HomeMy WebLinkAbout19E - RFP AFFORDABLE HOUSINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 19, 2015
TITLE:
REQUEST FOR PROPOSALS FOR
AFFORDABLE RENTAL HOUSING
DEVELOPMENT
(STRATEGIC PLAN NO 5, 3)
C4.
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY
APPROVED
0 As Recommended
0 As Amended
p Ordinance on I" Reading
0 Ordinance on 2ntl Reading
Il Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the Community Development Agency to release a Request for Proposals on June 1,
2015 to qualified affordable housing developers seeking proposals to fund affordable rental
project(s) to be developed In the City of Santa Ana with funding from the HOME Investment
Partnership Program funds, Community Development Block Grant program funds, Project Based
Vouchers and the Inclusionary Housing Fund, subject to non- substantive changes approved by
the City Manager and the City Attorney,
DISCUSSION
The City of Santa Ana ( "City ") annually receives federal grant funds through the HOME
Investment Partnership Program (HOME) and Community Development Block Grant (CDBG) for
the development of affordable housing. The U.S. Department of Housing and Urban Development
(HUD) has commitment deadlines. In addition, the City has Incluslonary Housing Funds from our
In -Lieu Fee Payment as a result of our Housing Opportunity Ordinance.
Staff is requesting authorization to distribute a Request for Proposals (RFP) (Exhibit 1) for
affordable rental project(s) to be developed in Santa Ana. The project types that are being
solicited are for acquisition and rehabilitation of existing rental projects and new construction
affordable rental projects in Santa Ana.
The maximum funding available will be as follows;
24 Project Based Vouchers from the Housing Authority of the City of Santa Ana for New
Construction or Acquisition /Rehabilitation Project
$1,575,000 in Incluslonary Housing Funds from the Housing Opportunity Ordinance
m $500,000 in CDBG funds for Acquisition and Rehabilitation Projects only
19E -1
RFP Affordable Housing
May 19, 2015
Page 2
$830,000 in HOME Program funds, with priority for CHDO projects, that must be
committed by July 31 2016
- $830,000 in HOME Program funds that must be committed by July 31 2017, subject to
change based on the City's annual HUD allocation and program income
Based on the new HOME rules, HOME commitments cannot occur until all other financing for the
project has been fully committed. Due to this change in HOME rules, the City will be soliciting for
future commitments of HOME funds, including Community Housing Development Organizations
(CHDO) funds.
The selected developer(s) will be responsible for contributing additional funds as may be
necessary, for securing the land and constructing the Improvements, as well as be responsible for
lease -up and operation of the projects.
The RFP is scheduled for release on June 1, 2015 with first round proposals due August 21,
2015, and second round proposals for any remaining funds tentatively due November 2, 2015.
The second round of proposals will provide time for developers to assemble their project's
financing as City funds are available after the first round of proposals. In addition, the Successor
Housing Authority of the former Redevelopment Agency of the City of Santa Ana ( "Successor
Housing Authority") anticipates releasing a Request for Proposals over the summer for several
sites owned by the Successor Housing Authority. The second round of proposals will also allow
time for developers to respond to both housing RFPs.
Notices of funding availability will be placed on the City's website, published in a general
circulation newspaper, and directly emailed to local housing developers who have previously
shown an interest in housing development projects. Following review of the proposals received,
the recommendations will be submitted for City Council's final approval.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability,
Engagement and Sustainability, Objective #3, (facilitate diverse housing opportunities and
support efforts to preserve and improve the livability of Santa Ana neighborhoods).
FISCAL I PACT
There is no fiscal Impact associated with this action.
19E -2
RPP Affordable Housing
May 19, 2016
Page 3
Kelly Ree rs
Executive Director
Community Development Agency
KR/NV /sb
Exhibit: 1, Draft Request for Proposals
19E -3
19E -4
Issue
Deadline
Response Po
Proposal Due I
Second Round
REQUEST FOR PROPOSALS
RFP#
AFFORDABLE HOUSING DEVELOPMENT
F, i6
June 1, 2015
August 7, 2015
August 14, 2015
August 21, 2015
November 2, 2015
at 5:00 p.m.
at 5:00 p.m.
at 12:00 p.m.
of 12:00 p.m.
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for development of affordable housing
projects. Responses to this Request for Proposals will be accepted until Monday, June 1, 2015 at 12:00 noon.
Proposals for available funds not awarded through the first round (if any) will be accepted until November 2, 2015 at
12:00 noon. If further information is required regarding this Request for Prop sals, contact Ms. Natalie Verlinich,
Housing Programs Analyst at (714) 667 -2267 or NVerlinich @santa- ana.ora.
MAILED, DELIVERED BY HAND, OR COURIERED proposals will be
City of Santa Ana
Natalie Verlinich, Housing Programs Analyst
Community Development Agency
20 Civic Center Plaza, Sixth Floor
Santa Ana, CA 92701
It is the responsibility of the proposer to ensure that any pi
received by the City of Santa Ana prior to tUinLoposa I due
Proposals shall be made in writing via
The time the proposal is received in the Corn
Ana, CA 92701 will be the governing time for
will be returned to proposer ed. Tele€
ONLY SEALED RFP
DO NOT E -MAIL RFP
DO NOT FAX
ows:
hall have s
regard
to be
uest for
Civic Center Plaza, 6t" Floor, Santa
igposals will NOT be considered and
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 1
19E -6
will not be accepted.
0
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT (RFP)
I.
INTRODUCTION
II.
SCOPE OF WORK /SERVICES
III.
GENERAL INFORMATION
IV.
COORDINATION
V.
DEVELOPER RESPONSIBILITIES
VI.
CITY BUSINESS LICENSE
VII.
RULES FOR PROPOSALS
VIII.
PRE - PROPOSAL MEETING
IX.
E -MAIL COMMUNICATIONS INT
TIONS /CL ATIONS
X.
ADDENDA
XI.
SUBM NTS INFO TIO
6
XII.
MINI QUALIFIC S
XIII.
SUBMI QUIRE S
XIV__ F_VELOPER T LAND
LUATION
FILING
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 2
19t -7
PAGE
4
4
4
5
5
5
5
6
6
6
8
9
9
25
0
19
20
21
22
23
EXHIBIT PROPOSER'SSTATEMENT: PROPOSAL AND CONTRACT AGREEMENT 34
EXHIBIT E PROPOSAL CONTRACT AND AGREEMENT — CERTIFICATION OF NONDISCRIMINATION
35
EXHIBIT F NON- COLLUSION AFFIDAVIT 37
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 3
19E -8
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSINGXWELOPME
INTRODUCTION
The City of Santa Ana is issuing this Request for P
the City. Proposed developments may be new c
multifamily rental units. The maximum funding a
The
p 'onal staff. Theme I
resi businesses, gov
at all ti nd adhere to
P) for c
and /or
of the_City of
(RFP)
of affordable housing within
and rehabilitation of existing
New Construction or
unity Ordinan
only
that must be committed by July 31,
subject to change based on
to the Affordable Housing Development per
ent develo apable of providing experienced, knowledgeable and
e responsive and maintain excellent working relationships with city
Ffi nd City staff. The Developer shall provide adequate staffing levels
ed sc les. The Developer shall be knowledgeable of and comply with
ing the Santa Ana Municipal Code, the federal Community Development
Project Based Vouchers regulations and the federal HOME Investment
s to their proposal. Please note the new HOME regulations and Final Rule
A. The term of the Loan Agreement will begin after the contract is awarded by the City Council.
B. When determined appropriate, the City will provide information in its possession relevant to preparation of
required information in RFP. The City will provide only the staff assistance and documentation specifically
referred to herein.
C. The Developer shall be responsible for retaining data, records and documentation for the preparation of the
required information. These materials shall be made available to the City as requested by the City.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 R�49
Q
IV.
V
VI
VII.
E.
F
This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs
incurred in the preparation of the proposal, the submission of additional information and /or any aspect of a
proposal prior to award of a written contract will be borne by the respondent. The City reserves the right to
accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any
informality or technical defect in proposal.
