HomeMy WebLinkAbout22D - SPEC - WELL PUMP AND MOTOR REPAIRSAgualm
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CITY COUNCIL MEETING DATE:
JUNE 2, 2015
TITLE:
CONTRACT AWARDS FOR WELL
PUMP AND MOTOR REPAIRS
(SPEC. NO. 15 -036)
(STRATEGIC PLAN NO. 6, 1, 1C)
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CTTY MANAG
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 19' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for well pump and motor repairs for a one -year period expiring June 15, 2016, with
provisions for three one -year renewals exercisable by the City Manager and City Attorney, in an
annual aggregate amount not to exceed $400,000, subject to nonsubstantive changes approved by
the City Manager and City Attorney, with the following vendors:
Vendor Location
General Pump Company Inc. San Dimas
Weber Water Resources, LLC San Bernardino
DISCUSSION
The Public Works Agency Water Resources Division currently operates 20 active water wells and
seven water pumping stations to supply the City's drinking water. Staff has determined that through
rehabilitation, the efficiency of a majority of the water wells can be increased. The rehabilitation work
is needed to restore the wells to maximum water production capacity. Completion of rehabilitation
work will also result in the wells producing more water while utilizing less electricity.
The notice inviting bids was advertised on April 15, 2015, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
30 Vendors were notified
1 Santa Ana vendor was notified
9 Vendors downloaded the bid documents
4 Vendors attended the job walk
2 Bids received
22D -1
Contract Awards for Well Pump and Motor Repairs
June 2, 2015
Page 2
Bids were received, opened on May 7, 2015, and evaluated (Exhibit 1). The bids received are
responsive to the specifications and meet the City's requirements. Staff recommends awarding
contracts to both vendors to allow for competitive quotes on future jobs and avoid scheduling
conflicts.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C
(invest resources and technology to extend the service life of existing infrastructure to protect the
City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $400,000 are budgeted in the Water Production and Supply account
(06017640- 62300) for FY 2015 -16. Annual allocations of $400,000 will also be budgeted in FY 2016-
17, FY 2017 -18, and FY 2018 -19.
Public Works Agency
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Exhibits: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
&Q
Francisco a
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22D -2
ABSTRACT OF BIDS
WELL PUMP AND MOTOR REPAIRS
(15 -036)
Bidder
General Pump Company Inc.
Weber Water Resources CA, LLC
Location
San Dimas
San Bernardino
Terms
Net 30
Net 30
Total
$89,835.00
$100,082.00
EXHIBIT 1
22D -3
22D -4