existing before such damage or injury, or they shall repair such damage in a manner acceptable to the City of Santa Ana and/or SAPRF. Special attention is drawn to sprinkler systems in City landscapes and the need to avoid damage. All damage to irrigation systems shall be repaired as soon as possible at Contractors expense. 1.12 WORK PERFORMED ON PRIVATE PROPERTY No SAPRF contracted tree worker shall perform work upon private property without the written consent of the property owner and an authorized SAPRF representative. 1.13 PUBLIC SAFETY AND COOPERATION All tree work shall be conducted in a manner as to cause the least possible interference with, or annoyance to others. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker shall serve to coordinate safe operations on the ground at all times when work operations are in progress. a. Whenever larger tree sections are being curt in a treetop, which may endanger persons or property, such sections shall be secured by ropes and lowered safely to the ground in a controlled manner. b. All fire hydrants, meter vaults, water and gas shut off valves, backflow devices, irrigation field controllers and similar facilities must remain accessible during the course of work. c. Noise levels, resulting from tree work operations, must be kept to a minimum at all times. All tree Page 45 work operations are subject to compliance with all local Noise Restrictions. Operation of tree work equipment shall not take place between the hours of 9:00 p.m. and 7:00 a.m. weekdays, or between 9:00 pm and 8:00 am on weekends (Saturday and Sunday). Emergencies are exempt from any time restrictions. d. All tree work done to SAPRF trees must comply with all tree related safety requirements as stated in the safety standards ANSI Z133.1 -1994 of the American National Standards Institute, Inc. 1430 Broadway, New York, NY 10018. 1.14 SITE CLEANUP Cleanup of any debris resulting from any tree pruning operations shall be promptly and properly accomplished. The work area shall be kept safe at all times until all operations are completed. Under no circumstances shall the accumulation of debris be allowed in such a manner as to result in a hazard to the public. All debris from tree operations shall be cleaned up each day before the work crew leaves the site, unless permission is given by an authorized SAPRF representative to do otherwise. All lawn areas, parkways, streets and sidewalks shall be raked and /or blown clean, and all brush, branches, or other debris shall be removed from the site. Areas are to be left in a condition equal to or better than that which existed prior to the commencement of tree pruning operations. All cuttings, branches, wood chips and other debris shall be cleared from the site and disposed of by the Contractor. The Contractor shall obtain permits required for this purpose. Disposal expenses will be the Contractor's responsibility. Debris, such as wood chips, shall be left on property only at the direct and specific request of the owner and an authorized SAPRF representative. Firewood four (4) inches diameter or larger will be left at the work location in a safe manner, unless the wood is not usable as firewood. All firewood to be removed (wood four (4) inches of diameter or larger) must be authorized by an SAPRF representative. 1.15 TIME FOR COMPLETION If awarded this project, the Contractor agrees to complete the work within the time parameters jointly agreed upon by the City, SAPRF, and the Contractor prior to work commencement, unless specific time deadlines are specified elsewhere in these specifications. Once the work has commenced, the Contractor shall diligently prosecute the same to completion. 1.16 PAYMENTS WITHHELD /PENALTIES Should the Contractor fail to finish the work as agreed upon in these specifications the Contractor shall be charged by SAPRF penalties in the amount of five hundred dollars ($500.00) for each calendar day that the work remains incomplete beyond the dates specified. Any amount so charged shall be deducted by the SAPRF from any monies which otherwise are or become payable to the Contractor. In case all the work called for is not completed in all parts and requirements within the time specified, the SAPRF shall have the right to grant or deny an extension of time for completion, as may be seen best to serve the interests of the SAPRF. The Contractor shall not be assessed with penalties during the delay in the completion of the work caused be acts of God or of the Public Enemy, acts of the State, floods, epidemics, quarantine, restrictions, strikes, or unusually severe weather. The SAPRF representative will ascertain the facts and the extent of the delay, and their findings thereon shall be final and conclusive. 