All data, documents and other products used, developed or produced during response preparation of the RFP
will become property of the City. All responses to the RFP shall become property of the City. Proposer
information identified as proprietary information shall be maintained confidential, to the extent allowed under
the California Public Records Act.
The City reserves the right to reject, replace and approve any and 0ntractors.
All subcontractor(s) shall be identified in the response to the the City reserves the right to reject any
subcontractor(s). Subcontractors shall be the responsibili eve to per and the City shall assume no
liability of such subcontractors.
COORDINATION
Coordination by the awarded Developer with lqa
achieve satisfactory and timely delivery of the requ
to, coordination with impacted businesses, neighborl
and attendance at Community Redeg2=ent and Ho
The City will decide the manner in %4
coordination efforts may be performed
City or by the City only. When coordin
through the City.
other contractors a
will be required to
but not be limited
ate agency boards,
ncil meetings.
will be conducted. At the City's option,
6 t, by the Developer acting through the
ch agreements shall be coordinated
aspects of the development, and for insuring that the
i dicable federal and state laws and HOME and CDBG
oject is developed and operated in accordance with
development process.
red to obtain a City of Santa Ana Business license within 30 -days of selection
project manager or designee prior to commencing any work in Santa Ana.
The signer of the RFP mus eclare in writing that the only person, persons, company or parties interested in
the proposal as principals are named therein; that the proposal is made without collusion with any other person,
persons, company or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or
fraud; and, that the signer of the proposal has full authority to bind the proposer (Exhibit E).
VIII. PRE - PROPOSAL MEETING
The City will not have a pre - proposal meeting for this Affordable Housing RFP.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 5
19E -10
IX. E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS
To facilitate the RFP process, proposers are required to monitor and respond to e-mail requests within 48 hours.
No oral interpretations will be made by the City to any proposer as to the meaning of requirements identified
herein including the Scope of Service, Every request for such an interpretation must be made in writing via e-
mail to the Housing Programs Analyst no later than Friday, August 7, 2015 at 5:00 p.m. Significant
interpretations or clarification will be made by an addendum to this hich will be posted to the website.
Addenda may become part of the agreement documents.
X. ADDENDA
EU
M11
l�
If clarification or interpretation of this RFP is consi
and the information will be posted on the City's w
It is the responsibility of each proposer to per
and reviewed any and all addenda to this RFP.
ry by thelffiff& written addendum shall be issued
the City's website toqWe that they have received
Statement of Qualifications (SOQ). The SOQ must include the following components:
1. Developer Team. An organizational chart showing lines of responsibility, as well as a list of team members and
their duties as part of the team. If the developer is a nonprofit corporation, or if a nonprofit is one of the team
members, the SOQ must include documentation that the corporation is certified by the U.S. Internal Revenue
Service as a 501(c)3 tax exempt non - profit corporation, and is in good standing with both state and federal
compliance. Nonprofits who wish to be considered for funding under the Community Housing Development
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19P -11
Organization (CHDO) component of the HOME Program must complete and include a CHDO checklist, as well as
the required supporting documentation. The CHDO checklist is available on HUD's website. CHDO certification
from another jurisdiction is not acceptable. They must also describe their ability to comply with the new HUD
requirements for CHDOs.
Developer needs to identify if any contractor(s) and /or subcontractor(s) are a subsidiary to any member of the
development team.
2. Developer Experience. A narrative describing recent afforda
experience, with an emphasis on experience gained in the la .
proposed.
a. Include project name and type (special nee
team members, unit count and bedroom
description.
b. Include a description of how neighborho u
projects.
3. Financial Capacity. Description of ial strength a
sufficient equity for the successful c f the pro
a. Include a description of current
b. The developer w
who will ret
statements e
guarantee that
4. iRefere lude a li ma o a maw All Droisals must conta
for rec
interest
last thre rs. Becau`
stateme ill remain
ifor, large
rdability r
ential development and management
rs on projects similar to the one being
was solicited and
etc.), project address, developer
kts, and funding sources in your
development of these
PF obtain project fins g, and to provide
ect.
erence public agency partners and professional lenders and
% rm did cation of the project(s) worked on. SOQs must be
uding fr ac covers, section dividers, and exhibits.
submission requirements:
1. Project tion. Detaile concise rrative describing the proposed project, including at a minimum
and as app a the develo nt concept for the site or a description (with photographs) of the building to
be acquired, ed buildi uare footage, number of units /bedrooms, total parking spaces, proposed
ingress and egres , osed and tenant incomes, any special needs groups to be served, amenities to be
provided to the ten dent manager's unit. If there will not be a resident manager for a rental
project, describe in deta he project will be managed.
For all projects, the narrative must also address site control, current zoning and any required zoning changes,
anticipated development cost, City funds required and required City loan terms, developer access to additional
funds required by the project, and must provide proof that the property is under contract. This narrative should
be accompanied by a site map showing the project's location.
2. Development Pro Forma that identifies the sources and uses of all funds necessary to complete the project, and
that includes the project's anticipated cash flows over a period of years equal to 15 years and 30 years. The pro
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 7
19E -12
forma should identify important underlying assumptions that govern the cash flows, including but not
necessarily limited to the amounts and frequency of loan repayments (all sources), annual rent increases,
occupancy levels, operating costs as a percent of revenue, timing and amounts of replacement costs. The
developer should indicate whether the cost estimates in the Sources and Uses budget assume the payment of
Davis Bacon wages and relocation benefits, if applicable. The pro forma must include a calculation of the return
on investment to the developer. This will enable the City to comply with the new HUD requirement that it
evaluate the reasonableness of the "level of profit or return on owner's or developer's investment in a project."
To date, HUD has provided no further guidance on the required evaluation.
3. Projected Rental Income. Include evidence that the rental
achievable. If proposing all rents to be at low- income, i
achievable. ,
4. Section 3 and Section 504 Compliance. Describe the
for maximum feasible participation of local low inc i
funded projects. Describe how the project will eloK
relevant components of the Americans with Disa , Act.
5. Proposed Development Schedule. Taking as a sta
provide a proposed development ule that
acquisition, additional required loan
ents and
approvals if necessary, preparation a
of c
construction, and lease -up. The schedul
st r
City cannot commit HOME funds to the p
t unti
has obtained firm c for all ad
al requ
signed a loan agre
6. Current Tenants. P a listing 4&1 tenants
7. Exh
10. Exhibit E-
11. ExhibitF —
fact
residing in
9ncil approval o roposed City loan,
n
)wing milestoes minimum: Site
all other funding sources, zoning change
ins, start of construction, completion of
the new HOME Program regulation the
n underwriting, until the developer
I the City and the developer have
if applicable.
I General Liability Policy. Not required until after
The proposal must be comolefflWonsive to the RFP. Incomplete proposals will be deemed as nonresponsive and
will be rejected. The City reserve the right to reject any or all proposals submitted and no representation is made
hereby that any contract will be awarded pursuant to this RFP or otherwise.
XIV. DEVELOPER SELECTION —PROPOSAL AND EVALUATION
Immediately following the submission deadline, the Community Development Agency will create a review panel
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19 -13
composed of City staff from relevant City departments. Each member of this panel will evaluate and rank each proposal
using the evaluation criteria listed below:
1. Demonstrated ability of the developer team to develop. Capacity to obtain such additional funding as may be
necessary, to obtain the necessary entitlements, to successfully manage and complete the construction process
as quickly as possible. (20 percent)
2. Demonstrated ability to manage affordable rental units so as to insure both ongoing compliance with
affordability requirements and long term financial solvency. (15 pert
3. Demonstrated readiness of the proposed project to
financing. Appropriate zoning. (30 percent)
4. Proposed levels of affordability. (15 percent)
5. Extent to which City funds will be leveraged by
6. Anticipated cash flows as shown by pro forma. (10
Bonus Points: The City's desire is fo
Additionally, the City wishes to have a
have a project which incorporates two a
Once the panel has completed its review
interview with the panel.
