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Home My WebLink About AGENDA_2015-08-18 City Council Meeting Agenda August 18, 2015 Police Community Room 60 Civic Center Plaza Santa Ana, California 5:00 PM Miguel A. Pulido Mayor MPulido@santa-ana.org Vincent F. SarmientoMichele Martinez Mayor Pro Tem – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org MMartinez@santa-ana.org Angelica AmezcuaP. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 AAmezcua@santa-ana.org DBenavides@santa-ana.org Roman Reyna Sal Tinajero Councilmember - Ward 5Councilmember - Ward 6 RReyna@santa-ana.org STinajero@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho David Cavazos Maria D. Huizar City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] Basic City Council Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement and Sustainability Goal 6 - Community Facilities and Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Comments may be emailed to eComments@santa-ana.org before the City Council meeting and will be made part of the record. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda and Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. . DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 AUGUST 18, 2015 REGULAR OPEN SESSION CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS: AMEZCUA, BENAVIDES, MARTINEZ, REYNA, SARMIENTO, TINAJERO City Manager, City Attorney, Clerk of the Council PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION CURTIS SMITH, CHAPLAIN PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR ITEMS CONSENT CALENDAR ITEMS RECOMMENDED ACTION: Approve staff recommendations on Agenda Items 20A through 20C. APPROPRIATION ADJUSTMENTS 20A. APPROPRIATION ADJUSTMENT AND AGREEMENT WITH RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT FOR REIMBURSEMENT OF A LAND CONVERSION EVALUATION CRITERIA STUDY {STRATEGIC PLAN NO. 5, 4A} - Parks, Recreation and Community Services Agency CITY COUNCIL AGENDA 3 AUGUST 18, 2015 RECOMMENDED ACTIONS: 1.AGMT - Authorize the City Manager and Clerk of the Council to execute an agreement with Rancho Santiago Community College District in an amount of $334,000, for a term to expire when the City is fully reimbursed for the expenses or mutually agreed upon by both parties, subject to non-substantive changes approved by the City Manager and City Attorney. 2.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2015-018 - Recognizing funds in the amount of $334,000 in the Recreation/Community Services Acquisition and Development revenue account and appropriating the same amount to the Recreation/Community Services Acquisition and Development expenditure accounts. 20B. APPROPRIATION ADJUSTMENT ACCEPTING EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FUNDS {STRATEGIC PLAN NO. 1, 3B} - Police Department RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2016-022 Recognizing supplemental Edward Byrne Memorial Justice Assistance Grant funding for the following fiscal year(s) 2011-2012- $12,687, 2012-2013-$11,543, and 2013-2014-$11,358; totaling $35,588 into the Byrne Justice Assistance revenue account and appropriate same to expenditure account. 20C. INCREASE CONTINGENCY AND APPROPRIATION ADJUSTMENTS FOR GRAND AVENUE ROADWAY AND STORM DRAIN IMPROVEMENTS PROJECT (PROJECT NOS. 081732 and 126604) {STRATEGIC PLAN NOS. 6, 1B, 1C, 1G} - Public Works Agency RECOMMENDED ACTIONS: 1.Increase the contingency for construction of the Grand Avenue Roadway and Storm Drain Improvements from First Street to Fourth Street by $250,000, which increases the total estimated construction delivery to $4,183,432.39. 2.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2016-021 - Recognize expense reimbursement from Southern California Edison in the amount of $42,961.27 into the Measure M Street Construction revenue account and appropriate the funds in the Measure M2 Local Fairshare expenditure account. 