1.17 SUBCONTRACTORS Subcontractors are not allowed without written approval from the Park Superintendent. Subcontractors used in the performance of this project shall be listed in the Contractors Bid Proposal. Subcontractors shall be properly licensed by the State of California as a contractor to perform work of this specialty and hold a valid business permit and certificate of insurance with the City of Santa Ana. Should any subcontractor fail to perform the work undertaken by him to the satisfaction of the SAPRF, said subcontractor shall be removed immediately from the project upon the request of the SAPRF and shall not again be employed on the project. The Contractor shall be held liable for the correction of any deficient work. 1.18 ADDITIONS AND /OR DELETIONS OF WORK The SAPRF representative reserves the right to add and/or delete tree work on this project as deemed necessary and in the best interest of the SAPRF. Additions and /or deletions shall be made at the unit price accepted by SAPRF upon award of contract. 1.19 An authorized SAPRF representative will inspect the work performed by the contractor to insure completion of the pruning in accordance with SAPRF Pruning specifications. Should more than two (2) inspections be required on trees needing additional work, the contractor will be billed for SAPRF staff time. Page 47 ATTACHMENT POLICY FOR DRIVING ON PARK PROPERTY Purpose: The purpose of this document is to establish a policy for when it is appropriate for City employees, contractors, and other organization employees to drive on park turf, paved areas and other surfaces. Policy: Driving on park turf is allowed only when necessary to perform an official City maintenance or business function, and under the following circumstances: A. When delivering over 30 lbs. of equipment or supplies to a job site B. When there is no improved surface within 40 yards of the worksite C. When emergency personnel are responding to an emergency, or performing other City business When driving on park turf, employees and contractors must, to the best of their ability, avoid damage to sprinkler heads, valve boxes, other irrigation systems components, trees, ground cover and other park amenities. D. Vehicles weighing in excess of 8,000 lbs. are not allowed on park turf without prior approval of the Park Services Supervisor. If approved, the Park Services Supervisor or his designee will meet with the employee or contractor and designate the path in and out of the park that will be the least likely to cause damage. E. Employees and contractors must avoid driving on turf any time damage is likely. This includes periods after rain and heavy watering. F. Driving on designated DG pathways and other improved pathways is acceptable when performing visual inspection of park, park projects, and amenities. Driving on turf is not acceptable in these situations. Page 48 ATTACHMENT STA MULCH AND SEED TOPPER TESTING REQUIREMENTS The purpose of this specification is to assure that compost products, such as mulch and seed topper, are of high quality by evidence of meeting the U.S. Composting Council's Compost Analysis Proficiency Program (CAPTP) requirements. All compost products must meet or surpass all the requirements specified in the CAPTP program, including but not limited to, having compost products tested by a CAPTP certified lab. All products must be tested and approved by a CAPTP certified lab within 30 days of delivery to the City of Santa Ana. The Director's Representative reserves the right to take samples of compost products delivered or used in the City of Santa Ana and submit the samples to a CAPTP certified lab to verify that the compost products meet or exceed the requirements set forth by the CAPTP. Should products delivered or used in the City of Santa Ana not meet the CAPTP compost requirements, the City will consider this as a failure to perform by the contractor. Page 49 ATTACHMENT APPROVED EQUIPMENT The purpose of this specification is to assure that all maintenance equipment used in the agreement is appropriate for the performance of the work specified, is well maintained