XV. PUBLIC RECORDS
Pror
with
.'- Ps
: your reques
i M -37, Santa
XVI. FILING A
nds as shown by sou
site control and availability of
uses budget. (10 percent)
-e located in Oran ounty, California.
target areas identified in this RFP, and to
)r larger families.
the top rated proposers to an
nt. Interested offerors may submit a written request,
the evaluation. Proposer information identified as
he extent allowed under the California Public Records
Development Agency, Attn: Natalie Verlinich, 20 Civic
Proposers may file a t" wi City's Community Development Agency. In order for a proposer's protest to
be considered valid, the vy, s
1. Be filed in writing within fide (5) business days of either the RFQ/RFP posted date or before 5:00 p.m. of the 5th
business day following the posting of RFQ/RFP results /Notice of Intent to Award Contract on the City's website;
2. Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific City staff determination or recommendation being protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected as invalid. If the protest is valid,
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 9
19E -14
the Agency's Housing Manager, or other designated City staff member, shall review the basis of the protest and all
relevant information. The Housing Manager will provide a written decision to the protestor within fourteen (14)
calendar days from receipt of protest. The decision from the Housing Manager, or her designee, is final and no
further appeals will be considered.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 10
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CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT
EXHIBIT A — SCOPE OF SERVICES
I. INTRODUCTION
In order to meet the City's goals, the City is soliciting proposals for the development of affordable housing projects from
developers who are experienced, very knowledgeable of HUD programs and its requirements, financially creative and
capable of developing, managing and maintaining high quality housing. City will entertain proposals for the
following type of projects:
• New Construction of Residential Rental Projects
• Acquisition and Rehabilitation of Existing Residential Re
The maximum funding available will be as follows:
24 Project Based Vouchers from the Housing Alftrit,
Acquisition /Rehabilitation Project
$1,875,000 in Inclusionary Housing Funds from the Hou
$500,000 in CDBG funds for Acquisi ' Rehabilitatior
$830,000 in HOME Program funds, for CHDO
$830,000 in HOME Program funds th u mmit
City's annual HUD allocation and progra 4om
of the City of Santa
Ordinance
New Construction or
subject to change based on the
A. DEVELOPMENT SITE
The City is not making any parcels it owns available for development through this RFP, and it will entertain
proposals for suitable properties located anywhere in the City. However, the City prefers to maximize the
positive impact of its limited federal housing development funds by concentrating their expenditure in targeted
areas of the City. The City has identified five geographical areas where it has targeted significant public
resources in the past, and where it would like to see additional resources targeted in the future. The five are
known as follows: Cornerstone Village (Attachment 1), Transit Zoning District (Attachment 2), Townsend -Raitt
(Attachment 3), Cedar - Evergreen (Attachment 4), and 1900 -2000 Myrtle Street (Attachment 5).
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 11
19E -16
Please note that one of the bonus rating criteria of this RFP is location of the proposed project.
Both the Plan and the City's Housing Element identify affordable rental housing suitable for larger households as
a high priority for the City. One of the rating criteria is the bedroom size of the proposed units. Project design
and construction will be subject to and carried out in accordance with established City standards and
procedures. In accordance with the City's Early Outreach policy (Attachment 5), the selected developer may be
required to solicit significant neighborhood input during the design process.
B. AVAILABLE FUNDS
As of the release date of this RFP, City funding available from C
$830,000 in HOME funds that may be used
be committed by July 31, 2016. Priority for fun .
• $500,000 in CDBG funds available for . ition and r
• $830,000 in HOME funds that may for develo
be committed by July 31, 2017.
In order for HOME funds to be committed, all oth
provide a pre- commitment letter to those projects
HOME Program expenditures are Ii
for units based on bedroom size times
of Bedrooms
rd t
HOME
1:�7flI1101 WWffi7
cm mu,
c in r
nt equa
such units.
HOME funds is as follows:
lent of HOME eligible project, but must
be given to CHDO qualified projects.
tion only
ie OME eligible project, but must
place, inclu Credits. The City will
allocations th this RFP.
maximum subsidy limit established by HUD
,maximum subsidy limits are as follows:
lithe HOME Program funds that may be invested in a
and incomes eligible under the HOME Program.
RENTS
The selec Vthing ll r into a Ilan Agreement with the City of Santa. This Agreement and other
attendant d ro for repayment of the loan. They shall also impose affordability covenants of
no less than rs cquisition /rehabilitation projects or until the City loan is repaid whichever is
longer. HO at a minimum be affordable to very low and low income households. For
projects locaing Code area, at least ten (10) percent of the units must be affordable to and
occupied by comes at or below 30 percent of the area median income.
As of the date of this RFP allowable rents were as follows:
# of Bedrooms
Maximum
30% Rent
Maximum
50% Rent (Very Low)
Maximum
65% Rent (Low)
0
$480
$843
$1,061
1
$514
$903
$1,154
2
$618
$1,083
$1,387
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 12
19 E -17
#of Bedrooms
Maximum
Maximum
Maximum
30% Rent
50% Rent (Very Low)
65% Rent (Low)
3
$714
$1,252
$1,594
4
$796
$1,397
$1,759
Allowable rents must be reduced by a utility allowance for tenant paid utilities. HUD now requires that utility
allowances be calculated for each project, and recommends using the model found at the following location:
http :ljhud user. oral portal /resources /utilmodeLhtmi.
D. LOAN TERMS
City assistance will be offered in the form of a long term loo
recorded against the property. If necessary, this loan may
loan will carry a 3 percent interest rate payable through e
the close of each fiscal year and as part of a required
residual receipts, and make an annual payment to i
receipts.
E. DISCLOSURES
• HUD has recently adopted significant changes t
implications of these changes ar t clear. The
•
home
All documents su
records request
response to
on the deve Iq
confidential.
al
City utilizes r
k ped by the Ca
ed or may go v
ents. The Cif
ram el du
to the
n s y a promissory note and a deed of trust
ed to loans from other lenders, The
recei er a period of thirty (30) years. At
audit, the d er will calculate the amount of
n an amount eq 0 percent of the residual
erning the H rogram. The full
accessed at:
requir of this RFP are subject to public
ormas other information submitted in
aluate the reasonableness of the return
canno rantee that these records will be kept
ncy standard of two persons per bedroom plus
c tiles developed by HUD, and for 30 percent of median rents, tables
o
Tax Allocation Committee. Allowable rents and incomes may remain
from o ar to the next. Attainable rents may be significantly less than
icipates at HUD may release new rent and income tables for the HOME
e next several months. Both maybe lower than the current tables.
• The City utiliz Info n Bulletin released annually by HUD to determine the maximum per unit
HOME subsidy li st such Bulletin was released May 31, 2012 with an effective date of January 1,
2012. When release . new bulletin may increase or decrease the HOME subsidy limits applicable to this
RFP.
• Projects with more than 11 (11) HOME Assisted units are subject to Davis Bacon wage requirements.
• HUD regulations prohibit the use of federal funds to pay relocation costs for tenants without a legal right to
reside in the United States. State law requires that they be paid for those costs. Consequently the City will
require that they be paid out of a nonfederal funding source.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 13
19E -18
• For acquisition /rehabilitation projects the City will require that the developer hire a professional relocation
firm to develop and implement a relocation plan. The selected firm must be acceptable to the City.
• Unless it will be rent and income restricted, HOME funds cannot be used to pay for the development of a
resident manager's unit.
• Under the newly revised HOME Program final rule, the City may not enter into a written agreement that
commits HOME funds until all other required funding has been secured by means of a firm commitment, a
budget and production schedule has been established, and X''ting completed. In order to facilitate
this process, the City will require the selected developer tevidence of firm commitment for any
additional funds required by the project within 30 days of ion by staff. If the selected developer
cannot providethefinancingcommitments ,theirpropo ed.
