HomeMy WebLinkAbout22B - SPEC - AUTOMOBILESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 4, 2015
TITLE:
CONTRACT AWARD TO GUARANTY
CHEVROLET FOR THE PURCHASE OF
CHEVROLET SPARK AUTOMOBILES
(SPEC. NO. 15 -049)
(STRATEGIC PLAN NO. 6,2)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
0 91
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to Guaranty Chevrolet for the
acquisition of three Chevrolet Spark Automobiles, in an amount not to exceed $50,500 subject to
non - substantive changes approved by the City Manager and City Attorney.
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides
guidelines and criteria for determining when vehicles need replacement. This criteria includes
vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's
replacement criteria, three (3) E -Z Go electric golf carts purchased in 2000, have been identified
for replacement with gas powered compact vehicles. These vehicles will be utilized by the Police
Department's Downtown Parking Enforcement program. The vehicles will enhance working
conditions for employees along with improving their mobility while conducting their job duties.
The notice inviting bids was advertised on May 18, 2015, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
30 Vendors were notified
1 Vendor downloaded the IFB packet
0 Bids received from Santa Ana Vendors
0 Bids received
Santa Ana Municipal Code Sec 2- 807(c) authorizes the City to purchase from any vendor in
situations where no bids are received. Two regional vendors were contacted and submitted bids.
The bid received from Guaranty Chevrolet, a Santa Ana vendor, is responsive to the
22B -1
Contract Award for Chevrolet Spark Cars
August 4 2015
Page 2
specifications and meets the City's requirements. To allow for unanticipated charges, an
additional $1,000 contingency has been included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure,
Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds are available in FY 2015 -16 Finance and Management Services Fleet Maintenance
Equipment Replacement account (07510101- 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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