and in safe condition for the operators. The Director has the authority direct the Contractor to remove a piece of equipment deemed unsafe, not in top mechanical condition, performing unsatisfactorily or for any reason deemed necessary. All equipment shall be maintained, at the least, to the manufacturer's requirements or specifications. The Contractor shall possess and maintain the following equipment, or approved equals, for the duration of the agreement. The Contractor shall also show that they have back -up equipment or can acquire back -up equipment within 12 hours from the time a piece of equipment fails due to breaks down and /or is directed to be removed due to it being unsafe and /or is performing unsatisfactorily: Mowers 1. Kubota L5060 tractors equipped with turf type tires and tractor powered Trimax ProCutS3 -237 91" rotary mowers for sport /priority large turf and casual turf areas greater than 69" wide. 2. Kubota L5060 tractors equipped with turf type tires and tractor powered Trimax ProCutS3 -178 69 "rotary detail mowers for sport /priority turf and casual turf areas between trees and other park amenities 3. Walk- behind Reel Mower — Jacobsen Eclipse2 reel mower or John Deere Walk Greens Mowers (180 E -Cut Hybrid, 220 -E Cut Hybrid, 180SL - 220SL -260SL Precision Cut units along skinned infield brickdust areas, turf infields, turf infield foul areas, soccer /football fields, soccer /football out of bound areas and pitches. 4. Additional mowers may be submitted for approval by the City Turf Sweeper — Toro Rake -O -Vac sweeper 4.75 cubic yard capacity. Turf Verticut Units — Kesmac 5 Gang Vertical Mower with blades 1.25" to 1.5" spacing apart. Aerator — AerWay 3 -Point Hitch 75" wide Aerator using Shattertine blades. The aerator shall have all blades intact and not be any less than 6" in length in order to achieve 6" penetration into the soil. Top Dress Turf Tender — Turfco Mete- R- MaticO XL 60.75 cubic foot Topdresser. Turf Slit Seeder — Land Pride OS 1572 Solid Stand Overseeder. Boom Sprayer — John Deere HD200 SelectSpray three -way folding 15/21ft. spray boom fitted on John Deere 24 HP ProGator utility vehicle. Pressure Washer— Landa VNG Series Hot Water Pressure Washer (Electric Powered /Natural Gas Heater) Page 50 ATTACHMENT 7 PARK MAINTENANCE INSPECTOR'S MONTHLY INSPECTION SCHEDULE Page 51 ATTACHMENT SUB - CONTRACTOR AGRICULTURAL PEST CONTROL MAINTENANCE • SUB- CONTRACTORS Contractor may enter into separate agreements with one of the contractors listed below. Pest Options Bryan Thompson 1241 West Collins Ave. Orange CA 92867 Ph: 714- 639 -5137 bthompson@pestoptions.com Paul Webb RPW Services, Inc. Ph: 714-412-4404 pweb(a) rpwse rvicesi nc. corn Other companies interested in becoming a subcontractor may do so by demonstrating to the City equal or better equipment, staff and can demonstrate a history of providing equal high - quality agricultural pest control services in other cities may be considered. • EQUIPMENT John Deere HD200 SelectSpray three -way folding 15/21ft. spray boom fitted on John Deere 24 HP ProGator utility vehicle. Operators shall have a minimum of 3 years of experience. Page 52 EXHIBIT F CITY OF SANTA ANA LANDSCAPE MAINTENANCE SERVICES CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction /services contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request that the United States enter into such litigation to protect the interests of the United States. Page 53 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, no discrimination shall be made in the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Firm Signed and Printed Name: Title Date Page 54 MARIHOR -01 PLARIS CERTIFICATE OF LIABILITY INSURANCE DATE MMiD014 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not Confer rights to the certificate holder in lieu of such endorsements . PRODUCER LICBRSa # OH52854 TOR Insurance Services, Inc. 1840 W. Whittier Slid N94 La Habra, CA 90831 N CAONTACT ME; Jose Lards PHONE – FAX – ,gx11.;J� 55) 867.0002 I1% Na: (855) 887.0002 ADO ass: Ose(tl7tdrinsurance,com INSURER(Sj AFFORDINGCOVERAGe NAICd X� _ INSURER A:Argonaut Great Central Insure If -00 .0410112014 04!01!2015 EACH OCCURRENCE $ 1,000,00 INSURED INSURER aOld Republlc Insurance Company 124147 Mariposa Landscapes, Inc., Mariposa Landscape Arizona, Inc 15529 Arnow Highway INSURERD___.