• The City must commit approximately half of its
is imperative that proposed projects be read
available. Proposed development schedules
Under the newly revised HOME Program final r
paid staff whose experience qualifies them to and
must be in sole charge of a is of the de
construction. CHDO rental proje ed" by a
roles and their requirements ( "o nsoi
which is available on HUD's website np
these three roles they -will Dlay. and ho ev mee
The newly
be incorpc
proposed 1
HOME fun Xne , 2014. As a consequence it
forward anrequired funding be readily
t this deadli
V iing to be ce as CHDOs must have
vities. To act aTWE veloper," a CHDO
process, including JWgn, financing and
be owned by the CHDO. Two other CHDO
Lbed in Section 92.300 of the revised rule
ding as CHDOs must identify which of
!d pro gress - related deadlines that will
st be incorporated into the project's
a year of the commitment of HOME funds
occupied by income - eligible tenants within 18 months
within four years of the commitment of HOME funds
Through the Housing Opp y Or e, the City of Santa Ana has established the Inclusionary Housing Fund for
the specific purpose of assists velopment of affordable housing within the city. The residential units created
through the Inclusionary Housin shall be affordable to Low and Moderate Income households and in alignment
with the goals set forth in the City's General Plan, Housing Element and the City's Five -Year Strategic Plan.
Through this RFP, the City has $1,875,000 available in funding from the Inclusionary Housing Fund. Please use the
attached application (Exhibit B) to apply. Final funding recommendations may include conditions that have to be met
prior to releasing funds. Examples of such conditions include: promissory note, recording a deed of trust securing the
funds, securing other financial commitments and revenues, obtaining final development review approval, finalizing
projected rehabilitation costs, or finalizing property management plan.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19119
Applications must be complete. Incomplete applications will not be evaluated although the City reserves the right to
waive minortechnical deficiencies in the application and to request minor corrections or clarifications. The City also
reserves the right to reject any or all proposals, or to accept any portion of any proposal, or all items proposed, if
deemed in the best interests of the City.
Due to the administrative burden on the city and the grantee associated with receipt of funds, the minimum request for
funds is $500,000.00. The City may award all, some or none of the funds requested and it may award the funds in the
form of a grant or a loan.
The City of Santa Ana has final approval of the project's management plan perty management firm. The City also
has final approval on service provider and services provided to residen
The Developer should have a track record of developing similar prow nd eek additional leveraging resources
other than City funds or tax credits.
i. Eligible Recipients
• Nonprofit organizations
• For - profit and Non - profit Developers
ii. Eligible Activities
n
y's Inclusion sing re to targe residents with very -low, low, and moderate incomes
20% Area Medi ome
iv. Evaluation
• Mana t Capacity: su ful comp etion of past projects on time and on budget.
• Commun b efit: prima enefits low- and /or moderate - income persons.
• Cost Effectiv : both d I the project and long -term sustainability.
• Long Term Affo "ty
• Population served ing documentation demonstrating need
• Project Schedule
• Financial Feasibility— including a budget detailing and explaining all costs
• Subsidy need demonstrated
• Other sources of project funding leveraged
• Alignment with the City's General Plan, Housing Element and Strategic Plan
• Maintenance of existing housing assets as safe, decent and sanitary housing units that are code - compliant
• Complete Application
• Impact of acquisition or rehab of rental or owner property on current residents.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 15
19E -20
• Management Plan
• Environmental Clearance
v. City of Santa Ana Housing Element Requirement
The City's General Plan contains the City's values and vision for its future. The Housing Element of the General
Plan communicates goals, policies and programs to address Santa Ana's local and regional housing needs and a
sustainable quality of life.
The Adopted 2014 -2021 Housing Elements can be found on the City' jte: http Lwww.santa-
ana.orgLhousingelement 2014- 2021HousingElementUl2date.aso AW
Successfully funded projects will align with the City's Housin21131111911gals and objectives.
vi. City of Santa Ana Strategic Plan Requirement
In March 2014, Santa Ana's City Council adopted
the mission of the organization, a set of guiding
goals that guide decisions, objectives and strategi
accountability. The Strategic Plan can be found on
tannin
The City's Strategic Plan identifies strl
and Sustainability, Objective 3: Facility
improve the livability of Santa Ana net
Successfully funded projects will align
The Housing Authority of the
construct new sing an ilitate ng rental housing within the jurisdictional boundaries
of the City ho wi cur
submitt dividuals, r part s
experie cessary to deve oper
Projects w ve already beg structi
applications s ed after the su ion de
of submittals, SA y choose to en to a
the respondents.
The proposed Agreement mm i to making project based vouchers available for the selected project. The
total number of vouchers av mitment is 24. The number awarded to the selected project(s) will not
exceed and may be less than th to 25 percent of the project's total units; the maximum project based vouchers
hr Strategic Plan. des a vision, a description of
(values) that will gui .ons, a set of multi -year
each goal, and a plan for ii �!entation and
's webs it ktt www.sal�.�' a.onz strate ic-
under : Community Health, Livability, Engagement
Ws and support efforts to preserve and
objectives.
applications from developers who are planning to
e P ed hers (PBVs) for their project. Applications may be
that in or collectively have the Knowledge, resources and
tat housing i accordance with the requirements of a HAP contract.
not eligible for consideration. Incomplete applications and
a ill not be eligible for consideration. Depending upon the quality
PB reement with one or more of the respondents, or with none of
available per project is eight (8) vouchers. Continued availability of the vouchers will depend upon the developer's
continued compliance with the requirements of the contract, and the continued availability to SAHA of sufficient
numbers of vouchers to meet all such contractual obligations.
Background and Objectives
Public Housing Authorities (PHAs) can use up to 20 percent of their housing choice vouchers for PBVs. While PBVs
reduce tenant mobility, they insure the availability of rental units at participating projects through the term of the
contract, and so help a PHA to meet its basic objective of assisting its clients to obtain decent, safe and affordable rental
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19 -21 21
housing. As a result, SAHA's Administrative Plan (Plan) provides for operation of a PBV Program utilizing up to 20
percent of its budget authority for that purpose. The Plan is available on the City's website at: http://www.santa-
ana.orglcda/HousingAuthorityHomePage.asp.
Developers submitting responses to this RFQ should be fully conversant with Chapter 17 of the Plan which details
SAHA's PBV Program. In the event of any discrepancy between the Plan and the contents of this RFC, the Plan will
prevail.
Solicitation and Selection of PBV Proposals
Other criteria will include:
• Developer experiencV.illty to manage the kind of rental property that is proposed, including if
applicable the experiability to manage special needs housing projects;
• Developer experience and demonstrated ability to comply fully with the requirements of HAP contracts issued
by a PHA;
• Evidence of site control and firm commitment(s) for all financial assistance required for project development;
• Estimated timeline for completion of the proposed project, meaning the entitlement process is completed, all
financing is secured, and the project is available for occupancy.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 17
19E -22
Site Selection Standards
It is SAHA's goal to select sites for PBV housing that provide for deconcentrating poverty and expanding housing and
economic opportunities. In complying with this goal SAHA will limit approval of sites for PBV housing in census tracts
that have poverty concentrations of 20 percent or less.
However, SAHA will grant exceptions to the 20 percent standard where SAHA determines that the PBV assistance will
complement other local redevelopment activities designed to deconcentrate poverty and expand housing and economic
opportunities in census tracts with poverty concentrations greater than 20
• A census tract in which the proposed PBV development will be loci
Economic Community, or Renewal Community;
• A census tract in which the proposed PBV development w
a result of state, local, or federal dollars invested in the
• A census tract where new market rate units are beiWM
impact the poverty rate in the area;
• A census tract where there has been an overall de4
• A census tract where there are meaningful opportu
In order to be selected for PBV assistance, a
site and neighborhood standards:
• The site must be
proposed;
• The site must have
re,
utiliti nd streets
where
such as sites in:
HUD - designated Enterprise Zone,
ergoing significant revitalization as
the poverty rate within
igr educald&l and eco
rate units will positively
five years; or
kancement.
st meet the following HUD required
to service the site;
number and type of units
• The neighborhood must n Ee one that is seriously detrimental to family life or in which substandard dwellings
or other undesirable conditions predominate;
• The housing must be accessible to social, recreational, educational, commercial, and health facilities and
services and other municipal facilities and services equivalent to those found in neighborhoods consisting largely
of unassisted units; and
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19 -23
• Except for housing designed for elderly persons, the housing must be located so that travel time and cost via
public transportation or private automobile from the neighborhood to places of employment is not excessive.
