HomeMy WebLinkAbout25B - AGMT - PRESSURE WASHING SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2015
TITLE:
AGREEMENT AMENDMENT WITH
SUPERIOR PROPERTY SERVICES FOR
PRESSURE WASHING SERVICES
{STRATEGIC PLAN NO. 6, 1B}
SL;�'l e ;,/-
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1b' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Superior Property Services for pressure washing services, increasing the contingency by
$8,000 for a total annual amount of $96,850, for the third year period of the five -year agreement,
subject to non - substantive changes approved by the City Manager and the City Attorney.
DISCUSSION
On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure
washing services in the Civic Center. On December 17, 2012, the City Council awarded a five -
year contract to Superior Property Services in the amount of $57,950. In November 2014 the
scope of service was increased to include additional days and areas of service. The cost of the
increased scope of work resulted in increasing the existing contract by $30,900. The contract
amount of $88,850 included $10,000 as a contingency for unforeseen needs in the Civic Center
area.
In May 2015, the Parks, Recreation and Community Services Agency ( PRCSA) held the Cinco
de Mayo event. In order to clean the affected areas after the event the City needed to hire a
pressure washing company. PRCSA used the existing contract authority with Superior Property
Services to obtain the needed service. As a result, the contingency available for the Civic Center
area was reduced. Staff is recommending increasing the contingency by the amount that was
used for the Cinco de Mayo event to replenish the contingency available for the Civic Center
area.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy
25B -1
Agreement with Superior Property Services
June 2, 2015
Page 2
B (Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users).
FISCAL IMPACT
Funds are available in the Recreation Community Services Contract Services- Professional
account (no. 01113230 62300) for the contingency that was used at the Cinco de Mayo event for
the following fiscal year: FY 2014 -2015 - $8,000.
sL�
Gerardo Mouet,
Executive Director
Parks, Recreation and Community
Services Agency
EXHIBIT: Agreement
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez,
Executive Director
Finance and Management Services Agency
25B -2
SECOND AMENDMENT TO AGREEMENT FOR
PROVISION OF PAVEMENT CLEANING SERVICES
THIS SECOND AMENDMENT to the above- referenced agreement is entered into on May 14, 2015 by and
between Superior Property Services, Lie., a California corporation ( "Contractor "), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of the State of
California ( "City ").
RECITALS
A. The parties entered into Agreement #A- 2012 -248, dated January 1, 2013 ( "Agreement "), by which
Contractor agreed to provide hardscape pressure washing services at various City -owned properties.
B. On November 18, 2014, the parties executed a First Amendment to Agreement #A -2014 -296, by which the
original scope of services was expanded and the total annual compensation was increased to pay for the
additional services. The total annual compensation includes a contingency amount of $10,000.
C. The term of the Agreement is for a period of five years, from January 1, 2013 through December 31, 2017,
and the Agreement remains in effect.
D. The parties wish to further amend the Agreement to provide for an additional contingency amount during the
period of January 1, 2015 through December 31, 2015 in order to replenish the annual contingency for this
period that has been exhausted.
The Parties therefore agree:
1. Section 2, Compensation, is further amended to include an additional $8,000 in annual contingency funds for
the period of January 1, 2015 through December 31, 2015.
2. Except as modified by this Second Amendment, and the First Amendment, all terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the
date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: UITAW 1k.
JOH . FUNK
Assns ant City Attorney
25B -3
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONTRACTOR
Name:
25B -4