____�__`. --' INSURER E: Irwindale, CA 91706 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VV17H RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE 20 Civic Center Plaza LCY NUMBER _PTJ7.IOY',L ODIYY Y Mw1u LIMITS A X COMMERCIAL GENERAL LIABILITY LIABILITY CLAIMSMAOE LA OCCUR X� �LAN2901062 -00 .0410112014 04!01!2015 EACH OCCURRENCE $ 1,000,00 _ PRMAGmaaeu ranca)_I! 100,00 —1 MED EXP innv_'anePersont $ _610 --' 00e00 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 3 �2,000rOO PRODUCTS- COMPIOP AGG$� ^u2,000,00 POLGY `f PRO- T l-1 LOC I i OTHER: B 1 AUTOMOBILE LABILITY IL) MY AUTO i AICA06771401 10410112014I04f0112015 6VfflU1NhV SINGLE LIMIT S 1,000,00 LEaacciGan I ROCILY INJURY (Ps,imndn) is ��I ALL OWNED r I SCHEDULED _� AUTOS AUTOS -. X I X NON-OWNEO HIREO AUTO$ AUTOS - I f i f RODILY INJURY (Per accaent) l$ _ — ,PROPERTYDAMAGE Ig ! (ParacaotleoD_ _ I S UNBRELLAUAS U —v OCCUR ) I i EACH OCCURRENCE $ AGGRfiGATfi S . EXCESS tIAB CLANSMADEI I � ^OED { —I RETENTION$ ___ $ JINQWERSCGMPENSATION AND EMPLOYERS' UABILITY ANY PRCPRIETOnAMARTWR1E CLnVE YIN {OFFICERIMEMBER EXCLUDED? M (Mandatary in Inn 111 yyasAasanbe aM,R iDESCIIPTION OF OPERATIONS We ',. NIA'. AIC,W05771401 0410112014{ 04401MIS I 1 X I PERYT.tYTE t--- -- EL. EACH ACCIDENT 1000,00 Is EL DISEASE, EA EMPLOYEEi S 1000,00 EL DISEASE - POLICY LIMIT 1 1000,00 i I i I f DESCRIPTION OF OPERATN1NSt LOCATR)N9lVEN4CLE3 (ACORD SDI, AddittaRat Ramarks Schaduin, may b4=a0.d ff man P.C. s b tannbaei The City of Santa Ana; its officers, employe", agents, volunteers and representatives are named as additional insureds with regard '. to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured, This Isurance shalt be primary and non contributerip~ lito is lJJ CERTOFICATE Lint r1FR CANCELLATION 1.� %,1— _a M" I" ACORD 25 (2014/01) ©1908 -2014 ACORD CORPORATION. Ail rights reserved. The ACORO name and logo are registered marks of ACORD pisslslu- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CI of Santa Ana City THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS% 20 Civic Center Plaza Santa Ana, CA 92709 — AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) ©1908 -2014 ACORD CORPORATION. Ail rights reserved. The ACORO name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION BLANKET, PRIMARY, OR NON-CONTRIBUTORY — AS REQUIRED BY WRITTEN CONTRACT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Policy Effective Date 40142014 Policy Expiration Date 411!2015 Named Insured MARIPOSA LANDSCAPES INC If the required policy Information is not own above, it will shown in Fh—eCiedardtions, SCHEDULE Norm Of Additional Insured Person(s) or o anlration s ; Locations of Covered O erattons NaMe of Person or Organization: Locatiow Any person or organization with whom you agreed, because of a written °insured contract', written agreement Blanket as required by written 'insured contract". or permit, is an Insured during the policy period. This Insurance is excess over any other insurance available to the additional insured(s) as an insured whether primary, excess, contingent or on any other basis, unless a written "Insured contract' or written agreement specifically requires that this Insurance be either primary or non- amtributing. This insurance applies as respects any claim, loss or liability allegedly arising out of the operations of the named insured, provided however that this insurance will not apply to any claim, lass or liability which is detonnined to be solely the result of the additional insureds negligence or solely the additional Insureds resporastbiliity. A. Section 11 – Who Is An Insured is amended to include as an adeiforal insured the person(s) or organizalon(s) shown in the Schedule, but only with respect to liability far "bodily injury" "property damage, or "personal and advertising injury" caused, in whole or in part, Lay: 1. Your acts or omissions; or Z The acts or omisivars of those acting an your behalf; AG CG 2010 BPN 0704 Argo Group in the performance of your ongoing operations for the additional Insured(s) at the location(s) designated above. X5 To p0'RNi �1P'�OiA e 1sA E. SSORGK ssistant city Attorney Page 1 of 2�� includes copyrighted material of Insurance Services Mice, Inc. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This Insurance does not apply to "bodily Injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. V 0V G� Y �opnal9 AG CG 2010 SPIN G704 Argo Group Page 2 of 2 Includes copyrighted material of Insurance Services Office, Ino. —;Ph ifc ncrmic cinn