Subsidy Layering Analysis Requirement
Under federal law, SAHA cannot enter into a PBV contract for projects that will receive other forms of federal assistance
until a subsidy layering analysis has been completed. Under current HUD procedures, this analysis will be prepared by
the California Tax Credit Allocation Committee (TCAC) for projects selected to receive a tax credit reservation. For
projects that SAHA has approved to receive PBVs but will not receive tax credit SAHA will submit a request to HUD to
perform the analysis. The purpose of this analysis is to insure that housing s receiving assistance from HUD do
not receive excessive compensation by combining various forms of HUD assistance with assistance from other
federal, state, or local agencies.
V. DEVELOPER REQUIREMENTS AND RESPONSIBILITIES
I. INSURANCE
Prior to undertaking performance of work under this Aj
subcontractors, if any, to obtain and n insurance
1. Commercial General Liability In<
which shall include, but not be li
including death res there from a
out of Develop s in the p
nvolving ve he a s of insur
applying to and perso jury, incl
total amount o 0,000 pee urrence,
2. BiggilliNiAamobile
es.
shall mainl74Wd shall require its
r shall in commercial general liability insurance
ainst cl rising from bodily and personal injury,
rty, res from any act or occurrence arising
eeme ncluding, without limitation, acts
no an the following: single limit coverage
th resultin ere from, and property damage, in the
)00 in the aggregate.
with a combined single limit of not less than
coverage for owned, hired and non -owned
3. Xeras pensate uranc ccordance with th e provisions of Section 3300 of the Labor Code,
equired insure inst liability for worker's compensation or to undertake self -
or to com ng the p ormance of the work under this Agreement, Developer agrees to
ntain any e yer's liability insurance with limits not less than $1,000,000 per accident.
1. The following req`8VJJ&JWpply to the insurance to be provided by Developer pursuant to this section:
a. Commercial general liability and business automobile insurance policies shall (a) name the City, its
officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and
not contributory with respect to insurance or self- insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions. A sample additional insured endorsement is
attached hereto as Exhibit B. Developer shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
b. Certificates of insurance shall be furnished to the City upon execution of this Contract and shall be
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 19
19E -24
approved in form by the City Attorney.
c. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or
changed in any other material aspect without thirty (30) days prior written notice to the City.
2. If Developer fails or refuses to produce or maintain the insurance required by this section or fails or refuses
to furnish the City with required proof that insurance has been procured and is in force and paid for, the City
shall have the right, at the City's election, to forthwith terminate this Contract. Such termination shall not
affect Developer's right to be paid for its time and materials exRJWd prior to notification of termination.
Developer waives the right to receive compensation and to indemnify the City for any work
performed prior to approval of insurance by the City.
ii. HOLD HARMLESS/ INDEMNIFICATION
To the fullest extent permitted by law, Developer
agents and employees (collectively, the "Im
without limitation, claims for bodily injury, de
actions, causes of action, suits, losses, judgments,
without limitation, attorney's fees, disbursements
(individually, a Claim; collectively, " " ,which rr
to any work performed or service and
workmanship and /or materials) or De f
the negligent and /or willful acts, err an
employees, vendors, suppliers, contracto bcorr
them or for whose a be liable f or
shall be construe toper to in n
sole negligence ful miscon of the Ind
authorizing any a f attorne fees in an
indemnity shall apply claims liability rega
Any n
shall be
prepaid,
r, deman°
to be prop
v facsimile o
Pffidemnify, defen N rmless City, its officers,
'artier ") from and d all claims (including,
damage to prope obligations, damages,
Sa alti iabiexpenses (including,
of nature whatsoever
in ane ectly or indirectly)
ct (including, without limitation, defects in
__ or acts conducted performing the work (including
'scions ofllqff&lo per, its principals, officers, agents,
Karties. yed directly or indirectly by any of
ding the foregoing, nothing herein
a ies from any Claim arising from the
in this indemni ty shall be construed as
n on or to enforce the terms of the Agreement. This
Ls of whether any insurance policies are applicable. The
..ndemnification to be provided by the Developer.
y o r communication pursuant to this Contract shall be in writing and
en if o- ered in person or mailed by first class or certified mail, postage
r telegraphic communication to the following persons:
With courtesy copy to:
Housing Manager
City of Santa Ana
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 6215
Community Development Agency
20 Civic Center Plaza (M37)
Santa Ana, CA 92701
Fax 714- 667 -2225
iv. TERMINATION
The City reserves the right to terminate the contract, without penalty, for cause immediately or without cause.
1. In the event Developer fails or refuses to timely perform a e provisions of this Agreement in the
manner required, or if Developer violates any provision o greement, Developer shall be deemed in
default. City shall provide written notice of such defa er's Project Manager. Developer shall
cure said default within a period of two (2) working d suc is not completed in a timely manner,
City may assess liquidated damages or ter mina Agreemen with by giving written notice to
V. DEVELOPER
VI. E MENT OPPORTU ES FOR NIA NA RESIDENTS
Develop II solicit and ad a nt opportunities to Santa Ana residents. The City shall inform the
Developer s to publicize uitment opportunities, such as work centers and community centers. Such
effort and pro will be pr d to the City for review.
Vii. COMPLIANCE WITH AWOWBLE LAWS AND REGULATIONS
1. Developer shall perform all requirements under this contract in strict observance of and in compliance with all
applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other
legislative or statutory requirements.
2. Developer warrants that the performance of services under this contract shall be compliant with the current
requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated
throughout the term of this contract.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 21
19E -26
viii. ASSIGNMENT
Inasmuch as the Agreement is intended to secure the specialized services of Developer, Developer may not
assign, transfer, delegate or subcontract any interest herein without the prior written consent of City and any
such assignment, transfer; delegation or subcontract without the City's prior written consent shall be considered
null and void.
ix. JURISDICTION —VENUE
X.
This Contract has been executed and delivered in the
performance and enforcement of any of the clauses of tY
laws of the State of California. Both parties further a
any action or proceeding that may be brought or ar'
The Developer shall be liable for
Courts such as, but not limited to,
and the validity, interpretation,
determined and governed by the
California, shall be the venue for
Lor by reason of this Contract.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
161t2�7
Agencies and the
ATTACH M ENT 2
TRANSIT ZONING DISTRICT
A map of the Transit Zoning District can be accessed at the following
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 it2�9
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ATTACHMENT 4 — CEDAR - EVERGREEN
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 gt 231
1 -.9
ULU,
ATTACHMENT 6:
EARLY OUTREACH COMMUNITY MEETING
Information regarding the City's Early Outreach Community Meeting require can be accessed here:
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 ilffb
ATTACH ME NT 7:
CITY OF SANTA ANA REHABILITATION STANDARDS
PREFACE
The primary purpose of these standards is to address the quality of workmanship and materials expected, and to
achieve consistency throughout the program activities administered by the City of Santa Ana. These standards are not
intended to reduce or exclude the requirements of any federal, state QjAbLal codes, standards, ordinances and
regulations that apply to residential rehabilitation.
WORKMANSHIP
•
All work shall be performed in a professional a
The quality and durability of the work s
construction industry and various trades.
MATERIALS & EQUIPMENT 1
• All materials and equipment shall comply
requirements and all applicable codes, sti
between the requirements, kequr
• Unless otherwise specified, a
• Economy grade materials and
• All materials and equipment
manufacturer's al packag
• The descrip ' Is a
LEAD -BASED P
All housing built
the evaluation
BUILDING STANDARDS
1978 must
control
standards established by the
the manufacturer's
,discrepancy occurs
II be medium grade.
n, and delivered to the job in the
a minimum standard.
i to energy conservation, energy efficiency, water
,ated herein. Gut rehabilitation or new construction
t the standard for Energy Star Qualified New Homes,
kily housing must be designed to meet the American
(ASHRAE) Standard 90.1 -2004, Appendix G plus 20
with 24MR Part 35 Subpart J and HUD's Lead Safe Housing Rule regarding
ead -based paint hazards. HUD's guidelines are available at
Minimum Standard • The site shall be hazard -free and sanitary.
