HomeMy WebLinkAbout22A - SPEC - HYDRAULIC SWING VALVE MACHINESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE,
JUNE 2, 2015
TITLE:
CONTRACT AMENDMENT WITH NATIONAL
AUTO FLEET GROUP FOR HYDRAULIC
SWING VALVE EXERCISING MACHINES
(SPEC NO. 14 -081)
(STRATEGIC PLAN NO. 6,2)
CITY MAN ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY
^:• _01
❑ As Recommended
❑ As Amended
❑ Ordinance on1"Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with National Auto Fleet Group in the amount of $131,930, for the purchase
and installation of three hydraulic swing valve exercising machines, for a total contract amount
not to exceed $572,050, subject to nonsubstantive changes approved by the City Manager and
City Attorney.
DISCUSSION
On November 18, 2014, City Council awarded a contract to National Auto Fleet Group to
purchase six replacement vehicles. Included in the purchase were three 2015 F550 Super Duty
Trucks for the Public Works Agency Water Resources Division. Water Resources owns,
operates, and maintains over 8,000 water system valves. The valves are located in streets, and
standard industry practice is to operate and exercise every valve on a 3 -year cycle. To safely
and efficiently perform this work, the City's water maintenance crews utilize hydraulically powered
valve exercising machines which are mounted on their vehicles.
Existing valve exercising machines are aging, experiencing increasing usability problems, and are
becoming obsolete. The proposed new extendable valve arms with swing -out technology will
provide the water maintenance team with additional utility for maintenance activities through an
enhanced ability to access valves in problematic locations. Proper care of water system valves
will help ensure that they all function properly during emergency situations. The ability to
promptly shut down and isolate water mains reduces the amount of water lost, which is especially
critical during this time of extreme drought.
22A -1
Contract Amendment for National Auto Fleet Group
June 2, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2 (Address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $131,930 are available in the Fiscal Year 14/15 budget in the Water
System Maintenance Machinery and Equipment account (no. 06017641- 66400).
Are Mcusaulpour —°
Executive Director
Public Works Agency
CL /sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez tea'
Executive Director
Finance and Management Services Agency
22A -2