HomeMy WebLinkAbout22C - SPEC - SCREEN PRINTING SRVSCITY COUNCIL MEETING DATE:
JUNE 16, 2015
TITLE:
CONTRACT AWARD TO SCOTT'S
SCREEN PRINTING FOR SCREEN
PRINTED AND EMBROIDERED
CLOTHING (SPEC. NO. 15 -027)
(STRATEGIC PLAN NO. 7,2)
CITY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
r_1=091TIO
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2n'Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Scott's Screen Printing for screen - printed and embroidered clothing for a
one -year period expiring June 30, 2016, with provisions for two one year - renewals exercisable by
the City Manager, subject to non - substantive changes approved by the City Manager and City
Attorney, in an annual amount not to exceed $40,000.
DISCUSSION
City departments and agencies purchase a variety of silk screened and embroidered t- shirts,
sweatshirts, jackets and ball caps for various sports and youth guidance programs and for special
events and educational programs. The Parks and Recreation Agency purchase t- shirts for all
sport programs and for holiday and special events. The Public Works Agency Water Resources
Division gives t- shirts at various community events promoting water conservation. Additionally,
the City provides stock t- shirts for uniformed personnel in various departments including Finance
and Management Services, Public Works, Police, and Parks and Recreation.
The notice inviting bids was advertised on April 16, 2015, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
200 Vendors were notified
12 Vendors downloaded the bid packet
3 Bids received
The bids were received and opened on April 30, 2015, and evaluated (Exhibit 1). The bid
received from Scott's Screen Printing is responsive to the specifications and meets the City's
requirements.
22C -1
Contract Award for Screen Printed and Embroidered Clothing
June 16, 2015
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #7 Team Santa Ana, Objective #2 (establish
communication plans to engage and inform employees and the community about City activities).
FISCAL IMPACT
Funds will be budgeted and made available for FY 2015 -16, and if annual options are renewed in
FY 2016 -17 and FY 2017 -18 in the following accounts:
• $20,000 in the Recreation and Community Services account (01113230- 63001)
• $5,000 in the Public Works Water Quality & Measurement account (06017644- 63001)
• $5,000 in the Police Department Central Distribution Center account (01114450- 63001)
• $10,000 in the Finance and Management Services Stores & Property Control account
(07601001 - 12531)
Gerardo Mouet
Executive Director
Parks, Recreation
Fred Mousavipou'r
Executive Director
Public Works Agency
SH /sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Community Services Finance and Management Services Agency
L_
Exhibits: 1. Abstract of Bids
Ds=" Kok. CaliJ�S
Ca los Rojas
Chief of Police
Santa Ana Police Department
22Ci -2
ABSTRACT OF BIDS
SCREEN PRINTED AND EMBROIDERED CLOTHING (15 -027)
Ad -Wear & Specialty
Bidder of Texas
Location Houston, TX
Bid Amount $9,306
Set Up Fee none
CNM Marketing Inc.
Costa Mesa
$10,343
$29.00 per color
Scott's Screen
Orange
$10.00 per color
Delivery 15 -25 days 10 -14 days 10 -12 days
EXHIBIT 1
22C -3
22C -4