• The site and all paving shall drain away from the dwelling and accessory
buildings, but not onto adjacent properties.
• Paving and walkways shall be hazard -free and intact.
• Landscaping and irrigation systems shall be hazard -free and in relatively good
condition. All dead vegetation shall be removed.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 29
19E -34
i Fencing, walls and gates hazard -free and intact. All gates shall be in good
working order.
• The site shall be free from trash, debris and hazardous materials.
• Accessory buildings shall be safe and sound.
Paving • All new paving and walkways shall be constructed with concrete (2,000
PSI @ 28 days).
• Driveways shall be reinforced with wire mesh. Sawn expansion- contraction
joints shall be placed every 8 feet in both irections.
• All paving and walkways shall be fi with a light broom texture.
• All walkways shall be at least ide. Sawn expansion- contraction joints
shall be placed every 4 feet.
Landscaping & Irrigation • To the extent possible an a w landscaping shall be drought
resistant.
• When a lawn i<sys7hall he ne area shall be reduced to aid in
the reduction of w
• New irrigation e weather o or based and EPA Water -
Sense qualified.
_ • All new irrigati ned to conse ter.
Fences, Walls & Gates • A ll ood fences sh rom good quality m Is. They
shall b supported wi pressure treated posts (8 feet O.C.) and 2X4
rails (top The posts a embedded in a concrete footing at least
18" deep.
• All new walls construc th 6X8X16 concrete block. They
II be prope pporte tinuou ing and reinforced with steel
Roof Coverings • 25 -year, 3 -tab, self - sealing composition shingle. Built -up membrane (hot mop)
system on all flat roofs.
• Lighter colored coverings are preferred for energv efficiencv.
Minimum Standard • Safe, structurally sound and watertight.
Rehabilitation . Decks, balconies and railing that do not meet the minimum standard shall
be replaced. Practical, cost effective repairs are acceptable as long as compliance
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 k315
with the minimum standard will be achieved.
Finishes + Zero or low VOC primers, paint and coatings.
Minimum Standard • Safe and structurally sound.
Rehabilitation > Ext. steps, stairways and railing that do not meet the minimum standard shall
be replaced. Practical, cost effective repairs are acceptable as long as compliance
with the minimum standard will be achie
Finishes • Zero or low VOC primers, paint aqdmgs.
Minimum Standard
Rehabilitation
m standard shall be replaced.
ILp as long as compliance with the
walls shall be insulated.
e or more years of practical utility
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 31
19E -36
Rehabilitation • Windows that do not meet the minimum standard shall be replaced. Practical,
cost effective repairs are acceptable as long as compliance with the minimum
standard will be achieved.
New Windows • Reputable manufacturer.
• EPA Energy Star qualified.
Minimum Standard • Homes built before 1978 must compI
HUD's Lead Safe Housing Rule regardi
paint hazards.
• All exterior paint shall be in ee
• Five or more years of pra iii
Rehabilitation • All surfaces to be poi s be prepiq
peeling paint shall be r
• All holes and all be filled and
surrounding area.
24 CFR Part 35 Subpart J and
iluation and control of lead -based
of corrosion.
shall
All loose material and
that they blend into the
shall receive a
complete and even
and even
Minimum Standard fe, sound and sanitary.
• e or more years of practical utility.
Rehabilitation Floor coverings that do not meet the minimum standard shall be
replaced. Practical, cost effective repairs are acceptable as long as compliance
,Iwwith the minimum standard will be achieved.
Replacement Floor Coverings • Carpet & Pad (Reputable manufacturer, recycled materials).
• Resilient Flooring (Reputable manufacturer, 10 year wear warranty).
• Ceramic Tile (Reputable manufacturer)
Minimum Standard i Safe, sound and in good working order.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 6337
• Five or more years of practical utility.
Rehabilitation • Interior doors that do not meet the minimum standard shall be replaced.
Practical, cost effective repairs are acceptable as long as compliance with the
minimum standard will be achieved.
Replacement Doors & • Doors (Reputable manufacturer, masonite, raised panel).
Hardware • Hardware (Reputable manufacturer, lifetime finish).
Minimum Standard
Rehabilitation
New Paint
• Homes built before 1978 must co
Lead Safe Housing Rule regarding
hazards.
• All interior paint shall be i r
• Five or more years of ti I uti
24 CFR Part 35 Subpart 1 and HUD's
on and control of lead -based paint
• Highest
• Zero or
and
All loose material and
they blend into the
n coverage of flat
Minimum Standard • ets shall b
ound, sanita and in good working order.
• C ertops shat
fe, sound, sanitary and watertight.
• e years
ctical utility.
Rehabilitati me me
hat do not meet the minimum standard shall
aced. Pr
s fective repairs are acceptable as long as compliance
wit inimum st
will be achieved.
Minimum Standard • Safe, sound, sanitary and in good working order.
• Faucets shall (at a minimum) be equipped with a low -flow aerator.
• Five or more years of practical utility.
Rehabilitation • Kitchen fixtures, equipment and appliances that do not meet the
minimum standard shall be replaced. Practical, cost effective repairs are
acceptable as long as compliance with the minimum standard will be
achieved.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 33
19E -38
Replacement Sinks
• putable manufacturer.
st iron, white enamel finish.
Reputable manufacturer.
EPA Water -Sense qualified.
•
18 -guage (minimum) stainless steel.
Replacement Faucets
•
EPA Water -Sense qualified.
• Reputable manufacturer.
•
Reputable manufacturer.
Replacement Tubs
•
Brass construction, metal housing.
Replacement Disposals
Reputable manufacturer.
Replacement Combination
•
%: HP motor (minimum).
•
Stainless steel swivel lugs.
Replacement Dishwashers
•
EPA Energy Star qualified.
•
Reputable manufacturer.
Replacement Range Hoods
•
EPA Energy Star qualified.
•
Reputable manufacturer.
Replacement Ranges
•
Reputable manufact
•
Pilot -free ignition
•
Four sealed bu
•
Self- cleaning ov h timer.
Replacement Cook Tops
•
Reputable manufac
•
Pilo - ree ignition.
•
Foobw burners.
Wall Ovens
Rep 1111 f act urer.
•
Pilot- n i
•
Self -clea - ove er.
Replacement Sinks
• putable manufacturer.
st iron, white enamel finish.
Replacement Faucets
EPA Water -Sense qualified.
Reputable manufacturer.
• Brass construction, metal housing.
Replacement Toilets
• Reputable manufacturer.
• EPA Water -Sense qualified (1.28 GPF)
Replacement Tubs
• Reputable manufacturer.
• Cast iron body, white enamel finish, slip resistant bottom.
• EPA Water -Sense qualified plumbing fixtures.
Replacement Combination
• Reputable manufacturer.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 ilff 359
Tub - Showers
•
Cast iron body, white enamel finish, slip resistant bottom.
•
4" ceramic tile surround.
•
Anodized aluminum doors with tempered glass.
•
EPA Water -Sense qualified plumbing fixtures.
Replacement Showers
•
Reputable manufacturer.
•
4" ceramic tile.
•
Anodized aluminum door with tempered glass.
•
EPA Water -Sense qualified plumbing ' tures.
Replacement
•
Reputable manufacturer.
Medicine Cabinets
•
Steel body, beveled mirror doo
Towel Bars & Toilet Paper
•
Reputable manufacturer.
Holders
•
Metal construction, polls om h.
Minimum Standard sound an
• r more y
Rehabilitation r heaters
nepiace uta �
oie mar
n!
s (Tank) • ergy Star
Replacement"
Water Heater
tank.
Energgtar qualified.
meet the minimum standard shall be replaced.
irs are acceptable as long as compliance with the
Minimum Standard Safe, sound and in good working order.
100 - ampere minimum service.
Rehabilitation Electrical service panels, breakers and wiring that do not meet the
minimum standard shall be replaced. Practical, cost effective repairs are
acceptable as long as compliance with the minimum standard will be achieved.
