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Home My WebLink About23B - PROJ - PORTOLA PARK IMPROVEMENTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 4, 2015 TITLE: AWARD CONTRACT FOR CONSTRUCTION OF PORTOLA PARK IMPROVEMENTS (PROJECT 132638) (STRATEGIC PLAN NO. 6, 1C) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a contract awarded to Ben's Asphalt, the lowest responsible bidder, in accordance with the unit bid prices, totaling $187,146, for construction of the Portola Park Improvements Project, subject to nonsubstantive changes approved by the City Manager and the City Attorney, 2. Approve the Project Cost Analysis for a total estimated project delivery cost of $254,123. DISCUSSION Portola Park is a 9.2 -acre community park that includes a ball field, a tennis court, a basketball court, picnic facilities, and a tot lot. Approval of this recommended action will allow for the construction of park improvements that include replacing damaged and deteriorated curbs, sidewalks, and parking lot asphalt pavement; resurfacing the tennis court; new surface treatment to the basketball court; new chain link fences and gates; and basketball and tennis accessories. Once completed, these improvements will enhance the appearance and usability of the park. A Notice Inviting Bids was advertised on May 9 and 11, 2015, and bids were opened on June 16, 2015. The following tables summarize the bid invitations made and the bids received: Contractor Participation Data Santa Ana contractors receiving notices 4 Contractors requesting bidding documents 7 Bids received 4 Bids received from Santa Ana contractors 1 23B -1 Award Contract for Portola Park Improvements August 4, 2015 Page 2 Bid Results Summary RANK BIDDER'S NAME LOCATION BID 1 Ben's Asphalt, Inc. Santa Ana $187,146.00 2 Horizons Construction Co. Int'I Orange $191,220.00 3 Excel Paving Co. Long Beach $258,180.00 A total of four bids were received and three were deemed responsive. Ben's Asphalt, Inc., submitted the lowest responsive bid in the amount of $187,146, which is 2.5 percent lower than the engineer's estimate of $192,000. Therefore, staff recommends award of this contract to Ben's Asphalt, Inc. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review ER 2015 -67 has been filed for this project. In addition, a Certification of Categorical Exclusion and Statutory Worksheet have been prepared in accordance with the National Environmental Policy Act. FISCAL IMPACT The Project Cost Analysis estimates project expenditures of $254,123, which include the construction contract, construction administration and inspection, as well as contingencies (Exhibit 1). Funds are budgeted in the Capital Outlay Fund (Account No. 05113263- 66220, Project 132638) for expenditure in Fiscal Year 2015 -16. Fred Mousavipbur Executive Director Public Works Agency i f Gerardo Mouet Executive Director Parks, Recreation & Community Services Agency FMIEWGIKW Exhibits: 1. Cost Analysis 2. Location Map APPROVED AS TO FUNDS AND ACCOUNTS: a Francisco Gutierrez Executive Director Finance & Management Services Agency 23B -2 COST ANALYSIS PROJECT 132638; PORTOLA PARK IMPROVEMENTS Construction Contract -- — .._ Contract Administration Inspection and Testing 87,146 $20,714 $38,000 TOTAL ESTIMATED CONSTRUCTION COSTS 1 $254,123 Exhibit 1 23B -3 23B -4 SANTA CLARA AVENUE oo��lN1�u�.YJNINlu1ul��o o � J 0 Ioo- �� OI o (D O o 0 0/� °II a °I I.� � O I Ia J l l PORTOLA AV (22ND ST) l m 0 m ¢ f rpme T LOCATM Exhibit 2 r w w r N w J r Z f SANTA ANA �A� CITY COUNCIL PROJECT NO. 13 -2638 P Y� Q AUGUST 4,, 2015 PORLOT, BASKETBALL, TENNIS COURT KING K. RENOVATION) 23B -5 PAGE 1 OF 1 PWEW CITY OF SANTA ANA Construction Contract PROJECT NO. 13.2638 Portola Park Improvements Parking Lot, Basketball, Tennis Court Renovation This CONSTRUCTION CONTRACT is made and entered into this 4th day of August, 2015, by and between the CITY OF SANTA ANA, CALIFORNIA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "CITY" and BEN'S ASPHALT, INC. hereinafter referred to as "CONTRACTOR ". WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at Its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the "Portola Park Improvements Parking Lot, Basketball, Tennis Court Renovation" identified In and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents," as defined by the Standard Specifications for Public Works Construction and which include the following: • ...Notice Inviting Bids ...Instructionsto Bidders • —Bid Proposal • ...Bid Bond • ...Contract Forms • ...Contract Bonds • ...General Provisions • ...Special Provisions • ...Technical Provisions • ...Project Plans • ...Appendices in case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete "Portola Park Improvements Parking Lot, Basketball, Tennis Court Renovation" the sum total amount not to exceed $187,146, as setforth and identified inthe BID PROPOSAL Page 1 of 3 Exhibit 3 23B -7 CITY OF SANTA ANA Construction Contract PROJECT NO. 13-2638 PORTOLA PARK IMPROVEMENTS Parking Lot, Basketball, Tennis Court Renovation 4. CONTRACTOR agrees to complete the "Portola Park Improvements Parking Lot, Basketball, Tennis Court Renovation" within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL including commencing construction within the timeframe therein specified after issuance of a Noticeto Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the "Portola Park Improvements Project Parking Lot, Basketball, Tennis Court Renovation" a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100 1/o) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten (10 %) percent of the final Contract price or $1,000, whichever is greater (Warranty Bond). 7. CONTRACTOR shall, upon project completion as a condition of project acceptance, furnish a Warranty Payment and Performance bond to be approved by the CITY, in the amount of Twenty -Five Percent (25 %) of the Contract price, to warrant the work done under said Contract Agreement against material or quality defects for a period of one year after acceptance by the AGENCY. 8. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. Page 2 of 3 r CITY OF SANTA ANA Construction Contract PROJECT NO. 13-2638 PORTOLA PARK IMPROVEMENTS Parking Lot, Basketball, Tennis Court Renovation IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: MARIAD. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO CFhief e SandovaAssistant City Attorn CITY OF SANTA ANA DAVID CAVAZOS City Manager RECOMMENDEDFORAPPROVAL: Fred Mousavipour, P.E. Executive Director, Public Works Agency CONTRACTOR: Ben's Asphalt Inc. Palac 3 of 23B -9 23B -10