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Home My WebLink About19C - PHASE 2 CABINET PILOT PROGRAMCITY COUNCIL MEETING DATE JULY 7, 2015 TITLE: �nn N V `!db1!t AUTHORIZE PHASE TWO OF THE PILOT UTILITY CABINET PROGRAM {STRATEGIC PLAN NO. 5, 5B} �f CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: yWT1;♦ As Recommended As Amended ❑ Ordinance on 1'' Reading C Ordinance on 2nd Reading Implementing Resolution Set Public Hearing For CONTINUED TO FILE NUMBER Authorize Community Development Agency staff to release Phase Two of the Pilot Utility Cabinet Program application, subject to non - substantive changes. fimi At its regular meeting on June 18, 2015, by a vote of 6:0 (Alvarado and Gomez absent), the Arts and Culture Commission recommended that the City Council release Phase Two of the Pilot Utility Cabinet Program application. On September 5, 2013; an Ad -Hoc Committee consisting of the Mayor, Councilman Benavides, and Councilman Reyna met to discuss opportunities for a pilot effort to use the City's traffic control cabinets as canvases for local artists, students and other community groups. Best practices were compiled regarding utility box painting In other cities throughout California to provide options for implementing a pilot program in Santa Ana. After reviewing the options, the Ad -Hoc Committee decided to propose a two -phase pilot Utility Box Art Program. At the November 4, 2013 meeting, City Council authorized to allocate funds In the amount of $7,700 to paint utility cabinets as part of the Pilot utility Cabinet Program; $6,300 allocated to phase one and $1,400 allocated to phase two of the program. The first phase focused on painting seven selected utility cpbinets located within the downtown. A stipend of $700 per utility cabinet as well as reimbursement of up to $200 for materials and supplies was awarded to selected artists. This phase was completed in November 2014. The second phase proposed selecting seven utility cabinets citywide, one in each Council ward to be selected by each respective Councilmember and an at -large location to be selected by the Mayor. The artists selected to paint the seven utility cabinets citywide will be reimbursed up to $200 for materials and supplies, but will not be offered a stipend. The intent 1s to focus the 19C -1 Phase Two Utility Cabinet Program July 7, 2015 Page 2 citywide program on volunteers, students, emerging artists, and community groups, ideally under the mentorship /guidance of a professional artist, This phase has not yet to begun, At its regular meeting on May 21, 2015, the Arts and Culture Commission reviewed phase two of the pilot program. After substantial discussion, one of the Commission's recommendations was to increase community outreach. Staff will incorporate the recommendation into the phase two process by providing an informational flyer (Exhibit 2) to the Santa Ana Public Library, Santa Ana Unified School District, Santa Ana College and other local colleges and universities. The flyer will also be posted on the City's website and Facebook page and will be sent electronically to individuals and organizations who have expressed interest in receiving such notices. Staff is requesting authorization to release the Phase Two Utility Cabinet Program application (Exhibit 1) to solicit proposals from students, volunteers, emerging artists, or community groups. It Is recommended that each Arts and Culture Commissioner evaluate applications for their respective ward; applications that do not specify a desired ward may be rated by all Commissioners. The evaluations will be based on established criteria such as appropriateness of scale, form and content, as well as artistic excellence and the artists experience working on comparable projects. One utility cabinet in each Council ward will be selected by each Commissioner and an at -large location to be selected by the Chairman. Factors that will be considered when selecting the location of the utility cabinets will be high visibility corridors that are gateways into the City and /or run through several wards, as well as considering potential community impact and the desired location suggested by applicant. The Commission's recommendations for artist selection and utility cabinet location will be submitted to City Council for final consideration and approval. STRATEGIC PLAN ALIGNMENT Approval of this Item supports the City's efforts to meet Goal #5 Engagement & Sustainability, Objective #5 (Promote a strong a Strategy B (Generate public and private support and resource s stabilize funding for the arts), FI§GA.L IMPACT There is no fiscal impact associated with this action, 19C -2 Community Health, Livability, its and culture infrastructure), to strengthen, expand and Phase Two Utility Cabinet Program July 7, 2015 Page 3 � _ Kelly ReerWers Executive Director Community Development Agency KR/SB Exhibit: 1, Artist Application 2, Informational Flyer Executive Director Public Works Agency 19C -3 19C -4 - OTTO Utility Cabinet Pilot Art Proqram The artist selected to paint the utility cabinet will be reimbursed up to $200 for materials and supplies. The intent of the Utility Cabinet Pilot Art Program is to focus on volunteers, students, emerging artists and community groups, ideally under the mentorship /guidance of a professional artist. A suggested location of the utility cabinet will be considered, however, the final location will be recommended by the Commission and approved by City Council. SUBMISSION REQUIREMENTS Applications must contain the following documents to be considered: 1. Completed application 2. Design Template (up to two) Applications must be submitted by 4 P.M., August 12, 2015 via one of the following methods: Mail/Hand Delivery: City of Santa Ana Utility Cabinet Pilot Art Program Community Development Agency M -25 20 Civic Center Plaza, 6th floor Santa Ana, CA 92701 CONTACT Website: https://cityofsantaana.submittable.com/submit For questions regarding the application contact Kelly Reenders at (714) 647 -5360 or kreendersna,santa- ana.org. ANTICIPATED TIMELINE 07/13/15 Applications available 08/12/15 Applications due by 4 p.m. 09/17/15 Awardee recommendations from Commission 10/06/15 City Council Approval of Awardees 10/19/15 Mandatory Pre - Install Meeting January 2015 Utility Cabinets to be Completed IE W s Phase Two for the Utility Cabinet Pilot Art Program APPLICATION City of Santa Ana Please note that applicants must live, work or study in Santa Ana to apply. Vinyl wraps are encouraged but not required. Applicant information Name Organization Name (if applicable) Street Address City State Zip Phone Number E -Mail Website Name of Artist Mentor (must attach resume /portfolio) Prefered City Ward for Utility Box? 1:11 ❑ 2 ❑ 3 ❑ 4 1:15 ❑ 6 1:17 ❑ No preference Suggested Intersection of desired utility box(if applicable): Artwork Description Title of Submission #1 Design Description Title of Submission #2 Design Description Getting to Know the Applicant Applicant's approach to the project — Vision and Intent Applicant's philosophy on public art; why is public art important? How does the artistic rendering(s) represent Santa Ana? 19C -6 a O h Phase Two for the Utility Cabinet Pilot Art Program City of Santa Ana Below is a template of a typical utility box showing four sides and the top. Use this template to illustrate your color rendering(s). You may enlarge the template as needed. Unique colors and bold graphics work well, along with the bright images that compliment pedestrian activity. The Selection Committee will use this submittal along with the application to select the winning w 0 U) H z O Of LL W 0 Co Note: The dimensions of the template may not accurf rpRec711 utility boxes; proposed designs must be adjustable. 19C -8 0 f A " - iv �� k•i,\ .�+�"'�� \1��aea.� .�7ny t�� t�� , i " � .--,ems � h �r ,1 £` . . r. .n�:f. V� 6.4q' k.. nlar.�'+.i.r �ti b ➢CY)e'. 19C -10