• Knob and tube wiring shall be replaced regardless of its condition.
• Overhead wiring from a dwelling to a detached garage or accessory
building shall be installed underground regardless of its condition.
Replacement • Reputable manufacturer.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 35
19E -40
Service • 100 - ampere (minimum).
Replacement • Romex (NM cable). n
Wiring
Minimum Standard
.
Safe, sound and in good working order.
•
Light fixtures shall (at a minimum) be equipped with CFL bulbs.
•
Exterior lighting fixtures used fo security shall be equipped with a
motion sensor.
Rehabilitation
Y
Electrical switches, outlets ting fixtures that do not meet the
minimum standard shall be Practical, cost effective repairs are
acceptable as long as compli h nimum standard will be
achieved.
•
All new light fixtur e U.L. approv Energy Star qualified.
•
Outlets located feet of a source of hall be ground fault
protected.
•
Exterior switches tlets shall kweatherpro
Replacement
•
U.L. approved.
Switches & Outlets
Replacement
•
Re nufacturer.
Lighting Fixtures
•
U.L. a EPA Energy alified.
Minimum Standard
afe, soun in goo rder.
•
or more ical
Rehabilitation
0
that d meet the iinimum standard shall be replaced.
P ical, cost of a repairs are acceptable as long as compliance with the
in' ndard will hieved.
C eq nt (as a minimum).
al all duc ini m).
•
w HVAC eq
nt shall be sized properly.
Furnaces
Re a manufacturer.
EPAE tar qualified.
Central Air Con rs
eputabl nufacturer.
•
A Energy Star qualified.
Thermostats
putable manufacturer.
PA Energy Star qualified.
rogrammable.
m • �•o m
r m
m
Minimum Standard
Additions and alterations that were constructed without a building permit
and
are clearly substandard shall be removed.
•
Garages converted to living quarters shall be returned to their original use.
•
Additions and alterations that were constructed without a building
permit, but appear to be compliant, shall be inspected by the City's
Building Official to determine if a building permit can be issued and thev
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 36
19 E -41
can be saved.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 37
19E -42
EXHIBIT B
CITY OF SANTA ANA
INCLUSIONARY HOUSING FUND
HOUSING PROJECT FUNDING APPLICATION
Project Name: Date:
APPLICANT INFORMATION
Applicant Name:
Organization's Full Legal Name
Phone
Email:
Type of 'nation: ❑ Non
Development Entity Nai
Contact Name, Com
State:
Develo
Contact Name, Company:
Phone: Fax: E -Ma
Legal Counsel, Firm:
Contact Name, Address:
Zip:
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19 343
Financial Consultant,
Contact Name,
Phone: Fax: -E-Mail:
Property Management Fi
Contact Name,
Construction Firm:
Contact Name,
Organizational Information
Please provide information
a business plan or long-
itions and experience.
team's experience in developing affordable
rrent audit and current financial statements.
a'1 and attach it to the original application.
's and fits within your organization's strategic plan.
and experience to undertake and complete the proposed
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 39
19E -44
PROPOSED PROJECT SUMMARY:
Project Name:
Project Add
Council Ward: Census Tract
Projected Start Date:
Funding Requested from this Application:
Other Funds Committed: $
Zoning Status:
Total Number of Units:
Per Unit Cost:
Debt Coverage Ratio:
Loan to Value
Please p a brief desc
affordable h R market.
Assessor's Parcel #.:
Projected
able U
Project:
Tell why the project is needed and how it will fill a gap in the
Describe:
• How the prXixis tain I erm or permanent affordability, including any future subsidies
necessary; ct wil He affordable housing at either lower rental rates or lower sales
prices than ' rket.
• The project's target p nd diversity of housing types and /or mix of income levels.
• Services, opportunities, o entives that may be offered to tenants of rental project to encourage their
transition to non - assisted housing. Be sure to include special needs populations to be served, if any,
supportive services to be offered, if any, handicapped accessible units to be made available, and special
amenities to be offered, if any.
• For Rental Projects, describe plans for ongoing property management. Describe functions and duties of
staff and their experience. A description, including reserves and other funding sources, should be included
for ongoing maintenance and capital improvements.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
16445
ALIGNMENT WITH THE CITY'S HOUSING ELEMENT AND STRATEGIC PLAN
Please check those goals in the Housing Element and Strategic Plan that the proposed project align with:
Housing Element Goals
❑ HE -1.1 Housing Conditions. Promote the rehabilitation, repair, and improvement of
single - family, multiple - family, and mobile homes and, if needed, the demolition of
substandard housing that presents a health and safety ha
❑ HE -1.7 Historic Preservation. Support preservation ancement of residential
structures, properties, street designs, lot patter other visible reminders of
neighborhoods that are considered local historic sources.
❑ HE -2.1 Downtown. Strengthen Santa Ana's c a A mixed -use and mixed -
income environment by capitalizing on t ernment ce its district, historic
downtown, transit - oriented housing, a se neighborhood N.
❑ HE 2 -3 Rental Housing. Encourage t struction of rental hou r Santa Ana's
residents and workforce, including a fitment to very low, to moderate
Ak
income residents and moderate income na worl
❑ HE -2.4 Diverse Housing T e. Facilitate di ty ces, and sizes sing,
including single - family apartments, es, mixed /multiuse sing,
transit - oriented housing, tional housi live -work opportunities.
❑ HE -2.5 Housing Design. Re ce in archit I design through the use of
materials and colors, buildi reat andscapi en space, parking, and
HE -4.2 Housi cilitate an rage the development of larger rental and
ownership or fa including lower and moderate income families, and the
provision of ch e, afte of care, and other services when feasible.
E -4.3 Housing Disabl ople. Support the development of permanent,
dal: and Bible housing that allows people with disabilities to live
dent lives, ssist them in maintaining and repairing their homes.
HE- vice -Enr Housing. Support the provision of supportive services and
service- ed ng for persons with special needs, such as senior, disabled
people, ho pie, families, veterans, and people with medical conditions.
HE -4.5 Healtwwmes. Support efforts to make homes more healthful by addressing
health hazards associated with lead -based paint, asbestos, vermin, mold, VOC -laden
materials, and prohibiting smoking in multi - family project, among others.
HE -4.8 Housing Priority. Provide that Santa Ana residents, employees, and designated
need groups receive priority for affordable housing created under the Housing
Opportunity Ordinance or with City funding to the extent allowed under state law.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 41
19E -46
Strategic Plan Goals and Obiectives
❑
Re -use of Commercial or Industrial Buildings that are currently underutilized or vacant
for mixed -use residential projects
❑
Provide that Santa Ana residents, employees, artists and veterans receive priority for
affordable housing
Does this project give priority to the following populations:
❑ Artist, if so how many units?
❑ Veterans, if so how many units?
SITE DESCRIPTION Please identify the size of the pa
including but not limited to environmental, unit density
SITE CC
the ten
closing
ant zoning, and
requirements
development issues
e is currently owned or subject to
!ase indicate the required escrow
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
1 61ff -47
PHYSICAL CONFIGURATION OF PROPOSED DEVELOPMENT
Identify physical attributes in the proposed project:
No. Residential Bldgs
No. Stories
No. Elevators
No. Residential Units
No. Handicap Accessible Units
No. Manager Units
Parking Structure Type
No. Parking Spaces
Comm. Room Sq. Footage
open Space /Play Area Sq. tage
Use the chart below to provide information about th n the pro
information about dwelling units.
Income Level
0 —30% AM I
40% AM I
50% AM I
60% AM I
80% AM I
Unit
Studio I One Bed
Bed I Four
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 43
19E -48
Please only include
ANTICIPATED COSTS AND FINANCING
Sources of Funds
Amount
Uses of Funds
Amount
Conventional Loan
Purchase Price
Tax Exempt Bonds
Construction /Costs
Tax Credits
Soft Costs
Deferred Developer Fee
Developer Fee
City /Agency Loan
Relocation
Other
Other
Other
Other
Total Sources
Total Use
In addition, provide a minimum 15 -year proforma that lilt
projection of expenses and residual receipts projection as
The proforma should include:
Breakdown and explanation of construction costs'
Detailed use of City funds — separated by line -item
Breakdown and validation of overheadLorofit
Construction Budget
Operating Budget
Breakdown and explanation of yearly
Developer, Management and Partner
Detailed information on>mtlaer.fundin.