3.Approve an appropriation adjustment. (Requires five affirmative votes) CITY COUNCIL AGENDA 4 AUGUST 18, 2015 APPROPRIATION ADJUSTMENT NO. 2016-021 - Appropriate $50,000 from the Public Works Storm Drain Construction revenue account to the Public Works Storm Drain Construction expenditure account. BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A. RESOLUTION, APPROPRIATION ADJUSTMENT, AND SUBGRANT AGREEMENT ACCEPTING FEDERAL WORKFORCE INNOVATION AND OPPORTUNITY ACT TITLE I FUNDS FOR PROGRAM YEAR 2015-2016 {STRATEGIC PLAN NO 2, 4} - Community Development Agency RECOMMENDED ACTIONS: 1.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A SUBGRANT AGREEMENT AND ALL NECESSARY DOCUMENTS TO RECEIVE FUNDS FOR THE WORKFORCE INNOVATION AND OPPORTUNITY ACT WITH THE STATE OF CALIFORNIA, WORKFORCE SERVICES DIVISION, THROUGH PROGRAM YEAR 2018 2.AGMT - Authorize the City Manager and Clerk of the Council to execute the sub-grant agreement and all necessary documents with the State of California Employment Development Department, for a period from April 1, 2015 to June 30, 2017, for an amount of $1,136,469.00. 3.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2016-019 - Recognizing an additional $13,554 of Workforce Innovation and Opportunity Act Youth funds in the revenue account and appropriating the same in expenditure accounts. 55B. RESOLUTION AUTHORIZING EXECUTION OF CERTAIN DOCUMENTS REQUIRED BY THE CALIFORNIA BOARD OF EQUALIZATION TO COLLECT THE CITY’S UTILITY USERS’ TAX ON PREPAID WIRELESS SERVICE {STRATEGIC PLAN NO. 4, 3A} – Finance and Management Services Agency RECOMMENDED ACTIONS: 1.Adopt a resolution. CITY COUNCIL AGENDA 5 AUGUST 18, 2015 A RESOLUTION OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO EXECUTE CERTAIN DOCUMENTS REQUIRED BY THE CALIFORNIA BOARD OF EQUALIZATION TO COLLECT THE CITY’S UTILITY USERS’ TAX ON PREPAID WIRELESS SERVICE 2.AGMT - Authorize the City Manager and Clerk of the Council to execute a Local Charge Agreement with the California Board of Equalization, subject to non- substantive changes approved by the City Manager and City Attorney. 3.Authorize the City Attorney and Clerk of the Council to execute an accompanying certification statement required by the California Board of Equalization, subject to non-substantive changes approved by the City Manager and City Attorney. ADMINISTRATIVE MATTERS 60A. COUNCIL RETREAT – City Manager’s Office Primary goal is to discuss and obtain consensus on City Council priorities. An overview of the Charter requirements for unencumbered revenue and savings will be provided – i.e. 2/3 Council majority requirement. Topic Presenter 1. Surplus Determination Process  David Cavazos, City Manager 2. Schedule for Allocations  Francisco Gutierrez, Exec. Dir., Finance & Mgmt. Services 3. Review of Individual Councilmember  Jorge Garcia, Sr. Management Priorities Assistant, City Manager’s Office 4. Overview of Deferred Maintenance,  Gerardo Mouet, Exec. Dir., Rec., Capital Improvement and Vehicle Parks & Comm. Services; Replacement Needs  Fred Mousavipour, Exec. Dir., Public Works;  Francisco Gutierrez, Exec. Dir., Finance & Mgmt. Services 5. Technology Study/Needs – Budget  Robert Cortez, Special Assistant to the Options City Manager;  Roy Hernandez, President, Third Wave Corp. 6. General Plan – Branding /Metro East  Hassan Haghani, Exec. Dir., Planning Planning & Building;  Kelly Reenders, Exec. Dir., Community Development 7. Roundtable – Discussion of Priorities  City Council CITY COUNCIL AGENDA 6 AUGUST 18, 2015 COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2.ORAL REPORTS - REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, September 1, 2015 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California Adjourn In Memory of Maria Consuelo Tinajero FUTURE AGENDA ITEMS  Mater Dei High School Parking Structure and School Expansion Project  Community Engagement Plan  Conflict and Interest Code Biennial Review CITY COUNCIL AGENDA 7 AUGUST 18, 2015