In addition, please provi
- Land Appraisal
- Management Plan
- Environmental Cleara
Please prep
and ends with
as submission
attach an esti
ing
deferred developer fee,
commences with submission of this completed application
beds to identify all mandatory deadlines for the project, such
closing deadlines.
Detail the timeline for co ting the ct from start date to completion date, showing the obligation of these
funds, approval of other fu ar resident selection, sale or lease up, and all other major steps. Identify
who will be responsible for co eps (including consultants).
The timeline should assume that the proposed project will be submitted to the City's Redevelopment and Housing
Commission prior to submission to City Council. The Commission meets on the first and third Wednesday of each
month. The timeline should also reflect consultation with Planning staff and any Planning Commission approvals
that may be required for the project. Please include other project factors such as rezoning, construction schedule
and other applications for funding.
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 44
19 E -49
DISCLAIMER
The purpose of this Inclusionary Housing Fund Application is to provide the City of Santa Ana with a description of a
proposed project with sufficient detail to facilitate useful discussion between the City and the developer of a proposed
project. Completion of the Application does not guarantee that the City will provide whatever assistance is requested.
By signing below, the applicant agrees to the following:
• The applicant certifies that to the best of his or her knowledge
true and correct.
The signatory possesses the legal authority to apply for
signing the application has the proper authority from
The applicant agrees that the city may conduct its
attachments, and may verify information from a
The applicant understands the city will not be res
and submitting this application, and that all applicat,
considered a public record under the California Public F
The applicant is under no adm
the information in this application is
federal, state, or
Date
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 45
19E -50
rce.
EXHIBIT C
ADDITIONAL INSURED ENDORSEMENT FOR COMMERCIAL
GENERAL LIABILITY AND BUSINESS AUTOMOBILE POLICIES
Insurance Company
This endorsement modifies such insurance as is afforded by the
the following:
1. The City of Santa Ana, 20 Civic Center Plaza M-
volunteers and representatives are named as a
and defense of suits arising from the operations a
With respect to claims arising out o
such insurance as is afforded by this
insurance carried by orforthe benefit
This insurance a
respect to the c
affect any right �
With respect to the
or limits except afte
Countersigned by:
relating to
Ana, California 927 Nblehal ers, employees, agents,
insureds ( "additiona) with regard to liability
Derformed�ta or on &e named insu red.
by or on behalf oche named insured,
final to or contributing with any other
W rade or suit is brought except with
ganization as an insured shall not
nt if not so included.
II not be cancelled, or materially reduced in coverage
m given to the City of Santa Ana, 20 Civic Center Plaza
ired to make this endorsement effective.)
, this endorsement form as part of
Authorized Representative
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
19- 51
EXHIBIT D
TO BE INCLUDED IN PROPOSAL
CITY OF SANTA ANA COMMUNITY DEVELOPMENT
REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT
PROPOSAL & CONTRACT AGREEMENT
PROPOSER'S STATEMENT
Proposer understands and agrees that this written RFP (or any part
of Santa Ana, hereinafter City) shall constitute the entire agreemer
accepted by the City Council, endorsed by the Clerk of the Council
action of approval of the Council, signed by the Executive Dir
Attorney, denoting her approval of the form of this docume
either delivered to proposer or deposited with the United o.
correct postage affixed thereto.
^erl ally d esignated and accepted by the City
poser and the City only after it has been
official seal noting here on the
or his duly d agent, and signed by the City
execution, it or an exact copy of it has been
iI Service prsed to the proposer with the
Proposer further agrees that upon delivery (as defined above E
required bonds and certificates of liability i
e within ten
holidays), or the funds, check, draft, or propos
ubstituted in i
the property of the City and shall be considere
f damages
because of the failure to enter into an Agreement
or a neo
the proof of damages actually suffered by City is di to asc
substituted in lieu thereof sha d to the un ned
Proposer understands th roposal
schedule are solely for the e of
upon the actual quantities of w tis
All terms
Compen
part of t
f yltiul
SIGNED AND PRINTED
TITLE
J agreement h will furnish City all
ding Saturdays, Sys and City's legal
accompanying this proposal shall become
ie delay and other causes suffered by City
Land because it is distinctly agreed that
nds, check drafts, or proposer's bond
for th ork, that stimated quantities set forth in the RFP
) roposal that final compensation under the contract will be based
scrimination by Developers, and the Workers'
into this Agreement and are made specifically as
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 47
19E -52
DATE
EXHIBIT E
TO BE INCLUDED IN PROPOSAL
CITY OF SANTA ANA COMMUNITY DEVELOPMENT
REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT
PROPOSAL AND CONTRACT AGREEMENT
CERTIFICATION OF NONDISCRIMINATION BY DEVELOPER
The undersigned Developer or corporate officer, during the perfo
1. The Developer shall not discriminate against any e
religion, sex, or national origin. The Developer sh
and that employees are treated during employm
origin. Such action shall include, but not be limit
transfer; recruitment or recruitment advertising; layoff c
and selection for training, including a ceship.The
employees and applicants for em notice:
nondiscrimination clause.
2. The Developer shall, in all solicitations or alWisemi
certifies as follows:
nt because of race, color,
applicants are employed,
religion, sex, or national
grading, demotion, or
s of compensation;
)ic places, available to
i the provisions of this
by or on behalf of the Developer,
out regard to race, color, religion,
ve of workers with which he has a collective bargaining
be provided advising the said labor union or workers'
:his section, and shall post copies of the notice in
4. eveloper shall c with a isions of Exe ive Order 11246 of September 24, 1965, and of the rules,
re ns, and relevant of the tary of Labor.
5. The Dev shall furnish al rmation reports required by Executive Order 11246 of September 24, 1965,
and by rule , ations, and o of the Secretary of Labor, or pursuant thereto, and will permit access to his /her
books, records, ccounts b administering agency and the Secretary of Labor for purposes of investigation,
to ascertain comp with s les, regulations, and orders.
6. In the event of the Dev non- compliance with the nondiscrimination clauses of this contract or with any of
the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part
and the Developer may be declared ineligible for further Government contracts or federally assisted
construction /services contracts in accordance with procedures authorized in Execution Order 11246 of September
24, 1965,and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Developer shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of
paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 48
19 -53
of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as
means of enforcing such provisions, including sanctions for
noncompliance; provided, however, that in the event the Developer becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction by the administering agency, the
8. Developer may request that the United States enter into such litigationi&otect the interests of the United States.
9. Pursuant to California Labor Code Section 1735, as added by Cha Stats. 1039, and as amended,
No discrimination shall be made in the employment of persons JWe oflikreligious creed, color national origin,
EXHIBIT E
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Page 49
19E -54
EXHIBIT F
TO BE INCLUDED IN PROPOSAL
CITY OF SANTA ANA COMMUNITY DEVELOPMENT
REQUEST FOR PROPOSALS FOR AFFORDABLE HOUSING DEVELOPMENT
NON- COLLUSION AFFIDAVIT
CITY OF SANTA ANA
(Title 23 United States Code n M
Public Contract Codjl 7106)
To the CITY OF SANTA ANA COMMUNITY
thereof to effeLtmeWeazollusive
he above°
shall also con
;ification may
State of California
County of
Subscribed and sworn to
who appeared before me.
Notary Public Signature
avit is pa rSposal. Signing this Proposal on the signature portion
f this Non -c Sion Affidavit. PROPOSERS are cautioned that making a
ce o criminal prosecution.
me on this day of , 20 by
, proved to me on the basis of satisfactory evidence to be the person(s)
Notary Public Seal
City of Santa Ana Community Development Agency
Request for Proposals for Affordable Housing Development
Pa e 50
19 -55
19E -56